## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 January 2024 **To** 31 December 2024
## Section A Reference and administration details
**Charity name**
Class 45/1 Preservation Society
**Other names charity is known by** N/A
**Registered charity number (if any)** 1168290 **Charity's principal address** 7 Roundhill Link Clifton Moor York **Postcode** YO30 4UN ~~ee~~ **Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Peter Dennis Chairman 2 Jane Wade 3 Jason Wade Secretary 4 Steve Dexter 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 ~~ee~~ **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** None
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
|None|||
||||
||||
||||
**Name of chief executive or names of senior staff members (Optional information)**
None
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution
- (eg. trust deed, constitution)
How the charity is constituted Charitable Incorporated Organisation (eg. trust, association, company)
Trustee selection methods Elected at the Annual General Meeting, all members are eligible to stand (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
The Charity is a member of the Heritage Railway Association and a member of the Midland Diesel Group. Neither membership is binding on any aspects of operation of the Charity and both serve to further railway preservation activities. The Charity is also a member of the Midland Railway – Butterley (MRB) and a written contract is in place covering storage and operation of the locomotive and the storage of other assets.
A written contract is in place with Pioneer Diesels Ltd in relation to the overhaul of the locomotive. This reduces a number of risks relating to this critical activity.
- The Charity has a Health & Safety Policy and Safeguarding policy, both of which were approved at the 2020 AGM and will be reviewed on an annual basis.
The Trustees believe a level of insurance (public/employer liability) is provided through membership of the MRB, but there currently is no clarity on the levels of cover. In addition, there is no Trustee liability cover in place.
## **Section C Objectives and activities**
The objects of the organisation are to advance public education, and particularly engineering learning and skills development, by the acquisition, restoration, preservation, exhibition and operation of a British **Summary of the objects of the** Railways Class 45/1 diesel locomotive, rolling stock, equipment and **charity set out in its** artefacts, relics, road vehicles, documents and records of historic and **governing document** engineering interest as the trustees may from time to time decide. This is currently discharged through the ownership and operation of 45133 and associated supporting tools, equipment and spares.
March **2012**
**TAR**
2
The organisation’s prime purpose is to preserve a working example of a Class 45/1 locomotive and one of the key sections of the public to benefit from this are railway enthusiasts who will see the locomotive in operation at its normal operating base or when visiting other preserved railways. In addition, when maintenance and overhaul work is undertaken on the locomotive the public will see the engineering behind the operation of the locomotive and witness the skills needed to undertake the maintenance or overhaul activity.
The public benefit is not limited to railway enthusiasts, but also is applicable to any member of the public who visits any of the locations **Summary of the main** where the locomotive may be based or operating from. **activities undertaken for the public benefit in relation to** For the younger section of the general public, they will be able to see the **these objects (include within** contrast behind the sights and sound of a Class 45/1 locomotive **this section the statutory** compared to the more modern trains in service today, whilst **declaration that trustees have** understanding the role the locomotive paid in the modernisation **had regard to the guidance** programme that British Railways undertook to transition from a steam **issued by the Charity** operated railway network. **Commission on public benefit)** Public benefit is visible through the production of a quarterly magazine, primarily available for members, but which is also available from the sales stand when this is in operation. In addition, a dedicated Facebook page is visible to both members and non-members who ask to join this page whilst a web page provides unlimited access via the world wide web.
The Trustees have full regard to public benefit when planning activities and do so in accordance with Section 17(5) of the Charities Act and the Charities (Accounts and Reports) Regulations 2008. The guidance issued by the Charity Commission regarding public benefit is reviewed at the Annual General Meeting of the organisation.
## **Additional details of objectives and activities (Optional information)**
The organisation succeeds almost entirely through the contribution made by volunteers (who are members), be that a physical contribution and/or financial support. This on-going support, which has been consistently delivered throughout the life of the organisation, is critical to the continued operation of the organisation, and as such, communication to members is regular and their opinion is important to the Trustees.
You **may choose** to include further statements, where relevant, about:
The operation of the locomotive provides an income stream in the form of hire fees and the current overhaul work is being undertaken using a combination of paid and volunteer labour, but now is primarily the latter type of labour.
- policy on grantmaking;
- policy programme related investment;
During this reporting year, a grant was received (following an application) for the purchase of new batteries and other overhaul work.
