## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 January 2022 **To** 31 December 2022
## Section A Reference and administration details
**Charity name** Class 45/1 Preservation Society
**Other names charity is known by**
N/A
**Registered charity number (if any)** 1168290
**Charity's principal address** 7 Roundhill Link
Clifton Moor York **Postcode** YO30 4UN
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Peter Dennis Chairman
2 Jane Wade
3 Jason Wade Secretary
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year** None
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address** None
## **Name of chief executive or names of senior staff members (Optional information)**
None
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution
- (eg. trust deed, constitution)
How the charity is Charitable Incorporated Organisation constituted
- (eg. trust, association, company)
Trustee selection methods (eg. appointed by, elected by)[Elected at the Annual General Meeting, all members are eligible ] to stand
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
The Charity is a member of the Heritage Railway Association and a member of the Midland Diesel Group. Neither membership is binding on any aspects of operation of the Charity and both serve to further railway preservation activities. The Charity is also a member of the Midland Railway – Butterley (MRB) and a written contract is in place covering storage and operation of the locomotive and the storage of other assets.
A written contract is in place with Pioneer Diesels Ltd in relation to the overhaul of the locomotive. This reduces a number of risks relating to this critical activity.
The Charity has a Health & Safety Policy and Safeguarding policy, both of which were approved at the 2020 AGM and will be reviewed on an annual basis.
The Trustees believe a level of insurance (public/employer liability) is provided through membership of the MRB, but there currently is no clarity on the levels of cover. In addition, there is no Trustee liability cover in place.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
The objects of the organisation are to advance public education, and particularly engineering learning and skills development, by the acquisition, restoration, preservation, exhibition and operation of a British Railways Class 45/1 diesel locomotive, **Summary of the objects** rolling stock, equipment and artefacts, relics, road vehicles, **of the charity set out in** documents and records of historic and engineering interest as **its governing document** the trustees may from time to time decide. This is currently discharged through the ownership and operation of 45133 and associated supporting tools, equipment and spares. The organisation’s prime purpose is to preserve a working example of a Class 45/1 locomotive and one of the key sections of the public to benefit from this are railway enthusiasts who will see the locomotive in operation at its normal operating base or when visiting other preserved railways. In addition, when maintenance and overhaul work is undertaken on the locomotive the public will see the engineering behind the operation of the locomotive and witness the skills needed to undertake the maintenance or overhaul activity. The public benefit is not limited to railway enthusiasts, but also is applicable to any member of the public who visits any of the **Summary of the main** locations where the locomotive may be based or operating from. **activities undertaken for the public benefit in** For the younger section of the general public, they will be able **relation to these objects** to see the contrast behind the sights and sound of a Class 45/1 **(include within this** locomotive compared to the more modern trains in service **section the statutory** today, whilst understanding the role the locomotive paid in the **declaration that trustees** modernisation programme that British Railways undertook to **have had regard to the** transition from a steam operated railway network. **guidance issued by the Charity Commission on** Public benefit is visible through the production of a quarterly **public benefit)** magazine, primarily available for members, but which is also available from the sales stand when this is in operation. In addition, a dedicated Facebook page is visible to both members and non-members who ask to join this page whilst a web page provides unlimited access via the world wide web. The Trustees have full regard to public benefit when planning activities and do so in accordance with Section 17(5) of the Charities Act and the Charities (Accounts and Reports) Regulations 2008. The guidance issued by the Charity Commission regarding public benefit is reviewed at the Annual General Meeting of the organisation.
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
The organisation succeeds almost entirely through the contribution made by volunteers (who are members), be that a physical contribution and/or financial support. This on-going support, which has been consistently delivered throughout the life of the organisation, is critical to the continued operation of the organisation, and as such, communication to members is regular and their opinion is important to the Trustees.
You **may choose** to include further statements, where relevant, about:
The operation of the locomotive provides an income stream in the form of hire fees and the current overhaul work is being undertaken using a combination of paid and volunteer labour.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
This report marks the end of the sixth full year of the Society **Summary of the main** being a Charity and it has been a stable year with the Trustees **achievements of the** being aware of their roles with regards to the successful **charity during the year** operation of a Charity.
The overhaul of the locomotive is progressing well which, when complete, will ensure the locomotive continues to deliver sterling service over many years to come and ensures the memories of a Class 45/1 locomotive are revived. It will also give those who did not experience them in operation the opportunity to see and hear the locomotive in action. The overhaul is being undertaken using a combination of volunteer and contracted labour, but with volunteer labour now becoming the main resource utilised.
The sales stand has not been in operation during the year due to the locomotive being subject to the overhaul, but items have also been made available for purchase via the web page and from targeted sales (e.g. polo shirts and calendar). These items have been popular and help to maintain interest in 45133 whilst also providing a small profit.
Membership of the organisation has increased during the year, which has been very pleasing to see. In addition to the established communication material of a website and quarterly magazine, the Trustees continue to utilise the Facebook page as it provides for timely dissemination of updates on overhaul progress.
The overhaul continues to provide opportunities for members to become involved and a significant amount of volunteer labour has been delivered during the year, supporting the activity undertaken by the contracted labour. This joint working provides a major element of the Charity Objects to be delivered.
