Trustees’ Annual Report for the period
From 1 August 2020 Period start date To 31 July 2021 Period end date
Charity name: Hastings Storytelling Festival
Charity registration number: 1168229
Objectives and Activities
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SORP reference
Summary of the purposes Para 1.17 For the public benefit to promote the
of the charity as set out arts and advance education in the arts
in its governing in East Sussex particularly but not
document exclusively by:
• Celebrating and promoting the
art of the spoken word;
• Advancing and encouraging
literacy through storytelling –
especially for young people;
• Hosting storytelling events in
diverse venues and by engaging new
audiences; and
• Organising and delivering an
annual storytelling festival.
Summary of the main Para 1.17 and The Storytelling Festival was
1.19
activities in relation to significantly reduced in October 2020
those purposes for the in response to Covid 19. The
public benefit, in programme included four newly
particular, the activities, commissioned online shows following
projects or services the theme of ‘kitchen goddess’ that
identified in the invited international storytellers and
accounts. audiences. The programme ran across
four nights and built very loyal
audiences.
A hybrid event was delivered in
partnership with author Gareth E Rees
who performed to a reduced capacity
live audience and streamed three
times as many people via an online
connection. It has been interesting to
test online work and it is planned to
include hybrid activities going forward.
Children’s Day was mostly online, with
a mini pop-up parade. This also
featured some newly commissioned
work.
One in person event was held with Dan
the Hat who performed to several
small, rotating audiences, operating
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under strict Covid regulations.
Schools’ workshops and the Storyteller
in Residence were mostly held online.
Schools particularly appreciated this
connection during Covid restrictions.
Statement confirming Para 1.18 All trustees are aware of the guidance
whether the trustees and have taken it into account when
have had regard to the making a decision to which the
guidance issued by the guidance is relevant
Charity Commission on
public benefit
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Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the diference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole. |
Para 1.20 | The charity worked in thirteen local schools and celebrated the achievements of these workshops online at Children’s Day. Workshops included Artist in Residence ‘Sarah Evans’ and Storyteller in Residence ‘Anna Mudeka’. Further community engagement in North East Hastings was achieved through the GAP Project in partnership with storyteller Alia Alzougbi. We directly reached 1490 children overall and the outreach work with children, families and schools was all delivered free of charge. A high-quality flm of the story ‘The Last Tiger’ by Petr Horacek was produced by local storyteller Kevin Graal and circulated to all schools. Local school children enjoyed workshops with Storyteller in Residence, Anna Mudeka, and Artist in Residence, Sarah Evans. They also created book wagons with Radiator Arts for the online parade at our Children’s Book Carnival on the fnal day. The Book Carnival consisted of online storytelling including two puppet shows and music and song. A variety of culturally diverse stories from around the world were presented. The whole event took place from The Stables Theatre and was flmed live to audiences. The Children’s Book Parade was a hybrid event with some socially distanced participation with street performance artists as well as the book wagons that had been created by local school children. The parade entertained those nearby and was flmed for live streaming. |
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|---|---|---|---|---|
Additional information (optional)
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
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against objectives
Other
Financial Review
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Review of the charity’s Para 1.21 HSF – Financial Review
financial position at the 01.08.2020 - 31.07.2021
end of the period
The total charitable income relating to
the accounting period was £49569 and
is made up of the following:
Public Funding: £44,569.
This year's festival, and associated
events throughout the year, received
several public grants including £34,044
from the Arts Council ‘Emergency
Fund’ with the balance from local
government grants including the
Hastings Opportunity Area (via 18
Hours the festival producers), totalling
£8,434. These grants were mainly for
artist fees and expenses (£13,146),
and other expenses such festival
development and key overheads, as
well as the schools Book Carnival
costs. Charitable Grants totalling
£2,091 from Hastings Voluntary Action
and the Isabel Blackman Foundation
were for some specific elements of the
main festival in October 2020 such as:
school workshops and towards the
festival core costs.
Donations: £5,000. We received a
significant donation from Sir Quentin
Blake, the charity's patron. The
donation was to be used towards
meeting the festival development and
overheads costs.
Income generation: £850 from local
businesses for advertising and
sponsorship in the Festival programme
booklet.