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
This report marks the end of the eighth full year of the Society being a Charity and it has been a stable year with the Trustees being aware of their roles with regards to the successful operation of a Charity.
The main focus has been the overhaul of the locomotive which continues to progress well and, when complete, will ensure the locomotive continues to deliver sterling service over many years to come and ensures the memories of a Class 45/1 locomotive are revived. It will also give those who did not experience these locomotives in operation the opportunity to see and hear one in action. The overhaul is being undertaken using a combination of volunteer and contracted labour, but with volunteer labour now the main resource utilised.
The sales stand has not been in operation during the year due to the locomotive being subject to the overhaul, but items have also been made available for purchase via the web page and from targeted sales (e.g. polo shirts and calendar). These items have been popular and help to maintain interest in 45133 whilst also providing a small profit.
Membership of the organisation has been stable during the year, which has been very pleasing to see.
In addition to the established communication material of a website and quarterly magazine, the Trustees continue to utilise the Facebook page as it provides for timely dissemination of updates on overhaul progress.
The overhaul continues to provide opportunities for members to become involved and a significant amount of volunteer labour has been delivered during the year, supporting the activity undertaken by the contracted labour. This joint working provides a major element of the Charity Objects to be delivered.
Three members have continued their Secondman training during the year, which will enhance their operational knowledge and provide more resilience for the Society to provide its own operating personnel once the locomotive has returned to operation
March **2012**
**TAR**
4
## **Section E Financial review** ~~a~~
The organisation does not have a policy on reserves.
**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially in deficit**
The organisation does not prepare accounts on an accruals basis.
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
The organisation raises funds from 3 principal sources:
- Member contributions
- Locomotive hire (operations) – when in service
- Sales stand/activities
For the first time the Society applied for grant funding to use to purchase new batteries and other overhaul expenditure, with the application proving successful.
Expenditure during the year was almost exclusively relating to work appertaining to the overhaul, be that components, equipment or contracted labour. In addition, a small amount of expenditure was for items to subsequently sell in order to raise a modest amount of income.
Similar to the position since 2022, an expected expenditure for the storage charge of the locomotive and equipment has still not yet been incurred and it is expected that the MRB will at some point provide an invoice for these charges.
## ~~a~~ **Section F Other optional information**
Nothing further to report
## **Section G Declaration** ~~a~~
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Peter Dennis Jason Wade **Position (eg Secretary, Chair,** Secretary **etc)** ~~——-es~~[Chairman ] ~~——~~ **Date** 1 February 2025
March **2012**
**TAR**
5
||**Charity Name**|||||**No (if any)**|**No (if any)**||||
|---|---|---|---|---|---|---|---|---|---|---|
||**Class 45/1 Preservation Society**|||||**1168290**|||||
|**Receipts and payments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
01-Jan-24
31-Dec-24
~~ee~~
~~ee ee~~
~~ee~~|||||||||**CC16a**||
|**Section A Receipts and payments**|||||||||||
||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**||
||**to the nearest £**|**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||
|**A1 Receipts**|||||||||||
|Membershipsubscription|**774**||**-**||**-**||**774**||**735**||
|Donation|**10,389**||**-**||**-**||**10,389**||**4,876**||
|Bank interest|**1,355**||**-**||**-**||**1,355**||**814**||
|VAT refund|**3,145**||**-**||**-**||**3,145**||**614**||
|Gift Aid Re-claim|**822**||**-**||**-**||**822**||**891**||
|Locomotive hire charge|**-**||**-**||**-**||**-**||**-**||
|Sales stand income|**698**||**-**||**-**||**698**||**634**||
|Other income|**25,525**||**-**||**-**||**25,525**||**988**||
