Trustees, Annual Report for the period Peric*J start date Jul PerKMJ end date 21 From 2023 To Section A Reference and ad20inistration details Charity name Horsmonden Kindergarten Other names Charity Is known by Registered charlty number Ilf any) 1168296 Charity's prlnclpal address Frances Austen Memorial Hall Back Lane Horsmonden Po$tcode TN12 8NJ Names of the charlty Irustees who manage the charlty Nam• af ￿rnon lor body) entitled to appolnt truBtee I an Tru•tso nom• Offlc•111 any) Dats• actsd If not for wholfr Helene Murphy Alice Perfect Sarah Field Louise Creasy Yve Chapman Chair Treasurer Appointed Nov 2022 Appointed 12 Jan 2021 Appointed Jul 2019 Appointed 10 July 2023 Appointed 1 Jan 2018 Names of the trustees for the charfty, If any• (for example, any custodlan trustees) Name Dates acted if not for whole ear Name of chiof execulive or names of senior staff members (Optional Infomiation) Tina Walker and Sarah Parsons. Co Supervisors Becky Painter, Business Manager ection B Structure, governance and management escription of the charity's trusts CONSTITUTION Type of goveming document leg trust deed ,Istitulion I How the charity is constitLrted leg Irusl. asso, CHARITABLE INCORPORATED COMPANY Trustee s8leGtion methods leg. appointed by el&.,-.i+' ELECTED BY MEMBERS AT AGM Additional govamance18sues (Optional infomiatlon) You may choose to include additional inforynation, where relevant, about.. Cheeky Monkeys is for children not yet of Kindergarten age and 18 run, on a Monday, in the Village Hall. It has woved very popular and brings in additional income to Horsmonden Kindergart8n. Although this group was suspended during Covid restrictions l am pleased to say we recommenced in September 2021 viith good attendance. policies and procedures adopted for the induction and training of trustees., the charity's organisational structure and any wder network with which the charity works., • relationship with any r8lated parties., truste88' consideration of major nsk$ and the system and procedures to manage them. Section C Objectives and activities The Charty works for the public benefit having as its objects the development and education of children and young p80ple by.. (1) promotsng their care and safety,. (2) promoting their education and promoting parentsl involvement", (3) promoting their health and wellbeing.. (4) providing services to support them and their families and carers. (5) providing services to individuals holding membership of the CIO. and (6) furthering the aims of the Earty Years Allian Summary of the objects of tho charity set out in Its governlng document Summary of the main actlvities undertaken for tha public benefit in relation to these objects (Include wlthin this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commlssion on publlc benefit) Horsmonden Kindergarten's aim is to.. enhan￿ the development and education of children under statutory school age. in a pre-school setting. To provide a safe, stimulab'ng and happy environmenL To work within a framewoth which ensures equality of opportunity of all children in our communty. The Kindergarten plays a key role in our local community, and we forge strong links VlFth Horsmonden Primary school and other organisations, such as the Social Club, in the villa . Sadl the communit arden has closed but we V￿re lucky enough, over the Summer to have revamped our outdoor area, thanks to our fundraising. The children now have designated areas for each area of their leaming. These include sand, water, and soil areas. This has brought so much enjoyment and learning opportunities for the chiklren. It has been a huge Suc￿sS. Being involved in our local communty is important to us as well as providing enjoyable fundraising acts"vities for our families. It is vital that we keep up to date with the ever thanging rules and regulations within Earty Years. We are fortunate that we a￿ able to do this by our staff attending training. Having the opportunity to do this enhances their own personal development as well as the benefits it brings to our setting. After training we can assess our practice and make any changes we deem ne￿$sary to ensure we continue to provide the highest standards for the chikI￿n in our care. Staff training over the last year has included.. Makaton Behaviour as a Communication We have upcoming training entitled 'Celebrating Boys A¢hievemenf Sarah has recently taken over the lead of our ¢ollaboration group, Connex. Connex is a group made up of several different settings within our area. The purpose of the collaboration is for all providers wrthin the collaboration to work together in partnership wrth each oth8r. to Sha￿ best practi￿. attend training sessions, and have access to resources which can be purchased through our System Leadership Fund. Being