AGM 9[ th ] Oct 2023 FPTA of Ditchling Nursery and Primary School _Registered Charity 1168313_ ## Treasurer’s Report for year ending 3 ~~1~~[ st] August 2023 for AGM The FPTA’s had yet another biggest ever fundraising year in 1st September 2022 - 31st August 2023 thanks to extra fundraising for the front garden and playground. A huge thank you to the Community. The opening balance on 1[ st ] Sep 20212 was **£18,039.61** (of which £200.10 held as cash for events). This year we raised a gross income of £34,047.67 and after the cost of Events and Admin, this was a **Net Income of £30,255.29.** This included:- - £14,264.97 Net Income from FPTA fundraising events (flat y/y) including - £2000 from the Village Ball and £1,232.45 from the Holiday Raffle - £16,183.12 from one off donations and grants (up £8k y/y) - £6000 from Turner Dumbrells (up £4k y/y) - £3237.90 one off donations from parent led fundraising and £1.9k gift matching - £3577.19 raised by Ms Hill for the Front Garden - £1,321.27 Monthly parent donations (from 8 parents) - £1210.89 from Easy Fundraising, Amazon Smile and the village Swap’n’Share _Details of money raised at individual events are on the Income and Expenditure document attached (this years’ figures are to the left, last years’ figures for comparison, are to the right)._ Throughout the year, we **donated £30,837.66** to the school. This was by far our biggest year as we were able to spend last year’s surplus and realise Mrs Clarke’s IT vision. In particular, we supported our Governing Document through: - £25,257 towards Facilities and Equipment including: £15,284 on new laptops and interactive screens; £4,019 on the front garden and; £3,472 of our Turner Dumbrells grants on the firepit and pond - £4,941 towards Lessons and resources including French and Music lessons and Class wishlists _Details of these items are on the Income and Expenditure document. Administration costs were £192.80._ Spending this year exceeded income by £582.37 and the **Year End balance was £17,457.24** held as £17,307.24 bank balance on 31st August 2023 and £150 cash having reduced our Events float and transferred £50.10 to our bank. Of this balance, £4,077 is from grants for the playground and pond. Going forward we will budget: - £4,604 for annual commitments and Admin costs - £2,500 for the Annual Class lists - £2,300 to decorate the school and continue front garden and pond projects Allowing for our £1k buffer, this leaves us with around £3k to spend supporting the school immediately. Given the uncertainty in the future of the FPTA, any further spending will be determined at point of request dependent on fundraising. Camila Lewis, Treasurer _4[ th ] October 2023_ _The accounts for the year ending 31[ st ] August 2023 will be independently examined by Jason Blackman_ _**.** A copy of the income and expenditure for the year is attached._ - _An Internal Financial Controls review was conducted in Sep 2023 and a copy is available on request._ FRIENDS4NDP.T.&OFSTIAARGAREfs PRIMARY SCHOOL orrcHL114fj RECEAPTSANDPAYMEpifsACCOUfvTFOR THE YEARENDED3I￿AUGU5T2O25 YE 31AuP.3 YE 31Aug23 4.077.03 1.175.13 860.82 2.080.15 1.599.34 217.85 597.37 386.20 364.54 1,246.44 903.95 J,286.XJ L426.61 42S.C 284.15 2,WQ.IX) 137.82 1232.45 Sptsrtssponsoishlp Halloween DISCO Xm35 Falr & Decs Tèa Towèls Xm35Cards Quii Night Surnmer Falr Unlform & 936525chool 4,077.03 1,888.39 3,037.IS S85.85 3B6.20 2,(￿.14 1,594.51 425.00 2,OLYJ.00 137.82 1,232.45 771.53 Sportssponsorshlp Halloween Dlsco XmasF3lr & Decs 519.42 307.34 713.26 957.01 658.(4) 1056.37 l 622.69 1 557.22 TeaTowels Xm35Cards 468.ts) 4S9.(X) 1.258.15 653.27 753.70 263.99 284.15 , ￿9.20 Summer Falr Uniform & Bag52School 707.61 837.38 Apple Oav oliday Raffle Ea5teTTofflbDLB Apple Day Olid￿ Raffle E45tErTotnbol4 233.60 425.76 193.50 520.14 233. 193.50 ke Cake Salè TOTAL £VENTS Olke Rldecèkt Sale 452440 J4.264.97 933*41 Monthlydonaiions Other Donatlons Gllt Abj Grants & Buslne55 donatbns E0SyF￿ndral￿1r&&AMo￿nsrnlI Swjp n 5h4re 1,321.27 3,237.90 835.B7 6,oco.00 S87.12 1 036.41 810.2S 903.00 575.39 564.( PTA Membèrshlp AGM Eipen5es Just 8fvln8& Zettle Fees 52.80 216.r 623.77 3,S77,19 16,18311 177.60 TofAL OTHER TOTAIADMINCOSTS 192.80 30.25529 NUrS￿ry Frènch i¢sson$ Muslc Lessons Glfts 1,170.00 I.0￿0.00 2￿.00 0.00 639.57 0.00 0.00 2,664.29 1.rth.OD 15.284.04 227.87 3.034.47 1,115.77 2.480.00 5,150,00 906,35 0,00 4.019,62 439,32 Teih & AV eiuiRMnent Foi¢st S¢h¢d Llbrarybooks & equlpmei FroDI Gardon pond ¢elvrblshment w• weatherSult5 Nur5er m￿￿Ce￿UlPmenI 445.02 793.62 249.87 50.DD TOTAL5CNOOL 5PSNDINfj riiTALINC(IME 94.047.67 2 .831.65 TOTAI EXPENDrrLIRE J4,630.04 5,600.55 -582.37 .10 BALANCESHi6f(R&CONCILMnoAfOFWCOME• EXPENDITURETQBAWKSTATEMENTSAND CASIII aW1n￿.￿OI1￿￿ 3QA4.2022 X8:039:61 Uoyds Bank Cèsh TOTAL 17,839.51 200.10 IS￿39.61 ÉY -582.37 YE Bal&neÈ i Sep 2021 cttsh POldlnt080nk 17,457.24 -SQIO/+50.20 A5.. Uoyd5 Bank Cash 17.307.24 150.00 17A57.24 JA£ obj 8LAULMtt (/ILIL2 Independent examiner's report to the trustees of Ditchling FPTA I report to the trustees on my examination of the accounts of the Ditchling FPTA (the Trust) for th8 y8ar ended 31 Augu* 2023. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'l. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) ol the Act. Independent examlner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1 . accounting records were nol kept in respect of the Trust as required by section 130 of or 2. the accounts do not accord with those records. or 3. the accounts do not comply wilh Ihe applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports} Regulations 2008 other Ihan any requirement that the accounts give a 'true and fair view, which is not a malter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper underslanding of the accounts to be reached. Signed: Name.. JASON PAUL BLACKMAN Relevant professional qualification or membership of professional bodies (if any).. MAAT Address.. 34 BROYLESIDE COTTAGES, RINGMER, LEWES, EAST SUSSEX, BN8 5NS Date: 5 December 2023