IIHARII.Y,. Trustees. Annual Report for the period Period start date Period end date 2019 20 From Section A Reference and administration details Charity name Horsmonden Kindergarten Other names charity is known by Registered charity number (if any) 1168296 Charity's princlpal address Frances Austen Memorial Hall Back Lane Horsmonden Postcode TN12 8NJ Names of the charity trustees who manage the charity Name of person lor body) entitled to appoint t￿JS￿ {rf an TNst•o name oiri¢è lrfany) Dates acted if not forwhole ALISON ADAMS ANNA CAMERON CHAIR Resigned Nov 2019 Appointed Nov 2019 inted 1 Jan18 Resigned July 2019 Resigned Sep 2020 Appoinled July 2019 Resigned July 2020 ApF)ointed Jul 2019 Appointed Jul 2019 CHAIR YVE CHAPMAN LAUREN BUTLER TREASURER SECRETARY REBECCA GORNALL KATIE BODLE KIM MILLER SECRETARY LOUISE CREASY SARAH FIELD SAM WATSON Resgned July 19 Resigned Sep 2019 Re￿gned July 2019 Resigned Dec 2018 Names of the trustees for the charity, if any. (for example, any Gustodian trustees) Name Dates acted if not for whole ear MARI HUNT SARAH COLLINS HAYLEY JANEKE Name of chief executive or names of senior staff members Ioptional inforniation) Tina Walker and Sarah Shepherd, Co Supervisors Becky Painler, Business Manager Section B Structure, overnance and mana ement Description of the charity's trusts CONSTITUTION Type of governing document How the charity is constitLrted CHARITABLE INCORPORATED COMPANY Trustee selectlon methods ELECTED BY MEMBERS AT AGM Additional govemance issues (Oplional inforniation) You may choose to indude Horsmonden Kinder92rten continues to comply with the new Data additional infomiation, where Protection legislation introduced last year. This includes, but is not relevanl, about.. limited to. ensuring our archiving is up to date and securely destroyin9 all old Foperwork. policies and procedures adopted for the induction and training of trustees,. the charity's organisational structure and any wider ne￿Ork with which the charity works., relationship with any related Cheeky Monkeys is for children not yet of Kindergarten age and is run, on a Mondoy. in the Village Hall. It has proved very popular and brings in additioMI income to Horsmonden Kindergarten. trustees, consideration of major risks and the system and procedures to manage them. Section C Ob'ectives and activities The charity works for the public benef it havin9 as Its objects the development and education of children and young people by: (l) promotirg their care and safety: (2) promoti￿ their education and promotin9 parental involvement: (3) promoting their health and wellbein9: (4) providing services to support them ond their families and carers.. (5) providing services to individuals holding membership of the CIO.. and (6) furthering the aims of the Early Years Alliance Summary ofthe objects ofthe charty set out in its governing document Summary ofthe maln activities undertaken for the public benefit in relation to these objects linGlude within this section the stat￿Ory declaration that trustees have had ￿ard to the guidance issued by the Charity Horsmonden Kindergarten's aim is to: enhance the development and education of chi Idren under statutory school age, in a pre-school setting. To provide o safe, stimulating and happy environment. To work within a framework which ensures eqmlity of opportunity of all children in our community. Commission on publi benefft) The Kindergarten plays a key role in our local community. and we forge strong links with Horsmonden Primary school and other organisations. such as the Social Club, in the village. We have been i nvolved in the Scarecrow competition and the Hovec Christmas Fair, where we ran the santa's Grotto. We were visited by lots of excited chi Idren who 9Ot to meet Father Christmas. They also had the opportunity to make reindeer food for kudolph. Being involved in our local community is important to us as wel5 as providing enjoyable fundraising Octivities for our families. Staff tmining over the last year has included.. Planning for in *he moment SafegLbJrdirg training including desi9fKlted person & E¥Jsic awareFEss Online Safety New Ofsted Framework - Quality of Education. Behoviour & Attitudes. Persornl Development & Leadership and Management SENCO- ASD & ADHD & Intensive Interaction trainin9. Positive Relationships & Social Development Keeping Up-to-date with trainin9 erobles us to evaluate our practice and make necessary chaw to ensure we have the best possible se*tiNJ for our children. Our exlepsive (wray of activities and stimulating environment enhance and support communication skills. social interactions. creative f lair, decision making and managing feelings and emotions. We have ￿lebrated lots of different festivals including Diwali, Remembrance tiay. Christmas, Chinese New Yeor, Valentine's Day and Easter. This gives the children an opportunity to learn about different cult￿e$ and fami ￿ traditions. through books, tastin9 