## **British Dragonfly Society**
## **Annual Report and Unaudited Financial Statements**
for the year ended **31 March 2021**
Registered Charity No 1168300 (England and Wales)
## **British Dragonfly Society**
Registered Charity No 1168300 (England and Wales) SC049416 (Scotland)
## **Legal and Administrative Information**
## **Patron**
Sir David Attenborough OM CH FRS
## **President**
Mike Dilger
## **Charity’s principal address**
Ashcroft, Brington Road, Old Weston, Huntingdon, Cambridgeshire PE28 5LP
## **Trustees and Committee Members as at 31st March 2021**
Mr Brian Walker, Chairman Ms Carolyn Cooksey, (Hon. Secretary) Dr Pam Taylor, Convenor of Dragonfly Conservation Group Mr Peter Brown Mr John Winterbottom (from 14[th] November 2020) Mrs Candis Collins (from 1[st] June 2020) Mr Tim Coleshaw (from 14[th] November 2020) Mr Tom Cunningham (from 14[th] November 2020)
## **Staff**
Miss Eleanor Colver, Conservation Officer Ms Daniele Muir, Scottish Officer (Conservation) Ms Andrea Hudspeth, Scottish Officer (Projects) Mrs Sarah Miller, Fundraiser Miss Fiona McKenna, Conservation Outreach Officer
## **Bankers**
The Bankers of the Society are Lloyds plc and CCLA Investments.
## **Independent Examiner**
Frances Wilde FCCA DChA Warner Wilde 4 Marigold Drive Bisley GU24 9SF
## **BRITISH DRAGONFLY SOCIETY**
## **CONTENTS**
||**Page**|
|---|---|
|Trustees' report|1 - 8|
|Independent examiner's report|9|
|Statement of financial activities|10 - 11|
|Balance sheet|12|
|Notes to the financial statements|13 - 24|
The trustees present their report and financial statements for the year ended 31 March 2021.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities Act 2011, the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".
## **1. About the Society**
## **Aims**
The aims of the British Dragonfly Society (BDS), as stated in Article II of our Constitution, are _“to promote and encourage the study, conservation and understanding of Odonata and their natural habitats, especially in the United Kingdom, and to raise public awareness of dragonflies”_ . Membership is open to anyone with an interest in the aims of the Society. The BDS is a non-profit making Society with no political affiliations or stance.
## **Study and conservation**
Within the BDS there are two main inter-linked areas of interest, dragonfly recording and dragonfly conservation. The first of these involves encouraging individual enthusiasts to collect and submit records to the BDS Recording Scheme. These records are reviewed by County Dragonfly Recorders (CDR) to check accuracy and ensure that the data is validated. The purpose of these records is not simply to document what is present, but also to identify topics and aspects which would benefit from research and inform the second main area of interest, that of dragonfly conservation. Records help us to understand the value of a site and information about population size and breeding behaviour allows us to assess the importance of an area for species survival. Dragonflies are good indicators of the health of a habitat; if they are thriving then it is a good indication that the smaller insects on which they prey are also abundant and thus that there is a high level of biodiversity. Any variation in distribution or population size can indicate that changes on a wider environmental scale are occurring and need to be investigated.
Education and training are important tools in conservation and have become an increasingly important aspect of our work. Raising public awareness is vital because people need to appreciate something and recognise its value in order to want to preserve it, so providing information to an ever-widening audience is an important objective for the BDS. We aim to share the knowledge gained with both those working in conservation and with the general public. This is achieved both through direct contact and through public events, other meetings and publicity in the national press and social media.
## **2. Chair’s Overview**
The Covid 19 pandemic had a very significant impact on the Society throughout the year with the cancellation of all meetings and field events. We held our Annual Members Meeting including AGM and our Spring meeting online with attendances at both around twice what we would expect at a physical meeting. We also reorganised our Scottish Conference which was postponed from March 2020 to be held online in April 2021. While we kept the situation under review, the continuing restrictions meant that it was not possible to organise any Field Meetings or Training Courses in the year under review. We were also not able to hold any physical launch events for Dragonfly
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Hotspots, although we did have a virtual event to launch the Dragonfly Hotspot at Little Paxton Pits with a short video tour of the site being posted on social media platforms.
As noted in last year’s report we recognised that members and many others were likely to take a much greater interest in what creatures visited their gardens and local spots where they might take their daily exercise. We published information that would help people to identify dragonflies that they saw, both on our website and through social media. We saw a surge of reports of what people had seen via the Recent Sightings page on our website and through social media. These included many requests for help with identification and many comments that people had seen dragonflies for the first time at their garden ponds and expressed their surprise and delight that they were hosting such fascinating creatures. We also saw an increase in the rate of membership applications above the rate we have seen over the last few years and this increase continued through the year.
