Compally registration number 10213270 (England and Wales) Charity registration number 1168314 (England and Wales) ROTARY CLUB OF HODDESDON BENEVOLENT FUND LIMITED ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2025
ROTARY CLUB OF HODDESDOIN BENEVOLEINT FUND LIMITED LEGAL AND ADMINISTRATIVE INFORMATION Tru5tee5 H.A. Connor J. Hiscock J. Glover D. Johnston D. Waddington (Appointed 12 May 20251 (Appointed 12 May 20251 Charity number 168314 Company number 10213?70 Registered office 37A High Street Hoddesdon Hertfordshire ENII 8TA Independent examiner HB A¢¢ountants 28 Plumplon House Plumpton Road Hoddesdon Hertfordshire ENII OLB Bankers Barcla)'s Bank plc 78 Tumers Hill Cheshunt Herts EN8 9BW
ROTARY CLUB OF HODDESDOIN BENEVOLEINT FUND LIMITED CONTENTS Page Trustees, report Independent examiner's report Statement of financial activities Balance sheet Notes to ihe financial statements
ROTARY CLUB OF HODDESDOIN BENEVOLEINT FUND LIMITED TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) FOR THE YEAR ENDED 30 JUNE 2025 The trustees present their annual report and financial statements for the year ended 30 June 20?5. The accounts have been prepared An accordance with the accounting policies set out in note I to the accounts and comply with the Charity's trust deed, Ihe Companies Act 2006 and '"Accounting and Reporting by Charities: Siatement of Recommended Pra¢ti¢e applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102)," (as atnended for accounting periods coinmencing from l January 2016) Objectives and activities The Charity's object is to or for the relief of the ptKTrr and needy or for the benefit of such other charitable institution5 societies and objects as the Club shall in duly consiiluted meeting from time to time direct. The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Charity should undertake. The Charity has no premises or employees and all of its aclivities are carried out on a volunlary basis by members of the Rotary Club of Hoddesdon. Achievements and performance The Charity basically functions through three service committees, being-. Community Service - Providing assistance and. where appropriate: financial support to the local community- International Service - Providing activities and, w'here appropriate. financial 5UPPOrt on an international scale, particularly in disaster areas; Vocational Service - Working with local schools, businesses and others on vocaiionally linked projects. All of the three committees set out above carried through relevant projects in the year. The year has seen three main fundraising events, being the Celebrity Evening, Christmas Street Collection and 200 c.lub. Gift Aid produced £2,362. Additionally, a local rim) of solicitors donated their unclaimed clieni ledger balances of £3,264. The largest donations were to Shelterbox £4,750, Rotar)- Foundation £2,146, Carers in Hertford £2,000, Friends of St Cros5 School £3,300, H&B Health £?.000, with no other amounts in excess of £2.000. Financial review It has been the policy of the Charity thai unrestricied funds which have not been designated for a specific use should be maintained at a level equivalent to four month's expenditure. The Irustees consider thal reserves at ihis level would ensure that, in the event of a sionificant drop in funding, the!, would be able lo continue the Charilv's activities whilst Consideration is given to wa}'s in which additional funds may be rdised. Additionally. the level of funds has been considered at a meeting of Committee Chairn]an and Council Members. Unrestricled funds stood at £12.821 as at 30 June 2025. This was considered to be reasonable in view of ihe unpredirtable results of fundraising and additional payments to meet "emergency, needs in the UK and abroad. The restricted and unrestricted funds w'ere below. the upper limit for grant applications applied to by Borough of Broxbourne. It was unanimously agreed to relain the present level of funds. The truslees have assessed the major risks to which the Charity is exposed, and are satisfied thal systems are in place to mitigate exposure to the major risks. Structure* governance and management The Charity is a company limited by guarantee. The trustees, who are also the directors for the purpose of company law. and who served during the year and up to the date of signature of the financial slatements M'ere- H.A. Connor J. Hiscock J. Glover D. Johnston D, Waddington IAppointed 12 May 2025) {Appointed 12 May 2025) None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £ l in the event of a winding up.
