TAThENHALL COMMUNITY ASSOCIATION CHARITABLE INCORPORATED ORGANISATION ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024 Charlty No. 1168238
TAThENHALL COMMUNITY ASSOCIATION CIO ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024 CONTENTS Page Charlty Information Report of the Trustees Accountant's Report Receipts and Payments Account Statement of Assets and Liabilities 9- 10 Note5 forming part of the accounts Page 2
TATTENHALL COMMUNITY ASSOCIATION CIO CHARITY INFORMATION TRUSTEES Pat Black {Chairperson) Mike Jones Anne McGrath Andrew Thornley Lloyd Palmer Peter Clark Tinna Arnardottir Kenneth Black (Hon Treasurer) MAIN OFFICE Barbour Institute High St Tattenhall Chester CH3 9PX ACCOUNTANTS Mr. S. Thomas FCA 15 Greenlands Tattenhall Chester CH3 9QX Pa8e 3
TArrENHALL COMMUNITY ASSOCIATION CIO TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2024 The trustees of Tattenhall Community Association present their annual report for the year ended 31 March 2024 TRUSTEES The trustees throughout the year were: Pat Black Mlke Jones Anne McGrath Andrew Thornley Kenneth Black Lloyd Palmer Resignatlons none Appointments Peter Clark (12/07/2023) Tinna Arnardottir (1210712023) STATUS The association was registered as a charity on 15th July 2016 under ref: 1168238. OBJECTIVES Al To promote the benefit of the Inhabitants of Tattenhall and the neighbourhood tO8ether, deflned by Tattenhall and Distrlct Parish (here in after called the "area of benefit"), without distinction of sex, sexual orlentatlon, race or of political religious or other opinions, by associating together the said inhabitants and the local authorities. voluntary and other organisation in a common effort to advance education and to provide facillties In the interests of social welfare for recreation and other leisure-time occupation with the obje¢( of improwin8 the conditions ofj lif e for the said Inh3bit3ntS. Bl To establish or secure the establishment of a Communlty Centre (here In after called the 'Barbour Institute") and to maintain and manage the same, (whether alone or in co- ordination with any local authority or other such person or body) in furtherance of these objects. c} Promote such other Charitable purposes as may from time to time be determined. Page 4
TArrENHALL COMMUNITY ASSOCIATION CIO TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2024 (continued) Chairman's Report 2023-2024 As the new financial year began, work wa5 just finishing on the painting of the outside of the Barbour Institute. The cupulas were in worse repair than first thought which delayed completion but the finished work made a huge difference to the appearance of the building. A new sign was ordered bv Bolesworth and would be installed when it arrived, Our caretaker had to be signed off slck for the month of May, which meant that users of the building had to fend for themselves in terms of tables, chairs and equipment. By and large this was successful, but we were thankful when the caretaker returned to work recovered from his injury. A number of projects were proposed for the year ahead,. renovating and refurbishing the toilets and kitchen, and replacing the stage lights. Fundraising from Jumble Sales and TADS helped to raise some funding towards these projects and it was decided that the work on the toilets should come first. Profit from the 200 Club was also put towards the project. Quotes were obtained from the various trades with the help of Bolesworth Estate, whose staff would project manage the job, but the total cost was much higher than expected so further fund raising was required. Using the Cheshire West Crowd, with support from 8olesworth, legacies, donations and fundraising by various societies, plus a successful bid to the UKSPF f und we raised a huge total of £28,000 + enabling the renovation work to begin late in 2023. As the financial year ended our new toilets were finally ready with just payment of final accounts to be done. Everyone who uses the building comments on how bright, clean and modern they now are. Another large piece of work, undertaken by a Trustee, was to work on the Fire Risk Assessment so that groups hiring the building would have definitive total occupancy numbers to comply with. That same Trustee has worked with organisers of large events to ensure that all Fire regulations are met. At the end of the financial year, our bank accounts showed a healthy balance, with only a small loss being incurred in income, and only one debtor. The Treasurer has renegotiated the electricity contract successfully and has also managed to keep the insurance cost to the same as the previous year. He must be thanked for keeping a rigorous eye on all outgoings and spending considerable amounts of time on various contracts. General maintenance around the building has resulted in an attractive set of rooms which are appealing to our many users who appreciate their appearance and flexibility. Most of the praise for this goes to our staff who work tO8ether to ensure the smooth running of the Barbour Institute. At the AGM in July 2023 we were delighted to welcome new Trustees who have volunteered to get involved in the running of the Barbour Institute. It was a relief to have some new faces at Trustee meetings. Once they have become established in their roles it is expected they will make a significant contribution to the running of the building. Over the next twelve months, the aim is to bring all facilities up to a high standard for the benefit of all users of the Barbour Institute. P. Black Chairperson of Trustees Page 5
