**Charity registration number: 1168220 Company registration number: 9210780**
**Penparcau Community Forum Ltd**
**(a company limited by guarantee)**
**Report of the Trustees and**
**Unaudited Financial Statements for the year ending 30 September 2021**
**Penparcau Community Forum Ltd (a company limited by guarantee)**
## **Contents**
||Page|
|---|---|
|Legal and administrative information|
2|
|Trustees’ report|3 – 10|
|Independent examiner’s report|11|
|Statement of financial activities|12|
|Balance sheet|13 – 14|
|Notes to the financial statements|15 - 24|
1
**Penparcau Community Forum Ltd (a company limited by guarantee)**
## **Legal and administrative information**
|Charity registration number|1168220|
|---|---|
|Company registration number|9210780|
|Registered office and principal address|Penparcau Community Centre|
||Penparcau Road|
||Penparcau|
||Aberystwyth|
||Ceredigion|
||SY23 1RU|
|Website|www.facebook.com/PenparcauCommunityForum|
|Trustees|Dylan Jones (to September 2021)|
||Eva De Visscher (to September 2021)|
||George Barratt (to 14 January 2020, from December 2021)|
||Susan Thomas (to January 2022)|
||Samantha Hearne|
||Kelvin Jones|
||Rhian Jones (to August 2021)|
||Nicola Rees (to February 2021)|
||Patricia Griffiths (to May 2021)|
||Jennifer Jenkins (provisional)|
||Wendy Hughes (from August 2021)|
||Dave Slinger (from February 2022)|
||Jeanette Slinger (from February 2022)|
|Key staff: Forum Manager|Sam Owain Hughes-Evans|
|Finance Officer|Kate Williams to 31/12/20, Sue Fisher from January 2021|
|Volunteer & Events Co-ordinator|Julie Thomas to 31st July 2020|
|Local Conversations Officer|
Andra Jones to 16/1/20 Clare Jackson to June 2021|
||Michelle Pierrepoint from August 2021|
||Rochelle Colman from November 2021|
|Cafe Manager|Lisa Holmes to July 2021, Mathew Rose from October|
||2021|
|Caretaker|Jonathan Evans to June 2021, Anthony Taylor from July|
||2021|
|Armed Forces Peer Support Mentor|Colin Jones MBE to September 2021|
|Independent examiner|Mark Baker FCCA|
||Davies Lewis Baker|
||31 Bridge Street, Aberystwyth, Ceredigion, SY23 1QB|
|Bankers|Natwest plc|
||Aberystwyth Branch, PO Box 5, Owain Glyndwr Square|
||Aberystwyth, Ceredigion, SY23 2NB|
2
**Penparcau Community Forum Ltd (a company limited by guarantee)**
## **Penparcau Community Centre, Penparcau, Aberystwyth, Ceredigion SY23 1RU Company No: 09210780 Charity No: 1168220**
**Trustees’ Report**
**1 October 2020 – 30 September 2021**
The Trustees are pleased to present their annual trustees’ report together with the financial statements of the charity for the year ending 30[th] September 2021, which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.
## **Mission Statement**
Penparcau Community Forum Ltd are a community-based charity who actively engage with the community of Penparcau to develop sustainable and inclusive community activities and facilities for the benefit of all.
## **Our Charitable Objects:**
- A. To promote for the benefit of the inhabitants of Penparcau without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for arts, culture, recreation and other leisure time occupations with the objects of improving the conditions of life of the said inhabitants.
- B. To establish or secure the establishment of a community centre (hereinafter called 'the centre') and to maintain and manage the same (whether alone or in co-operation with any local authority or person or body) in furtherance of these objects.
## **Our Vision**
To be a catalyst for connecting the community with other groups and sectors who determine and influence our future through enabling our community’s needs to be heard and in turn be empowered to deliver a better Penparcau for all.
- To be trusted and valued as a charity that makes a real difference in our community.
- To represent all who need to be heard in Penparcau.
- To develop a positive image and strong identity for Penparcau.
- To be open, inclusive and accountable to our community.
- To strive towards good governance.
- To be financially sustainable.
- To respond as quickly as possible to new ideas.
- To be a respected and significant employer in Penparcau.
- To create opportunities for volunteering within the community.
- To empower our community to come together.
- To increase the skills of our residents, especially our young people.
- To utilise the power of social media as an engagement tool.
3
**Penparcau Community Forum Ltd (a company limited by guarantee)**
## **Trustees’ Report continued**
## **Organisational Background**
The community of Penparcau is a large housing estate on the outskirts of Aberystwyth, Ceredigion. The whole area consists of over 1,200 homes with approximately 3,100 people within the wards of Penparcau 1 and Penparcau 2 (both LSOAs fall within the top 30% deprived wards identified in the overall score - WIMD August 2014). In addition, 40% of our 800 children and young people live in poverty (End Child Poverty Report).
Penparcau Community Forum Ltd is a Company Limited by Guarantee and registered charity that aims to enable residents and organisations to take full advantage of funding and resources available to the area, together with co-ordinating and organising community events and being a voice for the long- term needs of Penparcau. The Forum acts as a conduit for much needed funding for the area and works closely with statutory and voluntary agencies to make this happen.
