Chair Report AGM 2022
Our 2021 AGM was on Zoom and then in July we met again! Over 100 members came back to Foakes hall to listen to Peter Regelous talking about ‘Life on the Road’. Groups and outings have since restarted and we have welcomed many new members. Our Christmas event with Rock Choir and buffet was a resounding success. I have been heartened by all the positive comments I have received but after 3 years it is now time for someone else to take on the role of Chair. Dunmow u3a is an amazing organisation and I plan to continue to support it as well as taking part in walking, wine tasting, family history and flower arranging in between grandparent duties! This is time to say thank you to all those members who have, in any way, contributed to Du3a as we would not survive without our volunteers whether it be committee members or other valuable support. There are too many to name you all! However, I would like to give a very big thank you to Marilyn and Roger Hammond who have tirelessly produced our monthly newsletter since Du3a began. They deserve a rest!
Groups Coordinator’s report
The Incident Report Form was updated last June. It has been used on 2 occasions (Garden and Nature Walks) for minor accidents.
The Gentle Exercise group became the Gentle Walking group last Summer due to COVID. It has reverted to Gentle Exercise and there are 2 consecutive groups running. Table tennis started last July and now has 2 large groups. 4 new Luncheon groups emerged during the year. A French speaking group now meets at the Saracens Head. Pilates ran for a short time but a group Leader could not be found. The Chess group failed to start as only 4 members were interested. The Spanish group has now been disbanded, as has Croquet, History, Photography and London Walks due to the Group Leaders not being available.
Potential new groups as a result of the new members’ meeting: - Beginners Spanish, German conversation and a ‘Tea’ group.
The list of groups is updated monthly for inclusion in the monthly Newsletter. A very successful Relaunch Day was held in September. Thanks to Mike Best for organizing it.
Many thanks to Lucy Myers for all her hard work as Group Support. She stepped down from
this post in September.
Appreciation goes to all the Group Leaders for all their hard work through yet another difficult year.
(All Dunmow U3a groups are now meeting face to face).
Rosemary Jensen Groups Coordinator
Outings Report
Last June saw us back on the road. The government lifted the final Covid restrictions, the majority of u3a members had had their second jab and were ready to support our first outing to Blenheim Palace. 36 signing up and enjoyed a marvellous day out.
September saw us enjoying a matinee of Anything Goes with Felicity Kendal, Robert Lindsay and Sutton Forster. It was a memorable performance with both audience and cast delighted to be back at live theatre event.
The rest of 2021 was taken up with a day at the Wimpole estate, an opportunity to indulge in a spot of Christmas shopping at Ely and, back by popular demand, an evening at Kew’s Christmas light show.
Despite the Omicron epidemic, the outing to Mathew Bourne’s Nutcracker was especially well supported. Group tickets were difficult to get hold of for February events, so we ran two outings in March. One to see Titanic - the Exhibition, and the other to Chicago, the Musical. Our latest trip has been to Penshurst Place and Gardens on a beautiful sunny day.
We have two trips in May. One is to the Living Craft Fair at Hatfield Place. The other is a trip to the Kensington Museums. Both of these outings are open to all members but have been requested by Groups from U3A. They will be run on the day by their group leaders.
In total we will have done 9 outings from June 2021 up to May 2022. This involved the sale of over 300 places to members.
I would like to express my thanks to all the outings team, past and present and to the group leaders. They have worked extremely hard to make our outings programme such a success.
Pat Jones Outings Coordinator
U3a Events
Emerging from another Covid Lockdown, people were hesitant to come back to Group activity and so we thought “Why not hold a Group Refresh Day” where we could set up stalls for each Group and remind members what we have to offer. A few nonmembers also came along with a friend and a small number joined but the real success was with our members. We filled the Foakes hall with stands, the Refreshment team served us free drinks and cake courtesy of kind volunteers. Each Group recorded new members as well as starting up an added luncheon group, a short walk subgroup, a second golf group and the French speaking group restarted. Dunmow U3a was buzzing again!
Several of our members belong to choirs of varying levels of seriousness and the Rock Choir appeals to many. So for our Christmas Party because we were unable to book the Foakes hall, we used St Mary’s church instead. Rock Choirs from around the area came together under Adam Henriksen’s baton, sang a programme of Christmas songs for us. During an extended interval, we had a buffet spread of party foods and hot drinks. We had a great turnout and the Rock Choir did us proud, so much so that we are going to repeat the event in December this year, so put it in your diary now, Wednesday Dec 7 at 2pm.
There have been many quizzes organized this year so U3a waited until there was a lull which found us in the Rowena Davey Day Centre on June 24, last Friday in fact at the day of this meeting so as I write this, we are still organizing it but I’m sure it will be well supported!
This will have been the last Event arranged by myself as I hand the role over to Hiliary Jinno. She has some different ideas to try out on you and I’m sure you will support her as you have me and I will too as I step into my new role whatever that might be.
Mike Best Events Manager
Membership Report For the year 2021/22 we had 89 new members join us, this compares to 54 new members in the previous year. In total we had 574 members which was slightly higher than the year before.
The membership fee remained at £13 for 2021/22. We aim to keep this as low as possible but we have a number of fixed costs such as the subscription we pay to the Third Age Trust and the cost of the system which is used to process and store member data, group information and all of the financial data (Beacon).
Early indications from renewals for 2022/23 are encouraging and we continue to attract new members.
