Report of the Trustees Butterflies-Haven Charity Number 1168333 Year Ending March 2022
Reference and Administrative Details
Chairman. Adrian Inker
Trustees. Chris O’Hara
Keith Burchell
Joan Liley
George Pittaway
Grace O’Hara
Charity Name. Butterflies-Haven
Charity Number. 1168333
Address. St Francis Church Warwick Road
Keynsham BS31 2PW
Report of the Trustees for the year end in March 2022
The Trustees present their report and financial statements of the charity for the ear ending 31st March 2022. The trustees have adopted the receipts and payments basis of preparing the accounts available to charities in line with the charities act 2011
Objectives and Activities
Objectives and Aims
The charitable objectives of the CIO are :-
The relief of children and young person’s effected by the complex Autism Spectrum (with or with out diagnosis) or with a development delay, by the provision of support, facilities and services for them and their families.
The service is provided to families from Bath and North East Somerset, Bristol, South Gloucestershire, North Somerset and Wiltshire.
Signifcant Activities.
The main activities the CIO engages in are:
To provide support and training sessions in a safe and stimulating environment aimed at the beneficiaries and their families to help develop life skills.
To provide off-site experiences aimed at supporting the development and training gained in the other sessions.
Public Beneft
The trustees are satisfied that the activities listed above are for the benefit of the beneficiaries detailed in the Objectives and Aims.
Achievement and Performance
Charitable Activities
Details of the activities and challenges during the period can be found in the Chairmans Report.
Financial Review
Financial position
At the end of the year the charity held and banked funds totalling £16,800.00. including reserves of £7,000.00. This represents six months running costs.
Structure, Governance and Management
Governing Document
The charity is controlled by it over in, CIO Foundation and constitutes a Charitable Incorporated Organisation ( CIO )
Recruitment and appointment of new Trustees
New Trustees are recruited from local volunteers and are appointed, by consensus, by existing trustees.
Approved by the order of the board of Trustees on, and signed on their behalf by:
Adrian Inker ( Chair of Trustees) 9th January 2022
Chairmans Report for the year ending 31st March 2022
January 2021 saw us back in lock down. This meant that we had to close and could not deliver face to face sessions. We continued to deliver on-line sessions via Zoom, offering
a range of quizzes and activities. We re-opened in April after the Easter holidays. Since re-opening we have managed to run regulars sessions although we did have to cancel a couple of sessions due to Covid and isolation. Our volunteer numbers have held up but the stop start nature of the last year has meant a big turnover in personnel. Our membership numbers were low initially but slowly recovered to pre-December levels.
In the first few months of 2021 our Monday and Friday session leaders moved to full time careers in the Prison Service and the NHS respectively. We advertised the posts and managed to replace one of the positions, only for that person the leave after just two months in post following a job promotion. We immediately looked for replacements, advertising the vacancies in the local free newspaper, regional paper and social media. Unfortunately we had no response which was very disappointing. With the support of our volunteers and Session Manager we managed to keep our sessions running and supporting our families.
Obviously this situation could not continue, we needed to understand why we could not recruit new session leaders and how we move forward. The Trustees and Session Manager met to look at options and it was agreed that due to work commitments and family situation Callum Lee would step down from his role as Session Manager and join the the board of Trustees. We would then appoint a Centre Manager to work 15 hours/ week who would be able to move the charity forward. At this point. would like to say a big Thank You to Callum for the time, commitment and expertise he has given in supporting the charity over many years.
Over the summer break we advertised the new role and had a very good response. We shortlisted and interviewed three people and offered Alison Smith the post from October 2021 Callum agreed to stay in his paid role until January 2022 to support Alison during a handover period.
We continue to have links with BaNES and Keynsham Town Council, Community at 67 and St Francis Church. We continue to work with Bath University and their post graduate students on their Practice Track project and also with their undergraduate students on a similar project. As last year this has been mostly using Zoom and social media.
Following the appointment of Alison in October we have formed links with a number of other organisations. Alison has had very positive meetings with Wellsway School Keynsham, Oasis Academy in Brislington and St Brendan’s six form college. This could be a source of volunteers as well as offering opportunities to their students. We have also formed links with Fossway School who can offer training to our volunteers and support to our parents and carers.
We continue to offer a safe and friendly environment for our families and always seek to offer new and exciting opportunities to our children and young people. This year we worked with Bristolian productions who brought Father Christmas to Butterflies-Haven. We have formed a partnership with them and in the Spring they are booked to do a “Silly Science” show and around Christmas time a 75 Minute Pantomime, which we hope to offer to the wider community.
We have also started to work with a company called Graffarty. In the Autumn they came and with our older members produced some street art.. This was very popular and we hope to hold further sessions during the year.