The Forum would like to thank the People’s Health Trust as they were instrumental in helping us to develop our ‘Area Plan’ through funding our ‘Local Conversations’ programme that ascertained what the community wanted to make Penparcau a better place for all. The resulting area plan and subsequent revisions (which continue to be funded by the People’s Health Trust) is based on five identified community priorities. These included; 1. building and managing a new Community Centre, 2. developing the Youth Forum, 3. developing Community Transport links including use of the community Minibus, 4. developing the Environment group and 5. developing Education and Skills opportunities.
The Forum would also like to thank the National Lottery Community Fund following their successful grant application. This funding (£498,894 to November 2023) has enabled the Forum to employ extra staff and continue to develop the community centre and café for the use by the local community.
In addition, we have over 70 volunteers registered with the Forum and have upskilled many of them in food hygiene, minibus driving, First Aid, child protection and in the use of a defibrillator.
Penparcau Community Forum Ltd and Charity consists of the following experienced local individuals:
Kelvin Jones (Chairman): after a twelve-year career in the Royal Navy, he returned to Aberystwyth and worked for MANWEB / Scottish Power as a Logistic Team Leader for Aberystwyth and Oswestry District. He was later recruited by an IT company as an implementation consultant and worked throughout the UK and Ireland. At a local level, he joined Aberystwyth Sea Cadets in 1982 as an Instructor and worked up to the Commanding Officer role. He also worked for the Forum’s predecessor Communities First in Penparcau and was a member of the Aberystwyth Youth Forum. Along with others, he set up the previous Forum in Penparcau that introduced various events to the community. In addition, he is a Community Governor in Penglais School, a position he has held for over 6 years.
Sam Hearne (Trustee) is an Administration Officer for Lifestyle Services and Business Support with Ceredigion County Council. She is a member and Treasurer for the Royal British Legion Aberystwyth Branch. An elected councillor for Aberystwyth Town Council from 2008-2012, she was Deputy Mayor in 2009, Mayor 2010 and Deputy Mayor again in 2011. Married with two grown up children, she attended Penparcau primary school.
George Barratt (Trustee) is a British Army veteran. He is a retired painter and decorator who has worked all over the UK and overseas. He is currently the Chairman of the Ceredigion Sea Angling Coaching Project working with vulnerable young people. He has extensive knowledge of local businesses, tradespeople and fundraising.
4
**Penparcau Community Forum Ltd (a company limited by guarantee)**
## **Trustees’ Report continued**
Jeanette Slinger (Trustee) Is a foster carer who has looked after 29 foster children. In Jeannette’s spare time, she creates some unique crafts which have appeared at the Forum during various events. Jeanette lived in Penparcau for 24 years and built relationships up with key members of the community which has and will continue to benefit the Forum.
David Slinger (Trustee) works at a local primary school in a department that focuses on teenagers with behaviour issues. Dave Slinger has experience coaching sport to different age groups and lived in Penparcau for 24 years. Dave Slinger has built relationships up with key members of the community which has and will continue to benefit the Forum.
Wendy Hughes (Trustee) is originally from Aberystwyth, has experience in the banking sector and was working with Nationwide Building Society from 1979 to August 2021. Wendy has an interest in gardening, walking and knitting. Additionally, Wendy volunteers as a part of the current PAT team.
Jenny Jenkins is a provisional Trustee who was a police officer for Dyfed Powys Police force. Jenny has gained some strong links over the years which has enabled her to be a highly respected individual which is certainly valuable to the hub. Jenny also works on the PAT team at the Forum which is responsible for delivering donations of food to the Penparcau residents facing food poverty.
## Appointment of trustees
At every Annual General Meeting, one-third of the Trustees shall retire and may offer themselves for reelection. The trustees to retire shall be those trustees longest in office since their last election. Trustees will be elected annually by the members at the Annual General Meeting of the Charity. Retiring trustees shall be eligible for re-election without further nomination. If there is a choice between retiring trustees of equal service, it shall be made by drawing lots.
Invitations for nominations for the position of trustee will be sent to all Members with the notice of the Annual General Meeting. Completed nominations will be accepted up to seven days before the date of the meeting. All nominations require the signature of the nominated person and the signature of a proposer and seconder all of which shall be Members of the Charity.
Unless otherwise determined by the Charity in General Meeting, the number of trustees shall be not less than four.
The trustees may at any time co-opt any person to the Board of Trustees, whether or not they are a member of the charity, provided that the maximum number prescribed in these Articles is not exceeded and that no more than three such co-options shall be made between one Annual General Meeting and the next. All persons so co-opted shall retire at the Annual General Meeting following their co-option but shall be eligible to be re-appointed thereafter.
As set out in the Articles of Association, the Chair of the trustees is nominated by trustees at the AGM.
The day to day running of the organisation is implemented through the following staffing structure:
Forum Manager – Sam Hughes-Evans (full time)
- Sam Hughes-Evans started in the Forum in September 2021 following the departure of the previous Forum Manager, Karen Roberts.
Finance Officer – Sue Fisher (part time)
- Sue has been with the Forum since January 2021.
5
**Penparcau Community Forum Ltd (a company limited by guarantee)**
## **Trustees’ Report continued**
Local Conversations Officers (part time)
- Rochelle Colman joined the Forum in November 2021.
- Michelle Pierrepoint joined the Forum in August 2021
Café Manager – Mathew Rose (full time)
- Mathew Rose joined the Forum in October 2021
Caretaker – Anthony Taylor (part time)
- Anthony joined the Forum in July 2021
In addition, the Forum runs a Facebook page and has a Twitter account. These social media outlets greatly assist the charity in their day-to-day work and informs the community of developments daily. The website is also a great tool for archiving and informing the community of Penparcau.
