Charity registration number 1168281 (England and Wales) Company registration number CE007044 SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
suON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION LEGAL AND ADMINISTRATIVE INFORMATION Trustees A Eldred O Grozavu-santos V Narayanan P Jacobs K Robinson M Bosland B Cloves R Mankertz R Tumer R Jayaraman R Mathanmohan J Flay P Hasan R Mohan Charity number (England and Wales) 1168281 Company number CE0070M Registered office Clo Sutton Grammar School Manor Lane Sutton Surrey United SM14AS Independent examlner Louise Hallsworth. FCA Baxter & Co Chartered Accountants Lynwood House, Crofton Road Orpinglon BR6 8QE
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION CONTENTS Page Truslees, report Independent examine¢s report ststement of finanaal activities Balance sheet Notes to Ihe financial slatemenls 8-12
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION TRUSTEES. REPORT (INCLUDING DIRECTORS, REPORT) FOR THE YEAR ENDED 31 MARCH 2024 The Injstees present their annual report and financial statements for the year ended 31 March 2024. The financial statements have been prepared in accordance th the accounting policies sel out in note 1 to the financial statements and compty with the chanty's goveming document Memorandum and Articles of Association, Ihe Companies Act 2006 and "Accounting and Reporting by Charrties: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102)" (effective 1 January 2019). Objectives and activities The aim of SGSPTA is to support the educational and charitable work of Sutton Grammar School for public beneftl. This is achieved by.. Enhancing the School's educational provision for students. 2. Fostering stronger relationships between staff, parenls. and Ihe wder School community- Supporting student development through work experience and alumni opportunities. and 4. Offering inpul to School leadership without involvement in formal policy-making. The Trustees have complied with their duty to consider the Charity Commission's public benefit guidance throughoul the year. Though the School is a single institution, tts intake spans the London Borough of Sutton, neighbouring boroughs, and, occasionally, further afield. Admission is based on academic ability. with some places reserved for local applicants, ensuring diverse and inclusive access. Fundraising and communty engagement are central to SGSPTAS activities. Mock entrance tests. run via our trading company SGSPTA Ltd. attract participanls from across the South East and nationally through online access. These offer affordable preparation and contribute significantty lo fundraising efforts. In addition to financial support-such as funding books, equipment, and facilty improvements-volunteers play a key role in events like the Quiz Night and providing refreshments at school evenls, providing wider community benefits. Funding requests trom the School are managed through a formal bidding process that evaluates impact, cosl, and sustainability. Requests over £5,000 are shared with all SGSPTA members for discussion and vote. Volunteers are essential not only for fundraising but also for building community spirit. Events like International Evening demonstrate the value of social connection beyond financial conlribution. Public benefit The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION TRUSTEES, REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Achievements and perfomiance Significant activities and achievements againsl objectives Duiing this financial period the PTA has organised, run and supported: Chrislmas and Summer Raffle Autumn Quiz Supporting the PTA rnock test parking and invigilation Intemational Evening New Year 7 Parent BBQ Refreshments at school concerts and events Second-hand uniform sales Financial donations to the School during the period of this Report 2023124 include.. Art Department- Gallery. Robot. Vistting Artists, Stereo viewers School AV upgrade in Hall and Drama Studio Development of the school site at Northey Branded Gazebos Fumiture for Ihe Pasloral area Pastoral TVS Library books Netball Kit Elevate funding Biology research equipment Table tennis tables Budgetary Support Provision (to cover Part-funding of STEM Technician, coach-hire, & minibus fleet running I Part fvnding for Library Assistant and Extemal Relations Cfrordinator post Financial review This year the charity recorded a surplus of £290,841 12023 defiot of £158.046). Unrestricted reserves stood at £340,036. Reserves policy The Iruslees, policy on reseNe levels is as follows= Restricted funds should not be allowed to accajmulate significant sums and will nom)ally be spent within the financial year on the specific purpose for which the funds are restrscted. Trustees have designated all other unrestricted surplus fund5 to be used to promote and advance the education of Students of Sutton Grammar School.
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Structure, governance and management The Charitable Company is a company limited by guarantee no Share capital (reg no CE007044) and a registered charity 11168281). The charitable company's Memorandum and Artides of Association are the primary governing documents. The charitable company's address is Sutton Grammar School, Manor Lane, Sutton. SM1 4AS. The Iru5tees, who are also the directOTS for the purpose of company law, and who served during the year and up to the date of signature of Ihe financial slatements were= A Eldred O Grozavu-santos V Narayanan P Jacobs K Robinson M Bosland B Cloves R Mankertz R Tumer R Jayaraman R Mathanmohan J Flay P Hasan R Mohan Recruitment and appoinlment of truslees Trustees are elected al the AGM from the parent bodylteaching staff. or appointed by Elecled Truslees, or ex-officio appointees from SGS. An invite to become a tTUStee goes to all parents with the notice ofthe AGM None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a wiriding up. Organisational structure The President is the Headteacher of Sutton Grammar School. The nominated user posilion is held by a teacher at the school. CIO trustee pe Ex officio user chari Irustee Nominated user charity trustee Elected charity trustee Elected charity trustee Elected chari trustee Elected charity truslee CIO Posf(ion President Stsff Representative Chair Vice Chair Treasurer Infomiation Coordinator Secreta Parkin Events General member Elected charity truslee Elecled charity trustee Elected chari trustee Elected charit trustee mana er The day to day administration and financial controls are done by the Director of Finance and Operations at Sutton Grammar Schi)ol.