The impact of the pandemic has reinforced the value of social media platforms and other virtual systems as a means of communicating with a wide audience and delivering a service, particularly helping people to identify what they have seen and answering their questions. Helping people in this way encourages them to develop their knowledge and interest and start to contribute records to our recording scheme and hopefully volunteer to help with our activities. We recognise that not all our members are comfortable with using social media and we are looking at how we can be inclusive and meet the needs of all members. However, we do see a gradual shift toward social media and electronic means in terms of communications. For example, the number of people signing up to receive our widely praised monthly e-Newsletter, Hawker, had risen to nearly 2,500 by the end of the year from less than 1,000 when it was first launched.
Despite the restrictions imposed by the pandemic we did manage to progress several initiatives. Discussions on designating Dragonfly Hotspots continued and launch events are planned at Whisby in Lincolnshire and at Exbury Gardens in Hampshire in summer 2021 together with an event at Little Paxton Pits on the anniversary of the virtual launch, in all cases provided any restrictions then in force allow. It was possible to complete some habitat management work to improve conditions for Southern Damselfly and a survey of historic sites for Northern Damselfly in Scotland provided a wealth of very valuable data to identify the sites where management work is needed to prevent them becoming unsuitable for the species. The survey had to be slightly curtailed as new restrictions were imposed, but it is planned that our Scottish Recorder will survey a group of sites in Spring 2021 that were not covered in the main survey.
Work on the “State of Dragonflies 2020” review continued but was slowed by the difficulty of meeting to discuss and progress the work. Virtual meetings were held but had limitations for the discussion of some of the detailed analytical results. However, substantial progress had been made by the end of the year and the report will be launched in late summer 2021. The original plan was for a physical event to launch and publicise the event but in view of the uncertainty about what restrictions might apply at the time, a virtual launch event is now being planned. The report has made use of dragonfly records submitted by observers and it is a key objective to maintain and grow the number of records submitted and particularly complete lists of species and lists from repeated visits to sites. This data is vital to enable us to continue to monitor changes in dragonfly populations and through this add to the knowledge of the changes that are occurring in our environment. We encourage all of those who post pictures on social media and ask for identification help to formally record what they have seen.
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## **3. Funding Successes**
Our focus during the year was on securing funding to follow on from the two large three year grants, one of which ended just before the start of the year and the other which ended during the year under review. The pandemic has made this more difficult both in terms of disruption and as funding bodies have sought to address needs created by effects of the pandemic. However, progress has been made and we were in the final stages of assessment for further funding by the year’s end. No new funding grant was awarded during the year but there were a small number of donations as a result of more general appeals including one of £5,000 from Scottish Land Management Foundation.
## **4. Conservation and Outreach in England and Wales**
Our conservation focus in England and Wales remains with Southern Damselfly, Norfolk Hawker and White-faced Darter, the three species of dragonfly in this area that are listed as Endangered on the Odonata Red List. This work includes monitoring populations, conserving and improving habitats through discussion with site managers and, where necessary, aiming to re-establish populations at sites where they have been lost, once the habitat has been restored to a suitable state. We are involved in projects to reintroduce White-faced Darter to suitable sites. This is a species which has been declining in England, at least partially from loss of habitat. We have also held discussions regarding re-introducing Southern Damselfly to sites where it has been lost, once the habitat at these has been restored and improving the habitat at sites where the population has declined. Norfolk Hawker is now being seen at more sites, probably through a combination of dispersal and immigration from Continental Europe. We are monitoring this increase in range.
Our outreach activities are intended to connect the public with dragonflies and to highlight the importance of their habitats to the overall health of the environment. Our approach to date has been through walks and talks at suitable sites and particularly at Dragonfly Hotspots. This was not possible in the current year because of the pandemic and the focus switched very successfully to using social media and particularly to highlighting garden ponds. This included promoting National Gardening Week with a series of activities on social media as well as our regular Dragonfly Week.
Communications remain important and our monthly email Newsletter “Hawker” has continued to develop during the year with the circulation continuing to increase beyond our membership. (It rose from 1960 to 2441 subscribers in the year.) While we hope new subscribers will decide to join the Society, the key aim of the publication is to raise awareness about dragonflies and their habitats more generally. We have reviewed our more conventional publications and the decision was made to cease publication of Darter, our magazine covering dragonfly recording activities, with the county reports published on our website instead and a summary of the highlights from these, together with some related articles included in Dragonfly News. This change will be implemented for Spring 2021 mailing and will save costs but will also allow more scope and space for County Dragonfly Recorders to report on the prior year. We are also reviewing how we publish our Journal in the future and have launched a consultation to seek the views of members. We also initiated a review of our website content with a particular focus on improving the support offered to visitors with identification and similar queries.
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Particular points of note were:
- Our Conservation Officer continued to contribute to the steering group managing the reintroduction of White-faced Darter to Delamere Forest and the steering group examining new introduction projects for the species in the Solway Mosses. The Delamere population had a better year in 2020 but numbers were still small. Translocation to Drumburghin in the Solway Mosses continued for a second season, but staff were furloughed so no monitoring took place.
