2024 AGM - October 16th ~~TTT~~
’ ~~_~~ Treasurer s Report for year ending 3 ~~1~~[st] August 2024
The FPTA had yet another very successful fundraising year - a huge thank you to the Community.
The opening balance on 1[st] Sep 2023 was £17,457 (of which £150 held as cash for events).
This year we raised a gross income of £29,386 and after the cost of Events and Admin, this was a Net Income of £26,341 (vs £30k last year) . This included:-
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£10,435 Net Income from FPTA fundraising events (down £4k y/y as there was no Village Ball or Holiday Raffle this year). Loopy Lapathon was our biggest fundraiser at £2.8k income
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£13,341 from one off donations and grants (down £3k y/y )
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£6,000 from Turner Dumbrells (flat y/y)
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£2,737 one off donations from parent led fundraising
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£2,460 gift matching
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£1,587 Monthly parent donations (from 10 parents - up £250 y/y)
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£1,389 from Easy Fundraising, Amazon Smile and the village Swap’n’Share
Details of money raised at individual events are on the Income and Expenditure document attached (this years’ figures are to the left, last years’ figures for comparison, are to the right).
Throughout the year, we donated £25,128 to the school (down £5.5k y/y) as we continued to support the school with new Learning schemes and improved facilities in addition to our Annual Commitments . In particular, we supported our Governing Document through:
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£15,874 towards Facilities and Equipment including: £5,665 on the playground (including £4k TD Grant to the new markings); £3,879 on furniture and; £2,510 on Class Lists
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£8,072 towards Lessons and resources including the library refurbishment and books, Accelerated Reader Scheme, Spelling scheme and exercise books
Details of these items are on the attached Income and Expenditure report. Administration costs were £411.
Income this year exceeded spending by £1,213 and the Year End balance was £18,670 held as £18,520 bank balance on 31st August 2024 and £150 cash. Of this balance, £7,077 is from grants for the Nursery wetpour and front garden.
Going forward, in addition to Grants, we will ring fence £13,484:
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£6,784 for Annual Commitments and Admin costs (including new AR scheme)
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These are reviewed every year and a list is available on request
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£2,500 for the Annual Class budgets
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£4000 for 2023-24 wishlist items not yet refunded (Wetpour and Y3 furniture)
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£200 to continue front garden project
Allowing for a £1k buffer, this leaves us with around £4k to spend immediately on the school’s new Annual Wishlist and I forecast we will have a further £7k to spend for this year excluding Grants.
Now that income has been over £25k for 3 years in a row, I have recommended formally adopting more Governance policies and internal controls in line with Charity Commision recommendations.
Camila Lewis, Treasurer
The accounts for the year ending 31[st] August 2024 are being independently examined by Jason Blackman . An Internal Financial Controls review was conducted in Sep 2024 and a copy is available on request.
FPTA of Ditchling Nursery and Primary School - Registered Charity 1168313
FRIENDSAND P.T.AnF sr MARGAREfs PRIMARYSCHOOL. DIYCHLING RECEIPTSANDPAYMENfsACCOUDThFOR TH£ YblREAIDED3IsfAUGUzO23 YE 31AuK24 Prior Year 2,853.76 4,077.03 3,362A9 3.037 16 2,234.51 1,994.51 1,825.87 1,882.39 810.56 .IX)0 14 Loopy Lapathon Xmès Falr Summèr Falr Halloween Disco Qulz Nlght Loopy iapathon Xmas Fair Summer Fair Halloween Plsco Quiz Nl8ht YE 31Au423 Piioryoar 52.95 876.65 620.44 YE 31Au823 Piiai I'Èdl 2.800.81 4pi177.os 2.485.84 2,080.15 1,614.07 1,256.90 1,201.75 1.17) 13 810.56 1.246.44 957 01 701.61 7J3.26 624.12 Teè Towels Xmas Card5 Unthrm & Ba852School VIIWFalrleall 635.04 685.85 218.14 386.20 273.99 425.QO 574.70 ? CMW.00 224.60 l37.82 1,232.45 Tea Towels Xmas Cards Unllorm & Bags25chool 371.92 468.00 263.12 218.14 273.99 425.00 495.77 7 ODO OQ 224.60 137.82 1,2.3? 45 217.85 Apple Day Holiday Raffle Easter Eg8 decoratlon comp TOTAL EVENTS 88.93 Apple Dèy Hollday Raffle ga5ter E88 decoratlon comp 56.15 56.15 13 069.81 178645b -.4635:01 S.599.58 .14.764.q7 Monthly donatlons Other Donatlons 1.586.74 2,737.10 61.99 8,000.00 lJ,000.QO 783.25 605.82 82.08 2,460.00 I,q92.69 0.00 1 321.27 ).217.90 PTA Membershlp AGM Accountsnt Just glvlng & Zettie Feés Gfft Ald Grants & Bu51ness donatlons Easy Fundralsln8 & Amazon 51 Swap n Sharè AGM Glft Match Front G•rdèn TOTAL OTHER 98.12 120.00 0.00 52.80 623.77 16316.98 YQTALADMINcosf5 411.12 192.80 2434Q,65 _l2 24795 Nursery French Le5$0ns G1ft5 Decoratlons day Subscriptlon- Flrst New5 Musl¢ Lessons 1.140.00 1.170.C 1,150.27 171.87 146.00 100.00 2000 2,510.50 2,664.29 0.00 Playground Educatlonal resourTr5 Furnlture and classrooms Llbrary books & equlpment School bulldlng Forest School Front Garden uslc equlpment Tech & AV Equlpment 5,664.83 2,480.OQ 4,277.55 3.876.66 2,408.28 1,352.47 o.o(I 1,8aO.00 3.n?4.47 489.20 4.OIq.62 0.00 0.00 0.00 15.284.04 0.00 Pond refurb15hment Sundry Expenses TOTAL SC}IOOL5PENDING 0.00 40.00 25 127.63 439..42 o.(J TOTAL INC¢)ME 29,386.79 36,040.36 TiiTAL EXPENDITURE 28.173.76 3&1,630.Q4 1.213.03 BAwe5HEEffRECONCILIATrONOFINCOME& EXPENDITURE TO BANKATEmENT$lID CA5HJ a¢!5]wBa!ae 30Au8.2023 17A57.24 As.. Lloyds Bank Cash 17,307.24 Iso.00 17,457.24 EViiwLO gw JA£oN Intome- Expenditure YE Balance Istp 2C121 1,213.03 18,670.27 Lloyds &nk Cash 18,520.27 150.00 18,670.27 13. 10.
Independent examiner's report to the trustees of Ditchling FPTA I report to the trustees on my examination of the accounts of the Ditchling FPTA (the Trust) for the year ended 31 August 2024. Responsibilities and basls of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordanc8 With the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Trust as required by section 130 of the Act; 2. the accounts do not accord with tho88 records,. or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Chariti8s (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view, which is not a matter considared as part of an independent examination. I have no concerns and have come across no other matters in connection with tha examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: JASON PAUL BL4CKMAN Relevant professional qualification or memb8rship of professional bodies (if any): MA4T Address: 34 BROYLESIDE COThAGES, RINGMER, LEWES, EAST SUSSEX, BN8 5NS Date: 7 February 2025