We continue to experience some problems with cheque renewals being lost in the post though not as bad as the previous year. We encourage members to pay their subscription using the bank transfer process though we appreciate that some members do not have this facility and we will continue to accept cheques and cash. The Membership Secretary aims to renew members and send membership cards the same, or at latest, the day following receipt of your payment. If you have not received new cards within 5 days of posting your cheque then something is probably wrong. You can contact the Membership Secretary via the Dunmow u3a website if you feel there is a problem.
With our high membership numbers, it is clear that members of Dunmow U3A are very pleased to be associated with an active and caring community that extends to helping others who may require extra support at this time.
Terry Parker Membership Secretary
*Trustee Resignations
Carol Yarwood Treasurer Jane Tadman Chair *Sandra Walker did not take on a trustee role as stated in 2021 report.
New Committee Members
Ian Marshall Treasurer Heather Quiney Newsletter Editor Hilary Jinno Events Committee Minutes – Phil Garrison has taken over this role from Maureen Best
Finally, it has been a pleasure to play a part in the running of Du3a and I wish our new Chair every success for the future.
Jane Tadman Chair
| Charity Name DUNMOW U3A |
Charity Name DUNMOW U3A |
Charity Name DUNMOW U3A |
No (if any) 1168310 |
No (if any) 1168310 |
No (if any) 1168310 |
||
|---|---|---|---|---|---|---|---|
| For the period from |
Period start date 01 April 2021 |
To | Period end date 31 March 2022 |
||||
| Section A Receipts and payments | |||||||
| A1 Receipts | Charitable Funds A/C no 1 to the nearest £ 7839 341 11,328 119 1,079 20,706 - - - 20,706 500 1,208 731 530 3,279 10,104 622 30 17,004 715 - 715 17,719 2,987 23,534 26,521 |
Charitable Funds A/C no 2 to the nearest £ 80 14,881 - 14,961 - - 14,961 92 13,008 13,100 - - - 13,100 1,861 5,032 6,893 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 7,839 - 341 11,328 199 14,881 1,079 35,667 |
Last year to the nearest £ |
||
| Membershipsubscriptions | 7839 | 6,292 | |||||
| Grants | |||||||
| Raffle | 341 | ||||||
| GroupActivities | 11,328 | 521 | |||||
| Miscellaneous transactions | 119 | 317 | |||||
| Ticket Sales | 4,945 | ||||||
| Gift Aid | 1,079 | 1,420 | |||||
| Sub total(Gross income for AR) |
20,706 | 13,495 | |||||
| A2 Asset and investment sales, (see table). |
- | ||||||
| - | - | - | |||||
| Sub total | - | - | - | ||||
| Total receipts A3 Payments |
|||||||
| 13,495 | |||||||
| Stationery | 500 | 613 | |||||
| Hall Hire and refreshments | 1,208 | 14 | |||||
| Speakers | 731 | 445 | |||||
| Miscellenous transactions | 530 | 1,033 | |||||
| U3A National Fees | 3,279 | 3,765 | |||||
| Ticketpurchases & transport | 5,702 | ||||||
| GroupActivities | 10,104 | 536 | |||||
| Communications | 622 | 26 | |||||
| Conference & training | |||||||
| Welfare | 30 | ||||||
| **Sub total ** | 17,004 | 12,134 | |||||
| A4 Asset and investment purchases, (see table) |
|||||||
| Equipment | 715 | 34 | |||||
| - | - | ||||||
| **Sub total ** | 715 | 34 | |||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||
| 12,168 | |||||||
| 2,987 | 1,861 | - | 4,848 | 1,327 | |||
| - | - | - | |||||
| 23,534 | 5,032 | - | 28,566 | 27,239 | |||
| 26,521 | 6,893 | - | 33,414 | 28,566 |
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities |
Details Charitable fund no 1 Charitable fund no 2 Total cash funds (agree balances with receipts and payments account(s)) Details Petty Cash Details Details Equipment Details Group Activities u3a national fees outings Signature |
Charitable Fund No 1 Charitable Fund No 2 to nearest £ to nearest £ 26,521 6,893 26,521 6,893 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - Fund to which asset belongs Cost (optional) 0 - Fund to which asset belongs Cost (optional) Charitable - Fund to which liability relates Amount due (optional) Charitable 3,850 Charitable 4,340 Charitable 1,426 Charitable Print Name |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| Current value (optional) |
|||
| Current value (optional) |
|||
| - | |||
| When due (optional) |
|||
| autumn2022 | |||
| april 22 | |||
| may/june 22 | |||
| Date of approval |
|||
| Treasurer |
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ members of
DUNMOW U3A
On accounts for the year ended
31 March 2022
Charity no (if any)
1168310
Set out on pages
1 and 2
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
-
to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention
-
which gives me reasonable cause to believe that in, any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
-
have not been met; or
-
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
1
IER
IER
Signed: Signed by Peter Hodge on 6.5.22 Date: 6.5.22 Name: Peter Hodge Relevant professional qualification(s) or body (if any): Retired Bank Manager Address: 4 Millers Croft Great Dunmow, Essex CM6 2AW Section B Disclosure
Only complete if the examiner needs to highlight material problems.
Give here brief details of any items that the examiner wishes to disclose . No matters have come to my attention during my Independent Examination of the accounts for the year ending 31 March 2022 that require disclosure to the Charity Commission.
3
IER