## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 January 2021 **To** 31 December 2021
## Section A Reference and administration details
**Charity name** Class 45/1 Preservation Society
**Other names charity is known by**
N/A
**Registered charity number (if any)** 1168290
**Charity's principal address** 7 Roundhill Link
Clifton Moor York **Postcode** YO30 4UN
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Peter Dennis Chairman
2 Jane Wade Treasurer
3 Jason Wade Secretary
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year** None
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address** None
## **Name of chief executive or names of senior staff members (Optional information)**
None
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution
- (eg. trust deed, constitution)
How the charity is Charitable Incorporated Organisation constituted
- (eg. trust, association, company)
Trustee selection methods (eg. appointed by, elected by)[Elected at the Annual General Meeting, all members are eligible ] to stand
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
The Charity is a member of the Heritage Railway Association and a member of the Midland Diesel Group. Neither membership is binding on any aspects of operation of the Charity and both serve to further railway preservation activities. The Charity is also a member of the Midland Railway – Butterley (MRB) and a written contract is in place covering storage and operation of the locomotive and the storage of other assets.
A written contract is in place with Pioneer Diesels Ltd in relation to the overhaul of the locomotive. This reduces a number of risks relating to this critical activity.
The Charity has a Health & Safety Policy and Safeguarding policy, both of which were approved at the 2020 AGM and will be reviewed on an annual basis.
The Trustees believe a level of insurance (public/employer liability) is provided through membership of the MRB, but there currently is no clarity on the levels of cover. In addition, there is no Trustee liability cover in place.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
The objects of the organisation are to advance public education, and particularly engineering learning and skills development, by the acquisition, restoration, preservation, exhibition and operation of a British Railways Class 45/1 diesel locomotive, **Summary of the objects** rolling stock, equipment and artefacts, relics, road vehicles, **of the charity set out in** documents and records of historic and engineering interest as **its governing document** the trustees may from time to time decide. This is currently discharged through the ownership and operation of 45133 and associated supporting tools, equipment and spares. The organisation’s prime purpose is to preserve a working example of a Class 45/1 locomotive and one of the key sections of the public to benefit from this are railway enthusiasts who will see the locomotive in operation at its normal operating base or when visiting other preserved railways. In addition, when maintenance and overhaul work is undertaken on the locomotive the public will see the engineering behind the operation of the locomotive and witness the skills needed to undertake the maintenance or overhaul activity. The public benefit is not limited to railway enthusiasts, but also is applicable to any member of the public who visits any of the **Summary of the main** locations where the locomotive may be based or operating from. **activities undertaken for the public benefit in** For the younger section of the general public, they will be able **relation to these objects** to see the contrast behind the sights and sound of a Class 45/1 **(include within this** locomotive compared to the more modern trains in service **section the statutory** today, whilst understanding the role the locomotive paid in the **declaration that trustees** modernisation programme that British Railways undertook to **have had regard to the** transition from a steam operated railway network. **guidance issued by the Charity Commission on** Public benefit is visible through the production of a quarterly **public benefit)** magazine, primarily available for members, but which is also available from the sales stand when this is in operation. In addition, a dedicated Facebook page is visible to both members and non-members who ask to join this page whilst a web page provides unlimited access via the world wide web. The Trustees have full regard to public benefit when planning activities and do so in accordance with Section 17(5) of the Charities Act and the Charities (Accounts and Reports) Regulations 2008. The guidance issued by the Charity Commission regarding public benefit is reviewed at the Annual General Meeting of the organisation.
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
The organisation succeeds almost entirely through the contribution made by volunteers (who are members), be that a physical contribution and/or financial support. This on-going support, which has been consistently delivered throughout the life of the organisation, is critical to the continued operation of the organisation, and as such, communication to members is regular and their opinion is important to the Trustees.
You **may choose** to include further statements, where relevant, about:
The operation of the locomotive provides an income stream in the form of hire fees and the current overhaul work is being undertaken using a combination of paid and volunteer labour.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
March **2012**
**TAR**
4
Section D Achievements and performance This report marks the end of the fifth full year of the Society **Summary of the main** being a Charity and it has been a stable year with the Trustees **achievements of the** being aware of their roles with regards to the successful **charity during the year** operation of a Charity.
The overhaul of the locomotive is progressing well which, when complete, will ensure the locomotive continues to deliver sterling service over many years to come and ensures the memories of a Class 45/1 locomotive are revived. It will also give those who did not experience them in operation the opportunity to see and hear the locomotive in action. The overhaul is being undertaken using a combination of volunteer and contracted labour.
