2020-12-31-accounts - Class 45/1 Preservation Society

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 January 2020 To 31 December 2020

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1168290

Class 45/1 Preservation Society

N/A

Charity's principal address

7 Roundhill Link Clifton Moor York Postcode YO30 4UN

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Peter Dennis	Chairman
	Jane Wade	Treasurer
	Jason Wade	Secretary

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
None

TAR

March 2012

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
None



Name of chief executive or names of senior staff members (Optional information)
None

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution

(eg. trust deed, constitution)

How the charity is constituted Charitable Incorporated Organisation

(eg. trust, association, company)

Trustee selection methods Elected at the Annual General Meeting, all members are eligible to stand (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

The Charity is a member of the Heritage Railway Association and a member of the Midland Diesel Group. Neither membership is binding on any aspects of operation of the Charity and both serve to further railway preservation activities. The Charity is also a member of the Midland Railway – Butterley (MRB) and a written contract is in place covering storage and operation of the locomotive and the storage of other assets.

A written contract is in place with Pioneer Diesels Ltd in relation to the overhaul of the locomotive. This reduces a number of risks relating to this critical activity.

The Charity has a Health & Safety Policy and Safeguarding policy, both of which were approved at the 2020 AGM and will be reviewed on an annual basis.

The Trustees believe a level of insurance (public/employer liability) is provided through membership of the MRB, but there currently is no clarity on the levels of cover. In addition, there is no Trustee liability cover in place. Both of these issues will continue to be reviewed any necessary changes during 2021.

Section C Objectives and activities

The objects of the organisation are to advance public education, and particularly engineering learning and skills development, by the acquisition, restoration, preservation, exhibition and operation of a British Summary of the objects of the Railways Class 45/1 diesel locomotive, rolling stock, equipment and charity set out in its artefacts, relics, road vehicles, documents and records of historic and governing document engineering interest as the trustees may from time to time decide.

This is currently discharged through the ownership and operation of 45133 and associated supporting tools, equipment and spares.

TAR

March 2012

The organisation’s prime purpose is to preserve a working example of a Class 45/1 locomotive and one of the key sections of the public to benefit from this are railway enthusiasts who will see the locomotive in operation at its normal operating base or when visiting other preserved railways. In addition, when maintenance and overhaul work is undertaken on the locomotive the public will see the engineering behind the operation of the locomotive and witness the skills needed to undertake the maintenance or overhaul activity.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The public benefit is not limited to railway enthusiasts, but also is applicable to any member of the public who visits any of the locations where the locomotive may be based or operating from.

For the younger section of the general public, they will be able to see the contrast behind the sights and sound of a Class 45/1 locomotive compared to the more modern trains in service today, whilst understanding the role the locomotive paid in the modernisation programme that British Railways undertook to transition from a steam operated railway network. Public benefit is visible through the production of a quarterly magazine, primarily available for members, but which is also available from the sales stand when this is in operation. In addition, a dedicated Facebook page is visible to both members and non-members who ask to join this page whilst a web page provides unlimited access via the world wide web.

The Trustees have full regard to public benefit when planning activities and do so in accordance with Section 17(5) of the Charities Act and the Charities (Accounts and Reports) Regulations 2008. The guidance issued by the Charity Commission regarding public benefit is reviewed at the Annual General Meeting of the organisation.

Additional details of objectives and activities (Optional information)

The organisation succeeds almost entirely through the contribution made by volunteers (who are members), be that a physical contribution and/or financial support. This on-going support, which has been consistently delivered throughout the life of the organisation, is critical to the continued operation of the organisation, and as such, communication to members is regular and their opinion is important to the Trustees.

You may choose to include further statements, where relevant, about:

The operation of the locomotive provides an income stream in the form of hire fees and the current overhaul work is being undertaken using a combination of paid and volunteer labour.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

Summary of the main achievements of the charity during the year

This report marks the end of the fourth full year of the Society being a Charity and it has been a stable year with the Trustees being aware of their roles with regards to the successful operation of a Charity. The overhaul of the locomotive is progressing well which, when complete, will ensure the locomotive continues to deliver sterling service over many years to come and ensures the memories of a Class 45/1 locomotive are revived. It will also give those who did not experience them in operation the opportunity to see and hear the locomotive in action. The overhaul is being undertaken using a combination of volunteer and contracted labour. The locomotive has been undercover for the whole year and which has allowed work to continue at a regular pace.

The main challenge during the year has been the impact of the global Coronavirus pandemic. Initially, in March 2020, all work was suspended, related in part due to the complete closure of the MRB, but also in line with Government restrictions. Work was able to recommence in July 2020, working to new risk assessments and methods of work, limiting numbers on site and working in line with the requirements of the MRB Covid management plans.

These Covid restrictions did initially slow down overhaul activity, but the workrate has improved again once access to site was permitted.

The sales stand has not been in operation during the year due to the locomotive being subject to the overhaul and also due to Covid, but items have also been made available for purchase via the web page and from targeted sales (e.g. polo shirts and calendar). These items have been popular and help to maintain interest in 45133 whilst also providing a small profit.

Membership of the organisation has largely remained static over the year, with new members joining whilst unfortunately we also saw a small number of members not renew their membership, but our membership level remains at a broadly consistent level over recent years.

In addition to the established communication material of a website and quarterly magazine, the Trustees continue to utilise the Facebook page as it provides for timely dissemination of updates on overhaul progress.

