OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

← Heathfield Area Recreation Trust

2024-03-31-accounts

Heathfield Area Recreation Trust Charity Number: 1168214

Annual Report and Accounts

Year beginning 1[st] April 2023 and

Ending 31 March 2024

Heathfield Area Recreation Trust, Charity Number: 1168214

Trustees’ Report for the Year Ended 31 March 2024

Contents

Administrative Information Page 2
Objectives Page 3
Governance Page 3
Objectives and Activities Page 4
Assets Page 5
Chairman’s Report Page 6
Treasurer’s Report Page 7
Independent examiner's report on the accounts Page 8
Financial Review Page 9 -10
Accounting Policies
 Page 11

Heathfield Area Recreation Trust, Charity Number: 1168214

Reference and Administrative Details

Charity Name: Heathfield Area Recreation Trust Other Name Charity is Known by: HeART Registered charity number: 1168214 Registered address: 75 Kingsway Heathfield Cambridge CB22 4QN Telephone: 01223 834819 Email: Darren.mullett@sky.com Website: WWW.Heartfamilies.org Board of Trustees: Darren Mullett – Chairman David Schneider – Treasurer Kate Nobel – Secretary Kelly Austin - Trustee Harriet Banington-Howell – Trustee

Bankers: Lloyds Bank

Heathfield Area Recreation Trust, Charity Number: 1168214

Structure, Governance and Management

The charity was established as a Charitable Incorporated Organisation in July 2016 and is governed and managed by a Board of Trustees. The charity developed its constitution based on the template provided by the Charity Commission, which was adopted in July 2016. Recruitment of trustees is by invitation by the Board. The current board comprises of four Trustees who are local residents in the Heathfield area. All trustees have received a briefing on the Roles and Responsibilities of being a Trustee and have familiarised themselves with guidance from the Charity Commission. Support has been given to the Board from a charity consultant on a pro-bono basis and from the Cambridge CVS.

The charity has no paid staff, 6 trustees, 8 volunteers and a number of local supporters.

Policies including Risk Management

During this first 3 years of the charity’s operations, the Board of Trustees has developed and adopted three key policies, which are the Safeguarding and Vulnerable Persons Policy, Equality and Diversity Policy and a Conflict of Interest Policy. In addition, the Board has undertaken a review of its risks and established a report of all its risks. This will develop into a Risk Register which will be reviewed annually by the Board.

Objects of the charity

The Board of Trustees have developed and agreed the objects of the Heathfield Area Recreation Trust to be:

  1. For the public benefit to provide or assist in the provision of facilities within the Heathfield area for recreation or other leisure time occupation (including facilities for amateur sport) in the interests of social welfare for individuals who have need of such facilities by reason of their youth, age, infirmity or impairment, financial hardship or social circumstances, with the object of improving their conditions of life;

  2. To advance the education and personal development of children and young people through the provision of quality play opportunities;

  3. To promote health and wellbeing particularly but not exclusively among local families by the provision of quality facilities for play.

Heathfield Area Recreation Trust, Charity Number: 1168214

Objectives and Activities

The charity was established in 2016 and is operated by a Board of Trustees, who hold regular meetings throughout the year to undertake and oversee the running of the charity.

This is a summary of the main activities we undertake for the public benefit in relation to these objects:

  1. The Board established a strategic plan to develop a charity, engaged the local community and stakeholders to elicit support.

  2. We developed a plan for the playground and established what equipment was needed.

  3. There were meetings between the Heathfield Residents Association (HRA) and our charity’s Trustees. A formal agreement (a Memorandum of Understanding) was developed to outline how our organisations will work together.

  4. We continue to consult with local families where equipment for the playground were outlined.

  5. The Board of Trustees made connections with local parish councils and local businesses to garner support.

  6. Headed by our Chair, Darren Mullett, we meet with equipment suppliers to identify the most appropriate equipment and best value for money suppliers.

  7. We also organise events to foster community engagement and integration, such as fun events for children and families.

  8. The Board undertakes a number of fundraising activities each year including a quiz night, participation in Thriplow Daffodil Weekend and made funding applications.

  9. The Board also liaised with suppliers and placed orders for the installation of playground equipment.

Heathfield Area Recreation Trust, Charity Number: 1168214

Assets

Assets held in the HRA park by HeART

Assets Held by the Charity in Storage

Chairman’s Report

We are still suffering from covid years, and the charity has not yet got back to its ways.

We are not expecting to get back to normal for some time due to the high price of living and the concerns over covid re appearing.

For now, we will monitor the situation and provide any repairs to the play equipment that we provided.

Darren Mullett, Chair of HeART

……………………….

Date: 21[st] July 2024

Heathfield Area Recreation Trust, Charity Number: 1168214

Treasurer’s Report

During this financial year the charity has received £15 plus Investment interest of £33 with the expenditure of £224.00, delivering a net payment of -£176

Charity carried out no events during this time.

The expenditure of £224.00 is for the charity insurance and the internet. It has been decided that the website is old and outdated so we would cancel the website till the charity moves forward.

David Schneider, Treasurer of HeART

……………………….