ROTARY CLUB OF HODDESDOIN BENEVOLEINT FUND LIMITED TRUSTEES, REPORT {CONTINUED)(INCLUDING DIRECTORS, REPORT) FOR THE YEAR ENDED 30 JUNE 2025 The trustees, report ivas approved by the Board of Trustees. H.A. Connor Trustee Dated=
ROTARY CLUB OF HODDESDOIN BENEVOLEINT FUND LIMITED INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ROTARY CLUB OF HODDESDON BENEVOLENT FUND LIMITED I report to the irustees on my examination of ihe financial s(atements of Rolary Club of Hoddesdon Benevolent Fund Limiled (the Charity) for the )'ear ended 30 June 2025. Responsibilities and basis of report As the Irustees of the Charity land also ils directors for the purposes of company law). you are responsible for the preparation of ihe financial statemenls in accordance with the requiremenls of the Companies Aci 2006. Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the Companies Act 2006 and are eligible for independent examination. I report in respect of examination of the Charity'5 financial statements carried oul under section 145 of the Charities Act 2011. In carying out my examination I have followed the Direclions given by the Charity Commission under section 145(51(b} of the Charities Aci 2011. Independent examiner's statement I have completed my examina(ion. I confimi that no matters have come to my attention in conneclion with the examination giving me Cause to believe that in any material respect.. accounting records ere not kept in respect of the Charity as required by section 386 of the Companies Art 2006. the financial statements do not accord wilh those records- or the financial slatements do not compl). with the a¢¢ountino requirements of seclion 396 of the Companies Act 2006 other than any requirement that the financial statements give a true and fair vieiv. which is not a matter considered a5 part of an independent examination- or the financial statements have not been prepared in accordance with the method5 and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their financial statements in accordance wilh ihe Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102). J have no concerns and have Come across no other matters in connection with the examination to which attenlion should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. Keith Grover for and on behalf of HB Accountants 28 Plumpton House Plumpton Road Hoddesdon Hertfordshire ENII OLB Dated=
ROTARY CLUB OF HODDESDOIN BENEVOLEINT FUND LIMITED STATEMENT OF FINANCIALACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 JUIVE 2025 Unrestricted Restricted Totgl Unrestricted Restricted Total funds 2025 funds 2025 funds 2024 fund5 2024 2025 2024 Notes Income from: Donations and legacies Charitable activities Fundraising 12,861 715 16,810 1,386 14,247 715 16,810 17,544 212 17,573 8,035 25,579 212 17,573 Total income 30,386 1.386 31,772 35,329 8,035 43,364 Expenditure on: Raising funds Charitable activities 10,731 21,411 3.308 500 14,039 21,911 12,393 20,968 3,868 3,913 16,261 24,881 Total expenditure 3.808 7,781 41,142 Net ineomel(expenditure) (1.756) (2.422) (4,178) ,968 254 2,222 Transfers between funds 1.000 (1.000) (241) 241 Iyet movement in funds {756) 13,422) (4,178) ,727 495 2,222 Reconciliation of funds: Fund balances at l Jul ?024 13,577 19.885 11.850 5,813 17,663 Fund balances ai 30 June 2025 12,821 2,886 15,707 13,577 6,308 19,885 The statement of financial activities includes all gains and losses Tecognised in the year. All income and expenditure derive from continuing aciivities.
