Charlty registratlon number 1168281 (England and Wales) Company registratlon number CE007044 SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION LEGAL AND ADMINISTRATIVE INFORMATION Trustees O Grozavu-santos V Narayanan K Robinson B Cloves R Tumer R Jayaraman E O'Driscoll L H Turner C L Goodhead (Appointed 7 November 2024) (Appointed 7 November 20241 {Appointed 7 November 2024) Charity number {England and Wales) 1168281 Company number CE007044 Reglstered offl¢e Clo Sutton Grammar School Manor Lane Sutlon United Kingdom SM14AS Independent examlner Louise Hallsworth FCA Affinia {Orpington) Chartered Accountants Lynwood House, Crofton Road Orpington BR6 8QE
SUTTON GRAMMAR SCHOOL PARENT TEACHERASSOCIATION CONTENTS Page Trustees, report Independent examinerfs report stalement of financial activities Balance Sheet Notes lo the financial statements 7-11
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION TRUSTEES, REPORT {INCLUDING DIRECTORS, REPORT) FOR THE YEAR ENDED 31 MARCH 2025 The trustees present their annual report and financial statements for the year ended 31 March 2025. The financial slatements have been prepared in accordance with the accounting policies sel out in note 1 to the financial statements and comply with the charity's goveming document Memorandum and Arlicles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Slalement of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102)" (effective 1 January 2019). Objectives and actlvltles The aim of SGSPTA is to support the educational and charitable work of Sutton Grammar School for public benefit. This is achieved by.. Enhancing the School's educational provision for students- 2. Fostering stronger relationships between Staff, parents, and the wider School comrnunily; 3. Supporting student development through work experience and alumni opportunities,. and 4. Offering input to School leadership withoul involvement in formal policy-making. The Trustees have complied wilh their duty to consider the Charity Commission's public benefit guidance throughout the year. Though the School is a single institution, ils intake spans the London Borough of Sutton, neighbouring boroughs, and, occasionally, further afield. Admission is based on academic ability, with some places reseaved for local applicants, ensuring diverse and inclusive access. Fundralslng and community engagement are central to SGSPTAS aclivilies. Mock entrance tesls, run via our trading company SGSPTA Ltd, attract participants from across the South East and nationally through online access. These offer affordable preparation and contribute significantly to fundraising efforts. In addition to financi81 support-such as funding books, equipment, and facility improvemenl&-volunteers play a key role in events like the Quiz Night and providing refreshmenls at school evenls. providing wider community benefits. Funding requesls from the School are managed through 8 formal bidding process that evaluates impact, cost, and sustainability. Requests over £5,000 are shared wilh all SGSPTA members for discussion and vote. Volunteers are essential not only for fundraising bul also for building community spirit. Events like International Evenin9 demonslrale the value of social conneclion beyond financial conlribulion. Public benefil The Iruslees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION TRUSTEES, REPORT (INCLUDING DIRECTORS. REPORT) {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Achievements and perfomiance Signifjcanl activities and achievements againsl objeclives During this financial period the PTA has organised. run and supported= Christmas and Summer Raffle Autumn Quiz Supporting the PTA mock test parking and Invigilation Inlernalional Evening New Year 7 Parent BBQ Refreshments at school concerts and events Second-hand uniforffl sales Flnancial donatlons to the School during the period of Ihis Report 2024125 include.. Budgetary Support Provision (to cover Part-funding of STEM Technician, co8ch-hire, & minibus fleet running costs Part funding for Library Assistanl and Exlemal Relations CIFoTdinator post Flnancial revlew Thls year the charity recorded a surplus of £35.576 (2024.. £160,841). UnrestTlcted reserve5 Stood at £245,612. ReseNes policy The trustees, policy on reserve levels is as follows: Restricted funds should not be allowed to accumulate significant sums and will nomially be spent within the financial year on the specific purpose for bvhich the funds are reslricled. Trustees have deslgnaled all other unrestricted surplus funds to be used to promote and advance the education of students of Sutton Grammar School. structure, governance and management The Charitable Company is a company limited by guarantee with no share capital (reg no CE007044) and a registered charity11168281). The charitable company's Memorandum and Articles of Association are the primary governing documents. The charitable companvs address is Sutton Grammar School, Manor Lane, Sutton. SM1 4AS. The trustees, who are also the directors for Ihe purpose of company law. and who served durtng the year and up lo the dale of signature of the financial statements were: O Grozavu-santos V Narayanan K Roblnson B Cloves R Mankertz R Turner R Jayaraman R Malhanmohan M E O'Driscoll L H Turner C L Goodhead (Retired 30 June 2025) (Retired 31 July 2025) (Appointed 7 November 2024) (Appointed 7 November 2024) (Appointed 7 November 2024)