## Financial Review
Due to Covid, the Forum observed a significant decrease in income generation from community use and the hiring of facilities however, covid based grants made up for most of the lost income which the Forum is grateful for. During the year to 30 September 2021 total net income from unrestricted sources was £11,039.
Additionally, the Forum was able to rely on continuous funding from the National Lottery and the Peoples Health Trust which ensured staff remain in place and that utility costs were covered.
## Reserves policy and going concern
Penparcau Community Forum is a registered Charity providing community-based activities for the residents of Penparcau in order to improve their well-being.
Most of the income is from grants and earned income is mainly from the hire of the facilities at the community centre.
Penparcau Community Forum Board discussed the following factors in arriving at their reserves policy
- Money should be kept in reserve only for specific reasons
- It is prudent to keep 2 to 3 months running costs in reserves (£4,000)
- It would also be good to have money in reserves to cover future repairs and maintenance work (£1,000)
- To cover two to three months’ wages if there is any unexpected gap in grant funding (£20,000)
Policy: Penparcau Community Forum aims to keep approximately two to three months’ running costs in reserves plus an amount to cover repairs and maintenance costs and wages (maximum of £25,000). To achieve this we aim to put £3,000 per year into reserves from earned income until that level is achieved. At 30 September 2021, the level of reserves held was £10,000, with £3,000 put into reserves at Year End as per the Forum’s reserves policy. As such, the reserves carried forward to 2021-2022 stand at £13,000.
6
**Penparcau Community Forum Ltd (a company limited by guarantee)**
## **Trustees’ Report continued**
## Objectives and Activities
In shaping our objectives for the year and planning our activities, the trustees have considered the Charity Commission’s guidance on public benefit, including the guidance ‘public benefit: running a charity (PB2)’.
Our five community priorities are:
1. sustaining the new Community Centre
2. developing the Youth Forum
3. developing community transport links
4. developing the Environment group
5. develop Education and Skills opportunities
The Forum is a registered charity, number 1168220, and is constituted as a not-for-profit company limited by guarantee, number 09210780. The trustees are local people who are dedicated to making Penparcau a better place for all. New trustees are appointed by the existing trustees and serve for three years after which they may put themselves forward for re-appointment, with no more than three trustees due for re-appointment in any one year.
At the trustees’ meetings’, the trustees agree the broad strategy and areas of activity for the Forum. The day-to-day administration of the forum is delegated to the Forum Manager and part-time staff who report back to the trustees on progress towards our stated priorities above which is primarily at our monthly trustees’ meetings.
Our community-based activities during 2020/21 can be summarised as:
- Halloween 2021: the Forum organised a very successful party for the young children of Penparcau with over 80 in attendance and a great success for all involved (numbers were restricted due to covid).
- Christmas Party 2021: The Forum was again involved with volunteers in organising a party in our community Hub for young children and local parents, with over 100 in attendance.
- Christmas Fayre and Christmas Lights 2021: this was held at our community Hub with many stalls and a very popular Santa’s Grotto.
- Easter Egg Hunt 2021: Due to covid restrictions being in place, children were asked to draw a Easter picture, display on their living room windows and those who took part received an Easter egg dropped off at their home.
Due to the Covid-19 pandemic, a Penparcau Action Team (PAT) was set up to help distribute and deliver surplus foods and medication to residents. We have worked in tandem with local health surgeries and supermarkets to achieve this and have received numerous expressions of gratitude from vulnerable people within the community.
Since the project was initiated, the PAT team have observed a significant increase in referals which has proven a need for the project to continue. The Hub are now working towards developing the PAT team to ensure that it continues to support the residents facing daily struggles
We work with Aber Food Surplus in distributing surplus foods from our local Marks & Spencer, Tesco, Lidl and Morrison’s stores.
Many of our regular community events have had to be placed on hold due to the pandemic and Government guidelines.
7
**Penparcau Community Forum Ltd (a company limited by guarantee)**
## **Trustees’ Report continued**
Local Conversation Officers continued to keep in touch with residents whenever possible. A gardening project in the community has proven to be very popular with the residents of Penparcau who have helped where possible. This has helped transform the Hub grounds into an area that residents are proud of. A Steering Group has been in place so that locals can inform the Board of things that they would benefit from.
The original Hub building plan included an annexe for heritage work and meetings but this wasn’t completed at the same time as the main extension for various reasons. This work has now been completed and is used primarily as a base for the Penparcau Action Team, but also for youth activities and on hire to local organisations.
Due to the lack of a focal point for grounds and artisan activities, Big Lottery funding was achieved for a new shed within the Hub compound. This has provided a base not only for the caretaker but also for volunteer gardeners and bike mechanics who have worked with the community.
The hub continues to invite a diverse range of residents with opportunities to volunteer in various departments here at the hub. The cafe and kitchen have now reopened which has invited members of the public to the stop by for food and beverages. The Forum intends on re-opening the Youth Forum on Friday 13th May 2022. Room hire is now available, and the Forum has seen a significant increase in demand for room hire since covid restrictions eased.
Over the year we were successful in securing funding from the following organisations:
People’s Health Trust, National Lottery, Aber Instruments, Aberystwyth Business Club, Anwyl Construction, Arnold Clarke Community Fund, Barcud, Blakemore Foundation, Ceredigion County Council, CrEECK, EcoEnergy Experts, Millennium Stadium Charitable Trust, NISA, The Co-operative and West Wales Housing Association.