ROTARY CLUB OF HODDESDOIN BENEVOLEINT FUND LIMITED BALANCE SHEET ASAT30JUNE2025 2025 2024 Note5 Current assets Debtors Cash at bank and in hand 12 531 15,176 864 19,021 15,707 19,885 Net current assets 15,707 19,885 The funds of the Charil). Restricted income funds Unrestricted funds 13 14 2,886 12,821 6,308 13,577 15,707 19,885 The company is entitled to the exemption from the audit requirement contained in seclion 477 of the Companies Act 2006, for the J'ear ended 30 June 20?5. The director5 acknoivledge their responsibilitie5 for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of Iinancial statements. The members have not required the company io obtain an audit of its financial statements for the year in question in accordance with seclion 476. These financial s(atements have been prepared in accordance with the provisions applicable to companies subject to the small ompanies regime. The financial statements were approved by the truslees on ......................... H.A. Connor Trustee
ROTARY CLUB OF HODDESDOIN BENEVOLEINT FUND LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2025 Aeeounting policies ChAritv information Rotatv Club of Hoddesdon Benevolent Fund Limited is a Private compan}, limited by guarantee incorporated in England and Wales. The registered office is 37A High Street. Hoddesdon. Hellfordshire. ENI18TA. 1.1 Aeeounting convention The accounts have been prepared in accordance with the Charity's articles of association. the Companies Act 2006 and 'Accounting and Reporting by Charities.. Stalemeni of Recommended Practice applicable lo charilies preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021" (as amended for accounting periods commencing from l January 20161. The Charity i5 a Public Benefit Entity as defined by FRS 102. The Charity has taken advantage of the provisions in ihe SORP for charities applying FRS 102 Update Bulletin I not to prepare a Statement of Cash Flows. The financial statements are prepared in sterlin& which is the fijnctional currency of the Charity. Monetary amounts in these financial stttements are rounded to the nearest £. The financial statements have been prepared under the historical cost convention. The principal accounting policies adopled are set oui below. 1.2 Going concern At the time ofapproving the financial stalements, the Irustees have a reasonable expectation thal the Charity has adequate resources to conlinue in operational exislence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements. IJ Charitable funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives. Restricted funds are subjecl to specific condilions by donors or grantors as lo how they may be used. The purposes and uses of the restricted funds are Set out in the note5 to the financial statements. Endowment funds are subject to specific conditions by donors that the capital must be maintained by the Charity. 1.4 Incoming resources Income is recognised ivhen the Charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donalion, unless perfomiance conditions require deferral of ihe amount. Income Lqx recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. 1.5 Resourees expended Expenses in the financial ststements as they become payable. Expenses include VAT where applicable as the Charity cannot reclaim it. 1.6 Cash and cgsh equiN'alents Cash and Cash equivalenls include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrdfts. Bank overdraft5 are shown ivithin borrowings in current liabilities.
ROTARY CLUB OF HODDESDOIN BENEVOLEINT FUND LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2025 Accounting policies {con¢inued) 1.7 Financial instruments The Charity has elecied to applv the provisions of Section I I 'Basic Financial Inslruments, and Section 12 '0ther Financial Instruments Issues, of FRS 102 to all of its financial instrument5. Financial instruments are recognised in the Charity's balance sheet when the Charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset. with the net amounts presented in the financial statements, when there is a legally enforceable right to sei off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and seltle the liability simultaneously. B1cflaClal assels Basic financial assets. M'hich include debtors and cash and bank balances. are initially measured at transaction price including transaction costs and are subsequently. carried at amortised cost using the effective inlerest method unless the arrangenient constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of inierest. Financial assets classified as receivable within one year are not amortised. Bosicfinancial liabilities Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction. wheTe the debt instrument is measured at the present value of the future payments discounled at a market rate of interest. Financial liabilities classified as payable wiihin one year are not amortised. Debt instruments are subsequently carried at amortised cost. using the effective interest rate method. Trade creditors are obligations to pay for goods or services that have been acquired in ihe ordinary course of operations from suppliers. Amounts payable are c1&5sified as current liabilities if pa)Tment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured al amortised cost using the effective interest meihod. Derecognilion offinancial liabilities Financial liabilities are derecognised when the Charity s contractual obligations expire or are discharged or cancelled. Critical accounting estimates and judgements In the application of the Charity's accounting policies, the trusttts are required to make judgements, estimates and assumptions about the carrying amount of assets and liabililies that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results mav differ from these estimates. The estimates and underlyino assumptions are revi•Ned on an onooing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects onl) that period, or in the period of the revision and future periods where the revision affects both Cuent and future periods.