- PondWatch was launched to build on the public’s increased interest in ponds as a result of the Lockdown and promoted via social media with a series of story videos and other initiatives. The i Newspaper picked up on the initiative and ran a feature on how ponds were helping people through the Lockdown.
- Dragonfly Week was also an online event this year with a range of videos, including the virtual launch of the Little Paxton Dragonfly Hotspot, and other activities.
- Discussions did continue with a view to progress plans for Dragonfly Hotspots and identifying potential new sites, but these were slowed by relevant people being furloughed together with other issues for major parts of the year.
## **5. Recording and Monitoring**
Increasing our knowledge of our dragonflies remains a prime objective and recording is a key contributor to this. The data coming from general recording has allowed us to identify issues which would benefit from more specific study, and we have set up specific projects to address these issues. The restrictions during the recording season in the current year meant that recording for these projects was limited, although some progress was made where appropriate sites were close to volunteers.
Points of note were:
- **The Clubtail Count project** : This project was completed last year and a report produced https://british-dragonflies.org.uk/wp-content/uploads/2020/04/report.pub_.pdf. The position will continue to be monitored via general recording and this will determine when and if a further project is appropriate.
- **White-legged Damselfly Investigation** : 2020 was the second full year of the project and while the project was limited to simple reporting rather than surveys, we did receive a good number of records. The results to date show that the species still occurs at most historic sites but there is concern that no records have been received from a small number of historic sites and the project page on our Website provides a map highlighting these and encouraging volunteers to target these sites when the situation allows them to. The website -
- also provides an update on progress to date. https://british dragonflies.org.uk/recording/white-legged-damselfly-investigation/.
- **Northern Damselfly Survey:** 2020 should have been the second year of this project but it suffered rather more from the pandemic than the White-legged Damselfly Investigation because potential sites are remote from the majority of volunteers. However, a small number of enthusiastic volunteers did manage to contribute records. We were also able to organise a survey of the condition of historic sites which has provided data on the current condition of a large proportion of the sites supporting this species. Results indicated that some sites had been lost but also identified a small number of new ponds. Worryingly a significant proportion of sites were suffering from infilling and the loss of open water. All of this work has increased the level of interest in this species and should result in increased
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survey effort by volunteers when conditions allow. A dedicated page on our website - provides information on the project and guidance for volunteers. https://british - - dragonflies.org.uk/recording/northern damselfly survey/
- **New colonists:** We continue to track dragonfly species which are in the process of colonising the country, particularly Willow Emerald Damselfly, but recording effort is also allowing us to monitor the continuing spread of Small Red-eyed Damselfly, an earlier coloniser, and other migrants which may well be in the process of establishing themselves as residents, such as Southern Migrant Hawker and Southern Emerald Damselfly, both of which continued to show an increase in records in 2020. An important new site for Dainty Damselfly was also found in 2020. This is a species which was lost from England after the devastating East Anglian floods in 1953 destroyed the ponds of the isolated population. The species was refound in Kent in 2010 where it has persisted but only in small numbers until this new find.
- **The State of Dragonflies 2021** : Work continued on developing the data for this publication with a dataset extracted from our records, including those received in 2019, and the UK Centre for Ecology & Hydrology has carried out trend analysis on this dataset. Further progress has been slower than expected because of difficulties organising discussions between relevant experts to fully understand the data but publication is now scheduled for late summer 2021 and has been renamed to 2021 to reflect the delay.
## **6. Our Work in Scotland**
Scotland is important for dragonfly conservation because it supports several species not occurring elsewhere in Britain as well as other species where most of their population is in Scotland. Several species which have previously only occurred to the south of the English/Scottish border are beginning to extend their range into Scotland. This is thought to be due to climate change and monitoring this expansion is of interest for this reason. There is also concern that climatic changes may pose a threat to the species with a more northerly distribution in Britain as a warmer climate may not favour their life cycle and may also adversely affect the habitats that they occupy. These species could also to be adversely affected by competition from the species which are now spreading north into Scotland.
While we cannot alter the consequences of climate change, we are trying to monitor what is happening to better understand the issues, through developing a clearer understanding of the current distribution of the key species and the condition of their habitat. Improving habitat conditions and preventing existing sites from being degraded by factors that we can influence are actions that we can take, and these will help to maintain the species and provide a clearer picture of the reasons for any changes which do occur. We therefore have a particular focus on Northern Damselfly and Azure Hawker, which occur only in Scotland within the British Isles, and have a restricted distribution even within Scotland. We are also starting to focus on Northern Emerald, another species found only in Scotland within the UK.
As with other areas of our work, the pandemic disrupted most of our planned activities. However, the following activities did take place:
- We commissioned a survey of historic Northern Damselfly sites in autumn 2020 to determine their current condition and identify where management work was needed to restore suitable habitat. The work was slightly curtailed by the reintroduction of restrictions, but 43 historic sites were surveyed with Northern Damselfly larvae found at 17 sites. The main objective was to assess condition and only 10 of the sites were regarded as
- 5 -
in “good” or “very good” condition. The survey found that 24 of the sites required management work to remain in a suitable condition for Northern Damselfly. The main issue was infilling of ponds by vegetation and loss of open water. Three ponds no longer existed but the species was found at three new ponds near existing sites. Funding support for this survey was received from Cairngorms National Park, RSPB and Forestry and Land Scotland. Northern Damselfly has been added to the list of species being covered by the Rare Invertebrates in the Cairngorms Project.