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION TRUSTEES. REPORT (INCLUDING DIRECTORS, REPORT> (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Recruilmenl and appointment of trustees Trustees are elected at the AGM from the parent bodylteaching slaff. or appointed by Elected Trustees, or ex-officio appointees from SGS. An invile to become a tn151ee goes to all parents with the notice of the AGM None of the trustees has any beneficial interest in the company. AEI of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up. The company's current policy concerning the payment of trade credTrlors is to follow the CBI'S Prompt Payers Code (copies are available from the CBI, Centre Point. 103 New Oxford Street, London WC1A 1 DU). The company's current policy concerning Ihe payrnent of trade creditors is to: settle the terms of payment with suppliers when agreeing the terms of each transaction- ensure Ihal suppliers are made aware of the temis of payment by inclusion of the relevant terms in contracls. and pay in accordance with the company's contractual and other legal obligations. Organisational structure The President is the Headteacher of Sutton Grammar School. The nominated user position is held by a teacher al the School. cio trustee t pe Ex officio user charily truslee Nominated user charily trustee Elected charit truslee Elected charit truslee Elected charit truslee Elected charily truslee CIO Posillon Presidenl staff Representalive Chair Vice Chair Treasurer Informalion Coordinator Secreta Parkin Events General member Elected chari truslee Elected charit truslee Elected charity trustee Elected charil truslee mana er The day lo day administration and financial controls are done by Ihe Director of Finance and Operations at Sutton Grammar School. The trustees, report was oved by the Board of Trustees. Trustee Dale..
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION I report lo Ihe trustees on my examinatlon of the financial statements of Sulton Grammar School Parent Teacher Associalion (the charity) for the year ended 31 March 2025. Responsibilitles and basls of report As the trustees of the charity land also its directors for the purposes of company law). you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006. Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the Companies Act 2006 and are eligible for independent examination, I report in respect of my examinallon of the charity's financial statements carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the Charities Act 2011. Independent examlner's statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause lo believe thal in any material respect= accounting records were not kept in respect of the charity as required by section 386 of the Companies A 2006. the financlal statements do not accord wilh those records. or the financial statements do not comply wilh the accounting requlrements of section 396 of the Companies Act 2006 other than any requirement that Ihe financial statements give a true and fair view, which is not a matter considered as part of an independent examination., or the financial slatements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charilles preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concems and have come across no other matters in conneclion with the examination to which attentlon should be drawn in this report in order to enable a proper understanding of the financial statemenls to be reached. Loulse Hallsworth FCA Affinia Iorpinglonl Chartered Accountants LynwoDd House, Crofton Road Orpington BR6 8QE Dale-. 30 September 2025
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025 Unrestrlcted funds 2025 Unrestrlcted funds 2024 Notes Income from: Donations and legacies Charitable activities Investments 201,285 5,510 521 231.248 2,568 363 Total income 207,316 234,179 Expendlture on: Charitable activities 171.740 73,338 Total expenditure 171.740 73,338 Net income and movement In funds 35,576 160,841 Reconclllatlon of funds: Fund balances al 1 April 2024 210,036 49,195 Fund balances at 31 March 2025 245,612 210,036 The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION BALANCE SHEET AS AT 31 MARCH 2025 2025 2024 Notes Current assets Debtors Cash at bank and in hand 12 200.000 169.991 170,000 42,436 369,991 212,436 Creditors: amounts falllng due within one year 13 (124,379) (2,400) Net Current assets 245,612 210,036 The funds of the charlty Unrestricted funds 14 245.612 210,036 245,612 210,036 The company is entitled to the exemption from the audit requlrement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2025. The dlrectors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 wlth respect lo accounting records and the preparation of financial stalements. The members have nol required the company to obtain an audit of its financial statements for the year in question in accordance with section 476. These financial statements have been prepared In accordance with the provisions applicable to companies subject to the small companies regime. The financial slatemegt were approved by the trustees on Trustee Company reglstration number CE007044 (England and Wales)