Notwithstanding the impact of Covid, the overhaul continues to provide opportunities for members to become involved and a significant amount of volunteer labour has been delivered during the year, supporting the activity undertaken by the contracted labour. This joint working has enabled costs to be reduced and provides a major element of the Charity Objects to be delivered.

TAR

March 2012

Section E Financial review

The organisation does not have a policy on reserves.

Brief statement of the charity’s policy on reserves

Details of any funds materially The organisation does not prepare accounts on an accruals basis. in deficit

Further financial review details (Optional information)

The organisation raises funds from 3 principal sources:

You may choose to include additional information, where relevant about:

Member contributions
Locomotive hire (operations)
Sales stand/activities
the charity’s principal sources of funds (including any fundraising);

Expenditure during the year was almost exclusively relating to work any fundraising); appertaining to the overhaul, be that components, equipment or • how expenditure has contracted labour. In addition, a small amount of expenditure was for supported the key objectives items to subsequently sell in order to raise a modest amount of income. of the charity; An expected expenditure for the storage charge of the locomotive and • investment policy and equipment has not yet been incurred. It is expected that the MRB will at objectives including any some point provide an invoice for these charges.

investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Nothing further to report

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Peter Dennis	Jason Wade
	Chairman	Secretary
	24 July 2021
	24 July 2021

TAR

March 2012

	Class 45/1 Preservation Society Charity Name	Class 45/1 Preservation Society Charity Name	Class 45/1 Preservation Society Charity Name	1168290 No (if any)	CC16a
	For the period from	01-Jan-20 Period start date	To	31-Dec-20 Period end date

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 1,898 7,560 268 7,542 789 - 610 8,889 27,556 - - - 27,556 - - - 7 - 60,864 736 16 - 61,623 - - - 61,623 - 34,067 - 215,982 181,915	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 1,898 7,560 268 7,542 789 - 610 8,889 27,556 - - - 27,556 - - - 7 - 60,864 736 16 - 61,623 - - - 61,623 - 34,067	Last year to the nearest £
Membershipsubscription	1,898				1,021
Donation	7,560				3,130
Bank interest	268				673
VAT refund	7,542				3,694
Gift Aid Re-claim	789				773
Locomotive hire charge	-				-
Sales stand income	610				827
Other income	8,889				3,046
*Sub total*(Gross income for AR)	27,556				13,163

A2 Asset and investment sales, (see table).
Nil	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					13,163

Longterm spares	-				1,250
Repairs/parts for immediate use	-				-
Tools	-				-
VATpayment	7				-
Locomotive Storage Charge	-				1,728
Locomotive Overhaul	60,864				44,210
Other expenditure	736				403
Sales stock	16				1,359
	-				-
**Sub total **	61,623				48,950

A4 Asset and investment purchases (see table)
, Nil	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					48,950

	- 34,067	-	-	- 34,067	- 35,787
	-	-	-	-	-
	215,982	-	-	215,982	-
	181,915	-	-	181,915	- 35,787

CCXX R1 accounts (SS)

11/08/2021

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Nil 1 x CP Radiator motor and fan 1 x vacuum exhauster and motor 1 x Sulzer triple pump and motor 2 x 20ft containers with tools/spares Details Details Locomotive 45133 1 x Sulzer 12LDA28B engine 1 x Sulzer Type 4 heat exchanger 1 x Class 45/1 bogie 1 x CP Traction Motor & 2 blowers Community Account Business Premium Account (1) Business Premium Account (2) Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Q1 VAT Re-claim Details Nil	Unrestricted funds Restricted funds to nearest £ to nearest £ 1249.84 - 130295.81 - 50369.70 - 181,915 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 5,165 - - - - - - - - - - - Fund to which asset belongs Cost (optional) N/A - - - - - Fund to which asset belongs Cost (optional) N/A - N/A - N/A - N/A - N/A - N/A - N/A - N/A - N/A - Fund to which liability relates Amount due (optional) N/A - - - - - Print Name Peter Dennis Jason Wade	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
		Peter Dennis	24/07/2021
		Jason Wade	24/07/2021

CCXX R2 accounts (SS)

11/08/2021

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Class 4511 Preseprfation Soaety On accounts for the year ended 31 December 2020 Charity no (if any) 1168290 Set out on pages One arffl Two I rew)rt to the trustees on my examination of the accounts of the above chanty Dhe Tru5t°} for year ended 3111212020. Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordan with the requirements of the Charities Act 2011 nhe ACY). I report in resped of my examination of the Twst's accounts carried out under section 145 of the 2011 Act arMJ in carying OLrt my examination, I have followed the applicable Directions given by the Charty Commission under section 145(5)(b) of the Aca. I have comwed my examination. I confirm that no material matters have come to my attention ( in connection with the examination which gives me cause to believe that in, any material respecL accounting records were not kept in accordan with section 130 of the Ad or the accounts do not awyd with the a(urrtlng records Independent examinerfs statement I have no COnmS and have come aosS no other matters in connedion with the examination to whith attention should drawn in order to enable a proper understsnding of the accounts to be reached. . Please delete the wortts in the braGkets rfthey do not appty. Signed: Date: 7 Mhy LI Name: 7ollM NIcMuLA5 Relevant professional qualification(sl or body (if any)- Address: oAk J£ L£17 rh IER October 2018

Section B Disclosure Onty Gomplete rf the examiner needs to highlight matters of conrn (see CC32. Independent examinatton of charity accounts: directions and guidan for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018