## **Trustees' Annual Report for the period**
Period start date Period end date 1 January 2020 31 December 2020 **From To**
## Section A Reference and administration details
**Charity name** Deal Maritime and Local History Museum
**Other names charity is known by** Deal Museum
**Registered charity number (if any)** 1168344
**Charity's principal address** 22 St George's Road
DEAL **Postcode** CT14 6BA
## **Names of the charity trustees who manage the charity**
**Trustee name**
**Office (if Dates acted if not for whole year any)**
**Name of person (or body) entitled to appoint trustee**
- 1 Madylene Beardmore
- 2 Sheila Legg
- 3 Michael Phillips
- 4 Sharon Powell Chair
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5 Kathryn Reilly
- 6 Bronwen Robson Treasurer 25 August 2020 to present 7 David White Secretary Until 11 August 2020 Until 5 February 2020
- 8 Quentin Withall Chair
- 9
- 10
- 11
- 12
- 13
- 14
- 15
- 16
- 17
- 18
- 19
- 20
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
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## **Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
- Type of governing document (eg. trust deed, constitution)[Foundation Constitution ]
- How the charity is constituted (eg. trust, association, company)[Charitable Incorporated Organisation ]
## Trustee selection methods
- (eg. appointed by, elected by)[Appointed by the existing Trustees ]
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
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## **Section C Objectives and activities**
||||
|---|---|---|
|**Summary of the objects of the**
**charity set out in its governing**
**document**|For the public benefit, to establish and maintain a museum in Deal for
the exhibition of artefacts and displays illustrating the history of Deal,
Walmer and district.||
|**Summary of the main activities**
**undertaken for the public**
**benefit in relation to these**
**objects (include within this**
**section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public benefit)**|• The extension, enhancement, preservation, maintenance and
storage of the museum’s collections
• The fostering of an environment where visitors of all ages are able
to explore, and be inspired by the history of the local area
• The provision of opportunities for research and learning relating to
the museum’s collections
• The facilitation of the ongoing recording of the history of Deal,
Walmer and district
The charity trustees have complied with their duty to have due regard
to the Charity Commission's public benefit guidance when exercising
any powers or duties to which the guidance is relevant.||
## **Additional details of objectives and activities (Optional information)**
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You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and erformance p
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## Section D Achievements and erformance p
Much of the work of the museum across 2020 was impacted by the **Summary of the main** Covid-19 pandemic. However, the following activities were able to **achievements of the charity** take place: **during the year** • Annual subscriptions from Friends of the Museum saw a small decrease but life members increased. Annual subscription- 75 Life subscription - 9. • The trustees continued to meet on-line throughout the year. • Rebranding – approached by an undergraduate with a rebranding exercise – resulting in a new logo, website layout, shortened name, new slogans and colour scheme. Trustees felt it was more contemporary than previous branding. • The use of social media increased (Instagram, Facebook and Twitter) as a way to stay connected and engage with members and the wider public. • A timeline illustrating the history of Deal was installed in the museum’s main gallery following feedback from sessions held with stewards about the museum displays and what they’d like to see. • In order to maintain links with Friends and volunteers we offered guided visits; after a Covid-19 risk assessment had been completed. A virtual museum was added to the website. • A grant was received from the district council interruption scheme replacing our usual funding sources. • A South East Museums Collections at Risk grant provided funding for two dehumidifiers which have been installed, tiny tag monitors and software will be purchased with the remainder to ensure the museum continues and improves the care of the collections. • We ensured that the buildings remain fit for purpose by replacing flooring in two rooms and redecorating a working area. Old and obsolete wiring was removed. • The old till was replaced by a modern, simpler, point of sale system from iZettle - this is as yet unused. • A digital catalogue of the archives paper collection was completed. The sorting and cataloguing of the photographic and postcard collections was started. Conservation and preservation processes was begun with all items in the archives being assessed and placed into archive quality materials. • A digital artefact catalogue was commenced. • Work continued on the Basil Kidd archive by engaging with retired Royal Marines community to identify the Royal Marine subjects featured in the Basil Kidd photographic archive. • Museum image collection: as part of ongoing work to catalogue and digitise the museum’s image collection images are being sold via website to raise funds for the cataloguing project. • Work continued on the ongoing project to clear and organise sheds and office areas to make the most of the space we have. Storage has always been an issue for the museum.