Statement explaining the Para 1.22 We do not have reserves as such. End
policy for holding of year balance is funds left over to be
reserves stating why they put towards the development &
are held production of next year’s festival
Amount of reserves held Para 1.22 We have a balance of £9611 at year
end
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24 n/a
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in deficit
Explanation of any Para 1.23 n/a
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)
You may choose to include further statements where relevant about:
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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
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Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 Trust deed
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 At AGM and/or by invitation
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
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Additional information (optional)
You may choose to include further statements where relevant about:
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Policies and procedures
Para 1.51
adopted for the induction
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details
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Charity name Hastings Storytelling Festival
Other name the charity
uses
Registered charity 1168229
number
Charity’s principal East Hill House
address 13 Tackleway
Hastings
TN34 3DE
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Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Philip White n/a
2 Richard Edwards Chair n/a
3 Lorna Crabbe n/a
4 Sandra Garner n/a
5 Emma Hughes n/a
6 Kate Francis Secretary n/a
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name n/a
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
n/a
Funds held as custodian trustees on behalf of others
Description of the assets n/a
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held in this capacity
Name and objects of the n/a
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s
objects
Details of arrangements n/a
for safe custody and
segregation of such
assets from the charity’s
own assets
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Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
n/a
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)[Kate Francis]
Position (eg Secretary Secretary, Chair, etc)
Date 24/03/2022
Charity number: 1168229
Company number: 1168229
(England and Wales)
Hastings Storytelling Festival
Report of the Trustees and Unaudited Financial Statements
For the year ended 31 July 2021
Hastings Storytelling Festival Contents Page For the year ended 31 July 2021
| Report of the Trustees | 1 to 2 |
|---|---|
| Independent Examiner's Report to the Trustees | 3 |
| Statement of Financial Activities | 4 |
| Statement of Financial Position | 5 |
| Notes to the Financial Statements | 6 to 10 |
| Detailed Statement of Financial Activities | 11 |
Hastings Storytelling Festival
Report of the Trustees
The Trustees, who are also directors for the purposes of company law, have pleasure in presenting their report and the financial statements for the charitable company for the year ended 31 July 2021. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims:
The trustees have considered the Charity Commission's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'. For the public benefit to promote the arts and advance education in the arts in East Sussex particularly but not exclusively by:
-
Celebrating and promoting the art of the spoken word;
-
Advancing and encouraging literacy through storytelling - especially for young people;
-
Hosting storytelling events in diverse venues and by engaging new audiences; and
-
Organising and delivering an annual storytelling festival.
ACHIEVEMENTS AND PERFORMANCE
Significant activities:
This year, due to the COVID-19 pandemic, our activities had to be adapted in order to go ahead with the Festival, which took place mostly online between 19-25 October 2020. There were online stories for four evening for older teenagers and adults: ‘How to be a Kitchen Goddess’ created by Xanthe Gresham Knight. One performance was a socially distanced hybrid event (in person and online) which created a wider audience participation, and a children’s socially distanced event. All events followed the Covid-19 rules at the time.
Local school children enjoyed workshops with Storyteller in Residence, Anna Mudeka, and Artist in Residence, Sarah Evans. They also created book wagons with Radiator Arts for the online parade at our Children’s Book Carnival on the final day. The Book Carnival consisted of online storytelling including two puppet shows and music and song. A variety of culturally diverse stories from around the world were presented. The whole event took place from The Stables Theatre and was filmed live to audiences. The Children’s Book Parade was a hybrid event with some socially distanced participation with street performance artists as well as the book wagons that had been created by local school children. The parade entertained those nearby and was filmed for live streaming.
FINANCIAL REVIEW
The financial year was from 01.08.20 - 31.07.21
The total charitable income relating to the accounting period was £49,569 and is made up of the following:
Public Funding: £44,569. This year's festival, and associated events throughout the year, received several public grants including £34,044 from the Arts Council ‘Emergency Fund’ with the balance from local government grants including the Hastings Opportunity Area (via 18 Hours the festival producers), totalling £8,434. These grants were mainly for artist fees and expenses (£13,146), and other expenses such festival development and key overheads, as well as the schools Book Carnival costs. Charitable Grants totalling £2,091 from Hastings Voluntary Action and the Isabel Blackman Foundation were for some specific elements of the main festival in October 2020 such as: school workshops and towards the festival core costs.
Donations: £5,000. We received a significant donation from Sir Quentin Blake, the charity's patron. The donation from was to be used towards meeting the festival development and overheads costs. Income generation: £850 from local businesses for advertising and sponsorship in the Festival programme booklet.
