# **TATTENHALL COMMUNITY ASSOCIATION CHARITABLE INCORPORATED OGANISATION**
**ANNUAL REPORT**
**FOR THE YEAR ENDED 31 MARCH 2021**
**Charity No. 1168238**
2
## **TATTENHALL COMMUNITY ASSOCIATION CIO**
# **ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021**
## CONTENTS
Page
- 3 Charity Information
- 4 Report of the Trustees
- 6 Accountant's Report
- 7 Receipts and Payments Account
- 8 Statement of Assets and Liabilities
- 9- 10 Notes forming part of the accounts
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## **TATTENHALL COMMUNITY ASSOCIATION CIO**
## **CHARITY INFORMATION**
|**TRUSTEES**||
|---|---|
||Pat Black (Chairperson)|
||Mike Jones|
||Carole Hornby|
||Anne McGrath|
||Andrew Thornley|
||Kenneth Black (Hon Treasurer)|
|**MAIN OFFICE**|Barbour Institute|
||High St|
||Tattenhall|
||Chester|
||CH3 9PX|
|**ACCOUNTANTS**|Mr. S. Thomas FCA|
||15 Greenlands|
||Tattenhall|
||Chester|
|
|CH3 9QX|
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## **TATTENHALL COMMUNITY ASSOCIATION CIO**
## **TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2021**
The trustees of Tattenhall Community Association present their annual report for the year ended 31 March 2021
## **TRUSTEES**
The trustees throughout the year were: Pat Black Mike Jones Carole Hornby Anne McGrath Andrew Thornley Kenneth Black
## **STATUS**
The association was registered as a charity on 15[th] July 2016 under ref: 1168238.
## **OBJECTIVES**
- A) To promote the benefit of the inhabitants of Tattenhall and the neighbourhood together, defined by Tattenhall and District Parish (here in after called "the area of benefit), without distinction of sex, sexual orientation, race or of political religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisation in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and other leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
- B) To establish or secure the establishment of a Community Centre (here in after called the "Barbour Institute") and to maintain and manage the same, (whether alone or in coordination with any local authority or other such person or body) in furtherance of these objects.
- C) Promote such other Charitable purposes as may from time to time be determined.
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## **TATTENHALL COMMUNITY ASSOCIATION CIO**
## **TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2021 (continued)**
## **Chairman’s Report 2020-2021**
As TCA entered the new financial year in April 2020, the UK had just begun the first of three lockdowns in response to the Covid-19 pandemic. The Trustees had no idea, at that point, that the disruption would last so long and were optimistic about the future.
As the lockdown continued, it became clear that many groups and societies, especially those with elderly members, would not resume their activities until the Autumn of 2020. In the event, most had not returned by the close of the financial year, to March 31[st] 2021, and some will not return at all. At first, the Trustees agreed to continue to pay staff in full even though they were unable to work, but when the Chancellor announced his Furlough Scheme to support businesses, the Treasurer, together with our payroll adviser, decided to take full advantage. At this point, the Trustees agreed to continue to pay full salaries, recovering 80% from HMRC. The Furlough Scheme was revised in the Autumn, meaning business were required to pay a larger contribution, but it was then returned to the full 80% and was then extended to September 2021.
The Treasurer applied to Chester West and Chester for a Business Support Grant of £10,000 which was granted. This, together with the Furlough Scheme and the few events which were able to take place in the Autumn has allowed TCA to end the financial year on a smaller loss than might have been expected. While the building was closed, a volunteer painted many of the interior walls so that the whole place was in good repair for the future. Bolesworth Estate also painted the external doors to fit with its new branding and the Trustees have been in talks with them about external repairs and repainting being carried out later this year.
The Barbour Institute re-opened in August 2020 but the Covid-19 restrictions meant that many groups were unable to return. Hand sanitizers were installed and a one way system was set up, with the necessary signage to offer users maximum protection. Only two large events were able to take place before the third lockdown began in December 2020 and was largely still in place at the end of March 2021.
At the end of the financial year, the situation is still positive and the indications are that bookings will pick up as the country exits the lockdown. Careful management will be required to ensure that the financial position improves and the Barbour Institute remains open for the benefit of the community.