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## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The Trustees are developing a reserves policy which will reflect the facts that we own an old building with potentially significant repair costs and possess artefacts with potentially significant conservation costs.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
1. the charity’s principal sources of funds (including any fundraising);
2. how expenditure has supported the key objectives of the charity;
- The trustees took the decision to remain closed for the 2020 season due to Covid – 19.
- Successfully secured three grants, Dover District Council, The Drapers Society and Collections at risk grant from South East Museums. These provided the museum with the financial security to cover costs for the seasons and allow changes to happen.
- The museum managed to host two open days operating under government guidelines. This resulted in a small income boost for the museum and allowed us to keep friends and visitors engaged.
3. investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
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**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
Signature(s) Full name(s) Michael Phillips Kathryn Reilly Chair, etc) Trustee Chair
Position (eg Secretary, Chair, etc)
## **Date (30/04/2021)**
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**Page:** 1
## **Deal Maritime & Local History Museum Balance Sheet**
|**From:**
Month 1, January 2020|||||
|---|---|---|---|---|
|**To:**
Month 12, December 2020|||||
|**Chart of Accounts:**|Default Layout of Accounts||||
||**Period**||**Year to Date**||
|**Fixed Assets**|||||
|||0.00||0.00|
|**Current Assets**|||||
|Deposits and Cash|(15,772.56)||468.36||
|Bank Account|23,119.39||39,674.28||
|||7,346.83||40,142.64|
|**Current Liabilities**|||||
|Creditors : Short Term|838.55||838.25||
|||838.55||838.25|
|**Current Assets less Current Liabilities:**||6,508.28||39,304.39|
|**Total Assets less Current Liabilities:**||6,508.28||39,304.39|
|**Long Term Liabilities**|||||
|Creditors : Long Term|0.00||6,500.00||
|||0.00||6,500.00|
|**Total Assets less Total Liabilities:**||6,508.28||32,804.39|
|**Capital & Reserves**|||||
|Funds|0.00||26,296.11||
|P & L Account|6,508.28||6,508.28||
|||6,508.28||32,804.39|
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**Page:** 1
## **Deal Maritime & Local History Museum**
## **Profit and Loss**
|**From:**
Month 1, January 2020
**To:**
Month 12, December 2020
**Chart of Accounts:**
Default Layout of Accounts
**Sales**
**Period**
Donations
3,158.51
Grants
10,871.88
Investment Income
41.89
Other Income
295.68
**Purchases**
14,367.96
Charitable Expenditure - Grants Payable
479.44
**Direct Expenses**
479.44
Charitable Expenditure - Stock for Charity Shop
689.30
Cost of Fund Generation - Fund Raising
1,505.39
2,194.69
**Gross Profit/(Loss):**
**Overheads**
11,693.83
Support Costs - Rent and Rates
107.00
Support Costs - Heat, Light and Power
328.63
Support Costs - Printing and Stationery
24.21
Support Costs - Telephone and Computer
chargesSupport Costs - Maintenance
1,588.69
1,916.13
Support Costs - General Expenses
1,136.39
Management & Admin - Professional Fees
84.50
5,185.55
**Net Profit/(Loss):**
6,508.28|**Year to Date**
3,158.51
10,871.88
41.89
295.68
479.44
689.30
1,505.39
107.00
328.63
24.21
1,588.69
1,916.13
1,136.39
84.50||14,367.96
479.44
2,194.69|
|---|---|---|---|
||||11,693.83
5,185.55|
||||6,508.28|
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