12 Au8USt 2024 INDEPENDENT EXAMINER'S REPORT to the Trustees TATTENHALL COMMUNITY ASSOCIATION CIO I report on the accounts of the Assoclatlon for the year ended 31 March 2024 whlch are set out on pages 7t09 Respectlve responslbllltles of trustees and examlner As the Assoclatlon's trustees you are responslble for the preparatlon of the accounts* you consider that the audit requlrement of section 144 of the Charltles Act 2011 (the Att} does not apply. It Is my responsibility to state, on the bas15 of procedures specified In the General Directions given by the Charlty Commission under section 145(5llbl of the Art, whether partlcular matters have come to my attentlon. Basls of Independent exarnlner's report My examinatlon was carried out In accordance wlth the General Directlons glven by the Charity Commissioners. An examlnation includes a review of the accounting records kept by the Charity and comparison of the accounts presented with those records. It a150 includes consideration of any unusual items or dls¢losures In the accounts and seekln8 explanatlons from you as trustees concernlng any such matters. The procedures undertaken do not provide all the evldence that would be requlred In an audSt, and consequently I do not express an audlt oplnion on the vlew given by the accounts. Independent examlner's statement In connectlon wlth my examinatlon, no matter has come to our attentlon.. 11) whlch glves us reasonable cause to believe that in any material respect the requlrements to keep accountlng records In accordance with sertion 130 of the Act: and to prepare accounts which accord with the accounting records have not been met: or (2} to whlch, In my oplnlon, attention should be dT3Wn in order to enable 3 PTopeT understandlng of the account5 to be reached. Mr S. Thomas FCA 15 Greenlands Tattenhall Chester CH3 9QX Page 6
TATTENHALL COMMUNITY ASSOCIATION CIO STATEMENT OF ASSETS AND LIABILITIES Recelpts and Payments Account for the perfod ended 31st March 2024 2024 2023 Rocelpts Transfer of funds Fund raising Main Societies 24,953.69 24,063.67 23,476.15 4,434.01 3,057.25 1,142.00 975.00 213.00 150.00 750.00 20.00 282.85 288.00 4,738.92 88,544.54 3,500.00 1,410.50 20,015.36 9,387.10 1,596.25 1,387.50 3,489.20 231.00 102.00 280.00 483.00 31.86 3,846.00 8,587.54 52,327.31 200 club Small Groups Paty Wedding Otherlsundries Christening Funeral Donation Interest Covid Misc. Payments Transfer of funds 21,828.69 20,288.42 11,198.31 3,528.40 1,224.02 2,975.00 2,777.97 400.00 3,840.00 19,298.37 10,551.35 3,334.99 523.33 TCA Staff Running Costs Repairs & Malntain Office 200 Club 2,935.00 200.00 Fund Raising Millfleld Expend Film Nights Main Societies 350.00 398.30 758.40 175.00 Paty Weddlng Sundrie8 130.00 100.00 460.86 3,205.00 5,621.74 Covid Improvements Bolesvnrth Loan & R8nt Sub-total 68,673.07 47,028.08 Operatlng SurpluslDeflclt for the Perlod 19.871.47 5.301.23 Balance per bank accounts at 1 April 2023 33.654.20 Balance per bank accounts at 31 March 2024 53,525.67 Page 7
Notes 2024 2023 MONETARY ASSETS Cash at bank and in hand-General funds 53526 33654 Allocated Funds 33,332 CURRENT LIABILITIES 3,000 1,000 Current liabilities relate to payments due to Bolesworth Estate Co Ltd OTHER ASSETS Other assets include furniture and equlpment whlch the Trustees value at £10,000. Monies owed for room hire is about £2,000. The notes following form part of these accounts. Page 8
TArrENHALL COMMUNITY ASSOCIATION CIO NOTES FORMING PART OF THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES The accounts have been prepared in accordance wlth Statement of Recommended Practice ISORP2005) and the supplementary guidellne for smaller charitles on the Recelpts and Payment basis. The principal accounting policies adopted are., 2. ACCOUNTING FOR INCOME Cash donations, rents, grants, covenant tax credits and Interest are treated as Income In the year In whlch they are received. 3. EXPENDITURE All revenue expenditure Ss accounted for when incurred. Purchases of equipment, vehlcles and improvements to properties are charged to revenue in the year of purchase. 4. EMPLOYEES AND TRUSTEES Expenses relmbur5ed to trustees totalled nll. Page 9