Additionally, we are extremely grateful to have received kind donations from private individuals who were keen to support various projects such as the Penparcau Action Team.
The total grants raised for the year were £257,808 per the accounts.
The minibus and grant-funded ride-on mower have been utilised throughout the year and volunteers continue to be trained to MIDAS level which allows them to drive the minibus.
Penparcau Youth Forum is presently for 11-18 year-olds. Most of their activities were suspended due to the pandemic.
The ‘Nature of our Village’ project (funded by the Nineveh Trust, the Banister Charitable Trust, the Thriplow Charitable Trust and D’Oyly Carte Company) set out to significantly increase how much we know about wildlife in Penparcau by involving local people in learning how to recognise and look after the nature of our area. It began in November 2015 as a partnership between the Penparcau Community Forum, the West Wales Biodiversity Information Centre and the Wildlife Trust for South and West Wales. It is a 5-year project and is run by Chloe Griffiths, an Ecologist living in Penparcau.
8
**Penparcau Community Forum Ltd (a company limited by guarantee)**
## **Trustees’ Report continued**
Chloe Griffiths co-ordinated and led a programme of community-based activities with volunteers and people of all ages up until the first Covid-19 lockdown in March 2020. This work included surveys on birds, reptiles, amphibians and dragonflies to name but a few. The group were involved in recording as much as possible of our local wildlife and also took part in some restoration work to enable wildlife to thrive on some local farmhouse ruins on Pen Dinas. The project lead presented regularly at meetings of the Wildlife Trust to share updates from the project and recruit new members, as well as advertising upcoming sessions to a wider audience. During the pandemic months, some activities were able to continue but mostly by individuals following social distancing guidelines and working alone or in family groups.
Local organisations continue to use the hub’s facilities which contributes to the annual income of the hub. Since covid restrictions have been lifted, organisations including the Forum have been able to deliver education activities, family fun events, and a wide range of courses to upskill residents who live in Penparcau.
Social Media: Through our Facebook and Twitter accounts, we encourage anyone who lives or works in Penparcau, or who has roots in the village to let us know what they want and to get involved. These are powerful tools for community engagement and are very successful in informing and encouraging volunteers to be involved.
It is worth noting that all the above could not have been achieved without our fantastic volunteers and we thank them for all their hard work and dedication. Moreover, we would encourage anyone who has either a good idea or the time to lend a hand as a volunteer (or both) to visit or ring us. They’ll get a great deal out of it and will be helping many others in our community. The challenges we face:
The future will largely be determined by the Nation’s response to the Covid-19 pandemic. Re-opening the Hub is a main objective along with continuing with the very effective Penparcau Action Team (PAT) as an outreach tool.
## **Finally**
We would like to recognise the invaluable financial assistance and support received from the National Lottery Community Fund, the People’s Health Trust in London, Blakemore Foundation, Barclays Bank Charities Trust, Banister Charitable Trust, Thriplow Charitable Trust, D’Oyly Carte Company and NINEVEH, and all the local businesses and individuals who continue to support us, as without their funding and support the Forum would struggle to survive within this current financial climate and pandemic.
The Forum would also like to give a special thanks to our community who support the work we do here in Penparcau and are the reason why we exist.
## **Trustees’ responsibilities in relation to the financial statements**
The charity trustees (who are also the directors of Penparcau Community Forum Ltd for the purposes of company law) are responsible for preparing a trustees’ annual report (which also contains a directors’ report) and financial statements in accordance with applicable law and United Kingdom Accounting Standards including Financial Reporting Standard 102: The Financial Reporting Standard Applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
9
**Penparcau Community Forum Ltd (a company limited by guarantee)**
## **Trustees’ Report continued**
Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and of the income and expenditure of the charitable company for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and accounting estimates that are reasonable and prudent;
- state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
## **Small company provisions**
This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.
Approved by the Board of Trustees
Kelvin Jones (Chair)
Date: 26[th] May 2022
10
**Penparcau Community Forum Ltd (a company limited by guarantee)**
## **Independent examiner’s report to the trustees on the unaudited financial statements of Penparcau Community Forum Ltd**
I report to the charity trustees on my examination of the accounts of Penparcau Community Forum Ltd for the year ended 30 September 2021, which are set out on pages 12 to 24.