RESERVES
We do not have reserves as such. End of year balance is funds left over to be put towards the development and production of next year's festival The Charity holds £9,611 at end of year in reserves.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
CIO - Association Registered 14 Jul 2016
1 of 11
Hastings Storytelling Festival Report of the Trustees Continued For the year ended 31 July 2021
Recruitment and appointment of trustees
At AGM and/or by invitation
REFERENCE AND ADMINISTRATIVE INFORMATION
| Name of Charity | Hastings StorytellingFestival |
|---|---|
| Charity registration number | 1168229 |
| Company registration number | 1168229 |
| Principal address | 13 Tackleway |
| Hastings | |
| EastSussex | |
| TN34 3DE |
Trustees
The trustees and officers serving during the year and since the year end were as follows:
| Trustees The trustees and officers serving during |
the year and since the year end were as |
|---|---|
| RAEdwards | |
| P JWhite | |
| EHughes | |
| L Crabbe | |
| S Garner | |
| K Francis | |
| H Lissenden | |
| Independent examiners | AllanDyas Accountants |
| 7 West Street | |
| Old Town | |
| Hastings | |
| East Sussex | |
| TN34 3AN |
Approved by the Board of Trustees and signed on its behalf by
R .....................A Edwards ....................................................
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Hastings Storytelling Festival Independent Examiners Report to the Trustees For the year ended 31 July 2021
Responsibilities and basis of report
As the charity Trustees, who are also directors for the purposes of company law, are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiners statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Allan Dyas Accountants 7 West Street
Old Town Hastings East Sussex TN34 3AN
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Hastings Storytelling Festival
Statement of Financial Activities (including Income and Expenditure Account) For the year ended 31 July 2021
| Notes Income and endowments from: Donations and legacies 2 Other trading activities 3 Total Expenditure on: Charitable activities 4/5 Total Net income/expenditure Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted funds £ - - - (2,845) (2,845) (1,126) 3,057 212 |
Restricted funds £ 49,569 850 50,419 (42,536) (42,536) 7,883 1,516 9,399 |
2021 £ 49,569 850 50,419 (45,381) (45,381) 5,038 4,573 9,611 |
2020 £ 57,827 2,261 |
|---|---|---|---|---|
| 60,088 | ||||
| (62,784) | ||||
| (62,784) | ||||
| (2,696) 7,269 |
||||
| 4,573 |
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Registered Number : 1168229
Current assets Debtors Cash at bank and in hand Creditors: amounts falling due within one year Net current assets Total assets less current liabilities Net assets The funds of the charity Restricted income funds Unrestricted income funds Total funds Hastings Storytelling Festival Statement of Financial Position As at 31 July 2021 Notes 9 10 11 11 |
2021 £ 800 10,597 11,397 (1,786) 9,611 9,611 9,611 9,399 212 9,611 |
2020 £ 4,708 34,905 |
|---|---|---|
| 39,613 | ||
| (35,040) 4,573 |
||
| 4,573 | ||
| 4,573 | ||
| 1,516 3,057 |
||
| 4,573 |
For the year ended 31 July 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476,
The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
The financial statements were approved and authorised for issue by the Board and signed on its behalf by:
Trustee
5 of 11
Hastings Storytelling Festival Notes to the Financial Statements For the year ended 31 July 2021
1. Accounting Policies
Basis of accounting
The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’, Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Companies Act 2006.