2021 has been a very challenging year. Lockdown for the first three months and then losing our paid staff did not get us off to a very positive start. During this difficult time everyone pulled together to keep the charity running as smoothly as possible. Alison has now settled into her role and pulled things together, reaching out to schools and colleges, engaging with parents and carers and pushing to increase membership.
We have had a number of successes this year. One of members/volunteer has gone on to be successful in obtaining a place at Liverpool University and starts in the Summer 2021. Another of our young members/volunteers has been elected onto Keynsham Town Council this year. They both joined the Butterflies-Haven Young Voice group at a young age. We wish them every success in the future.
As mentioned above, Callum joined the Trustees in January. His appointment will bring a young voice and lots of experience of working with children to the trustee group. We are looking to increase of trustee numbers and to bring more skills an experiences to the board. We really want to start looking to the future. Hopefully the coming year will be more settled, Covid has shown us that we cannot be too complacent and that the situation can quickly change. The situation this year has meant us not moving forward as planned and, hopefully, that will change this year. To start the new year off, we are planning an away day with a independent facilitator to help us put together a vision for the future and an action plan to achieve our priority outcomes.
Our Numbers are now back to last years level and we have had lots of interest from potential volunteers. Seven students from Oasis Academy came along for a taster session.
Because we are unique in what we offer, we have members attending from Bristol, Banes and South Glos. One family travelling in from Bradley Stoke.
Adrian Inker (Chair of Trustees)
9th January 2022
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees/ members of On accounts for the year ended Set out on pages |
Charity Name Butterflies-Haven |
Charity Name Butterflies-Haven |
Charity Name Butterflies-Haven |
|---|---|---|---|
| March 2022 | Charity no (if any) |
116833 | |
| (remember to include the page numbers of additional sheets) |
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2022.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 24/01/2023 Name: Emma Martin Relevant professional ACMA qualification(s) or body (if any): Address: INNI, Innivation House, Trim Street, Bath, BA1 1HB
1
Oct 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
Oct 2018
IER
| Charity Name | Charity Name | Charity Name | Charity Name | Charity Name | No(if any) | No(if any) | ||
|---|---|---|---|---|---|---|---|---|
| Butterflies-Haven | 116833 | |||||||
| Receipts andpayments accounts | ||||||||
| For the period from |
Period start date | To | Period end date | |||||
| Apr-21 | Mar-22 | |||||||
| Section A Receipts and payments | ||||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
Total funds | |||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
| A1 Receipts | ||||||||
| Subscriptions | £1,365.00 | - | - | 1,365 | ||||
| Grants | £18,743.00 | - | - | 18,743 | ||||
| Donations | £90.00 | - | - | 90 | ||||
| - 0 | - | - | - | |||||
| - 0 | - | - | - | |||||
| - 0 | - | - | - | |||||
| - 0 | - | - | - | |||||
| - 0 | - | - | - | |||||
| Sub total(Gross income for AR) | 20,198 |
- | - | 20,198 | ||||
| A2 Asset and investment sales, (see table). |
||||||||
| £0.00 | £0.00 | £0.00 | - | |||||
| £0.00 | £0.00 | £0.00 | - | |||||
| Sub total | £0.00 |
- 0 | - 0 | - | ||||
| **Total receipts ** | 20,198 |
- 0 | - 0 | 20,198 | ||||
| A3 Payments | ||||||||
| Payroll | £7,631.70 | - | - | 7,632 | ||||
| Rent | £3,600.75 | - | - | 3,601 | ||||
| Office Costs | £2,792.25 | - | - | 2,792 | ||||
| Consumables | £425.37 | - | - | 425 | ||||
| Insurance | £302.18 | - | - | 302 | ||||
| Refreshments | £127.85 | - | - | 128 | ||||
| Toys | £495.99 | - | - | 496 | ||||
| Sessions | £780.00 | - | - | 780 | ||||
| Events & Other Expendature | £3,798.30 | - | - | 3,798 | ||||
| **Sub total ** | 19,954 |
- | - | 19,954 | ||||
| A4 Asset and investment purchases, (see table) |
||||||||
| - 0 | - 0 | - 0 | - | |||||
| - 0 | - 0 | - 0 | - | |||||
| **Sub total ** | - 0 |
- 0 | - 0 | - | ||||
| **Totalpayments ** | 19,954 |