## **Responsibilities and basis of report**
As the charity’s trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (the ‘2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner’s report**
Since the company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 201 Act. I confirm that I am qualified to undertake the examination because I am a member of the Association of Chartered Certified Accountants, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention In connection with the examination giving me cause to believe:
- 1) accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
- 2) the accounts do not accord with those accounting records; or
- 3) the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
- 4) the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for Accounting and Reporting by Charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **Mark Baker**
Fellow of the Association of Chartered Certified Accountants
## **Independent Examiner**
Davies Lewis Baker, 31 Bridge Street, Aberystwyth, Ceredigion, SY23 1QB Date: 13[th] June 2022
11
**Penparcau Community Forum Ltd (a company limited by guarantee)**
## **Statement of Financial Activities (including income and expenditure account) for the year ending 30 September 2021**
|**Note**
_Income_
Donations and grants
3
Community centre hire
Café and catering income
Community events and activities
Boxing club rent
**Total income**
_Expenditure_
Cost of community events and activities
5
Café and catering costs
Donations and grants to others
6
Staff costs
7
Property and equipment costs
8
Cost of new buildings and improvements
9
Administration expenses
10
**Total expenditure**
**Net income / (expenditure)**
11
**Transfers between funds**
17
**Net movement in funds**
**Total funds brought forward**
**Total funds carried forward**|**Unrestricted**
**funds**
**Restricted**
**funds**
**Total funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Total funds**
**£**
**£**
**£**
**£**
**£**
**£**
21,553
243,587
265,140
28,827
425,473
454,300
6,662
-
6,662
7,018
-
7,018
5,318
-
5,318
12,933
-
12,933
1,374
1,021
2,395
1,220
590
1,810
360
-
360
400
-
400
**Year ended 30 September 2021**
**Year ended 30 September 2020**|
|---|---|
||35,267
244,608
279,875
50,398
426,063
476,461|
||(967)
(40,109)
(41,076)
(3,416)
(26,154)
(29,570)
(2,398)
(53)
(2,451)
(8,439)
-
(8,439)
(827)
(1,921)
(2,748)
-
(320)
(320)
(6,293)
(133,227)
(139,520)
(2,697)
(122,178)
(124,875)
(1,684)
(15,121)
(16,805)
(23,184)
(47,017)
(70,201)
-
(99,847)
(99,847)
-
(102,767)
(102,767)
(12,059)
(14,730)
(26,789)
(12,070)
(10,827)
(22,897)|
||(24,228)
(305,008)
(329,236)
(49,806)
(309,263)
(359,069)|
||11,039
(60,400)
(49,361)
592
116,800
117,392
18,150
(18,150)
-
11,325
(11,325)
-|
||29,189
(78,550)
(49,361)
11,917
105,475
117,392
94,745
164,927
259,672
82,828
59,452
142,280|
||123,934
86,377
210,311
94,745
164,927
259,672|
Notes 1 to 23 form an integral part of these accounts.
12
**Penparcau Community Forum Ltd (a company limited by guarantee)**
## **Balance Sheet as at 30 September 2021**
|**Note**
**_Fixed assets:_**
Tangible assets
13
**_Current assets:_**
Stock
Debtors
14
Cash at bank and in hand
**Total current assets**
**_Liabilities:_**
Creditors falling due within 1 year
15
**Net current assets**
**Total assets less current liabilities**
**_Accruals and deferred income_**
16
**Net assets**
**_The funds of the charity:_**
Restricted income funds
17
Unrestricted income funds
18
**Total charity funds**|**Unrestricted**
**funds**
**Restricted**
**funds**
**Total**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Total**
**funds**
**£**
**£**
**£**
**£**
**£**
**£**
56,649
11,080
67,729
54,017
13,850
67,867
1,221
-
1,221
50
-
50
1,120
-
1,120
40
-
40
65,744
80,020
145,764
41,934
159,837
201,771
68,085
80,020
148,105
42,024
159,837
201,861
-
(483)
(483)
(96)
(4,060)
(4,156)
**30 September 2021**
**30 September 2020**|**Unrestricted**
**funds**
**Restricted**
**funds**
**Total**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Total**
**funds**
**£**
**£**
**£**
**£**
**£**
**£**
56,649
11,080
67,729
54,017
13,850
67,867
1,221
-
1,221
50
-
50
1,120
-
1,120
40
-
40
65,744
80,020
145,764
41,934
159,837
201,771
68,085
80,020
148,105
42,024
159,837
201,861
-
(483)
(483)
(96)
(4,060)
(4,156)
**30 September 2021**
**30 September 2020**|
|---|---|---|
||68,085
79,537
147,622
41,928
155,777
197,705||
||124,734
90,617
215,351
95,945
169,627
265,572
(800)
(4,240)
(5,040)
(1,200)
(4,700)
(5,900)||
||123,934
86,377|210,311
94,745
164,927
259,672|
|||86,377
164,927
123,934
94,745
210,311
259,672|
Notes 1 to 23 form an integral part of these accounts
13
**Penparcau Community Forum Ltd (a company limited by guarantee)**
## **Balance Sheet as at 30 September 2021 continued**
For the year ended 30[th] September 2021 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
## Trustees’ responsibilities:
The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476.
The trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
These financial statements were approved by the trustees on 12[th] May 2022 and signed on their behalf by:
K Jones
Trustee
Company registered number 9210780
Notes 1 to 23 form an integral part of these accounts
14
**Penparcau Community Forum Ltd (a company limited by guarantee)**
## **Notes to the accounts for the year ending 30 September 2021**
## **1 Accounting policies**
## a) Basis of preparation
The financial statements have been prepared under the historical cost convention, and in accordance with applicable UK accounting standards, the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
The charity constitutes a public benefit entity as defined by FRS 102.
The trustees consider that there are no material uncertainties about the Trust’s ability to continue as a going concern.
## b) Income
Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item of income have been met, it is probable that the income will be received and the amount can be measured reliably.
Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.
## c) Donated services and facilities and gifts in kind
Gifts in kind and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102) time donated by volunteers is not recognised. Refer to the trustees’ annual report for more information about the contribution of volunteers.
On receipt, donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.
## d) Fund accounting
Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the Trust’s work or for specific projects being undertaken by the charity.
## e) Expenditure and irrecoverable VAT
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified according to the type of expenditure.
