## **Trustees’ Annual Report for the period** ## **From 1[st] July 2022 Period start date To 30[th] June 2023 Period end date** ## **Charity name: LifeLines** ## **Charity registration number: 1168273** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**For the public benefit, to promote the**
**relief of suffering and distress to those**
**persons who are awaiting execution in**
**any state of the USA by the promotion of**
**friendship by letter writing to such people**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**1.**
**Advice and information about the**
**issues likely to arise when writing**
**to prisoners;**
**2.**
**One to one advice and information**
**on making the initial contact with a**
**specific prisoner on US Death Row**
**who has requested friendship, and**
**for the life of the friendship and**
**beyond, in particular when a death**
**sentence is likely to be carried**
**out;**
**3.**
**A quarterly publication that allows**
**people to hear the voice of those**
**on Death Row and deepens their**
**understanding of the US justice**
**system, and the death penalty in**
**particular;**
**4.**
**Advice and assistance to make**
**informed choices about giving**
**financial and other types of**
**support to Death Row prisoners;**
**5.**
**Conferences that include speakers**
**with personal experience of the**
**justice system, death row, and the**
**impact of violent crime on all**
**those who are affected, with an**
**opportunity to exchange**
**experience and knowledge with**
**other writers.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Consideration is given to ‘public benefit’**
**when making any decision relevant to the**
**activities above with a specific agenda**
**item included in Board meetings for**
**‘Governance’ to ensure the objectives**
**and activities satisfy the requirements for**
**public benefit in accordance with Charity**| **Commission Guidance.** ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**Not applicable.**| |Policy on social investment
including program related
investment|Para 1.38|**Not applicable.**| |Contribution made by
volunteers|Para 1.38|**The organisation has no employees and**
**relies upon member volunteers who act**
**as:**

**State Coordinators corresponding**
**with writers and prisoners.**

**Regional Coordinators who offer**
**the facility for members to come**
**together on a regional basis to**
**exchange their experience of**
**writing to prisoners.**