different foods and creative activities. We have enjoyed lar9e scale creative and sensory activities on the big f ield, such as paintin9 fun, sensory phy and using large r*3tural resources for open ended play. We have used lots of exploratory play in the mud kitchen and large sandpit area. These types of activities build conf idence and self- esteem, develop communication and interaction with others and creative and critical thinking. Our cuff iculum planning involves individualised planning along Wlth adult directed activities to Support chi Idren's learning ond pro9ression within the Earty Years Foundation Stage Framework. We ensure our plannir9 and environment cover all (Ireas of learni rg. Each child's key Ferson individuolises their plannin9 according to their child's stage of development. i nterests and ideas the children themselves would like to develop. We ensure we provide the ro riate ro s to enhance and extend their learni based on their needs. wants and opinions. We follow and anolyse the progress of all chi Idren's development using our progress tracker system and their well-bei ng and involvement usin9 the Leuven scale. This helps us os childcore practitioners to evaluate our prttctice and environment ensuring that we ¢ire meetin9 the needs of all children in our care. We have given additional supwrt for chi Idren with speech and lorwjwge and English as an additional langwge supporting their well- being and their transition to School. UnfortuTh]tely in March 2020, due to the Covid-19 pandemic, the KInder￿rten went into lockdown alon9 Wlth the rest of the country. We ensured through this stage that stories and activities were published on our Facebook Foge. This helped us to support our chi Idren and families. su99esF ideas and activities and to keep in communication with them throughoLrt this difficult time. The Supervisors and Administrator constantW kept up to date with the information bein9 published by the government and Public Health England. We adhered to the necessary stipulations put in pFace. The building was deep cleaned, we communicated with parents and put in place all of the rEceSSary paperwork to ensure Kihdergarten was a Covid secure environment. We were ready to open for o small group of children from the beginning of June and more staff returned to work ot the end of June to enable us to welcome more children back to Kinder91rten. We worked in consistent bubbles and followed a rigorous risk assessment and cleaning schedule to ensure everybody WQS as safe as possible. We were sad to say 9oodbye to Sarah R after 13 years of working at Kindergarten. She had great energy and enthusiasm withi n the work place. We now h¢]ve &]rah S who is Co-supervisor with fina and Becky hos become Busiress Manager. Hayley will be SENCO and we look forward to welcoming a new member of staff to join our team in Janwry. Our aims for the forthcomin9 year ore to.. To ensure we keep up to date with government guidance with reg]rds to Covid-19 and provide a Covid-19 secure environment. Continue to enhance the development and education of children under strotutory school age, in a pre-school setting f ollowing Ofsted regulotions To Use the Onli￿ observation system Tapestry effectively and encourage parents to use this system. Continue to advertise and promote settring. We are focusing on our marketing and advertisi ng at Kindergarten to ensure we have a steady f low of children. Continue to kee our website u to date. We have an increased number of two year olds and will ensure resources and activities are suitable for their needs Continue to form good links with our local school and community. Fostering links with our training collaboration Connex to develop and keep up to date with staff persoMI development. To conclude. our school year didn't end as we had quite expected but in these ChaI￿n91 ng times we were able to adapt. prioritise and continue to provide a safe and welcoming environment f or all our fami lies. This was due to the hard work. commitment and dedication of our staff team and our Committee. Section D Achievements and performance Ensurir¥J Kinder9Jrten was Covid Safe once we were able to re-open. Supporting parents duriThJ closure with on-line stories and activities Summary ofthe main achievements of the charity during the year Section E Financial review Brief statement of the charity's policy on reserves Reserves policy l. Horsmonden Kinders￿rten is a registered charity. offerin9 pre-school education and nursery places for children aged 2 to school a9e. The Kindergarten is run by a Management Committee. which active￿ undertakes f und-raising activities to create e￿ra income towards plGy equipment. improvements and ongoing improvements and investment. 2. Annwl income from fees should. in general, meet the annual bud9eted costs of the Kinder9arten. In years of low numbers of children (largely determined by local population), reserves nv]y be used (supplemented by additional fundraising) *0 meet the general running costs of the kindergarten. 