Irrecoverable VAT is charged as an additional cost of the related expenditure.
f) Operating leases
Penparcau Community Forum Ltd lease the boxing club premises owned by the county council to operate as a community centre, for a period of 21 years to 24 February 2036. Rent of £250 per annum is paid to the council and
15
**Penparcau Community Forum Ltd (a company limited by guarantee)**
## **Notes to the accounts for the year ending 30 September 2021**
charged on a straight line basis over the term of the lease. Any improvements to the premises are charged in the income and expenditure account when incurred.
## g) Tangible fixed assets
Individual fixed assets costing £1,000 or more are capitalised at cost and are depreciated over their estimated useful economic lives on a straight line basis as follows:
Equipment, fixtures and fittings 10% - 25% per year Motor vehicles 10% per year
Improvements to leasehold property are not capitalised as the lease restriction on the use of the building to sports and community use render its recoverable amount likely to be NIL.
Defibrillators supplied to Penparcau village and maintained by Penparcau Community Forum Ltd are not capitalised.
h) Stock
Stock is measured at the lower of cost and selling price less cost to complete and sell.
## i) Impairment
A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date.
j) Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
## k) Financial instruments
The trust only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
## l) Pensions
The charity is a member of the National Employment Savings Trust (NEST) defined contribution pension scheme. Employees of the charity are enrolled in the scheme unless they exercise their right to opt out of scheme membership. At the beginning of the year contributions to NEST were made by the employer only, at a rate of 5% of salary. During the year, employees started to make contributions themselves of 3% of salary. The charity has no liability beyond making its contributions. The contributions made for the year are included in staff costs and disclosed in notes 7 and 11 to the accounts. Pension contributions are charged as an expense of the same fund as that charged with the salary of the relevant employee.
## **2 Legal status of the charity**
The charity is a company limited by guarantee and has no share capital. Every member of the company promises to pay £1 towards the costs of dissolution and the liabilities incurred by the company whilst they were a member, in the event of the charity being wound up while they were a member or within one year after they cease to be a member. The company is registered in England & Wales and its registered office is situated in Wales, at Penparcau Community Centre, Penparcau Road, Penparcau, Aberystwyth, Ceredigion, SY23 1RU.
16
**Penparcau Community Forum Ltd (a company limited by guarantee)**
## **Notes to the accounts for the year ending 30 September 2021**
## **3 Income from donations and grants**
|Donations
Ceredigion CC
Other government grants
Grants from trusts:
People's Health Trust
The National Lottery
Other trusts
Carmarthenshire CC
Welsh Government Community
Facility Programme|Unrestricted
Restricted
Total
Unrestricted Restricted
Total
2021
2021
2021
2020
2020
2020
£
£
£
£
£
£
5,087
2,245
7,332
3,998
228
4,226
-
14,000
14,000
-
24,000
24,000
10,000
3,300
13,300
-
250
250
-
-
-
-
201,750
201,750
3,716
-
3,716
-
-
-
-
65,125
65,125
-
53,359
53,359
-
142,742
142,742
-
123,583
123,583
2,750
16,175
18,925
24,829
22,303
47,132|
|---|---|
||21,553
243,587
265,140
28,827
425,473
454,300|
Grants received include £10,000 (2020: £23,229) related to the Covid-19 pandemic, supporting the charity and the community it serves.
The community centre is rented from Ceredigion County Council at less than market rent, at £250 pa, but is responsible for the maintenance of the building. No value has been calculated for the donation of facilities associated with this arrangement, as its value to the charity cannot be reliably measured.
Gifts of goods and services supplied by local tradespeople and residents during the year have not been valued as their value cannot be reliably measured.
Gifts of surplus food for distribution received from Tesco, Marks & Spencer and Lidl are not valued as these cannot be reliably measured.
The charity benefits greatly from the involvement and enthusiastic support of its many volunteers. In accordance with FRS 102 and the Charities SORP (FRS 102), the economic contribution of general volunteers is not recognised in the accounts.
Grant income comprises:
|Balance of deferred income at 1 October 2020
Grants received during the year
Balance of deferred income at 30 September 2021
Grants receivable for the year ended 30 September 2021|£
3,500
256,948
(2,640)|
|---|---|
||257,808|
## **4 Turnover**
Turnover arises from the provision of goods and services, and comprises sales of merchandise and food as disclosed in the Statement of Financial Activities. Amounts are stated including VAT.
17
**Penparcau Community Forum Ltd (a company limited by guarantee)**
## **Notes to the accounts for the year ending 30 September 2021**
## **5 Cost of community events and activities**
|Events
Minibus running costs
Ecology project costs
Defibrillator upkeep
Materials and other costs of
activities and trips|Unrestricted
Restricted
Total
Unrestricted Restricted
Total
2021
2021
2021
2020
2020
2020
£
£
£
£
£
£
489
7,608
8,097
1,070
5,683
6,753
478
18,923
19,401
151
6,777
6,928
-
3,351
3,351
2,195
2,540
4,735
-
9,994
9,994
-
10,751
10,751
-
233
233
-
403
403|
|---|---|
||967
40,109
41,076
3,416
26,154
29,570|
## **6 Donations and grants to others**
||2021|2020|
|---|---|---|
||£|£|
|Grants to local associations|2,748|320|
## **7 Staff costs**
|Community centre staff wages
Social security costs
Employer pension costs
Training, travel and other staff and volunteer costs|2021
2020
£
£
118,815
107,301
8,404
2,199
3,711
3,332|
|---|---|
||130,930
112,832
8,590
12,043|
||139,520
124,875|
Of this expenditure £6,293 was unrestricted (2020: £2,697) and £133,227 was restricted (2020: £122,178).