- 0 | - 0 | 19,954 | ||||
| **Net of receipts/(payments) ** | 244 |
- | - | 244 | ||||
| A5 Transfers between funds | - 0 | - | - | - | ||||
| A6 Cash funds lastyear end | £16,569.82 | - | - | 16,570 | ||||
| **Cash funds thisyear end ** | 16,813 |
- | - | 16,813 | ||||
| Section B Statement of assets and liabilities at the end of the period | ||||||||
| Categories | Details | Unrestricted funds |
Restricted funds | |||||
| to nearest £ | to nearest £ | |||||||
| B1 Cash funds | Working Balance | 11,119 | - | |||||
| Reserves | 5,694 | - | ||||||
| - | - |
| Charity Name | Charity Name | Charity Name | Charity Name | Charity Name | No(if any) | No(if any) | ||
|---|---|---|---|---|---|---|---|---|
| Butterflies-Haven | 116833 | |||||||
| Receipts andpayments accounts | ||||||||
| For the period from |
Period start date | To | Period end date | |||||
| Apr-21 | Mar-22 | |||||||
| Section A Receipts and payments | ||||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
Total funds | |||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
| A1 Receipts | ||||||||
| Subscriptions | £1,365.00 | - | - | 1,365 | ||||
| Grants | £18,743.00 | - | - | 18,743 | ||||
| Donations | £90.00 | - | - | 90 | ||||
| - 0 | - | - | - | |||||
| - 0 | - | - | - | |||||
| - 0 | - | - | - | |||||
| - 0 | - | - | - | |||||
| - 0 | - | - | - | |||||
| Sub total(Gross income for AR) | 20,198 |
- | - | 20,198 | ||||
| A2 Asset and investment sales, (see table). |
||||||||
| £0.00 | £0.00 | £0.00 | - | |||||
| £0.00 | £0.00 | £0.00 | - | |||||
| Sub total | £0.00 |
- 0 | - 0 | - | ||||
| **Total receipts ** | 20,198 |
- 0 | - 0 | 20,198 | ||||
| A3 Payments | ||||||||
| Payroll | £7,631.70 | - | - | 7,632 | ||||
| Rent | £3,600.75 | - | - | 3,601 | ||||
| Office Costs | £2,792.25 | - | - | 2,792 | ||||
| Consumables | £425.37 | - | - | 425 | ||||
| Insurance | £302.18 | - | - | 302 | ||||
| Refreshments | £127.85 | - | - | 128 | ||||
| Toys | £495.99 | - | - | 496 | ||||
| Sessions | £780.00 | - | - | 780 | ||||
| Events & Other Expendature | £3,798.30 | - | - | 3,798 | ||||
| **Sub total ** | 19,954 |
- | - | 19,954 | ||||
| A4 Asset and investment purchases, (see table) |
||||||||
| - 0 | - 0 | - 0 | - | |||||
| - 0 | - 0 | - 0 | - | |||||
| **Sub total ** | - 0 |
- 0 | - 0 | - | ||||
| **Totalpayments ** | 19,954 |
- 0 | - 0 | 19,954 | ||||
| **Net of receipts/(payments) ** | 244 |
- | - | 244 | ||||
| A5 Transfers between funds | - 0 | - | - | - | ||||
| A6 Cash funds lastyear end | £16,569.82 | - | - | 16,570 | ||||
| **Cash funds thisyear end ** | 16,813 |
- | - | 16,813 | ||||
| Section B Statement of assets and liabilities at the end of the period | ||||||||
| Categories | Details | Unrestricted funds |
Restricted funds | |||||
| to nearest £ | to nearest £ | |||||||
| B1 Cash funds | Working Balance | 11,119 | - | |||||
| Reserves | 5,694 | - | ||||||
| - | - |
CCXX R1 accounts (SS)
04/01/2023
1
| Total cash funds | Total cash funds | Total cash funds | 16,813 | - | - | |||
|---|---|---|---|---|---|---|---|---|
| (agree balances with receipts and payments account(s)) |
OK | |||||||
| Unrestricted funds |
Restricted funds | |||||||
| Details | to nearest £ | to nearest £ | ||||||
| B2 Other monetary assets | - | - | ||||||
| - | - | |||||||
| - | - | |||||||
| - | - | |||||||
| - | - | |||||||
| - | - | |||||||
| Details | Fund to which asset belongs |
Cost (optional) | ||||||
| B3 Investment assets | - | |||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| Details | Fund to which asset belongs |
Cost (optional) | ||||||
| B4 Assets retained for the charity’s own use |
- | |||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| Details | Fund to which liability relates |
Amount due (optional) |
||||||
| B5 Liabilities | - | |||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Print Name | ||||||
| A.W. Inker | Adrian Inker | |||||||
CCXX R2 accounts (SS)
04/01/2023
2
CC16a
Last year to the nearest £ 1,050 17,648 1,980 - - - - - 20,678 £0.00 £0.00 £0.00 20,678 9,813 1,560 1,053 273 336 32 531 29 150 13,777 - 0 13,777 6,901 - 9,669 16,570 Endowment funds to nearest £ - - -
20,678 £0.00 £0.00 £0.00 20,678 9,813 1,560 1,053 273 336 32 531 29 150 13,777 - 0 13,777 6,901 - 9,669 16,570 Endowment funds to nearest £ - - -
CCXX R3 accounts (SS)
04/01/2023
3
-
OK Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 1/4/23
CCXX R4 accounts (SS)
04/01/2023
4