Date: 21[st] July 2024

Independent examiner's report on the accounts

Heathfield Area Recreation Trust, Charity Number: 1168214

Report to the trustees of Heathfield Area Recreation Trust on the accounts for the year ended 31 March 2022, charity no 1168214, which are set out on pages 10 to 12.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to examine the accounts under section 145 of the Charities Act, and to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and · to state whether particular matters have come to my attention.

Basis of independent examiner’s statement

My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in, any material respect, the requirements to keep accounting records in accordance with section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

................................... T.Schneider

21 July 2024

Heathfield Area Recreation Trust, Charity Number: 1168214

Receipts & Payments Account for the Financial Year Ended 31-Mar-24

Receipts & Payments Account for the Financial Year Ended 31-Mar-24 Receipts & Payments Account for the Financial Year Ended 31-Mar-24 Receipts & Payments Account for the Financial Year Ended 31-Mar-24 Receipts & Payments Account for the Financial Year Ended 31-Mar-24 Receipts & Payments Account for the Financial Year Ended 31-Mar-24 Receipts & Payments Account for the Financial Year Ended 31-Mar-24 Receipts & Payments Account for the Financial Year Ended 31-Mar-24 Receipts & Payments Account for the Financial Year Ended 31-Mar-24 Receipts & Payments Account for the Financial Year Ended 31-Mar-24 Receipts & Payments Account for the Financial Year Ended 31-Mar-24 Receipts & Payments Account for the Financial Year Ended 31-Mar-24
Current Financial Year, April'23-March'24 Last Year
Unrestricted
Funds		 Designated
Funds		 Restricted
Funds		 Total Total
RECEIPTS £ £ £ £ £
Voluntary Income 0 0 0 0
Income Generation 15 0 15 0
Investment Income 33 0 33 0
Advance Receipts 0 0 0 0
TOTAL RECEIPTS 0 0 48 0
PAYMENTS £ £ £ £ £
Costs of Generating
Funds
Fundraising 0 0 0 0 0
Charitable Activities
Projects 0 0 0
Sub-total 0 0 0 0 0
Support Costs
Governance 0 0 0 0 0
Salaries 0 0 0 0 0
Administration 224 0 0 224 473
Sub-total 224 0 0 224 473
Advance Payments 0 0 0 0 0
TOTAL PAYMENTS 224 0 0 224 473
NET RECEIPTS-
PAYMENTS		 224 0 0 -176 473
Movements in Funds for the Financial Year Ended 31-Mar-24
Cash Assets Bt'Fwd at
01-April-23		 Receipts
in Period		 Payments
in Period		 Transfers
in Period		 Cd'Fwd
at
31-Mar-
24
Cash at Bank & in Hand
PettyCash -17 0 -91.42 0 -108
Bank,Current Account 3659 15 -132 3000 541
Investment/Deposit
Accounts		 Bt'Fwd Deposits Withdrawals Net
Transfers		 Cd'Fwd
Event Account 1,413 19 0 3000 4,432
Reserve Account 1,304 14 0 0 1,318
Total Cash Assets
~~es~~		 6359
~~es~~		 6359
~~es~~		 ~~es~~
~~ee~~		 ~~es~~
~~ee~~		 ~~es~~
~~ee~~		 ~~es~~ ~~es~~ ~~es~~ 6183
~~es~~		 6183
~~es~~
~~es~~
~~SO~~
~~pe~~		 ~~es~~
~~SO~~
 ~~es~~
~~SO~~
 ~~es~~
~~ee~~
~~SO~~
 ~~es~~
~~ee~~
~~SO~~
 ~~es~~
~~ee~~
~~SO~~
 ~~es~~
~~SO~~
 ~~es~~
~~SO~~
 ~~es~~
~~SO~~
~~es~~
~~SO~~
 ~~es~~
~~SO~~
Comprising:
~~SO~~
~~pe~~		 ~~SO~~
 ~~SO~~
 ~~SO~~
 ~~SO~~
 ~~SO~~
 ~~SO~~
 ~~SO~~
 ~~SO~~
~~SO~~
 ~~SO~~
General (Unrestricted)
Fund
~~pees~~		 0
~~es~~		 0
~~es~~
~~ee ee~~		 ~~es~~
~~ee~~		 0
~~es~~
~~ee~~		 ~~es~~
~~ee~~		 0
~~es~~		 ~~es~~ 0
~~es~~
~~es~~		 0
~~es~~
Designated (Unrestricted)
Funds
~~es~~
~~ee~~		 0
~~es~~
~~ee~~
~~ee ee~~		 ~~es~~
~~ee~~
~~ee~~		 0
~~es~~
~~ee~~
~~ee~~		 ~~es~~
~~ee~~
~~ee~~		 0
~~es~~
~~ee~~		 ~~es~~
~~ee~~		 0
~~es~~
~~ee~~
~~es~~
~~ee~~		 0
~~es~~
~~ee~~
Restricted Funds
~~ee~~
~~ee~~		 ~~ee~~
~~ee~~		 ~~ee~~
~~ee ee~~
~~ee~~		 ~~ee~~
~~ee~~
~~ee~~		 ~~ee~~
~~ee~~
~~ee~~		 ~~ee~~
~~ee~~
~~ee~~		 ~~ee~~
~~ee~~		 ~~ee~~
~~ee~~		 ~~ee~~
~~ee~~
~~ee~~
~~ee~~		 ~~ee~~
~~ee~~
Total Restricted Funds
~~OO~~
~~OO~~		 0
~~OO~~		 ~~OO~~ 0
~~OO~~		 ~~OO~~ 0
~~OO~~
~~ee~~		 ~~OO~~ 0
~~OO~~		 0
~~OO~~		 0
~~OO~~
Total Funds
~~ee~~		 6358
~~ee~~		 6358
~~ee~~		 ~~ee~~ ~~ee~~ ~~ee~~ ~~ee~~
~~ee~~		 ~~ee~~ ~~ee~~
~~ee~~		 6183
~~ee~~
~~ee~~
Statement of Assets & Liabilities as at 31-Mar-23
~~a~~
Unrestricted
Funds