- It was possible to carry out some limited survey work on sites for Azure Hawker, our other target species for work in Scotland. Effort was also focused on assembling current information on sites. This has identified 110 known sites, although defining a site for this species is somewhat arbitrary as they favour complexes of shallow bog pools. We only have information on the current condition of a very small number of these sites which tend to be remote and difficult to access. We are building up our knowledge of the landowners and managers of these sites to allow discussions and help gain a better understanding of site condition.
- It was agreed that Argaty Farm Red Kite Centre would become a new Dragonfly Hotspot before the Lockdown occurred. The restrictions prevented a launch event, but our staff managed to film an introduction on site and this was released on You Tube to publicise the site.
- A student from Stirling University carried out a project on Northern Emerald to study its habitat preferences. BDS provided a small grant to assist in the project. The scope had to be adjusted to more of a paper study because of the restrictions but resulted in an interesting report.
- The People for Ponds Project was mostly paused although some advice was still provided, and pond dipping equipment was loaned to support some activities. The same was true of other engagement initiatives. Our Scottish staff have given talks on Dragonflies via Zoom and taken part in virtual meetings and discussions to build links with other groups.
## **7. Partnerships**
We have continued to cooperate with other organisations with similar aims to gain mutual benefits. Habitats which are attractive to dragonflies also support a wide range of other plants and creatures and working with other bodies and landowners to manage and improve sites which support dragonflies, helps conservation more generally and adds to the attractiveness of sites for visitors.
**Dragonfly Hotspot Partners:** We have continued to progress the designation and launch of Dragonfly Hotspots but this has been disrupted by the pandemic.
**Scottish Partners:** We continued our partnership work with Scottish Wildlife Trust, the RSPB and Forestry and Land Scotland (previously Forestry Commission), running training courses for their staff and supporting their recording and surveying activities. Cairngorms National Park, RSPB and Forestry and Land Scotland provided a funding contribution towards the cost of the survey of historic Northern Damselfly sites. NatureScot (previously known as Scottish Natural Heritage) has continued to contribute to the cost of our conservation work in Scotland, this year providing £4,750.
**Ministry of Justice (MoJ):** We have continued to liaise with MoJ staff and provided advice to them, but the pandemic has prevented any other activities.
**British Trust for Ornithology** : We continue to receive records of dragonflies through the Birdtrack and Garden Birdwatch schemes and BTO Mapping Software has been used to allow participants to
- 6 -
self-select their survey areas for the White-legged Damselfly Investigation in England and the Northern Damselfly survey in Scotland.
## **8. A Look Ahead**
Our strategy will continue to be to improve our knowledge of our dragonflies, the changes they are undergoing and their needs in terms of habitat condition as well as promoting dragonflies and their place in conservation through public engagement. We want to attract more people to join British Dragonfly Society and become active members by recording dragonflies and/or volunteering to assist in the partnership activities that we are developing.
Points of note are:
- **Dragonfly Hotspot Launches** : We are planning to have launch events for Dragonfly Hotspots at Whisby Nature Reserve, Lincoln and Exbury Gardens in Hampshire in July. These had to be postponed from last year. Holding them will depend on the restrictions having been eased on schedule. An event is also planned at Little Paxton Pits on the anniversary of the virtual launch of the Dragonfly Hotspot there last year. We will also progress discussions for further Dragonfly Hotspots and will aim to identify some urban sites.
- **State of Dragonflies 2021** : While the publication date has slipped due, in part, to the restrictions the report will be launched in late summer 2021.
- **Strategy:** It has been considered timely to review the strategy that the Society should follow and surveys and consultations will take place in 2021 to help review and update our strategy. The review of publications will also continue although any changes that are agreed will not be implemented until 2022. The increased value of social media and other virtual communication methods which has been highlighted by the pandemic are expected to play an increasing role in delivering the Society’s objectives.
## **9. Legal and Administrative requirements**
## **Structure, Governance and Management**
The charity was registered as a Charitable Incorporated Organisation with the Charity Commission (England and Wales) in July 2016 and in Scotland in June 2019. As at 1[st] September 2016 it took over the assets and liabilities of the previous unincorporated charity of the same name.
The Society’s governing document is the CIO Constitution agreed by the Charity Commission in July 2016.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
## **Recruitment and appointment of new Trustees**
Trustees are elected by the membership at the Society’s AGM. One-third of the Trustees retire by rotation on an annual basis. Trustees may serve a maximum of 9 years.
The Society seeks new Trustees from its membership and from other interested parties. The new CIO allows greater numbers than the former unincorporated charity and the Society is seeking to recruit new Trustees with appropriate skills.