3. The Committee has reviewed the Kinder9arten's need for reserves in line with guidance issued by the Charity Commission and the Early Years Alliance. The Kindergarten needs reserves to: i) Meet statutory redundancy liabi lities should the Kindergarten have to close; li) Ensure there are Suff icient cash reserves in the current account to cover day to day running Costs: iii) Ensure continuity of service provision by: a. meeting urExpected costs such as cover for illws or maternity leave . b. coverin9 runnin9 Costs durin9 periods of lower income iv) Maintain the building and Locket Green in a safe and secure manner for the protection and enioyment of the children. and to maintain play resour￿ and equipment v) Meet the cost of repairs to the fabric of the buildin9 which are essential to retain the building's inte9rity (it is the committee's desire that such expenditure could be immediately met without prejudicing the day-to- day running of the Kindergarten). 4. The Committee are committed to keeping the equivalent of 3-4 months operatirg expense in reserve. The Committee believes that this level of reserves is prudent and necessary to ensure that the Kinder9arten can run ef f iciently and meet f uture needs. 5. Horsmonden Kinder9]rten has no restricted f unds, and therefore all cash balances can be considered to be part of reserves. In the event of reserves f allin9 signif Ican*￿ below the target level. the Kindergarten will aim to restore the reserves as Soon as possible by increasing fundraisirvj. increasing earned income, or reducin9 expenditure. 6. Similariy, if reserves are significantly above the torget level, the Committee will pur in place a plan as soon as possible, aimin9 to elimiTh]te the excess within four years by spending morEy to enhance the qwlity of Kindergarten provision, or otherwise f urther the aims of the Kindergarten. or by reducing fundraising. The Committee will not, however. toke any steps that might call into question the ability of the Kindergarten to continLE as a f i1￿nciallY viable operation in the long term. 7. The Committee will monitor the level of reserves re9ulorly. and review the reserve policy and position at least annwlly- Details of any funds materially in deficit none Further financial ￿VIeW details (Optional inforniation) 2019-20 has not been a good year financially and we ended with a def icit of £13,703 versus a prof it of £22453 in 2018-19. However. included in this income for 2018-19 is £6804 of funding received from the KCC in August. before our financial year end. which was for the year commencir4J September 2019. If we remove this amount f rom our def icit for 2019-2020 the actwl def icit is only £6899 and the profit for 2018-19 is reduced correspondingly to £15,649. You may choose to indude additional infomation, where relevant about: the charity's principal sources of funds (induding any fundraising)., how expenditure has supported the key obJ￿1veS of the The impact of COVIt)19 resulted in the closure of Kindergarten from 23 March 2020 to l Jure 2020, at which time we re-opened for a small number of children on a very reduced number of hours until the end of term. charity., investment policy and objectives induding any ethical investmerrt pdicy adopted. A Ithough we continued to receive our fundin9 f rom the KCC this limited our access to the Job Retention Scheme. however we continued to PK]y our very valwble staf f throughout this diff icult time. Nlo fees were collected during the period of closure which also impacted OL income In addition we were urnble to do any Fundraising. which is a major requiremen* for Kindergarten. if we wish to have additiornl funds to eTh]b￿ us to continue to invest in the development of the local pre school children. Due to this f inancial result we must be vigilant in respect of our costs to ensure that Horsmonden Kinder9arten remains a viable operation for the fuFure children of Horsmonden. Because of our limited Fundraising abilities the income from this source for 2019- 2020 was only £2272 down from £5104.00 in the previous year. We are currently looking at ways to promote Socially Disfanced Fundraisin9 events for the foreseeable future and have several in the pipelirE before the end of this year. We experienced reasornbly good levels of attendance throughout 2019-2020 and are hopeful that this will continue into 2020-2021. The impact of the government's policy of 30 hours free childcare for eligible fami lies does af fect us f irwjncially, however we continue to offer to all eli9ible fami lies, where we have caFocity in the sessions. We will continue to identify ways to increase income to create a more SLStainable business model for the futwe includin9: from september l(tst year we impEemented a char9e. for funded children, for the Kindergarten's Lunch Club. This is charged at the usual hourly rate and was received well by the p2rents and will remain in place. increased use of our website and social media to promote our settin9 a sustained programme of fundraising events introducin9 0 're9ular giving, scheme for friends of Kindergarten We have f urther capacity for 2020-2021. and are currently using our Website and Facebook page to promote the vacancies we have. Given the f inancial results for 2019-2020 and the lower volumes of children/hours so far this year we need to contain our costs for 2020-21 How did we achie￿ income? 