The main challenge during the year has been the impact of the global Coronavirus pandemic. Work had recommenced in July 2020, working to new risk assessments and methods of work, limiting numbers on site and working in line with the requirements of the MRB Covid management plans. However, work had to be suspended again in January 2021 as the country was once again locked down, but in line with the Government guidelines for working and also rules relating to Charities, the paid activities provided by Pioneer Diesels Ltd were able to quickly recommence. Volunteers could have also continued working in accordance with Government rules around Charities, but the Trustees and Committee took the decision to not place volunteers at risk and decided not to allow volunteer activities to re-commence.
As the Covid situation improved and national restrictions were relaxed, the Trustees and Committee reviewed the situation and chose to allow volunteers to return to overhaul activities, with the exception of anyone deemed at risk. These Covid restrictions did initially slow down overhaul activity, but the work rate improved again once access to site was permitted. Additional cost has been incurred through some activities that would have been performed by volunteers being required to be undertaken by Pioneer Diesels Ltd, but this has been necessary to maintain pace with the overhaul progress. The sales stand has not been in operation during the year due to the locomotive being subject to the overhaul and also due to Covid, but items have also been made available for purchase via the web page and from targeted sales (e.g. polo shirts and calendar). These items have been popular and help to maintain interest in 45133 whilst also providing a small profit. Membership of the organisation has largely remained static over the year, with new members joining whilst unfortunately we also saw a small number of members not renew their membership, but our membership level remains at a broadly consistent level over recent years. In addition to the established communication material of a website and quarterly magazine, the Trustees continue to utilise the Facebook page as it provides for timely dissemination of updates on overhaul progress.
March **2012**
**TAR**
5
Section D Achievements and performance
Notwithstanding the impact of Covid, the overhaul continues to provide opportunities for members to become involved and a significant amount of volunteer labour has been delivered during the year, supporting the activity undertaken by the contracted labour.
This joint working provides a major element of the Charity Objects to be delivered.
The AGM for 2021 was delayed due to Covid and was held out with of the requirements of the Constitution which mandates the AGM to be held within 15 months of the previous one. An inability to meet, plus the difficulties of holding an AGM via online means (some members do not have access to appropriate technology) delayed the 2021 AGM, however it was held within one week of the national COVID rules relaxing to the point that permits in-person meetings. It was agreed at this AGM for subsequent AGM’s to return to the normal early part of the year timescales.
## **Section E Financial review**
March **2012**
**TAR**
6
The organisation does not have a policy on reserves.
## **Brief statement of the charity’s policy on reserves**
## **Details of any funds materially in deficit**
The organisation does not prepare accounts on an accruals basis.
## **Further financial review details (Optional information)**
The organisation raises funds from 3 principal sources:
You **may choose** to include additional information, where relevant about:
- Member contributions
- Locomotive hire (operations)
- Sales stand/activities
- the charity’s principal sources of funds (including any fundraising);
Expenditure during the year was almost exclusively relating to work appertaining to the overhaul, be that components, equipment or contracted labour. In addition, a small amount of expenditure was for items to subsequently sell in order to raise a modest amount of income.
- how expenditure has supported the key objectives of the charity;
An expected expenditure for the storage charge of the investment policy and locomotive and equipment has not yet been incurred. This is the objectives including any second consecutive year this has happened (COVID impact) and ethical investment policy it is expected that the MRB will at some point provide an invoice adopted. for these charges.