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##
##
##
##
BRITISH DRAGONFLY SOCIETY
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF BRITISH DRAGONFLY SOCIETY
I re$rt to the trustees on my eXaMinatn of the fmandal statements of Brltish Dwonfy SocAety {the
charity) for the year ended 31 Mwch 2021.
R•$pon$lbllttl•s and basls of r•port
As the trustges of tho charity YOU ¥9 resp(Thib for th8 weparatKJn of the finanrial st8tsmts In
accordan with the requirefnents of the Charities and Trustso Invostment (Scotlandl Act 2005 (the 2005
Actl. th8 Charfdes Accounts IScoU8rKI} R8gulation$ 2CM)6 (as am8nd8dl and the Chariii88 Act 2011 1th8
2011 Act). You ¥re sattsfied that your tharity 1$ not roquIr by charity law to b8 auded and have thosen
Instead to have an indeperKtenl mmatiOn.
I report In respect of my examlnètlon ol tho chariVs Ilnandal statsmants carried out und8r section 44 (11
I cl of the 2005 Ad and section 145 of Ihe 2011 Ad In caffn9 oul my examinatk)n I hav• follow6d lh8
requirements of RegulaiKsn 11 of the Chantie8 Accounts (Scolland) Regulalk)ns 2006 {88 8mend8d} and all
th8 appllcable Dlrgdons glvort by tho cfwlty CommW)n urvJg1 Soclh)n 14515Xb) of tho 2011 Act.
knd•p•nd•nt •xamln•f¥ •t#tom•nt
Sln¢e thg chgrity ha$ propar•d its accounts an acuuth ba818 and 18 al80 regk8tergd in Scand your
èxamlner musl be a mmber of a bc•Jy 118ted kn ulatIon 11121 of thg Charltlgs Acrxjunts IScoUandl
Regulollons 2006 las arnend&Jl. I confirm that l am qualffied to urKlartako the ¢xamlnatbn bgcauso l am
member of . whlch ong of th8118ted bod598.
Your attenfjon 18 drawn to th& fact thal charity has prnparnd finandal statsments In acwdance wlth
Accounung and Rewlng by Ch8rftle$ prep8rlng thelr 8¢o)unts In oKordanc8 wlth the Flnondal Reportlng
standard applicable in the UK arxl Republlc of Ir•land IFRS 1021 In pr•f•ron¢• to tha Accounting and
Reporung by Charfues.. Statement of Recommended Prath 188ued on 1 2C¥)5 whoch Is roforrgy to
the ant rggulotlon8 but has now boon wlthdrawn.
l underntand that th18 ha8 tjéèn (hjne h) cydbr for firwndal 8tatsm8nts to a tru8 and falr VW In
a¢¢ordanco I1h Ggngrolly Ao¢optgd A(%wnUng Pr8thce affedve for repng period6 beglnnkng on or
aftef 1 January 2015.
I have complèted my ex8mlnalkn. I confirni thal r•) m8tt0rn to my 8ttenYon In ¢onrCtIon wlth
the examSnation givlng me U89 to believe that In any malerlal respect..
a¢counUng recorfs trO nol kept In r8sF4ct of the L*arlty as rgquired by s8¢tksn 4411} la) of the 2005
Acl and Regulation 4 of Ihe Charibes ArLounts Isccthndl Regulatp?ns 2006 {as amondedl 8nd $g¢don
130 of the 2011 Acl.. or
th8 finandal slat8mgnt8 do not accord wlth those records". or
the financial statements do not compty wth the accounting rnquirnments of RoguLqtlon 8 of th
Charttles Accounts {ScoUandl Regulallons 2006 las amerKledl and do not mplY with th8 8ppIIc8bl&
r8qulrem8nts concamlng tho form and content of acojunts set out In the Charities (AcCjnts arKI
Reports) Regul8lxM)s 2008 o#wr Ihan any rsquirèmènt that the accounts gfve a tnje and fair view
whlc* is not a mattw considered 88 part of an Indwnd8nt exannalI0n.
I hav6 no c¢)ncems and have come across no other matters in ojnnectton wlth the examlnatlon to which
Bttenlion should tx drawn in this rert in ordor to onabl¥ a propor Lmdorstsnding of Iho financial statements
to be reached.