Hastings Storytelling Festival meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Going concern
2. Income from donations and legacies
| 2021 2020 | |
|---|---|
| £ £ | |
| Restricted funds | |
| Donations received | 5,000 102 |
| Grants received | 44,569 57,725 |
| 49,569 57,827 |
3. Income earned from other activities
Restricted funds
Fund raising events
2021 2020 £ £ 850 2,261 850 2,261
4. Costs of charitable activities by fund type
| osts of charitable activities by fund type | ||||
|---|---|---|---|---|
| Performing Arts Events Support costs |
Unrestricted funds £ - 1,126 1,126 |
Restricted funds £ 44,255 - 44,255 |
2021 £ 44,255 1,126 45,381 |
2020 £ 61,238 1,546 |
| 62,784 |
6 of 11
Hastings Storytelling Festival Notes to the Financial Statements Continued For the year ended 31 July 2021
5. Costs of charitable activities by activity type
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| Activities undertaken directly | ||
| Performing Arts Events | 45,381 | 62,784 |
| nalysis of support costs | ||
| 2021 | 2020 | |
| £ | £ | |
| Governance costs | 1,126 | 1,546 |
6. Analysis of support costs
7. Net income/(expenditure) for the year
This is stated after charging/(crediting):
Accountancy fees
| 2021 | 2020 |
|---|---|
| £ | £ |
| 720 | 700 |
8. Comparative for the Statement of Financial Activities
| Income and endowments from: Donations and legacies Other trading activites Total Expenditure on: Charitable activities Total Net income/expenditure Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted funds £ 2,168 2,261 4,429 (8,581) (8,581) (4,152) 7,209 ~~3,057~~ |
Restricted funds £ 55,659 - 55,659 (54,203) (54,203) 1,456 60 ~~1,516~~ |
2020 £ 57,827 2,261 |
|---|---|---|---|
| 60,088 (62,784) |
|||
| (62,784) | |||
| (2,696) 7,269 |
|||
| ~~4,573~~ |
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Hastings Storytelling Festival Notes to the Financial Statements Continued For the year ended 31 July 2021
| 9. Debtors Amounts due within one year: Prepayments and accrued income 10. Creditors: amounts falling due within one year Accruals and deferred income 11. Movement in funds Unrestricted Funds General General Unrestricted Funds - Previous year General General |
Balance at 01/08/2020 £ 3,057 3,057 Balance at 01/08/2019 £ 7,209 7,209 |
Incoming resources £ - - Incoming resources £ 4,429 4,429 |
2021 £ 800 800 2021 £ 1,786 1,786 Outgoing resources £ (2,845) (2,845) Outgoing resources £ (8,581) (8,581) |
2020 £ 4,708 |
|---|---|---|---|---|
| 4,708 | ||||
| 2020 £ 35,040 |
||||
| 35,040 | ||||
| Balance at 31/07/2021 £ 212 |
||||
| 212 | ||||
| Balance at 31/07/2020 £ 3,057 |
||||
| 3,057 |
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Hastings Storytelling Festival Notes to the Financial Statements Continued For the year ended 31 July 2021
Restricted Funds
| Arts Council England Chalkcliff Trust Hastings Opportunity Area Other Restricted Donations and Grants Restricted Funds - Previous year Arts Council England Chalkcliff Trust Hastings Opportunity Area Other Restricted Donations and Grants |
Balance at 01/08/2020 £ - 60 1,456 - 1,516 Balance at 01/08/2019 £ - 60 - - 60 |
Incoming resources £ 34,044 - 9,500 6,875 50,419 Incoming resources £ 39,676 - 11,333 4,650 55,659 |
Outgoing resources £ (34,044) - (3,200) (5,292) (42,536) Outgoing resources £ (39,676) - (9,877) (4,650) (54,203) |
Balance at 31/07/2021 £ - 60 7,756 1,583 |
|---|---|---|---|---|
| 9,399 | ||||
| Balance at 31/07/2020 £ - 60 1,456 - |
||||
| 1,516 |
Purpose of restricted funds
Arts Council England
Funding for the 2019 and 2020 Hastings Story Telling Festivals
Chalkcliff Trust
Storytelling Marquee and activities at St Leonards Festival 2018
Other Restricted Donations and Grants
Funding for the 2019 Hastings Storytelling Festival
Hastings Opportunity Area
Funding of Hastings Opportunity Area activities
9 of 11
Hastings Storytelling Festival Notes to the Financial Statements Continued For the year ended 31 July 2021
| 12. Analysis of net assets between funds Unrestricted funds General General Restricted funds Chalkcliff Trust Hastings Opportunity Area Other Restricted Donations and Grants Previous year Unrestricted funds General General Restricted funds Chalkcliff Trust Hastings Opportunity Area |
Net current assets / (liabilities) £ 212 60 7,756 1,583 Net Assets £ 212 60 7,756 1,583 9,611 9,611 Net current assets / (liabilities) £ 3,057 60 1,456 Net Assets £ 3,057 60 1,456 4,573 4,573 |
|---|---|
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Hastings Storytelling Festival Detailed Statement of Financial Activities For the year ended 31 July 2021
| INCOME AND ENDOWMENT Donations and legacies Donations Grants receivable Other trading activities Fund raising events Total incoming resources EXPENDITURE Charitable activities Cost of direct charitable activity SUPPORT COSTS Governance costs Governance costs Total resources expended Net Income |
2021 £ 5,000 44,569 49,569 850 850 50,419 (44,255) (44,255) (1,126) (1,126) ~~(45,381)~~ 5,038 |
2020 £ 102 57,725 57,827 2,261 2,261 60,088 (61,238) (61,238) (1,546) (1,546) ~~(62,784)~~ (2,696) |
|---|---|---|
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This page does not form part of the statutory financial statements
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