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Accounting policles Charlty informatlon Sutton Grammar School Parenl Teacher Association is a private company limited by guarantee in England and Wales. The registered office is Clo Sutlon Grarnmar School, Manor Lane, Sulton, SM1 4AS, United Kingdom. 1.1 Accountlng convention The financial slalemenls have been prepared in accordance with the charity's governlng document, the Companie5 Act 2006, FRS 102 "The Financial Reporling Standard applicable in the UK and Republic of Ireland" and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102)" The charity is a Public Benefit Enlity as defined by FRS 102. The charily has taken advantage of the provisions in Ihe SORP for charities not to prepare a slatement of cash flows. The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. The financial statements have been prepared under the historical cost convenllon. The principal accountsng policies adopted are sel out below. 1.2 Golng concern Al the time of approving the financial statements. Ihe Iruslees have a reasonable expectatlon that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concem basis of accounting in preparing the financial statements. 1.3 Charitable funds UnTe51ricled funds are available for use at the discretion of the Irustees In furtherance of their charitable objeclives. Restricted funds are subject to specific conditions by donors or grantors as lo how they may be used. The purposes and uses of the re51ricted funds are set out in the notes to the financial statements. Endowment funds are subject to specific conditions by donors that the capital must be maintained by the Charity. 1.4 Income Income is recognlsed when the charity is legally entitled to it after any perfomiance conditions have been mel, the amounts can be measured reliably. and it is probable that income will be received. Cash donations are recognised on receipt. other donalions are recognised once Ihe charity has been notified of the donation, unless performance conditions require deferral of the amounl. Income lax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. Legacies are recognised on receipt or otherwise if Ihe charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent assel.
SUTTON GRAMMAR SCHOOL PARENT TEACHERASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Accountlng policles (Contlnued) 1.5 Expendlture Expenditure is recognlsed once there is a legal or constructive obligallon to transfer economlc benefit lo a third party, il is probable that a transfer of economic benefrts VAII be required in settlement, and the amount of Ihe obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of Ihe total of direcl costs and shared cosls, includillg support costs involved in undertaking each actlvlty. Direct costs attributable to a single activity are allocated directly to Ihal activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between Ihose activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of lime spent, and depreciation charges are allocated on Ihe portion of the asset's use. 1.6 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call wilh banks, olher short-term liquld Investments with original malurities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in cuent liabilities. 1.7 Flnanclal Instruments The charity has elected to apply the provisions of Section 11 'Baslc Flnancial Instruments, and Sectlon 12 'Olher Financial Instruments Issues, of FRS 102 to all of its financial instwmenls. Financial inslruments are recognised in the charity's balance sheet vthen the charity becomes paty to the ontraclual provislons of the instrumenL Flnanclal assets and liabilitles are offset. with the net amounts presented In the financial statements, when there Is a legally enforceable righl to set off the recognised amounts and there is an intenlion to settle on a net basis or to realise the asset and settle the liabilty simultaneously. Basic financial assets Baslc financlal assets. which indude deblors and cash and bank balances, are Initially measured al transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constilutes a financing transaction, where the transaction is measured at the present value of Ihe future receipts discounted al a marf(et rate of interest. Financial assets classified as receivable within one year are not amortised. Baslc flnancial liabllities Basic financial liabilities. including creditors and bank loan5 are initially recognised at transaction price unless the arrangement constitutes a financing Iransaclion, where the debt instrument is measured at the present valLJe of Ihe fulure payments discounted al a market rate of interesl. Financial liabilities classified as payable within one year are not amortised. Debl inslruments are subsequently carrled al amortised cost, using the effective interest rale method. Trade credilors are obligations to pay for goods or SeICe$ that have been acqulred in the ordinary course of operations from suppliers. Amounls payable are classified as current liabilities if payment is due within one year or less. If not. they are presented as non-current liabilities. Trade creditors are recognised initia15y al Iransaction price and subsequently measured at amortised cost using the effective interest method.