FrarKes Wilde FCCA DChA
W8m•rWllde
Chartered Certrfied Accountants
4 Marigold Drive
Bisley
Surrey
GU24 9SF
## **BRITISH DRAGONFLY SOCIETY**
## **STATEMENT OF FINANCIAL ACTIVITIES** _**FOR THE YEAR ENDED 31 MARCH 2021**_
|**Current financial year**
**Unrestricted**
**Restricted Endowment**
**funds**
**funds**
**funds**
**2021**
**2021**
**2021**
**Notes**
**£**
**£**
**£**
**Income from:**
Donations and legacies
**3**
57,466
10,629
-
Charitable activities
**4**
5,860
-
-
Investments
**5**
292
-
-
**Total income**
63,618
10,629
-
**Expenditure on:**
Raising funds
**6**
3,208
-
7,906
Charitable activities
**7**
83,557
27,378
-
**Total resources expended**
86,765
27,378
7,906
**Net outgoing resources before**
**transfers**
(23,147)
(16,749)
(7,906)
**Net outgoing resources before**
**transfers**
(23,147)
(16,749)
(7,906)
Gross transfers between funds
35,000
3,218
(38,218)
**Net movement in funds**
11,853
(13,531)
(46,124)
Fund balances at 1 April 2020
156,099
13,531
129,009
**Fund balances at 31 March 2021**
167,952
-
82,885|**Total**
**2021**
**£**
68,095
5,860
292
74,247
11,114
110,935
122,049
(47,802)
(47,802)
-
(47,802)
298,639
250,837|Total
2020
**£**
124,758
6,688
1,510
132,956
10,138
136,138
146,276
(13,320)
(13,320)
-
(13,320)
311,959
298,639|
|---|---|---|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
- 10 -
## **BRITISH DRAGONFLY SOCIETY**
## **STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **Prior financial year**
|**Unrestricted**
**Restricted Endowment**
**funds**
**funds**
**funds**
**2020**
**2020**
**2020**
**Notes**
**£**
**£**
**£**
**Income from:**
Donations and legacies
**3**
92,534
32,224
-
Charitable activities
**4**
6,688
-
-
Investments
**5**
1,510
-
-
**Total income**
100,732
32,224
-
**Expenditure on:**
Raising funds
**6**
9,104
-
1,034
Charitable activities
**7**
70,303
65,835
-
**Total resources expended**
79,407
65,835
1,034
**Net outgoing resources before transfers**
21,325
(33,611)
(1,034)
Gross transfers between funds
(25,373)
25,373
-
**Net movement in funds**
(4,048)
(8,238)
(1,034)
Fund balances at 1 April 2019
160,147
21,769
130,043
**Fund balances at 31 March 2020**
156,099
13,531
129,009|**Total**
**2020**
**£**
124,758
6,688
1,510
132,956
10,138
136,138
146,276
(13,320)
-
(13,320)
311,959
298,639|
|---|---|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
- 11 -
##
|BALANCE SHEET
asf,rfiMAR0H2A21||||||
|---|---|---|---|---|---|
|||2021||2020||
|||||as restated||
||Notes|t.||€||
|Currentassets||||||
|Stocks|12|3,630||2,381||
|Debtors|13|27,497||18,438||
|lnvestments|l4|212,004||247,000||
|Cashatbank and in hand||12,332||41,038||
|||255,459||308,8s7||
|Creditors: amounts fallingduewithin||||||
|oneyear|15|(4,622)||(10,218)||
|Netcunentassets|||254,837||298,639|
||||:|||
|Capitalfunds||||||
|Expendable endowment||82,885||'129,009||
||17||82,885||129,009|
|lncome funds||||||
|Restricted funds|18||||13,531|
|Unrestricted funds|||167,952||'t56,099|
||||250,837||298,639|
||||||:|
## **BRITISH DRAGONFLY SOCIETY**
## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **1 Accounting policies**
## **Charity information**
British Dragonfly Society is a Charitable Incorporated Organisation.
## **1.1 Accounting convention**
The financial statements have been prepared in accordance with the charity's governing document, the Charities Act 2011, the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.
The financial statements are prepared in sterling , which is the functional currency of the charity. Monetary a mounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
## **1.2 Going concern**
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
## **1.4 Income**
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
- 13 -
## **BRITISH DRAGONFLY SOCIETY**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **1 Accounting policies**
## **(Continued)**
## **1.5 Expenditure**
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to that category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of the resources.
## **1.6 Stocks**
Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell . Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.
## **1.7 Cash and cash equivalents**
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
## **1.8 Financial instruments**
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
## _**Basic financial assets**_
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
## _**Basic financial liabilities**_
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future p aymen ts discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
## _**Derecognition of financial liabilities**_
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
- 14 -
## **BRITISH DRAGONFLY SOCIETY**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **1 Accounting policies**
## **(Continued)**
## **1.9 Employee benefits**
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
## **1.10 Retirement benefits**
Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.