2019_ 2018-19 128.400 1,076 597 5,104 2017-1 78.n8 660 300 2,272 2.095 97.680 EYPP funding SEN funding Fundraising income t)onations 5.890 1.131 Gift aid 117 Interest 106 203 91 Merchandise Party hire Misc. 578 534 1216 167 855 Toddler group Training Jks Grant Total 689 1,013 741 252 3.888 139.143 106.891 What costs did we incur? 2019-20 2018-19 2017-18 Wages EYPP expenses SEN expenses Administration 84.082 150 90.508 1.065 495 1,468 78.993 1.663 1.755 Advertising Cleaning Equipment Fundraising expense Insurance 2,453 748 2.773 813 2,039 85 693 617 2.406 2,636 1,413 1.027 335 3,961 4,015 2.031 1.090 1.854 318 Maintenance Miscellaneous Play resour Printing & postage Refreshments 996 1,954 556 1.182 1.084 579 396 1.390 740 Subscriptions/V.Hall hire Telephone Trainin9 Utilities 881 608 431 594 698 5.403 116.728 338 4,626 104.103 4.185 I￿,]34 Total The reconciled closirg balances in the accounts were as follows: 2019-20 1072.33 13,623.64 2018-19 931.19 27.584.47 2017-18 195.40 12.536.52 Cash Account Santander Currerrt Account I CAF current Account Santander Deposit Account (reserves) 344.07 20.584.63 191.52 20,47&24 s￿).13 13.721.61 Total funds 35 624.67 49 185 27 033.66 The old Santander accounts ore now closed and are Mw removed from this report | Section F Other optional information We are very grateful for all of the dorntions we receive. for the help we receive with cleaning of toys and support with fundraisi ng. The committee, parents and staff are so valwble to us to enable the smooth running of Kindergarten and for this we are truty thankful. Section G Declaration The trustees declare that they have approved the trustees. report above. Signed on behalF of the charty's trustees Signature(s) Full name(s) Position leg Secretary. Chair. etc) Y14 AfyJNJfl IYIAL4 CA CkfAI Date ## **Horsmonden Kindergarten Year to date: 31st August 2020** |**INCOME**
Fees
EYPP Funding
SEN Funding
Fundraising income
Donations
Gift Aid
Interest
JRS Grant
Merchandise
Miscellaneous
Toddler Group
Training
**TOTAL INCOME**
**EXPENSES**
Wages
Payroll & Accounts
Advertising
Bank Charges
Building Repairs
Cleaning
Equipment
EYPP Expenses
Fundraising Expense
Insurance
Maintenance
Misc
Play Resources
PPS
Refreshments
SEN Expenses
Subscriptions
Telephone
Training
Utilities
Village Hall Hire
**TOTAL EXPENSES**
**OVERALL TOTAL**|Actual Results
78,718
660
300
2,272
2,095
0
106
3,888
203
1,216
689
252
**90,400**
84,082
1,604
0
60
0
2,453
748
150
85
2,406
2,636
1,413
1,027
335
396
0
602
608
594
4,626
279
**104,103**
**-13,703**|**Budgeted Results**
76,616
710
300
2,272
2,039
0
50
0
203
1,216
689
252
**84,347**
80,507
1,628
0
60
0
2,109
593
480
85
2,684
3,097
1,681
1,009
504
380
100
521
608
594
5,791
163
**102,594**
**-18,246**
**Year to Date**|**Variance**
2,103
-50
0
0
55
0
56
3,888
0
0
0
0
**6,053**
-3,575
24
0
0
0
-344
-155
330
0
279
462
268
-18
170
-16
100
-81
0
0
1,165
-116
**-1,509**
**4,544**|**Actual**
128,400
1,076
597
5,104
2,000
117
91
0
578
167
1,013
0
**139,143**
90,508
1,408
0
60
0
2,773
813
1,065
693
3,961
2,500
996
1,954
556
1,182
495
553
579
698
5,403
531
**116,728**
**22,415**
**Prior**|**Variance**
-49,682
-415
-297
-2,833
94
-117
16
3,888
-375
1,050
-324
252
**year**| |---|---|---|---|---|---| ||||||**-48,743**
-6,426
196
0
0
0
-320
-65
-915
-609
-1,555
136
417
-927
-221
-786
-495
48
28
-104
-777
-252| ||||||**-12,626**| ||||||**-36,118**| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts I Sectlon A Independent Examlner's Report Report to the trusteo•l mgmb•r• of ,,rty On accounts for th• year ended Charlty no (If any) 31.8.2010 I1￿819 Set out on pages I report to the trustees on my examlnation of the accounts of the above charty (Ihe Trust.) for the year ended31/ 0812020 Responslbllltles and As the charity trustees of the Trust, you are responsible for the preparation ba81s of r•port of the accounts in accordance wrth the requirements of the Char￿.e6 Act 2011 (Ihe Acr). I report In respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charty Commission under section 145(5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gNes me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounts'ng records Independent examlnerfs statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the wonls in the brackets rf they do not apply. Slgned: Date: 19r-zi Name: Relevant profes•lonal qualmcatlon(•) or body (If any): Addres•: 11.R October 2018