|**_Sub total_**_(Gross income for_|_(Gross income for_||||||||||
|_AR)_|_AR)_**42,708**||**-**||**-**||**42,708**||**9,552**||
|**A2 Asset and investment sales,**
**(see table).**
**Nil**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**- -**
**_Total receipts_**
**42,708**
**-**
**-**
**42,708**
**9,552**
~~—————~~|||||||||||
|**A3 Payments**|||||||||||
|Longterm spares|||**-**||**-**||**-**||||
|Repairs/parts for immediate use|||**-**||**-**||**-**||||
|Tools|||**-**||**-**||**-**||||
|VATpayment|||**-**||**-**||**-**||**31**||
|Locomotive Storage Charge|||**-**||**-**||**-**||||
|Locomotive Overhaul|**20,872**||**-**||**-**||**20,872**||**5,106**||
|Other expenditure|**331**||**-**||**-**||**331**||**1,106**||
|Sales stock|**353**||**-**||**-**||**353**||**304**||
||||**-**||**-**||**-**||**-**||
|**_Sub total_ **|**21,556**||**-**||**-**||**21,556**||**6,547**||
|**A4 Asset and investment**
**purchases, (see table)**
**Nil**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**- -**
**_Total payments_**
**21,556**
**-**
**-**
**21,556**
**6,547**
~~——————~~|||||||||||
|**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**21,152**
**-**
**-**
**21,152**
**3,005**
**-**
**- -**
**-**
**-**
**88,312**
**- -**
**88,312**
**85,307**
**109,464**
**-**
**- 109,464**
**88,312**
~~—_—==S=S=>~~||||||||||
CCXX R1 accounts (SS)
03/09/2025
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|||
|---|---|---|---|---|
|||**Unrestricted**
**Restricted**||**Endowment**|
|**Categories**|**Details**|**funds**
**funds**||**funds**|
|||**to nearest £**
**to nearest £**||**to nearest £**|
|**B1 Cash funds**|**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Community Account
Business Premium Account (1)
Business Premium Account (2)
~~SS ~~|692
**-**
**-**
65483.00
**-**
**-**
43289.00
**-**
**-**
**109,464**
**-**
**-**
OK
OK
OK
**_Total cash funds_**
(agree balances with receipts and payments
~~SS~~|||
|||**Unrestricted**
**Restricted**||**Endowment**|
|||**funds**
**funds**||**funds**|
||**Details**|**to nearest £**
**to nearest £**||**to nearest £**|
|**B2 Other monetary assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Nil
~~—===~~||||
|**B3 Investment assets**|**Fund to which**
**asset belongs**
**Cost (optional)**
**Current value**
**(optional)**
N/A
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Details**
Nil
~~ee~~||||
|**B4 Assets retained for the**
**charity’s own use**|**Fund to which**
**asset belongs**
**Cost (optional)**
**Current value**
**(optional)**
N/A
**-**
**-**
N/A
**-**
**-**
N/A
**-**
**-**
N/A
**-**
**-**
N/A
**-**
**-**
N/A
**-**
**-**
N/A
**-**
**-**
N/A
**-**
**-**
N/A
**-**
**-**
**Details**
Locomotive 45133
1 x Sulzer 12LDA28B engine
1 x Sulzer Type 4 heat exchanger
1 x Class 45/1 bogie
1 x CP Traction Motor & 2 blowers
1 x CP Radiator motor and fan
1 x vacuum exhauster and motor
1 x Sulzer triple pump and motor
2 x 20ft containers with tools/spares
~~mee~~||||
|||**Fund to which**
**Amount due**||**When due**|
|Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**|**liability relates**
**(optional)**
**(optional)**
N/A
**85**
**01 March 2025**
**-**
**-**
**-**
**-**
Date of
approval
30/01/2025
30/01/2025
**Details**
Q1 VAT Payment
Print Name
Peter Dennis
Jason Wade
Signature
~~—~~||||
|CCXX R2 accounts (SS)|2|||03/09/2025|
CCXX R2 accounts (SS)
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examinerfs Report
Report to the trusteesl
members of
Class 4511 Preservation Society
On accounts for the year
ended
31 Dember 2024
Charity no
(if any)
1168290
Set out on pages
One and Two
I report to the trustees on my examination of the accounts of the above
charity ("the Trust") for the year ended 3111212024.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordan with the requirements of the Charities Act
2011 ('the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confimi that no material matters have
come to my attention (other than that disclosed below ') in connection with
the examination which gives me cause to believe that in, any material
respect:
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's statsment
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed".
Date:
Llo?IzG¥zS
Name:
AVIO IAN TAAJTrA4
Relevant professional
qualification(s> or body
(if any):
Address:
¢? SGL6LI Lvcsi
Io & f//v
2 76Lg
IER
October 2018
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts: directions and guidance for
examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
October 2018