## **2 Critical accounting estimates and judgements**
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
## **3 Donations and legacies**
|**Unrestricted**
**Restricted**
**funds**
**funds**
**2021**
**2021**
**£**
**£**
Donations and gifts
21,057
-
Grants Receivable
-
10,629
Membership fees
36,409
-
57,466
10,629|**Total**Unrestricted
Restricted
funds
funds
**2021**
2020
2020
**£**
£
£
21,057
29,536
-
10,629
29,539
32,224
36,409
33,459
-
68,095
92,534
32,224|Total
2020
£
29,536
61,763
33,459
124,758|
|---|---|---|
- 15 -
## **BRITISH DRAGONFLY SOCIETY**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
|**3**
**Donations and legacies**
**Grants receivable for**
**core activities**
Esmee Fairbairn
Foundation
NatureScot
John Ellerman
Foundation
D'Oyly Carte Foundation
Groundwork UK
Forest and Land
Scotland
Cairngorms National
Park
RSPB
Other|-
-
-
-
-
-
-
-
-
-|-
8,129
-
-
-
1,000
1,000
500
-
10,629|-
8,129
-
-
-
1,000
1,000
500
-
10,629|-
-
25,000
2,000
2,250
-
-
-
289
29,539|**(Continued)**
25,000
25,000
7,224
7,224
-
25,000
-
2,000
-
2,250
-
-
-
-
-
-
-
289
32,224
61,763|
|---|---|---|---|---|---|
## **4 Charitable activities**
||**2021**|**2020**|
|---|---|---|
||**£**|**£**|
|Sales within charitable activities|5,860|6,688|
## **5 Investments**
||**Unrestricted**|Unrestricted|
|---|---|---|
||**funds**|funds|
||**2021**|2020|
||**£**|£|
|Interest receivable|292|1,510|
- 16 -
## **BRITISH DRAGONFLY SOCIETY**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **6 Raising funds**
|**Unrestricted Endowment**
**funds**
**funds**
**general**
**2021**
**2021**
**£**
**£**
Fundraising and publicity
Membership schemes
and social lotteries
2,936
-
Other fundraising costs
-
51
Staff costs
-
7,855
Fundraising and publicity
2,936
7,906
Trading costs
Operating a charity shop
272
-
3,208
7,906|**Total**Unrestricted Endowment
funds
funds
general
**2021**
2020
2020
**£**
£
£
2,936
2,541
-
51
-
-
7,855
-
1,034
10,842
2,541
1,034
272
6,563
-
11,114
9,104
1,034|Total
2020
£
2,541
-
1,034
3,575
6,563
10,138|
|---|---|---|
- 17 -
## **BRITISH DRAGONFLY SOCIETY**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **7 Charitable activities**
|Staff costs
Direct Project costs
Recording costs
Storage costs
Publications
Exhibitions and Fairs
Members' Days
Dragonfly Centre
Central office costs
Grant funding of activities (see note 8)
Share of support costs (see note 9)
Share of governance costs (see note 9)
**Analysis by fund**
Unrestricted funds
Restricted funds
**Grants payable**
Grants to individuals|**2021**
**£**
70,226
5,952
8,993
1,053
19,275
-
-
-
1,186
106,685
250
1,794
2,206
110,935
83,557
27,378
110,935
**2021**
**£**
250
250|**2020**
**£**
76,433
19,529
9,640
1,053
11,328
239
827
452
5,343
124,844
-
9,217
2,077
136,138
70,303
65,835
136,138
2020
£
-
-|
|---|---|---|
## **8 Grants payable**
- 18 -
## **BRITISH DRAGONFLY SOCIETY**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **9 Support costs**
|**Support**
**costs**
**Governance**
**costs**
**£**
**£**
Insurance
1,113
-
Recruitment
59
-
Payroll and Accounting
810
-
Subscriptions
108
-
Website
(296)
-
Independent Examiner
fees
-
990
Bank charges
-
1,216
Trustee costs
-
-
1,794
2,206
Analysed between
Charitable activities
1,794
2,206|**2021**
Support
costs
Governance
costs
**£**
£
£
1,113
885
-
59
30
-
810
964
-
108
-
-
(296)
7,338
-
990
-
960
1,216
-
894
-
-
223
4,000
9,217
2,077
4,000
9,217
2,077|2020
£
885
30
964
-
7,338
960
894
223
11,294
11,294|
|---|---|---|
Governance costs includes Independent Examiners fees of £ 990 (2020- £ 960)
## **10 Trustees**
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
## **11 Employees**
## **Number of employees**
The average monthly number of employees during the year was:
||**2021**|**2020**|
|---|---|---|
||**Number**|**Number**|
||3|4|
|**Employment costs**|**2021**|**2020**|
||**£**|**£**|
|Wages and salaries|75,012|72,977|
|Social security costs|583|2,120|
|Other pension costs|2,486|2,370|
||78,081|77,467|
- 19 -
## **BRITISH DRAGONFLY SOCIETY**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
|**12**
**Stocks**
Finished goods and goods for resale
**13**
**Debtors**
**Amounts falling due within one year:**
Other debtors
**14**
**Current asset investments**
Unlisted investments
**15**
**Creditors: amounts falling due within one year**
Trade creditors
Other creditors
Accruals and deferred income|**2021**
**£**
3,630
**2021**
**£**
27,497
**2021**
**£**
212,000
**2021**
**£**
604
444
3,574
4,622|**2020**
**£**
2,381
**2020**
**£**
18,438
**2020**
**£**
247,000
**2020**
**£**
6,915
403
2,900
10,218|
|---|---|---|
## **16 Retirement benefit schemes**
## **Defined contribution schemes**
The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund.