Four members began their Secondman training in the latter part of the year, which will enhance their operational knowledge and provide more resilience for the Society to provide its own operating personnel once the locomotive has returned to operation
## **Section E Financial review**
March **2012**
**TAR**
5
The organisation does not have a policy on reserves.
## **Brief statement of the charity’s policy on reserves**
**Details of any funds** The organisation does not prepare accounts on an accruals **materially in deficit** basis.
## **Further financial review details (Optional information)**
The organisation raises funds from 3 principal sources: Member contributions
You **may choose** to include additional information, where relevant about:
- Locomotive hire (operations) – when in service
- Sales stand/activities
- the charity’s principal sources of funds (including any fundraising);
Expenditure during the year was almost exclusively relating to work appertaining to the overhaul, be that components, equipment or contracted labour. In addition, a small amount of expenditure was for items to subsequently sell in order to raise a modest amount of income.
- how expenditure has supported the key objectives of the charity;
- Similar to the position in 2021, an expected expenditure for the
- investment policy and storage charge of the locomotive and equipment has still not
- objectives including any yet been incurred. This is the third consecutive year this has
- ethical investment policy happened and it is expected that the MRB will at some point
- adopted. provide an invoice for these charges.
## **Section F Other optional information**
Nothing further to report
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Peter Dennis|Jason Wade|
||Chairman|Secretary|
||28 January 2023||
March **2012**
**TAR**
6
**Charity Name No (if any) Class 45/1 Preservation Society 1168290**
## **Receipts and payments accounts**
Period start date 1-Jan-22
Period end date 31-Dec-22
**For the period from**
**To**
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Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Membership subscription 2,180 - - 2,180
Donation 8,944 - - 8,944
Bank interest 85 - - 85
VAT refund 6,857 - - 6,857
Gift Aid Re-claim 914 - - 914
Locomotive hire charge - - - -
Sales stand income 623 - - 623
Other income 942 - - 942
20,544 - - 20,544
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
Nil - - - -
- - - -
Sub total - - - -
Total receipts 20,544 - - 20,544
A3 Payments
Long term spares - - -
Repairs/parts for immediate use - - -
Tools - - -
VAT payment 68 - - 68
Locomotive Storage Charge - - -
Locomotive Overhaul 44,421 - - 44,421
Other expenditure 482 - - 482
Sales stock 305 - - 305
- - -
Sub total [ 45,276 ] - - 45,276
A4 Asset and investment
purchases, (see table)
Nil - - - -
- - - -
Sub total [ - ] - - -
Total payments 45,276 - - 45,276
Net of receipts/(payments) - 24,732 - - - 24,732
A5 Transfers between funds - - - -
A6 Cash funds last year end 110,039 - - 110,039
Cash funds this year end 85,307 - - 85,307
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## **Section B Statement of assets and liabilities at the end of the period**
|||**Unrestricted**|**Unrestricted**||**Restricted**|
|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**||**funds**|
||||**to nearest £**||**to nearest £**|
|**B1 Cash funds**|Community Account
Business Premium Account (1)
Business Premium Account (2)
**_Total cash funds_**||2122.58
62852.84
20331.72
**85,307**|
|**-**
**-**
**-**
**-**|
||(agree balances with receipts and payments
account(s))|OK||OK||
|||**Unrestricted**|||**Restricted**|
||||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**
Nil||**to nearest £**
**-**||**to nearest £**
**-**|
|||
|**-**
**-**|
|**-**
**-**|
||||**-**||**-**|
||||**-**||**-**|
||||**-**||**-**|
||**Details**|**Fund to which**
**asset belongs**||**Cost (optional)**||
|**B3 Investment assets**|Nil||N/A||**-**|
|||||
|**-**
**-**|
||||||**-**|
||||||**-**|
||**Details**|**Fund to which**
**asset belongs**||**Cost (optional)**||
|**B4 Assets retained for the**|Locomotive 45133||N/A||**-**|
|**charity’s own use**|1 x Sulzer 12LDA28B engine||N/A||**-**|
||1 x Sulzer Type 4 heat exchanger||N/A||**-**|
||1 x Class 45/1 bogie||N/A||**-**|
||1 x CP Traction Motor & 2 blowers
1 x CP Radiator motor and fan
1 x vacuum exhauster and motor
1 x Sulzer triple pump and motor||N/A
N/A
N/A
N/A|
|**-**
**-**
**-**
**-**|
||2 x 20ft containers with tools/spares||N/A||**-**|
|||**Fund to which**|||**Amount due**|
||**Details**|**liability relates**|||**(optional)**|
|**B5 Liabilities**|Q4 VAT Payment||N/A||**32**|
|||||
|**-**
**-**|
||||||**-**|
||||||**-**|
|Signed by one or two trustees on
behalf of all the trustees|Signature||Print|Name||
||||Peter Dennis
Jason Wade|||
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CC16a
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## **Last year**
## **to the nearest £**
**----- Start of picture text -----**
544
4,608
15
21,473
929
-
768
342
28,680
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-
-
28,680
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**----- Start of picture text -----**
99,441
432
684
-
100,556
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**100,556 - 71,877 - 181,915 110,039**
**Endowment funds to nearest £ - - - -**
**----- Start of picture text -----**
OK
**----- End of picture text -----**
**Endowment funds to nearest £ - - - - - -**
**Current value (optional)**
**-**
**Current value (optional)**
**When due (optional) 01 March 2023** Date of approval 1/28/2023 1/28/2023