No employees had employee benefits in excess of £60,000 (2020: £NIL).
The key management personnel are the trustees, the forum manager, the finance officer, the local conversations officer and the café manager. The total employee benefits of the key management personnel of the charity were £90,752 (2020: £87,398).
The average monthly number of employees during the year was 9 (2020: 7).
18
**Penparcau Community Forum Ltd (a company limited by guarantee)**
## **Notes to the accounts for the year ending 30 September 2021**
## **8 Property costs and equipment**
|Refurbishment of main hall
Other community centre rent and maintenance
Equipment|2021
2020
£
£
-
46,815
12,185
16,382
4,620
7,004|
|---|---|
||16,805
70,201|
## **9 Cost of new buildings and improvements**
|Community centre extension
Storage compound|Unrestricted
Restricted
Total
Unrestricted Restricted
Total
2021
2021
2021
2020
2020
2020
£
£
£
£
£
£
-
98,857
98,857
-
102,767
102,767
-
990
990
-
-
-|
|---|---|
||-
99,847
99,847
-
102,767
102,767|
## **10 Administration expenses**
||Unrestricted|Unrestricted|Restricted|Total|Unrestricted|Restricted|Total|
|---|---|---|---|---|---|---|---|
||2021||2021|2021|2020|2020|2020|
||£||£|£|£|£|£|
|Insurance||822|2,702|3,524|404|1,893|2,297|
|Office supplies||471|1,891|2,362|1,153|1,103|2,256|
|Telephone and internet||-|2,274|2,274|-|2,173|2,173|
|Publicity||33|1,337|1,370|-|60|60|
|Accountancy, legal and professional||837|2,954|3,791|888|2,610|3,498|
|Independent examination||400|800|1,200|1,200|-|1,200|
|Sundry||96|2|98|228|218|446|
|Depreciation|9,400||2,770|12,170|8,197|2,770|10,967|
||12,059||14,730|26,789|12,070|10,827|22,897|
## **11 Net income/(expenditure) for the year**
||2021|2020|
|---|---|---|
||£|£|
|This is stated after charging:|||
|Operating leases - property rental|250|250|
|Depreciation|12,170|10,967|
|Independent examiner's fees:|||
|Independent examination|1,200|1,200|
|Payroll services|484|445|
|Accountancy & other|1,200|1,950|
|Contributions to a defined contribution pension scheme|3,711|3,332|
19
**Penparcau Community Forum Ltd (a company limited by guarantee)**
## **Notes to the accounts for the year ending 30 September 2021**
## **12 Corporation Tax**
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
## **13 Tangible Fixed Assets**
|**Cost**
At 1 October 2020
Additions
At 30 September 2021
**Accumulated depreciation**
At 1 October 2020
Charge for the year
At 30 September 2021
**Net book value**
At 30 September 2020
At 30 September 2021|Fixtures,
fittings &
equipment
Minibus
Total
£
£
£
88,775
27,700
116,475
12,032
-
12,032|
|---|---|
||100,807
27,700
128,507|
||34,758
13,850
48,608
9,400
2,770
12,170|
||44,158
16,620
60,778|
||54,017
13,850
67,867|
||56,649
11,080
67,729|
The minibus is restricted to community use according to its original grant conditions. Assets of net book value £56,649 (2020: £54,017) are unrestricted.
## **14 Debtors**
|Trade debtors
**15**
**Creditors falling due within 1 year**
Trade creditors
Taxation & social security costs
Other creditors|2021
2020
£
£
1,120
40|
|---|---|
||2021
2020
£
£
483
900
-
1,336
-
1,920|
||483
4,156|
20
**Penparcau Community Forum Ltd (a company limited by guarantee)**
## **Notes to the accounts for the year ending 30 September 2021**
## **16 Accruals and deferred income**
|Deferred income (note 3)
Accruals|2021
2020
£
£
2,640
3,500
2,400
2,400|
|---|---|
||5,040
5,900|
Deferred income comprises grants received in advance of the grant budget period.
## **17 Movement in restricted funds**
|People's Health Trust Local
Conversations Grant
The National Lottery Community Fund
National Lottery (Penparcau Action
Team)
Armed Forces Veterans Hub:
- Carmarthenshire CC
- Armed Forces Covenant
- Veterans' Foundation
- Other
Welsh Government Community Facility
Programme
Reaching Wider: North and Mid Wales
Partnership
Nature in the Village
Youth forum
History group
Other funds
Fixed assets|Balance
1 Oct
2020
Income
Expenditure
Transfers
out
Balance
30 Sept
2021
£
£
£
£
£
12,945
65,125
(55,242)
(2,000)
20,828
10,545
100,497
(98,124)
(2,000)
10,918
-
43,148
(14,598)
-
28,550
12,063
11,500
(15,013)
(8,550)
-
254
4,000
(4,254)
-
-
-
5,000
(5,000)
-
-
-
175
(175)
-
-
98,983
-
(98,983)
-
-
4,537
-
-
-
4,537
1,580
5,800
(7,380)
-
-
5,988
539
(246)
-
6,281
1,006
-
-
-
1,006
3,176
8,824
(3,223)
(5,600)
3,177
13,850
-
(2,770)
-
11,080|
|---|---|
||164,927
244,608
(305,008)
(18,150)
86,377|
The transfer of £8,550 from the Carmarthenshire CC grant for the armed forces veterans’ hub to the general fund in unrestricted funds represents internal charges for the use by the project of the charity’s own facilities.