~~ee~~		 ~~ee~~ Designated
Funds
 Restricted
Funds
 Total at
31-Mar-
23
Cash Assets
~~Os~~		 6358
~~Os~~		 6358
~~Os~~
~~ee~~		 ~~Os~~
~~ee~~		 -
~~Os~~		 ~~Os~~ -
~~Os~~		 ~~Os~~ 6183
~~Os~~
~~Os~~		 6183
~~Os~~
Other Monetary Assets
~~Os~~
~~es~~		 0
~~Os~~
~~es~~		 0
~~Os~~
~~ee~~
~~es~~		 ~~Os~~
~~ee~~
~~es~~		 -
~~Os~~
~~es~~		 ~~Os~~
~~es~~		 -
~~Os~~
~~es~~		 ~~Os~~
~~es~~		 0
~~Os~~
~~es~~
~~Os~~
~~es~~		 ~~Os~~
~~es~~
Investments Assets
~~es~~
~~es~~		 0
~~es~~
~~es~~		 0
~~es~~
~~es~~		 ~~es~~
~~es~~		 -
~~es~~
~~es~~		 ~~es~~
~~es~~		 -
~~es~~
~~es~~		 ~~es~~
~~es~~		 0
~~es~~
~~es~~
~~es~~
~~es~~		 ~~es~~
~~es~~
Assets Retained for
Own Use
~~es~~
~~ee~~
~~ee os~~		 0
~~es~~
~~ee~~
~~os~~		 0
~~es~~
~~ee~~
~~os~~		 ~~es~~
~~ee~~
~~os~~		 -
~~es~~
~~ee~~		 ~~es~~
~~ee~~		 -
~~es~~
~~ee~~		 ~~es~~
~~ee~~		 0
~~es~~
~~ee~~
~~es~~
~~ee~~		 ~~es~~
~~ee~~
Liabilities
~~ee~~
~~ee os~~		 0
~~ee~~
~~os~~		 0
~~ee~~
~~os~~		 ~~ee~~
~~os~~		 ~~ee~~ ~~ee~~ ~~ee~~ ~~ee~~ 0
~~ee~~
~~ee~~		 ~~ee~~
Assets Purchase (Park
Build)
~~ee os~~
~~ee~~		 17137
~~os~~
~~ee~~		 17137
~~os~~
~~ee~~		 ~~os~~
~~ee~~		 ~~ee~~ ~~ee~~ ~~ee~~ ~~ee~~ 17006
~~ee~~		 17006
~~ee~~		 17006
~~ee~~
~~ee~~
Note: Assets retained for own use are shown at purchase price. Current (residual) value is
unknown.
~~ee~~		 ~~ee~~ ~~ee~~
~~ee~~
~~ee~~ ~~ee~~
~~ee~~
Note: Assets purchased for park build (charitable activity) are shown at a 6.6% depreciation
peryear frompurchase
~~=~~		 ~~=~~ ~~ee~~
~~=~~
~~=~~
~~oT~~		 ~~=~~
~~oT~~

These accounts were approved by the trustees on 21 July and are signed on their behalf

David Schneider

Treasurer of HeART

Heathfield Area Recreation Trust, Charity Number: 1168214

1. Accounting Policies

The following specific points are noted in respect of incoming resources: 

  - Grants and donations are only recognised in the Statement of Financial Activities when the Charity has unconditional entitlement to the resources.

  - Incoming resources from tax reclaims are included in the Statement of Financial Activities at the same time as the gift to which they relate.

  - Grant income which relates to the delivery of services are accounted for as Heathfield Area Recreation Trust earns the right to consideration by virtue of its performance. Where income is received in advance of performance, its recognition is deferred and included in creditors. Where entitlement occurs before income is received, the income is accrued for and included in debtors.

  - Investment income consists of bank interest and is included in the accounts when receivable.

2. Trustee Remuneration

During the year, no remuneration was paid or payable out of the funds of the organisation to any Trustee or to any persons connected with any of them.

3. Independent Examination

The independent examination was undertaken on an honorary basis.