The charge to profit or loss in respect of defined contribution schemes was £2,486 (2020 - £2,370).
- 20 -
## **BRITISH DRAGONFLY SOCIETY**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **17 Endowment funds**
|**Balance at**
**1 April 2019**
**£**
**Expendable endowments**
Expendable
Endowment
130,043
130,043|**Movement in funds**
**Incoming**
**resources**
**Resources**
**expended**
**Transfers Revaluations**
**gains and**
**losses**
**Balance at**
**1 April 2020**
**£**
**£**
**£**
**£**
**£**
-
(1,034)
-
-
129,009
-
(1,034)
-
-
129,009|**Movement in funds**
**Incoming**
**resources**
**Resources**
**expended**
**Transfers Revaluations**
**gains and**
**losses**
**Balance at**
**31 March 2021**
**£**
**£**
**£**
**£**
**£**
-
(7,906)
(38,218)
-
82,885
-
(7,906)
(38,218)
-
82,885|
|---|---|---|
Expendable Endowment - This fund is legacies received in 2016 and 2017 which the charity cannot be reasonably expect to spend in one financial year. The Trustees have decided to classify this as an expendable endowment and to treat it as investment in staff posts in 2017/18 and subsequent years to grow the work of the Society.
- 21 -
## **BRITISH DRAGONFLY SOCIETY**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **18 Restricted funds**
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
|||**Movement in funds**|**Movement in funds**|||**Movement in funds**|**Movement in funds**|||
|---|---|---|---|---|---|---|---|---|---|
||**Balance at**|**Incoming**|**Resources**|**Transfers**|**Balance at**|**Incoming**|**Resources**|**Transfers**|
**Balance at**|
||**1 April 2019**|**resources**|**expended**||**1 April 2020**|**resources**|**expended**||**31 March 2021**|
||**£**|**£**|**£**|**£**|**£**|**£**|**£**|**£**|
**£**|
|Esmee Fairbairn Foundation|17,985|25,000|(32,820)|-|10,165|-|(10,165)|-|
-|
|John Spedan Lewis|3,784|-|(418)|-|3,366|-|(3,366)|-|
-|
|NatureScot|-|7,224|(32,597)|25,373|-|8,129|(11,347)|3,218|
-|
|Northern Damselfly Survey|-|-|-|-|-|2,500|(2,500)|-|
-|
||21,769|32,224|(65,835)|25,373|13,531|10,629|(27,378)|3,218|
-|
Scottish Office - This fund aggregates all grants for work by our Scottish Officer and the related costs. The main income is a grant from Scottish Natural Heritage.
Esmee Fairbairn Foundation - This Fund represents a grant to fund Conservation Outreach, initially through a staff member over 3 years.
John Spedan Lewis - This fund represents a grant to fund signage at newly designated Hotspots in England.
NatureScot (previously Scottish National Heritage) and Northern Damselfly Survey - Funding for surveys relating to the Northern Damselfly and the Azure Hawker and improving their habitats.
- 22 -
## **BRITISH DRAGONFLY SOCIETY**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
|**19**
**Analysis of net assets between funds**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Expendable**
**Endowment**
**2021**
**2021**
**2021**
**£**
**£**
**£**
Fund balances at 31 March 2021 are represented
by:
Current assets/(liabilities)
167,952
-
82,885
167,952
-
82,885|**Total**Unrestricted
Funds
Restricted
Funds
Expendable
Endowment
**2021**
2020
2020
2020
**£**
£
£
£
250,837
156,099
13,531
129,009
250,837
156,099
13,531
129,009|Total
2020
£
298,639
298,639|
|---|---|---|
- 23 -
## **BRITISH DRAGONFLY SOCIETY**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **20 Related party transactions**
There were no disclosable related party transactions during the year (2020 - none).
## **21 Prior period adjustment**
## **Changes to the balance sheet**
|**Changes to the balance sheet**|||||
|---|---|---|---|---|
||**At**|**31 March 2020**|||
||**As previously**|**Adjustment**|**As restated**||
||**reported**||||
||**£**|**£**||**£**|
|**Current assets**|||||
|Debtors due within one year|16,000|2,438||18,438|
|**Creditors due within one year**|||||
|Other creditors|(3,303)|
(6,915)||(10,218)|
|Net assets|303,116|(4,477)|298,639||
|Capital funds|||||
|Endowment funds|129,009|-|129,009||
|Income funds|||||
|Restricted funds|13,531|-||13,531|
|Unrestricted funds|160,576|(4,477)|156,099||
|**Total equity**|303,116|(4,477)|298,639||
|**Changes to the profit and loss account**|||||
||**Period ended 31 March**||**2020**||
||**As previously**|**Adjustment**|**As restated**||
||**reported**||||
||**£**|**£**||**£**|
|Raising funds|9,699|439||10,138|
|Charitable activities|132,100|4,038|136,138||
||||||
|Net movement in funds|(8,843)|
(4,477)||(13,320)|
- 24 -