**Editor and distributor of the**
**organisation’s newsletter, The**
**Wing of Friendship.**

**Manager and Administrator of the**
**LifeLines website**

**Committee Members/Trustees**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We conducted two successful and well**
**attended virtual Conferences in October**
**2022 and April 2023 with guest speakers**
**in from the US and UK. The October**
**Conference was also our Annual General**
**Meeting which continued to be**
**conducted in line with Charity**
**Commission guidance on virtual**
**meetings. The Autumn Conference and**
**AGM was due to be hybrid (both live and**
**virtual) but this was not possible due to**
**the rail strikes. Our Conferences have**
**remained virtual but we will be**
**introducing a hybrid format for them with**
**both in person and virtual attendance.**
**Seven Regional Groups around the UK**
**continued to meet both inperson and by**| **Zoom regularly. The London Regional Group welcomed several Lifelines members based outside the UK to its virtual meetings. LifeLines membership stood at 1074 as at 30[th] June 2023. New membership applications declined during the year and the LifeLines Committee is actively looking to recruit new members to serve the continuing high level of requests for penfriends from men and women on Death Row in the USA The members-only Lifelines community on Facebook continues to thrive with over 25% of LifeLines members participating. Our income has again exceeded our expenditure through careful attention to costs, and in the last financial year we therefore ran an income surplus. This was partly due to having virtual rather than face to face conferences but this will change with the new hybrid format mentioned above.** ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
**Not applicable**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**Not applicable**| |Investment performance
against objectives|Para 1.41|**Not applicable**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**In surplus. The breakdown of income and**
**expenditure can be seen in the Annual**
**Accounts of Lifelines.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Lifelines holds an Operational Reserve**
**which is sufficient to provide for a 3**
**month administrative capability for the**
**winding up of the charity in the event of**
**its closure. The value of the Operational**
**Reserve is reviewed annually.**| |Amount of reserves held|Para 1.22|**£6000.**| |Reasons for holding zero
reserves|Para 1.22|**Not applicable**| |Details of fund materially in
deficit|Para 1.24|**None**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Not applicable**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Membership subscription**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not applicable**| |A description of the principal
risks facing the charity|Para 1.46|**The main risk is the decline in**
**membership which is being addressed by**
**investing in press and publicity. The**
**Trustees maintain and organisational risk**
**register which is reviewed at every**
**meeting.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Co-opted by Trustees, elected by**
**Members**| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**| |---|---|---| |You may choose to include further statements where relevant about:||| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**All new trustees are fully inducted and**
**assessed for training needs which are**
**then met.**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|LifeLines| |---|---| |Other name the charity uses|none| |Registered charity number|1168273| |Charity’s principal address|10 Springfield Terrace, Guiseley, Leeds LS20 9AW| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Carole Butcher|Coordinators
Representative||| ||Jan Hall|Vice Chair||| ||Nichola Glasse|Membership
Secretary|July 2022-October 2022.
Stood down as Trustee
in October 2022.|| ||Beryl Kingsbury|||| ||James Mason
Treasurer|||| ||Patrick Ballin|||| ||Susan Drysdale|Membership
Secretary||| ||Nikita Mistry|||| ||Davina Chima|||| ||Melanie Mitchell|Coordinator Care||| ||LindesayMace|Media||| ||Deborah Murphy|Wing Editor|Co-opted as Trustee in
June 2023. To be
appointed at 2023 AGM|| ||Edmund
Conybeare|Governance||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets Not applicable held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Edmund Faraday Conybeare **Full name(s)** Jan Hall **Position (eg Secretary,** Vice-Chair Governance Secretary **Chair, etc)** **Date** **1168273** ## **LifeLines Receipts and payments accounts** **For the period** Period start date **from** 1-Jul-22 **To** Period end date 30-Jun-23 **CC16a** |**Section A Receipts and payments**|**Section A Receipts and payments**||||||||| |---|---|---|---|---|---|---|---|---|---| ||**Unrestricted**||**Restricted**||**Endowment**||**Total funds**||**Last year**| ||**funds**||**funds**||**funds**||||| ||||||||||| |**A1 Receipts**|||||||||| |Subscriptions|**23,195**||||||**23,195**||**25,191**| |Conferences|**984**||||||**984**||**454**| |Interest|**479**||||||**479**||**1**| |Gift Aid|**-**||||||**-**||**2,698**| |Miscellaneous|**793**||||||**793**||**216**| |Merchandise|**156**||||||**156**||**141**| |**_Sub total_**|**25,607**||||||**25,607**||**28,700**| ||||||||||| |**_Total receipts_**|**25,607**||||||**25,607**||**28,700**| ||||||||||| |**A3 Payments**|||||||||| |Newsletter Costs|**13,735**||||||**13,735**||**13,052**| |Conferences|**1,452**||||||**1,452**||**503**| |Coordinator & Committee Expenses|**8,041**||||||**8,041**||**7,981**| |Advertising|**47**||||||**47**||**-**| |Website|**191**||||||**191**||**116**| |Governance|**510**||||||**510**||**472**| |Other Postage and Stationery|**251**||||||**251**||**1,330**| |**_Sub total_**|**24,227**||||||**24,227**||**23,453**| ||||||||||| |**_Total payments_**|**24,227**||||||**24,227**||**23,453**| ||||||||||| |**_Net of receipts/(payments)_**|**1,380**||||||**1,380**||**5,247**| |**A5 Transfers between funds**|||||||||| |**A6 Cash funds last year end**|**55,987**||||||**55,987**||**50,740**| |**_Cash funds this year end_**|**57,367**||||||**57,367**||**55,987**| ||||||||||| |**Section B Statement of assets and liabilities at the end of the pe**||||||**rio**|**d**||| |**Unrestricted**
**Restricted**
**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Details**|**Unrestricted**
**Restricted**
**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Details**|**Unrestricted**
**Restricted**
**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Details**|**Unrestricted**
**Restricted**
**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Details**|**Unrestricted**
**Restricted**
**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Details**|**Unrestricted**
**Restricted**
**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Details**||**Endowment**| |---|---|---|---|---|---|---|---| ||||**to nearest £**||**to nearest £**||**to nearest £**| |**B1 Cash funds**|Current Account and Electronic Funds||**12,074**||||| ||Savings Account||**6,026**||||| ||Long Term Savings Account||**38,776**||||| ||Conference and Stamp Float||**491**||||| ||||**57,367**||||| ||||||||| ||||**Unrestricted**||**Restricted**||**Endowment**| ||**Details**||**to nearest £**||**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|||||||| ||||||||| |**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| ||||||||| |**B4 Assets retained for the charity’s**|**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| ||||||||| ||**Details**||**Fund to which**||**Amount due**||**When due**| |**B5 Liabilities**|||**liability relates**||**(optional)**||**(optional)**| ||||||||| |**Signed by two trustees on behalf of all**|**Signature**||**Print Name**||||**Date of**| ||||Edmund Conybeare||||| ||||James Mason||||| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Indopendent Examin•rf8 Rep¢￿t Report to the trustees LIFELILJÉS On accounts for the year ended 30 Jukje ￿15 Charity no (if any) 1168LI3 Set out on pages I report to the trustees on my examination of the accounts of the above charity { the Trust ) for the year ended30 06 1013 As the charity's trustees. you are responsible for the preparation of the accounts In accordance with the requirements of the Charities Act 2011 (-the Act. ) Responsibilities and basis of report I report In respect of my examination of the Trust s accounts carried out under section 145 of the 2011 Act and In carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent rrhe charity's gross Incorne exceeded £250,000 and l am qualified to examiner's statement undertake the examination by being a qualified member of [Insert name of applicable listed body]] Delete [ ] If not applicable. I have completed my examination. I confirm that no material matters have come to my attention In connection with the examination (other than that disclosed below ') which gives me cause lo believe that In. any material respect. the accounling records were not kept In accordance with section 130 of the Charities Act, or the accounts did not accord with the accounting records, or the accounts did not comply Ivith the applicable requirements concerning the form and content of accounts set out In the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair. view which is not a matter considered as part of an Independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn In this report In order to enable a proper understanding of the accounts to be reached. Please delete the words In the brackets If they do not apply. Date: 11 llioi Name: Relevant professional qualification(s) or body IKJ3T ITUTE Ofr CIIAITEP£O KCCOU k5fflUtS .coLAKJ IER Oct 2018 (rf any)= Address: fHe 3Tr6LES QIN EQS_LLEEt see CQ.2 tr￿￿.t eXaM￿￿tE￿ o., charfy ac￿Unts direthons ana Grve here Iwief details of any Items that the IER Oct 2018