SUThON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 The trustees, re s approved by the Board of Trustees. Trustee Date= ......
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SUThON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION I report lo the trustees on my examination of the finanual statements of Sutlon Grammar School Parent Teacher Association (the charity) for the year ended 31 Marth 2024. Responsibilities and basis of report As the Iruslees of the charity land also its direclors for the purposes of company lawl. you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Ad 2006. Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the Companies Act 2006 and are eligible for independent examination, I report in respect of my examination of Ihe charity's financial statements carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145{5){b) of the Charities Act 2011. Independent examineV$ statement I have completed my examination. I confimi that no matters have come to my attention in connection with the examination giving me cause to believe that in any rnaterial respecL accounting records were not kept in respecl of Ihe charity as required by section 386 of the Companies Act 2006. the financial statements do not accord wth those records-, or the financial stalements do nol compty with the accounting requirements of seclion 396 of the Companies Acl 2006 other than any requirement Ihal the finanual ststements give a true and fair view, which is not a matter considered as part of an independent examination. or the financial slatements have not been prepared in accordance with the methods and principles of the ststement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their financial statements in accordance vth the Financial Reporting Standard applicable in Ihe UK and Republic of Ireland (FRS 102). I have no concerns and have come across no other matters in conneclion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the finanual stslements to be reached. Louise Hallsworth, FCA Baxter & Co Chartered Accountants Lynwood House, Crofton Road Orpin9ton BR6 8QE Date.. 13 June 2025
suON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOMEAND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 Unrestricted funds 2024 Unrestrlcted funds 2023 Notes Income from: Donations and legaaes Charitable activities Investments 231,248 2,568 363 85,159 8,183 51 Total incorne 234,179 93,393 Expenditure on: Charitable activities 73,338 251,439 Total expendlture 73,338 251,439 Net incomel{expendlture) and movement in funds 160,841 1158,046) Reconciliation of funds: Fund balances at l Aprbl 2023 49.195 207,241 Fund balances at 31 March 2024 210.036 49,195 The statement of financial activities indudes all gains and losses recognised in the year. All inwme and expenditure derive from continuing activities.
SUTTON GRAMMAR SCHOOL PARENT TEACHERASSOCIATION BALANCE SHEET AS AT 31 MARCH 2024 2024 2023 Notes Current assets Debtors Cash at bank and in hand 12 170,000 42,436 50,395 212,436 50,395 Creditors: amounts falling due within one year 13 (2,400) (1,200) Net current assets 210,036 49,195 The funds of the charity Unreslricted ftjnds 14 210,036 49,195 210.036 49,195 The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, forthe year ended 31 March 2024. The directors acknowledge their responsibilities for comptying with the requiremenls of the Companies Act 2006 with respect to accountin9 records and the preparation of financial staternents. The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with seclion 476. These financial ststements have been prepared in accordance wtlh the provisions applicable to companies subject to the small companies regime. The financial s enls approved by the trustees on ... Trustee Company registration number CE007044 (England and Wales)
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 A¢countlng pollcies Charlty infomiation Sutton Grammar School Parent TeacherAssociation is a private company limited by guarantee incorporated in England and Wales. The registered office is Clo Sutton Grammar School, Manor Lane, Sutton, SUey, SM1 4AS, United. 1.1 Accounting conventlon The financial statements have been prepared in accofdance wtth the chanvs goveming document, the Companies Act 2006. FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities SORP "Accounting and Reporting by Charities-. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" The charity is a Public Benefit Enlity as defined by FRS 102. The charity has taken advantage of the provisions in the SORP for charities not to prepare a statement of cash flows. The financial statements are prepared in sterling, which is Ihe functional currency of the charity. Monetsry amounts in Ihese financial statements are rounded to the nearest £. The finanual statements have been prepared under the historical cost convention, Imodified to include the revaluation of freehold properties and to include investment properties and certain finanual instruments at fair valuel- The principal accounling poliues adopted are set out below. 1.2 Going concem At the time of approving the finanaal statements, the trustees have a reasonable expectation that the charity has adequate resources to conlinue in operational existen for the foreseeable future. Thus the trustees continue to adopt the going concem basis of accounting in preparing the financial statements. 1.3 Charltable funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives. Restricted funds are subject to specific conditions by donors or granlors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the finanaal statements. Endowment funds are subject to spe(ific conditions by donors Ihal the capital must be mainlained by the charity. 1.4 Income Income is recognised when the charity is legally entitled to it after any perfoThance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. Cash donations are recognised on receipt. Olher donations are recognised On the charity has been notified of the donation, unless performance conditions require defeal of the amount. Income tax recoverable in relation lo donations ceiVed under Grft Aid or deeds of covenant is recognised at Ihe time of the donation. Legacies are recognised on receipt or otherwise if the charity has been nolrfied of an impending distribution, the amount is known, and receipt is expeded. If the amount is not known, the legacy is treated as a contingent asset.
