TAThENHALL COMMUNITY ASSOCIATION CHARITABLE INCORPORATED ORGANISATION ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 Charlty No. 1168238
TAENHALL COMMUNITY ASSOCIATION CIO ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 CONTENTS Page Charity Information Report of the Trustees Accountant's Report Receipts and Payments Account Statement of Assets and Liabilities 9- 10 Notes forming part of the accounts Page 2
TAThENHALL COMMUNITY ASSOCIATION CIO CHARITY INFORMATION TRUSTEES Pat Black (Chairperson) Mike Jones Andrew Thornley Peter Clark Tinna Arnardottir Kenneth Black (Hon Treasurer) MAIN OFFICE Barbour Institute Hi8h St Tattenhall Chester CH3 9PX ACCOUNTANTS Mr. S. Thomas FCA 15 Greenlands Tattenhall Chester CH3 9QX Page 3
TArrENHALL COMMUNITY ASSOCIATION CIO TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2025 The trustees of Tattenhall Community Association present their annual report for the year ended 31 March 2024 TRUSTEES The trustees throughout the year were: Pat Black Mike Jones Andrew Thornley Kenneth Black Peter Clark Tinna Arnardottir Resignations Anne McGrath Lloyd Palmer Appointments STATUS The association was registered as a charity on 15th July 2016 under ref; 1168238. OBJEcfivES Al To promote the benefit of the inhabitants of Tattenhall and the neighbourhood together, defined by Tattenhall and District Parish (here in after called the'area of benefit"), without distinction of sex, sexual orientation, race or of political religious or other opinions, by associatill8 together the said inhabitants and the local authorities, voluntary and other organisation in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and other leisure-time occupation with the object of improving the conditions of life for the said inhabitants. B} To establish or secure the establishment of a Community Centre (here in after called the 'Barbour Institute") and to maintain and manage the same, (whether alone or in co- ordination with any local authority or other such person or body) in furtherance of these objects. ci Promote such other Charitable purpose5 as may from time to tirne be determined. Page 4
TArrENHALL COMMUNITY ASSOCIATION CIO TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2025 (continued) Chairman's Report 2024-2025 At the start of the new financial year in April 2024 rent increases were agreed by the Trustees. Although the Treasurer had asked for a IOOA increase across the board because of falling income, it was decided that 5% would be as much as could be asked of those using the Barbour Institute. st These increases took effect on l May 2024. Bookings by regular users continued to be steady and there were enquiries from some new groups although the building was not fully occupied every day especially as many children's groups had closed. Performances by Tattenhall Amateur Dramatics, together with rehearsal bookings, are a good source of income as well as being popular with the community. A kitchen upgrade was set in motion. A new floor was installed; a cupboard door was removed to increase space; a domestic dishwasher was installed next to the cornmercial one, and a deep clean of all surfaces took place. A price was agreed for all the units and equipment to be removed so that work could take place before everythlng was replaced. This has meant that the kitchen has been significantly upgraded. The wedding licence was renewed for a further three years although wedding bookings have been scarce. A decision will have to be taken whether or not to renew again when the time comes. There was a discussion about the boilers in the bullding and it was agreed quotes for replacements would be obtained. It wa5 agreed that Bolesworth Estate would be asked to support this intiative financially. The Trustees were advised that the hall projector was obsolete, in that the connections were no longer compatible with modern lap tops. A price of £1900 was quoted to replace it with a laser projector. A bid for a Parish Council grant was submitted, and was successful, and Mike Jones offered the balance from his Member's Budget for the new financial year if no other grant funding could be found, The floor in the main hall needed attention- possibly sanding and resealing Three quotes were obtained and one was accepted. Wcrk would take place when the hall was not in use for two days. A decision was taken to upgrade all of the lighting in the main hall to LED to irnprove safety and energy efficiency. This would include the stage lighting and the ceiling lights. An application for £IOk funding was submitted to UKSPF for this work and was subsequently approved. In the wake of the Southport murders all users 8roup5 were contacted to bring to their attention the necessity of keepin8 their members safe. It wa5 agreed that the access code would be changed and the new code would be sent to the Responsible Person for each group with a request that they did not share this around. Page 5
