2025-12-31-accounts - Class 45/1 Preservation Society

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 January 2025 To 31 December 2025

Section A Reference and administration details

Charity name Class 45/1 Preservation Society Other names charity is known by N/A Registered charity number (if any) 1168290

Charity's principal address

7 Roundhill Link

Clifton Moor York Postcode YO30 4UN

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Peter Dennis	Chairman
	Jane Wade
	Jason Wade	Secretary
	Steve Dexter

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
None

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Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
None

Name of chief executive or names of senior staff members (Optional information) None

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution

(eg. trust deed, constitution)

How the charity is constituted Charitable Incorporated Organisation (eg. trust, association, company)

Trustee selection methods Elected at the Annual General Meeting, all members are eligible to stand (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

The Charity is a member of the Heritage Railway Association and a member of the Midland Diesel Group. Neither membership is binding on any aspects of operation of the Charity and both serve to further railway preservation activities. The Charity is also a member of the Midland Railway – Butterley (MRB) and a written contract is in place covering storage and operation of the locomotive and the storage of other assets.

A written contract is in place with Pioneer Diesels Ltd in relation to the overhaul of the locomotive. This reduces a number of risks relating to this critical activity.

The Charity has a Health & Safety Policy and Safeguarding policy, both of which were approved at the 2020 AGM and will be reviewed on an annual basis.

The Trustees believe a level of insurance (public/employer liability) is provided through membership of the MRB, but there currently is no clarity on the levels of cover. In addition, there is no Trustee liability cover in place.

Section C Objectives and activities

The objects of the organisation are to advance public education, and particularly engineering learning and skills development, by the acquisition, restoration, preservation, exhibition and operation of a British Summary of the objects of the Railways Class 45/1 diesel locomotive, rolling stock, equipment and charity set out in its artefacts, relics, road vehicles, documents and records of historic and governing document engineering interest as the trustees may from time to time decide. This is currently discharged through the ownership and operation of 45133 and associated supporting tools, equipment and spares.

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The organisation’s prime purpose is to preserve a working example of a Class 45/1 locomotive and one of the key sections of the public to benefit from this are railway enthusiasts who will see the locomotive in operation at its normal operating base or when visiting other preserved railways. In addition, when maintenance and overhaul work is undertaken on the locomotive the public will see the engineering behind the operation of the locomotive and witness the skills needed to undertake the maintenance or overhaul activity.

The public benefit is not limited to railway enthusiasts, but also is applicable to any member of the public who visits any of the locations where the locomotive may be based or operating from.

Summary of the main activities undertaken for the public benefit in relation to For the younger section of the general public, they will be able to see the these objects (include within contrast behind the sights and sound of a Class 45/1 locomotive this section the statutory compared to the more modern trains in service today, whilst declaration that trustees have understanding the role the locomotive paid in the modernisation had regard to the guidance programme that British Railways undertook to transition from a steam issued by the Charity operated railway network. Commission on public benefit) Public benefit is visible through the production of a quarterly magazine, primarily available for members, but which is also available from the sales stand when this is in operation. In addition, a dedicated Facebook page is visible to both members and non-members who ask to join this page whilst a web page provides unlimited access via the world wide web.

The Trustees have full regard to public benefit when planning activities and do so in accordance with Section 17(5) of the Charities Act and the Charities (Accounts and Reports) Regulations 2008. The guidance issued by the Charity Commission regarding public benefit is reviewed at the Annual General Meeting of the organisation.

Additional details of objectives and activities (Optional information)

The organisation succeeds almost entirely through the contribution made by volunteers (who are members), be that a physical contribution and/or financial support. This on-going support, which has been consistently delivered throughout the life of the organisation, is critical to the continued operation of the organisation, and as such, communication to members is regular and their opinion is important to the Trustees.

You may choose to include further statements, where relevant, about:

When in service, the operation of the locomotive provides an income stream in the form of hire fees. The current overhaul work is being undertaken using a combination of paid and volunteer labour, although now it is primarily the latter type of labour.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

This report marks the end of the ninth full year of the Society being a Charity and it has been a stable year with the Trustees being aware of their roles with regards to the successful operation of a Charity.

The main focus has been the overhaul of the locomotive which continues to progress well and, when complete, will ensure the locomotive continues to deliver sterling service over many years to come and ensures the memories of a Class 45/1 locomotive are revived. It will also give those who did not experience these locomotives in operation the opportunity to see and hear one in action. The overhaul is being undertaken using a combination of volunteer and contracted labour, but with volunteer labour now the main resource utilised.