part of the collaboration gives us endless opportunrties to deliver th8 b8St possible outcomes for our children and families. We now have a¢c8SS to Briefing and Networking sessions and Leaders Day events. These sessions are highly infomalive and will benefit us moving forward. Our extensive array of activrties and sts'mulating environment enhance and support communication skills, social interaclions, creative flair. decision making and managing feelings and emotions. We have celebrated lots of drfferenl festivals including Diwali. Remembrance Day, Christmas. Chinese New Year. Valentine's Day and Easter. This gives the children an opportunty to leam about drfferent cultures and family traditions. through books, tasting dtfferent foods and cr8atiV8 activi1188. We have enjoyed large physical activities on the big field, such obstacle Courses and using large natural resources for open ended play. We have used lots of exploratory play in the mud kitchen and garden area. We have explored and experimented wrth lots of drfferent resources, and lots of sensory and messy play. This had been a particular favounte of the children. These types of activities build confidence and selfesteem, develop communication and interaction with others and creative and critical thinking. The children love to listen to stories, sing their favourite songs and play musical instruments and thgir imagination comes to life in the home comer and creative area. Our cumculum planning involves individualised planning along with adutt directed activrties to support children's leaming and progression. As of September 2021 the curriculum which we foll0v￿d changed. We follow Developmènt Matters. This d￿Urnent is the currsculum guidance for the Early Years Foundation stage. This change also meant subsequent changes to our tracking processes too. We use a system called, MAT, this is The Milestone Assessment Tool. This ensures our ractitioners an keep track of how their key children are progressing, to evaluate our practi￿ and environment ensunng that we are meeting all the needs of the children in our care. We monrtor their well-being and involvement using the Leuven scale also. We use these assessment tools at the end of each term. We ensure our planning and environment cover all areas of leaming. Each child's key person individualises their planning according to their child's stage of development. interests and ideas the children themselves would like to develop. We ensure we provide the appropriate props to enhance and extend their leaming based on their needs, wants and opinions. We worked dosely wtth our speoalist teachers gave us vital support and strategies for children with speech and language delay. Our transition to schi)ol was made eaS￿r for the children as we put in place regular visits from their new primary school re￿ption teachers. Our Commrttèe supported our events such as Sports Day and Christmas. Fun was had by all at Sports Day and Chnstrnas. The competitiveness displayed by the children was amazing at Sports Day and the song singing at the Nativity was truly outstanding. We have Y￿1Comed Cicely to our staff team and Hayley has retumed from Matemity leave. Our aims for the forthcoming year are to: Continue to ènhance the development and education of children under statutory school age, in a pre-school setting following Ofsted regulations To use the online obseNation system Tap8Sty effectively and encourage parents to use this system. Continue to athertise and promote our setting. Continue to keep our website up to date. Continue to form good links with our loGal school and community. To conclude, we have had a busy but productive year. We would like to take this opportunity to thank our hard working. committed and dedicate staff, without their commitment and dedication, Kindergarten wouldn't be the amazing setting it is today. We now look forward to the year ahead and what that will bring. Thank you. Tina and Sarah Section D Achievements and performance Summary of the maln achievements of the Charity during tho year During a challenging financial year vthich has seen so many early years setting close. Horsmonden Kindergarten has not only managed to continue to provFde excellent care but also improve the setting. Section E Financial review 'statement of the /rlty's policy on serves Reserves policy 1. Horsmonden Kindergarten is a registered Charity, offering pre-school education and nursery Pla￿ for children aged 2 to school age. The Kindergarten is run by a Management Committee, which actively undertakes fynd-raising activities to creata extra income towards play equipment. improvements and ongoin9 improvements and investment. 