## **REVIEW OF FINANCIAL TRANSACTIONS**
The accounts as set out on pages [7] to [9] summarise the transactions of the charity during the year to 31 March 2021
**P. Black**
**Chairperson of Trustees**
09 MAY 2021
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## **INDEPENDENT EXAMINER'S REPORT**
## **to the Trustees**
## **of**
## **TATTENHALL COMMUNITY ASSOCIATION CIO**
I report on the accounts of the Association for the year ended 31 March 2021 which are set out on pages [7] to [9].
## **Respective responsibilities of trustees and examiner**
As the Association's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144 of the Charities Act 2011 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commission under section 145(5)(b) of the Act, whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner's statement**
In connection with my examination, no matter has come to our attention:
- (1) which gives us reasonable cause to believe that in any material respect the requirements
to keep accounting records in accordance with section 130 of the Act: and to prepare accounts which accord with the accounting records have not been met: or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mr S. Thomas FCA 15 Greenlands Tattenhall Chester CH3 9QX
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## **TATTENHALL COMMUNITY ASSOCIATION CIO STATEMENT OF ASSETS AND LIABILITIES**
## **Receipts and Payments Account for the period ended 31st March 2021**
|**Receipts**
Main Societies
Wedding
200 club
Small Groups
Fund raising
Party
Grants
Stage & Film
Elections
Other/Sundries
Flower Show
Funeral
Donation
Interest
HMRC Furlough
Transfer of funds
**Payments**
Running Costs
Repairs & Maintain
Improvements
Bolesworth Loan & Rent
TCA Staff
Millfield Expend
Film Nights
200 Club
Household
Bar
Fund Raising
Sundries
Office
Covid
Transfer of funds
Repay cancelled bookings
Sub-total
**Operating Surplus/Deficit for the Period**
Balance per bank accounts at 1 April 2020
Balance per bank accounts at 31 March 2021|2021
2020
£
£
2,863.50
21,028.82
1,105.00
5,196.00
4,714.25
5,100.00
522.00
2,666.50
0.00
2,093.57
0.00
2,090.00
10,483.86
1,405.29
96.00
1,226.50
924.00
70.61
652.27
516.25
515.00
20.00
491.20
42.54
124.13
11,874.00
5,000.00|
|---|---|
||**36,791.76**
**44,029.53**|
||9,857.65
11,786.74
297.40
1,580.05
0.00
469.93
1,010.00
10.00
16,025.95
17,200.02
945.00
500.00
0.00
1,905.79
2,680.00
2,921.47
97.91
514.81
0.00
70.00
0.00
0.00
576.58
429.97
612.52
1,242.90
5,000.00
2,265.00|
||39,998.39
38,001.30
-3,206.63
6,028.23
31,232.78
28,026.15|
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||Notes|2021|2020|
|---|---|---|---|
|||£|£|
|**MONETARY ASSETS**||||
|Cash at bank and in hand – General funds||28,026|31,233
|
|- Allocated Funds||-|-|
|||_____|_____|
|||28,026|0
|
|||**_____**|**_____**|
|**CURRENT LIABILITIES**
||2,000|2,000|
Current liabilities relate to a loan from the Bolesworth Estate Co Ltd of £2,000.
## **OTHER ASSETS**
Other assets include furniture and equipment which the Trustees value at £100,000, and at 31 March 2021 and the monies owed for room hire are about [£0.]
The notes on page [10] form part of these accounts.
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## **TATTENHALL COMMUNITY ASSOCIATION CIO**
## **NOTES FORMING PART OF THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 MARCH 2021**
## **1. ACCOUNTING POLICIES**
The accounts have been prepared in accordance with Statement of Recommended Practice (SORP2005) and the supplementary guideline for smaller charities on the Receipts and Payment basis. The principal accounting policies adopted are:
## **2. ACCOUNTING FOR INCOME**
Cash donations, rents, grants, covenant tax credits and interest are treated as income in the year in which they are received.
## **3. EXPENDITURE**
All revenue expenditure is accounted for when incurred. Purchases of equipment, vehicles and improvements to properties are charged to revenue in the year of purchase.
## **4. EMPLOYEES AND TRUSTEES**
Expenses reimbursed to trustees totalled nil.