The sales stand saw a return at a major event at the Midland Railway, Butterley in July. This saw the profile of the society raised and a modest income gained from the sale of donated and specially sourced items. Items have also been made available for purchase via the web page and from targeted sales (e.g. polo shirts and calendar). These items have been popular and help to maintain interest in 45133 whilst also providing a small profit.

Membership of the organisation has been stable during the year, which has been very pleasing to see. In addition to the established communication material of a website and quarterly magazine, the Trustees continue to utilise the Facebook page as it provides for timely dissemination of updates on overhaul progress.

The overhaul continues to provide opportunities for members to become involved and a significant amount of volunteer labour has been delivered during the year, supporting the activity undertaken by the contracted labour. This joint working provides a major element of the Charity Objects to be delivered.

Three members have continued their Secondman training during the year, which will enhance their operational knowledge and provide more resilience for the Society to provide its own operating personnel once the locomotive has returned to operation.

Towards the end of the year, we saw a significant milestone in the overhaul journey when the locomotive engine was started for the first time in 8 years. This gave working members a huge reward for their efforts during the overhaul and also generated additional publicity, both in social media and printed media, for the Society.

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Section E Financial review

The organisation does not have a policy on reserves.

Brief statement of the

charity’s policy on reserves

Details of any funds materially in deficit

The organisation does not prepare accounts on an accruals basis.

Further financial review details (Optional information)

The organisation raises funds from 3 principal sources:

You may choose to include additional information, where relevant about:

Member contributions • Locomotive hire (operations) – when in service
Sales stand/activities
the charity’s principal sources of funds (including any fundraising);
Expenditure during the year was almost exclusively relating to work
any fundraising); appertaining to the overhaul, be that components, equipment or
• how expenditure has contracted labour. In addition, a small amount of expenditure was for supported the key objectives items to subsequently sell in order to raise a modest amount of income. of the charity; Similar to the position since 2022, an expected expenditure for the
• investment policy and storage charge of the locomotive and equipment has still not yet been
objectives including any incurred and it is expected that the MRB will at some point provide an
ethical investment policy invoice for these charges.
adopted.

Section F Other optional information

Nothing further to report

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Peter Dennis Jason Wade Position (eg Secretary, Chair, Secretary etc)[Chairman ] Date 31 January 2026

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	Charity Name Class 45/1 Preservation Society	Charity Name Class 45/1 Preservation Society	Charity Name Class 45/1 Preservation Society	No (if any) 1168290	CC16a
	For the period from	Period start date 01-Jan-25	To	Period end date 31-Dec-25

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 764 7,012 1,440 748 877 - 895 6,136 17,872 - - - 17,872 108 6,559 297 1,062 8,026 - - - 8,026 9,846 - 109,464 119,310	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 764 7,012 1,440 748 877 - 895 6,136 17,872 - - - 17,872 - - - 108 - 6,559 297 1,062 - 8,026 - - - 8,026 9,846	Last year to the nearest £
Membershipsubscription	764				774
Donation	7,012				10,389
Bank interest	1,440				1,355
VAT refund	748				3,145
Gift Aid Re-claim	877				822
Locomotive hire charge	-				-
Sales stand income	895				698
Other income	6,136				25,525
*Sub total*(Gross income for AR)	17,872				42,708

A2 Asset and investment sales, (see table).
Nil	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					42,708

Longterm spares
Repairs/parts for immediate use
Tools
VATpayment	108
Locomotive Storage Charge
Locomotive Overhaul	6,559				20,872
Other expenditure	297				331
Sales stock	1,062				353
					-
**Sub total **	8,026				21,556

A4 Asset and investment purchases (see table)
, Nil	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					21,556

	9,846	-	-	9,846	21,152
	-	-	-	-	-
	109,464	-	-	109,464	88,312
	119,310	-	-	119,310	109,464

CCXX R1 accounts (SS)

17/06/2026

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Nil Details *Total cash funds* (agree balances with receipts and payments account(s)) Nil Community Account Business Premium Account (1) Business Premium Account (2) Details Details Locomotive 45133 1 x Sulzer 12LDA28B engine 1 x Sulzer Type 4 heat exchanger 1 x Class 45/1 bogie 1 x CP Traction Motor & 2 blowers 1 x CP Radiator motor and fan 1 x vacuum exhauster and motor 1 x Sulzer triple pump and motor 2 x 20ft containers with tools/spares Details None Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 2607 - 70377 - 46325 - 119,310 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) N/A - - - - - Fund to which asset belongs Cost (optional) N/A - N/A - N/A - N/A - N/A - N/A - N/A - N/A - N/A - Fund to which liability relates Amount due (optional) - - - - - Print Name Peter Dennis Jason Wade	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
		Peter Dennis	31/01/2026
		Jason Wade	31/01/2026

CCXX R2 accounts (SS)

17/06/2026