The transfers from the People’s Health Trust Local Conversations Grant, The National Lottery Community Fund, and other funds totalling £9,600 to the unrestricted fixed assets fund represents the use of restricted funds on purchase of fixed assets.
21
**Penparcau Community Forum Ltd (a company limited by guarantee)**
## **Notes to the accounts for the year ending 30 September 2021**
## **17 Movement in restricted funds (continued)**
## **Name of restricted fund Description, nature and purposes of the fund**
People's Health Trust Local Conversations Grant To enable the Forum to identify the community’s needs and implement the subsequent ‘Area Plan’ The Big Lottery Fund: People and Places 2: To deliver a range of recreational and educational activities Penparcau Youth Project for young people National Lottery Community Fund To deliver a range of activities and events from the Penparcau Hub, to break down barriers to isolation and inclusion, improve health and wellbeing, learn new skills and develop citizenship by taking responsibility for their own community National Lottery (PAT) To support the vulnerable in the community through a mealson-wheels service and distribution of food surplus; to construct a large shed connected to utilities for storage and community workshops. Armed Forces Veterans Hub To coordinate and facilitate activities for Veterans at the Penparcau Hub to reduce social isolation, provide mentoring support and signposting to specialist support where necessary and provide training opportunities for Veterans and their families in Ceredigion Welsh Government Community Facility To construct an annexe to the Community Centre and refurbish Programme the existing building in order to extend the available community space and develop an exhibition area Reaching Wider: North and Mid Wales To enable Penparcau Community Forum to deliver a pilot Partnership programme of activities with Penparcau Football club plus online delivery of short science courses for juniors from Penparcau Nature in the village project To support a wildlife research project conducted by the ecology group Youth forum To support the activities of the youth forum History group To support the activities of the history group
## **18 Movement in unrestricted funds**
|Designated funds:
Minibus
Unrestricted funds:
Fixed assets
General fund|Balance
1 Oct
2020
Income
Expenditure
Transfers
in
Balance
30 Sept
2021
£
£
£
£
£
4,945
-
-
-
4,945
54,017
-
(9,400)
12,032
56,649
35,783
35,267
(14,828)
6,118
62,340|
|---|---|
||94,745
35,267
(24,228)
18,150
123,934|
The purpose of the minibus designated fund is to finance the future maintenance and replacement costs of the minibus.
Transfers to the unrestricted fixed assets fund are of £9,600 from restricted funds and £2,432 from the general fund, on the purchase of additions to the fixed assets.
22
**Penparcau Community Forum Ltd (a company limited by guarantee)**
## **Notes to the accounts for the year ending 30 September 2021**
## **19 Analysis of net assets between funds**
Analysis of net assets between funds at 30 September 2021
|Tangible fixed assets
Cash at bank and in hand
Other net current assets/(liabilities)
Accruals and deferred income|**Unrestricted**
**funds**
**Restricted**
**funds**
**Total**
**£**
**£**
**£**
56,649
11,080
67,729
65,744
80,020
145,764
2,341
(483)
1,858
(800)
(4,240)
(5,040)|
|---|---|
||123,934
86,377
210,311|
Analysis of net assets between funds - previous year
|Tangible fixed assets
Cash at bank and in hand
Other net current assets/(liabilities)
Accruals and deferred income|**Unrestricted**
**funds**
**Restricted**
**funds**
**Total**
**£**
**£**
**£**
54,017
13,850
67,867
41,934
159,837
201,771
(6)
(4,060)
(4,066)
(1,200)
(4,700)
(5,900)|
|---|---|
||94,745
164,927
259,672|
## **20 Operating leases – as lessee**
At 30 September 2021 the charity had total future minimum lease payments under non-cancellable operating leases as follows:
|not later than one year
later than one year and not later than five years
later than five years|2021
2020
£
£
250
250
1,000
1,000
2,250
2,500|
|---|---|
||3,500
3,750|
Lease payments charged to income and expenditure during the year were £250 (2020: £250).
23
**Penparcau Community Forum Ltd (a company limited by guarantee)**
## **Notes to the accounts for the year ending 30 September 2021**
## **21 Operating leases – as lessor**
The terms of the head-lease of the community centre occupied by the charity include a sub-lease of part of the community centre to be used exclusively as a boxing club. The rent of the sub-lease is £250 per year and £150 a year electricity rent, recognised on a straight line basis over the term of the lease. At 30 September 2021 the total future minimum lease payments for this lease were:
|not later than one year
later than one year and not later than five years
later than five years|2021
2020
£
£
400
400
1,600
1,600
3,600
4,000|
|---|---|
||5,600
6,000|
## **22 Capital commitments**
At 30[th] September 2021 the charity had entered into contracts to build a shed at the community centre, of which £26,559 works had yet to be completed (2020: £98,983).
## **23 Related party transactions and trustees’ expenses and remuneration**
The charity trustees were not paid or received any other benefits from employment with the Trust or its subsidiary in the year (2020: £NIL), other than those received on the same basis as other participants in Penparcau Community Forum Ltd activities. No expenses were reimbursed to any trustees during the year (2019: £NIL).
The charity made contributions of £3,711 to the pension plan operated by NEST on behalf of the employees (2020: £3,332). For more information about the pension contributions refer to note 1 (l).
24