2. Annual income from fees should, in general, meet the annual budgeted costs of the Kindergarten. In years of low numbers of Ghildren {largely detem)ined by local population), reserves may be used (supplemented by additional fundraising) to meet the general running costs of the kindergartén. 3. The Committee has reviewed the Kindergarten's need for reserves in line with guidance issued by the Charity Commission and the Early Years Alliance. The Kindergarten needs reser4es to: i) Meet statutory redundancy liabilities should the Kindergarten have to close,. ii) Ensure there are sufficient cash resenies in the current account to ¢over day to day running cost8,' iii) Ensure continuty of service provision by: a. meeting unexpected costs such as cover for illness or matemty leave ,' b. covering running costs during periods of lower income tv) Maintain the building and Locket Green in a safe and secure manner for the protertion and enjoyment of the child￿n, and to maintain play resources and equipment v) Meet the cost of repair5 to the fabric of the building which are es$ential to retain the building's integrity {it is the commrttee's desire that such expenditure could be immediately met v￿thOUt preiudiciro the day-t￿ day running of the Kindergarten). 4. The Committee are commttted to keeping the equNalent of 34 months operating expense in reserve. The Committee belEves that this level of reserves is prudent and necessary to ensure that the Kindergarten ¢an run efficiently and meet future needs. 5. Horsmonden Kindergarten has no restn'cted funds, and therefore all cash balances can be considered to be part of reseNes. In the event of reserves falling significantly below the tsrget level. the Kindergarten wll aim to restore the reserves as soon as possible by increasing fundraising, increasing eamed incom8, or reduung expendrture. 6. Similarly, rf reserves are s￿nIfICant1Y above the target level, the Committee will put in place a plan as soon as possible, aimirrfJ to eliminate the excess within four years by spending money to enhance the quality of Kindergarten provision, or otherwise further the aims of the Kindergarten, or by reducing fundraising. The Commrttee wll not. however, take any sleps Ihat might call into question the ability of the Kindergarten to Continue as a financially Viab￿ operation in the long temi. 7. The Committee will monrtor the level of reserves regularly. and review the reserve policy and position at Seast annually. Detalls of any funds materially in deficit None Further financial review detsils (Optional inforniation) ,may choose to ,lude additional fomation, where relevant aboirt.. the charrty's principal sources of funds linduding any fundraising),. how exkx8nditure has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. 2022-2023 has been a financially challenging year. ending wrth a deficit of £12.140. This is due in part to an extra £9,000 spent on some long-awaited renovations. The money used for this was raised in previous years,'so it should not really be considered as part of this yearfs eX￿nGeS. We also spent £2.500 on garden improvements for the benefrt of the children,. this was alloGated from the eX￿$S reserves. which are above requirements, and therefore enhancing the qualty of Kindergarten. in line with our reserving policy. In addition, the number of child hours, and therefore fee income, was dovm on previous years. This was perhaps due to the lower birth rate following the Covid pandemic. The number of ¢hild hours is the key indicator of financial outcome in any year. meaning it is very drfficult for u6 to cover fixed costs if we don't have a certain level of fee income_ Additional funding re￿iVed from KCC for EYPP and SEN has been used to provide equipment etc to assist with these children's development. Fundraising, which is a major requirement for Kindergarten, has been difficult again this year with us raising £1,860, whth Is less than the previous trm) years. Despite our less successful financial result this year, the child numbers have increased significantly for the new finanaal year, and we can therefore be hopeful of a more posrtive outcome. We must be eXt￿melY vigilant however in respect of our costs. given the financial challenges that the UK is facing, to ensure that Horsmonden Kindergarten remains a viable operation for the future children of Horsmonden. From Aprll 2024, working parents of tsvo-year-olds wrll be able to access 15 hours of ¢hildcare. And then from September 2024, 15 hours of childcare will be extended to all children from the age of nine months The impact of the govemment's policy of 30 hours free childcare for eligible families does affect us financially, however we continue to offer to all eligible families, where we have capacty in the sessions. We will continue to identfy ways to increase income to create a more sustainable business model for the future induding.. Increased