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies {Continuedl 1.5 Expenditure Expenditure is recognised once there is a legal or constructive obligation to transfer econornic benefit lo a third party, it is probable that a Iransfer of economic benefits will be required in settlement, and Ihe amounl of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activty are made up of the total of direct costs and shared cost5, including support costs involved in undertsking each activity. Direct costs attributable to a single activity are allocated directly lo that activty. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the assevs use. 1.6 Cash and cash equlvalents Cash and cash equivalents include cash in hand, deposits held at call with banks. other short-term liquid investments with original malurities of three months or less. and bank overdrafls. Bank overdrafts are shown within borrowings in current liabilities. 1.7 Financial instruments The charity has eleded to apply the provisions of Section 11 'Basic Financial Instrumenls. and Section 12 'Other Financial Instrument5 Issues. of FRS 102 to all of rts financial instruments. Financial instruments are recognised in the charivs balance sheet vthen the charity becomes party to the ontractual provisions of the instrument. Financial assels and liabilities are offset. wilh the net amounts psented in the financial stalemenls, when there is a legally enforceable right lo set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liabilty simullaneousty. Basic financial assets Basic financial assets, which indude deblors and cash and bank balances. are inttially measured at Iransaction price including transaction costs and are subsequently carried at amortised c05t using the effective interest method unless the arrangement constitutes a financing Iransaction, where the Iransaclion is measured al the present value of the fvture receipls discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. Basic financial liabilities Basic financial liabilities, induding credf(ors and bank loans are initialty recogni5ed at transaction pri unless the arrangement constitutes a financing transaclion, where the debt instrument is measuied at the present value of the future payment5 discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequentty carried at amortised cost, using the effective interest rale melhod. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are dassified as current liabilities rf payment 15 due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at Iransaction price and subsequently measured at amortised cost using the effeclive interest melhod. Dere¢ognition of financial liabilities Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancelled.
SUThON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies (Continued) 1.8 Employee benefits The cost of any unused holiday entitlement is recognised in the period in which the employee's semces are received. Temiination benefits are recognised immediately as an expense when the charity is demonstrabty committed to terminate the employment of an employee or to provide temiination beneffts. Critical accounting estimates and judgements In the application of the chanty's accounting policies, the trustees are required lo make judgements, estimates and assumptions about the carying amount of assets and liabilities that are nol readily apparent from other sources. The eslimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Adual results may drfter from these estimates. The estimates and undertying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future persods vthere the revision affects both cuent and future periods. Income from donations and legacies Unrestricted funds 2024 Unrestricted funds 2023 Donations and gifts 231,248 85,159 Income from charltable activltles Unrestricted funds 2024 Unrestricted funds 2023 Charitable activities Other income 2,568 8,183 Income from investments Unrestricted Unrestricted funds funds 2024 2023 Interest receivable 363 51 10-
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Expenditure on charitable activlties Charitable activities Charitable activities 2023 2024 Direct costs Donation to Sutton Grammar School Other costs 60.195 11.943 248,663 1,576 72,138 250,239 Share of support and govemance costs (see note 7 Governance 1,200 1,200 73,338 251,439 Analysis by fund Unrestricted funds 73,338 251,439 Support costs allocated to activities 2024 2023 Governance costs 1,200 1,200 Analysed between: Charitable activities 1,200 1,200 Net rnovement in funds 2024 2023 The net movement in fvnds is slated after chargingl(crediling)'. Fees payable for the independent examination of the charity's financial statements 1,200 1,200 Trustees None of the truslees (or any persons connected Wbth them) received any remuneration or bene)Ils from the charity during the year. 10 Employees There were no employees during the year. 11 Taxation The charity is exempl from tsxation on its activities because all its income is applied for charitable purposes. 11
suON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 12 Debtors 2024 2023 Amounts falllng due within one year. Trade debtors 170,000 13 Creditors: amounts falling due within one year 2024 2023 Accnjals and deferred income 2,400 1,200 14 Unrestrtcted funds The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific condilions by donors and granlors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes. At 1 April 2023 Incoming resources Resources At 31 March expended 2024 General funds 49,195 234,179 (73,338) 210,036 Prevlous year. At 1 April 2022 Incomlng resources Resources At 31 March expended 2023 General funds 207,241 93,393 1251,439) 49,195 15 Related party transactions Sutton Grammar School Tnjst is a related paty by virtue of the fact it has a Trustee in common. Sutton Grammar School Parent Teacher A5soaalion donated to Sutton Grammar School Trusl towards various revenue and capital projects £60,195 12022= £248,663). There was no balance outstanding as at 31 March 2024. Sutton Grammar School Parent Teacher Association received a donation of £230,000 12022; £83,561) from Sulton Grammar School PTA Limited. There was a balance outstanding of £170,000 12023.. 3nil) as at 31 March 2024. 12-