It was not yet clear what effect Martyn's Law would have on the Barbour Institute. Mike Jones offered to lead on this subject and provide information and advice as it becomes available. Lloyd Palmer submitted hi5 resignation with immediate effect. Anne McGrath stated her intention to stand down at the AGM in September 2024. Her valuable contribution to the work of the TCA was acknowledged with a small gift. All of the work which has been done in the Barbour Institute has resulted in a modern and user friendly space 5Ultable for the many events which are held each year, leaving only regular maintenance to be done. Many thanks are due to our committed Staff whose friendly and "can do" approach wins regular praise from all who use the building and without whom the Barbour Institute could not function. Having gained two Trustees in the previou5 year, the Board has now lost two valued members and is constantly seeking to find volunteers to take responsibility for the work of TCA in the future. As always, the aim of the Trustees is to keep the Barbour Institute open and available to all who wish to hire the facilities. P. 81ack Chairperson of Trustees 5 Au8USt 2025 Page 6
INDEPENDENT EXAMINER'S REPORT to the Trustees TArrENHALL COMMUNITY ASSOCIATION CIO I report on the accounts of the Association for the year ended 31 March 2025 which are set out on pages 7t09 Respertive responsibilities of trustees and examlner As the Association's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144 of the Charities Act 2011 (the Act) does not apply. It is my responsi bility to state, on the basis of procedures specified in the General Directions given by the Cha rity Commission under section 145151{bl of the Act, whether particular matters have come to my attention. Basls of Independent examiner's report My examlnatlon was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures In the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view 8iven by the accounts. Independent examlner's statement In connection with my examination, no matter has come to our attention: {1) which gives us reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 130 of the Act: and to prepare account5 which accord with the accounting records have not been met: or {2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Mr S. Thomas FCA 15 Greenlands Tattenhall Chester CH3 9QY Page 7
Receipts and Payments Account for the period ended 31st March 2025 2025 2024 Receipts Transfer of funds Grant Stage lighting Fund raising Main Societies 200 club Small Groups Paty Wedding Otherlsundries Christening Funeral Donation 7,000 00 10,000 00 10,000.00 1,602,31 22,438.80 2,280.00 3,756,75 1,240.00 3,100.00 0.00 0.00 24,953.69 24,063,67 23,476,15 4,434.01 3,057.25 1,142.00 975.00 213.00 150.00 455.00 2,250.00 275.18 750.00 20.00 343.91 282.85 Covid Misc. O.OD 288.00 3,416.00 88.167.95 4,738.92 88,544.54 Sub-total Payments Transfer of funds TCA Staff Running Costs Repairs & Maintain Office 200 Club Fund Raising Millfield Expend Film Nights Societies 7.000.00 22,941.89 12,228.99 2,770.16 206.50 5,495.00 0.00 o.oo 208.80 0.00 0.00 21,628.69 20,286.42 11,198.31 3,528.40 1,224.02 2,975.00 2,777.g7 400.00 0.00 758.40 13Q.QO ty Wedding Sundries Covid Refurbishment Toilets Kitchen Floor lights Bolesworth Loan & Rent Sub-total 679.50 224.00 0.00 100.00 460.86 3,205.00 10,000.00 23,830.72 3,509.40 3,840.00 12,557.04 0,00 105A91.80 68,673.07 Operating SurpluslDeficit for the Period 47,333.86 1g,871.47 Balance per bank accounts at 1 April 2024 53.530.55 Balance per bank accounts at 31 March 202¢ 16,196.70
Current liabilities relate to payments due to Bolesworth Estate Co Ltd OTHER ASSETS Other asset5 include furniture and equipment which the Trustees value at £10,000. Monies owed for room hire is about £2,000. The notes following form part of these accounts- Page 9
TAENHALL COMMUNITY ASSOCIATION CIO NOTES FORMING PART OF THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 ACCOUNTING POLICIES The accounts have been prepared in accordance with Statement of Recommended Practice ISORP2005) and the supplementary guideline for smaller Charities on the Receipt5 and Payment basi5. The pri nclpal accounting policie5 adopted are., 2. ACCOUNTING FOR INCOME Cash donations, rents, grants, covenant tax credits and interest are treated as income in the year in whSch they are received. 3. EXPENDITURE All revenue expenditure Is accounted for when incurred. Purchases of equipment, vehicles and improvements to properties are charged to revenue in the year of purchase. 4. EMPLOYEES AND TRUSTEES Expenses reimbursed to trustees totalled nil. Page 10