SUTTON GRAMMAR SCHOOL PARENT TEACHERASSOCIATION NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Critlcal accountlng estimates and ludgements In the application of the charity's accounting policies. the trustees are required to make judgements, estirnales and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The eslimates and associated assumptions are based on historical experience and other faclors that are considered to be relevanl. Actual results may differ from Ihese estimales. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in Ihe period in which the eslirnale is revised where the revision affects only that period, or in Ihe period of the revision and future periods where the revision affecls both currenl and future periods. Income from donations and legacies Unrestricted funds 2025 Unrestricted funds 2024 Donations and gifts 201,285 231,248 Income from charitable actlvltles Unrestrlcted funds 2025 Unrestrlcted funds 2024 Charltable activities other income 5,510 2,568 Income from investments Unrestricted Unrestricted funds funds 2025 2024 Interest receivable 521 363
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Expendlture on charitable actlvlties Charltable actlvitles 2025 Charltable actlvltles 2024 Dlrect costs Donation to Sutton Grammar School Other costs 168,805 1,675 60,195 11,943 170,480 72,138 Share of support and govemance costs (see note 7) Governance 1,260 1,200 171,740 73,338 Analysis by fund Unrestrlcted funds 171,740 73,338 Support costs allocated to actlvltles 2025 2024 Governance costs 1,260 1,200 Analysed between: Charitable activities 1,260 1,200 Net movement In funds 2025 2024 The net movement in funds is stated after chargingl(crediting): Fees payable forlhe independent examlnation of the charity's financial statements 1,260 1,200 Trustees None of the Injslees (or any persons connected with them) recelved any remuneralion or benefits from the charity during the year. 10 Employees There were no employees during the year. 11 Taxatlon The charity is exempt from taxalion on its activities because all ils income is applied for charitable purposes. 10
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 12 Debtors 2025 2024 Amounts falllng due wlthln one year: Trade debtors 200,000 170,000 13 Creditors: amounts falling due within one year 2025 2024 Accruals and deferred income 124,379 2,400 14 Unrestricted funds The unrestricted funds of the charity comprise Ihe unexpended balances of donalions and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the truslees for specific purposes. At 1 April 2024 Incoming resources Resources At 31 March expended 2025 General funds 210.036 207,316 (171,740) 245,612 Prevlou3 year: At 1 Aprll 2023 In¢omlng resources Resources At 31 March expended 2024 General fund5 49,195 234,179 {73,338) 210,036 15 Related party transactions Sutton Grammar School Trust is a related party by virtue of the fact it has a Truslee in common. Sutton Gramrnar School Parent Teacher Association donated lo Sullon Grammar School Trust towards various Tevenue and capital projects £168.086 (2024.. £60.195). An amount of £120,000 (2024.. £Nill was oulslanding as at 31 March 2025. Sullon Grammar School Parenl Teacher AssocialiDn received a donation of £200,500 (2024.. £230,000) from Sutton Grammar School PTA Limited. There was a balance outstanding of £200,000 (2024.. £170,000) as al 31 March 2025. 11