ROTARY CLUB OF HODDESDOIN BENEVOLEINT FUND LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2025 Donations Unrestrieted fullds Restrieted funds Total Total 2025 2025 2025 2024 Donations and gifts 12.861 .386 14.247 25,579 For the year ended 30 June 2024 17,544 8,035 25,579 Charitable activities 2025 2024 Other income 715 212 Fundraising Unrestrieted funds Toial 2025 2024 Fundraising evenls 16,810 17,573 Raising funds Unrestricted funds Restricted funds Total 2025 Total 2024 Fundraising costs 16,261
ROTARY CLUB OF HODDESDOIN BENEVOLEINT FUND LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2025 Charitable actii'ities 2025 2024 Grant funding of activities Istt note 8) 21,911 24,881 Anal)'si5 by fund Unrestricted funds Restricted funds 21,411 500 20,968 3,913 21,911 24,881 Grants payable 2025 2025 Grants to institutions- Rotary Foundation U.K. Herts and Essex Air Ambulance Help for Educalion H&B Health Friends of Hoddesdon FC Carers in Hertford Hoddesdon Christmas Parcels Scheme Rotary Clubs Roselands Primary School Fiends of St Cross School Cauldwell Youth George Fuller Club Shelterbox Other 2,146 400 850 2,000 2,291 400 550 500 ,000 2,000 550 2,000 500 ,000 900 1.600 2,000 950 2,975 4,900 3.300 750 4,750 3,885 21,581 20,616 Grants to individuals 330 4,265 21,911 24,881 Trustees None of the trustee5 (or any persons connected with them) received any rernunerdtion or benefits from the Charity during the year.
ROTARY CLUB OF HODDESDOIN BENEVOLEINT FUND LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2025 io Employees The average monthly number of employees during the year was= 2025 Number 2024 Number Total There were no etnployees whose annual remunerdtion w&s more than £60,000. li TAxAtion The charity is exempt from taxation on its activities because all its income is applied for charitable purposes. 12 Debtors 2025 2024 Amounts falling due within one year: Other debtors 531 864 13 Restrieted funds The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used. At l Julv 2024 Incoming resources Resources expended TransfersAt 30 June 2025 H&B Health Special Projects Spring Event Dinant Joini Project 500 586 300 (500) (465) (2,843) 2.443 2.865 1,000 2,564 322 (1,000) 6.308 .386 (3,808 (1,000) 2,886 Previous year: At l July 2023 Ineoming resources Resources expended TransfersAt 30 June 2024 Technology Tournamenl Special Projects Spring Event Dinant Joini Project ?56 2,736 1,8?1 1,000 1,414 3.621 3,000 (1,911) (3,914) (1,956) 241 2,443 2,865 ,000 5.813 8.035 (7,781) 241 6,308 10-
ROTARY CLUB OF HODDESDOIN BENEVOLEINT FUND LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2025 14 Unrestricted funds The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to hoTh' the). may be used. These include designated funds H'hich liave been set aside out of unrestricted funds by the trustees for specific purposes. A¢ l Jul). 2024 Incoming resources Resources expellded TransfersAt 30 June 2025 General funds 13,577 30,386 (32,142) 1,000 12,821 Previous year: At l Jul). 2023 Incoming resource5 Resources expellded Transfers.4t 30 June 2024 Generdl funds 11,850 35,329 (33,361) (241) 13,577 15 Analysi5 of Det assets between funds Unrestricted fullds 2025 Restricted funds 2025 Total 2025 At 30 June 2025: Current assets/(liabilities) 12,821 2,886 15,707 12,821 2,886 15,707 Unrestricted funds 2024 Restricted funds 2024 Total 2024 At 30 June 2024: Current assetsl(liabilities) 13,577 6,308 19,885 13,577 6,308 19,885 16 Related party transactions There were no disclosable related party transactions during the year (2024- none). 11