## **Section F Other optional information**
Nothing further to report
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Peter Dennis Jason Wade **Position (eg Secretary, Chair, etc)**[Chairman] Secretary **Date** 12 March 2022
March **2012**
**TAR**
7
**Charity Name No (if any) Class 45/1 Preservation Society 1168290**
## **Receipts and payments accounts**
Period start date Period end date **To** 1-Jan-21 31-Dec-21
**For the period from**
**----- Start of picture text -----**
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Membership subscription 544 - - 544
Donation 4,608 - - 4,608
Bank interest 15 - - 15
VAT refund 21,473 - - 21,473
Gift Aid Re-claim 929 - - 929
Locomotive hire charge - - - -
Sales stand income 768 - - 768
Other income 342 - - 342
28,680 - - 28,680
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
Nil - - - -
- - - -
Sub total - - - -
Total receipts 28,680 - - 28,680
A3 Payments
Long term spares - - -
Repairs/parts for immediate use - - -
Tools - - -
VAT payment - - -
Locomotive Storage Charge - - -
Locomotive Overhaul 99,441 - - 99,441
Other expenditure 432 - - 432
Sales stock 684 - - 684
- - -
Sub total [ 100,556 ] - - 100,556
A4 Asset and investment
purchases, (see table)
Nil - - - -
- - - -
Sub total [ - ] - - -
Total payments 100,556 - - 100,556
Net of receipts/(payments) - 71,877 - - - 71,877
A5 Transfers between funds - - - -
A6 Cash funds last year end 181,915 - - 181,915
Cash funds this year end 110,039 - - 110,039
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period**
|||**Unrestricted**|**Unrestricted**||**Restricted**|
|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**||**funds**|
||||**to nearest £**||**to nearest £**|
|**B1 Cash funds**|Community Account
Business Premium Account (1)
Business Premium Account (2)
**_Total cash funds_**||2150.98
55582.06
52305.62
**110,039**|
|**-**
**-**
**-**
**-**|
||(agree balances with receipts and payments
account(s))|OK||OK||
|||**Unrestricted**|||**Restricted**|
||||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**
Q4 VAT Re-claim||**to nearest £**
**18**||**to nearest £**
**-**|
|||
|**-**
**-**|
|**-**
**-**|
||||**-**||**-**|
||||**-**||**-**|
||||**-**||**-**|
||**Details**|**Fund to which**
**asset belongs**||**Cost (optional)**||
|**B3 Investment assets**|Nil||N/A||**-**|
|||||
|**-**
**-**|
||||||**-**|
||||||**-**|
||**Details**|**Fund to which**
**asset belongs**||**Cost (optional)**||
|**B4 Assets retained for the**|Locomotive 45133||N/A||**-**|
|**charity’s own use**|1 x Sulzer 12LDA28B engine||N/A||**-**|
||1 x Sulzer Type 4 heat exchanger||N/A||**-**|
||1 x Class 45/1 bogie||N/A||**-**|
||1 x CP Traction Motor & 2 blowers
1 x CP Radiator motor and fan
1 x vacuum exhauster and motor
1 x Sulzer triple pump and motor||N/A
N/A
N/A
N/A|
|**-**
**-**
**-**
**-**|
||2 x 20ft containers with tools/spares||N/A||**-**|
|||**Fund to which**|||**Amount due**|
||**Details**|**liability relates**|||**(optional)**|
|**B5 Liabilities**|Nil||N/A||**-**|
|||||
|**-**
**-**|
||||||**-**|
||||||**-**|
|Signed by one or two trustees on
behalf of all the trustees|Signature||Print|Name||
||||Peter Dennis
Jason Wade|||
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CC16a
**----- End of picture text -----**
## **Last year**
## **to the nearest £**
**1,898 7,560 268 7,542 789 - 610 8,889 27,556**
**27,556**
**7 - 60,864 736 16 - 61,623**
**61,623 - 34,067 - - - 34,067**
**Endowment funds to nearest £ - - - -**
OK
## **Endowment funds to nearest £**
**-**
**Current value (optional)**
**-**
**Current value (optional)**
**When due (optional)**
Date of approval 3/12/2022 3/12/2022
CHARITY COMMISSION.
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examinerfs Report
Report to the trusteesl
member9 of
Class 4511 Preservation Stlety
On accounts for the year
ended
31 December 2021
Chartty no
(rf any)
1168290
Set ¢xrt on pages
One and Two
I report to the Injstees on my examination of the accounts of the above
charity {Ihe Trusf) for the year ended 3111212021.
Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation
basis of report of the accounts in accordan with the requirements ofthe Charities Act
2011 (Ihe Act").
I report in respect of my examination of the Trusfs accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed the applTrble Direclions given by the Charity Commission
under section 145{5)Ib} of the Act.
I have completed my examinatn. I confirm that no material matters have
come to my attention
'} in connection with
the examinatDn Vthh gives me cause to believe that in, any malerial
respect:
accounting records Vre not kept in accordance with section 130 of
the Acl or
the accounts do not accord wrth the accounting records
Independent
examinerfs statement
I have no cOnmS and have come across no other matters in connectton
with the examination to which attention should kE drawn in order to enab
proper understanding of the accounts to be reached.
' Please delete the words in the brackets rfthey do not apply.
Signed:
Date:
Z2
Name:
Relevant professional
qualificationls) or body
(rf anyl-
Address:
qplk
Lucs.
IER
Octobor 2018
Section B
Disclosure
on complete rf the examiner needs to highlight matters of concern {see CC32,
Independent examination of charity accounts.. directions and guidance for
examiners).
Give here brief details of
any iterns that the
examiner wishes to
disclose.
IER
October 2018