use of our website and social media to promote our setting A sustained programme of fundraising events- Vherever possible we add Ad-hoc sessions that come available on our Facebook page and also use this medium to promote any vacancFes we have. How did we achieve our income7 2022-23 2021- 2021k21 104,587 113,147 129.533 EYPP Funding SEN Funding COMF Funding Fundraising Income Dona￿nS 671 499 378 1.302 300 1.202 2.226 3,415 227 1,621 1,121 Interest Re￿Ived 231 18 Merchandise Sales 380 249 451 Miscellaneous Income 659 168 205 Toddler Group Total 893 893 110,810 121,465 136.306 What costs did we incu 2022-2 Wages EYPP Expenses SEN Expenses COMF Expenses Accounts & Payroll Advertising Bank Charge8 Cleaning EqUipM￿t Fundraising Expenses 86,799 83,066 485 460 316 1.270 777 2.225 2.236 1.650 70 93 4,909 4,141 4,048 182 229 1,025 98 51 148 502 399 Insurance 1.738 1.601 1,558 miscelran￿S EX￿n8eS Phone & Broadband 255 167 224 677 605 714 Play Resources Printing, Postsge & s￿lOnery Refreshments 1.181 770 1,537 616 247 350 210 146 Repairs & Maintenance Subscnpts)ns Training Unrform 12,C69 4,822 1.981 767 823 1.002 1.279 749 293 1,IX9 Utilities 5,796 3,068 Village Hall Hire 276 Total 122.950 112,140) 107.423 103,145 33.161 Surplusl(Deficit) for yur 14,042 The reconciled dosirvJ balances in the accounts were as follows.. 2022-23 2021-22 2020-21 Cash Account Santander Current A¢￿Unt CAF Cuffent Account Santander Deposrt Account (reserves) 141 30 28.808.75 14.32 40.832.76 89.20 38,509.50 2,733.78 40.604.46 282.13 46,686.82 339.67 20,586.67 Totsl funds 69 797.13 81936.94 67 895.29 Section F Other optional information We are very grateful for all of the donations we r￿1ve, for the help re￿1ve ￿th Clèaning of toys and support with fundraising. The committee, parerrts. and staff are so valuable to us to enable the smooth wnning of Kindergarten and for this we are truly thanktul. Section G Declaration Tho trustsas daclar8 that thoy ha¥0 approved the trustees, report above. Slgned on behalf of the charity's tru$tse$ Signaturels) Full name(s} Posltlon (eg Secretary. Chalr, etc) SS LE FELkcr i Ltp&u££< fflQRPtriy CHAI& 08101 120 ## **Horsmonden Kindergarten Year to date: 31st August 2023** |**INCOME**
Fees
EYPP Funding
SEN Funding
COMF Funding
Donations
Fundraising income
Interest
Merchandise
Miscellaneous
Toddler Group
Training
**TOTAL INCOME**
**EXPENSES**
Wages
Accounts and Payroll
Advertising
Bank Charges
Cleaning
COMF Expenses
Equipment
EYPP Expenses
Fundraising Expenses
Gifts
Insurances
Miscellaneous Expenses
Phone and Broadband Costs
Play Resources
Printing, Postage & Stationery
Refreshments
Repairs and Maintenance
SEN Expenses
Subscriptions
Training
Uniform
Utilities
Village Hall Hire
**TOTAL EXPENSES**
**OVERALL TOTAL**|Actual Results
104,587
671
1,302
0
228
1,860
231
322
659
893
0
**110,752**
86,799
2,366
70
60
4,910
0
182
485
98
502
1,738
255
677
1,181
616
351
12,069
1,270
767
1,279
1,011
5,848
360
**122,892**
**-12,140**|**Budgeted Results**
101,672
451
300
0
216
1,000
36
240
60
880
0
**104,856**
76,340
2,300
0
60
4,450
0
240
450
25
600
1,650
160
608
770
395
220
10,420
0
723
750
800
7,550
456
**108,967**
**-4,112**
**Year to Date**|**Variance**
2,915
220
1,002
0
12
860
195
82
599
13
0
**5,897**
-10,458
-66
-70
0
-460
0
58
-35
-73
98
-88
-95
-69
-411
-221
-131
-1,649
-1,270
-44
-529
-211
1,702
96
**-13,925**
**-8,028**|**Actual**
113,147
499
300
2,226
1,621
2,344
18
249
168
893
0
**121,465**
81,135
2,236
0
93
4,141
2,225
228
460
51
644
1,601
167
605
770
390
210
4,822
0
822
749
0
5,796
276
**107,423**
**14,042**
**Prior**|**y**| |---|---|---|---|---|---| ## **year Variance** -8,560 172 1,002 -2,226 -1,393 -484 213 73 492 -0 0 **-10,713** 5,663 130 70 -33 769 -2,225 -46 25 47 -142 136 87 72 411 226 140 7,247 1,270 -56 530 1,011 52 84 **15,469 -26,181** **==> picture [189 x 53] intentionally omitted <==** ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** |**Report to the trustees**|Charity Name
Horsmonden Kindergarten| |---|---| |**Report to the trustees**|Charity Name
Horsmonden Kindergarten||| |---|---|---|---| |**On accounts for the year**
**ended**
**Set out on pages**|31stAugust 2023|**Charity no**
**(if any)**|1168296| ||||| ||(remember to include the page numbers of additional sheets)||| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 **/ 08 / 2023** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** [The charity’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._ I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Name:** Paula Veysey-Smith **Date:** 12/06/2024 **Oct 2018** 1 **IER** ## **Relevant professional** Institute of Certified Bookkeepers **qualification(s) or body (if any):** ## **Address:** 2 Oast View, Horsmonden Tonbridge, Kent TN12 8LE ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**