2021-06-30-accounts - Lifelines

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Trustees' Annual Report for the period

Period start date Period end date 1 July 2020 30 June 2021 From To

Section A Reference and administration details

Charity name LifeLines Other names charity is known by - Registered charity number (if any) 1168273

22 The Knoll

Framlingham, Woodbridge

Postcode IP13 9DH

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Carole Butcher	Coordinators Representative
Caroline Dyer		Retired on rotation 3 Oct 2020
Jan Hall	Vice Chair	Jan Hall
Nichola Glasse	Membership Secretary
Beryl Kingsbury
Margaret Shepherd
James Mason	Treasurer
Patrick Ballin	Governance Secretary
Susan Drysdale	Wing Editor	Appointed 3 Oct 2020
Nikita Mistry	Joint Digital & Press Officer	Appointed 3 Oct 2020
Davina Chima	Joint Digital & Press Officer	Appointed 3 Oct 2020

TAR

June 2021

Melanie Mitchell Coordinator Care Appointed 3 Oct 2020

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
Not applicable

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Founder	Jan Arriens	17 Castle Street, Bishop’s Castle, Shropshire SY9 5BU
Name of chief executive or names of senior staff members (Optional information)
Not applicable

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution)

Constitution

Charitable Incorporated Organisation How the charity is constituted

(eg. trust, association, company)

Trustee selection methods

Co-opted by Trustees, elected by Membership

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;

LifeLines adheres to a number of internal policies including financial risk, data protection, equality and diversity, fraud, conflicts of interest, health and safety and volunteer management. These are all provided to new Trustees upon joining the LifeLines Committee.

The Website Privacy Policy was revised and agreed in December 2020.

The Risk Management Policy and Complaints & Whistle-blowing policies were updated and approved in March 2021.

An Organisational Risk Assessment was updated and approved in June 2021.

All Trustees give their time voluntarily and receive no remuneration or benefits.

trustees’ consideration of major risks and the system and procedures to manage them.

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June 2021

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

For the public benefit, to promote the relief of suffering and distress to those persons who are awaiting execution in any state of the USA by the promotion of friendship by letter writing to such people.

Advice and information about the issues likely to arise when writing to prisoners;
One to one advice and information on making the initial contact with a specific prisoner in the US on death row who has requested friendship, and for the life of the friendship and beyond, in particular when the sentence of death is likely to be carried out;

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

A quarterly publication that allows people to hear the voice of those on death row and deepens their understanding of the US justice system, and the death penalty in particular;
Advice and assistance to make informed choices about giving financial and other types of support to death row prisoners;
Conferences that include speakers with personal experience of the justice system, death row, and the impact of violent crime on all those who are affected, with an opportunity to exchange experience and knowledge with other writers.

Consideration is given to “public benefit” when making any decision relevant to the activities above with a specific agenda item included in Board meetings for “Governance” to ensure the objectives and activities satisfy the requirements for public benefit in accordance with Charity Commission guidance.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

A significant contribution to the success of Lifelines is made by member volunteers who act as:

state coordinators corresponding with writers and prisoners
• regional coordinators who offer the facility to members to come together on a regional basis to exchange their experience of writing to prisoners
editing and distributing The Wing of Friendship
the web site manager

TAR

June 2021

Section D Achievements and performance

Summary of the main achievements of the charity during the year

In response to the global coronavirus pandemic, we had to move our meetings for most of the year to take place virtually. We conducted two successful and well attended virtual Conferences in October 2020 and April 2021, with guest speakers from the USA and UK. The October conference was also our Annual General Meeting, conducted in line with Charity Commission guidance on virtual meetings.

We have also had regular virtual meetings of regional groups, and of writers with their State Coordinators. These have been well received. Membership remains at over 1,000. We had many new members join early in 2021 as a result of extensive publicity about the thirteen Federal executions in the USA.

Our members-only LifeLines community on Facebook continues to expand and our new website launched with pro bono support from AND Digital.

Our income has again exceeded our expenditure through careful attention to costs, and this year there continued to be a surplus of income over expenditure. Significant cost savings arose through having virtual rather than face to face conferences.

TAR

June 2021

oc on nanc r•v I 10# IMthIN 011 (hMMAllINinl IluNwv¥ wliliji Iw #iilll¢:Ipiil Iii lii¢pvlilu lill N J41Mxilli #dnilnlAlrnll¥o cw)MIAllly Ilw wlThllwaUP rf Ili• cliartiy In Ili• gvwil ol Its th•urn, Th• th• Ow•1kml R•••M l• r•¥knwd •nnu•lty. LlloLlno rfjl•vanl at¥xil,' e thortty's wl sourcfjs ol fvnds (IrKkhdlr any lundralslngK' hcml exwidllurn Th• l•bYl ol rnw¥•J (lo•• nol w•rrnnt • cwnF4•x Inv••lni•nl •tr•t•gy. ol the charfty: Inveslment poky and ot4ectlves IndjIng any ethical investrnent w)ky adopted. Section F Other optional information Not applicaNe Section G Declaration The trustees dla[e that they havo approvod tho tsuslees, tpport above. SlgMturn(s) FUN n8> Poth (ry S•crkny. Chalr. etc) Jan Hall Patri( Ballin Vk* Ctr 11 September 2021

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to th8 trusteesl members of On accounts for the year ended 30 SUk)e 1011 Charlty no {if any) Il63llS Set out on pages reinÉmbèr Its iiKlude. paoe numt*is rrf addi1%1 8hpal%i I report to the trustees on my examination of the accounts of the above Charity (°the Trust.) for the year ended Responslbllltles and As the charity trustees of the Trust, you are responsible for Ihe preparation basis of report of the accounts in accordance wtth the requirements of the Charities Act 2011 (Ihe Act"). I report in r8spect of my 8xamination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I hav8 followed the applicable Directions given by the Charty Commission under section 145(5}(b) of the Act. I have completed my examination. I confirm that no material matters have comè to my attention {olher than that disdosed below ') in connection with the examination which gives me cause to believe that in. any material respect.. accounting records were not kept in accordanc8 wilh section 130 of the Act or the accounts do not accord with th8 accounting records Independent examiner's statement I have no concems and hav8 come across no other matters in connection with the 8xamination to which attention should be drawn in order to enable a proper understanding of th8 accounts to be reached. Please de18te th8 words in the brackets if they do not apply. Signed: Date: Name: kLcetOk)i(x Relevant professional qualification{s) or body (if any).. IUST IT01 e ofr CYfiLTeteo ftLLOOUTrUT5 SCOTL¥IKJi3 Addre$$: I5 LLIILCIXS STh£eT LQKJ(X)L) , IER October 2018

Section B Disclosure Only Gomplete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of charity arxounts.. directions and guidance for examiners). Givo here brlof detalls of any Items that tha examlner wishes to disclose. IER October 2018

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