OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-03-31-accounts

Heathfield Area Recreation Trust Charity Number: 1168214

Annual Report and Accounts Year beginning 1[st] April 2020 and Ending 31 March 2021

Trustees’ Report for the Year Ended 31 March 2020

Heathfield Area Recreation Trust, Charity Number: 1168214

Contents

Administrative Information Page 2
Objectives Page 3
Governance Page 3
Objectives and Activities Page 4
Assets Page 5
Chairman’s Report Page 6
Treasurer’s Report Page 7
Independent examiner's report on the accounts Page 8
Financial Review Page 9 -10
Accounting Policies
 Page 11

Reference and Administrative Details

Heathfield Area Recreation Trust, Charity Number: 1168214

Charity Name: Heathfield Area Recreation Trust Other Name Charity is Known by: HeART Registered charity number: 1168214 Registered address: 75 Kingsway Heathfield Cambridge CB22 4QN Telephone: 01223 834819 Email: Darren.mullett@sky.com Website: WWW.Heartfamilies.org Board of Trustees: Darren Mullett – Chairman David Schneider – Treasurer Kate Nobel – Secretary Kelly Austin - Trustee Harriet Banington-Howell – Trustee Sabrina Melvin – Trustee. Bankers: Lloyds Bank

Structure, Governance and Management

Heathfield Area Recreation Trust, Charity Number: 1168214

The charity was established as a Charitable Incorporated Organisation in July 2016 and is governed and managed by a Board of Trustees. The charity developed its constitution based on the template provided by the Charity Commission, which was adopted in July 2016. Recruitment of trustees is by invitation by the Board. The current board comprises of four Trustees who are local residents in the Heathfield area. All trustees have received a briefing on the Roles and Responsibilities of being a Trustee and have familiarised themselves with guidance from the Charity Commission. Support has been given to the Board from a charity consultant on a pro-bono basis and from the Cambridge CVS.

The charity has no paid staff, 6 trustees, 8 volunteers and a number of local supporters.

Policies including Risk Management

During this first 3 years of the charity’s operations, the Board of Trustees has developed and adopted three key policies, which are the Safeguarding and Vulnerable Persons Policy, Equality and Diversity Policy and a Conflict of Interest Policy. In addition, the Board has undertaken a review of its risks and established a report of all its risks. This will develop into a Risk Register which will be reviewed annually by the Board.

Objects of the charity

The Board of Trustees have developed and agreed the objects of the Heathfield Area Recreation Trust to be:

  1. For the public benefit to provide or assist in the provision of facilities within the Heathfield area for recreation or other leisure time occupation (including facilities for amateur sport) in the interests of social welfare for individuals who have need of such facilities by reason of their youth, age, infirmity or impairment, financial hardship or social circumstances, with the object of improving their conditions of life;

  2. To advance the education and personal development of children and young people through the provision of quality play opportunities;

  3. To promote health and wellbeing particularly but not exclusively among local families by the provision of quality facilities for play.

Heathfield Area Recreation Trust, Charity Number: 1168214

Objectives and Activities

The charity was established in 2016 and is operated by a Board of Trustees, who hold regular meetings throughout the year to undertake and oversee the running of the charity.

This is a summary of the main activities we undertake for the public benefit in relation to these objects:

  1. The Board established a strategic plan to develop a charity, engaged the local community and stakeholders to elicit support.

  2. We developed a plan for the playground and established what equipment was needed.

  3. There were meetings between the Heathfield Residents Association (HRA) and our charity’s Trustees. A formal agreement (a Memorandum of Understanding) was developed to outline how our organisations will work together.

  4. We continue to consult with local families where equipment for the playground were outlined.

  5. The Board of Trustees made connections with local parish councils and local businesses to garner support.

  6. Headed by our Chair, Darren Mullett, we meet with equipment suppliers to identify the most appropriate equipment and best value for money suppliers.

  7. We also organise events to foster community engagement and integration, such as fun events for children and families.

  8. The Board undertakes a number of fundraising activities each year including a quiz night, participation in Thriplow Daffodil Weekend and made funding applications.

  9. The Board also liaised with suppliers and placed orders for the installation of playground equipment.

Heathfield Area Recreation Trust, Charity Number: 1168214

Assets

Assets held in the HRA park by HeART

Assets Held by the Charity in Storage

Heathfield Area Recreation Trust, Charity Number: 1168214

Chairman’s Report

Firstly I would like to thank the Team for their patience and commitment. We have lost a couple of members who significantly contributed to the growth we have had to date, enforced through changing of situations which were unavoidable, but they have stated should we need help we only have to ask, so lost but not forgotten.

Unfortunately, not a great year for the charity; COVID 19 having a massive effect on our ability to do anything. Without being able to actively fundraise or being able to find contractors to support we chose to side-line all activities and protect ourselves and the residents.

Its times like these that offer the opportunity after the fact for reflection, planning and strategy and we realise that sometimes things are just out of our control, and we need to adapt to survive. Luckily, we are in a position financially to ride out the COVID storm, and we all hope the situation finds a resolution as quick as possible, but at present we are still waiting.

Here’s hoping to a brighter 2021.

Regards

Darren Mullett, Chair of HeART

……………………….

Date: 21[st] July 2021

Treasurer’s Report

During this financial year the charity has received £0 with the expenditure of £358.58, delivering a net payment of -£358.58

We predicted to make a loss during the year due to the covid 19 pandemic and the inability to raise funds.

The expenditure of £358 is for the upkeep of the website, and the charity insurance.

David Schneider, Treasurer of HeART

……………………….

Date: 21[st] July 2021

Independent examiner's report on the accounts

Report to the trustees of Heathfield Area Recreation Trust on the accounts for the year ended 31 March 2019, charity no 1168214, which are set out on pages 10 to 12.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to examine the accounts under section 145 of the Charities Act, and to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and · to state whether particular matters have come to my attention.

Basis of independent examiner’s statement

My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in, any material respect, the requirements to keep accounting records in accordance with section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

................................... T.Schneider

21 July 2021

59 Queens Road Basildon Essex SS15 4AL

----- Start of picture text -----
Receipts & Payments Account for the Financial Year Ended 31-Mar-21
Current Financial Year, April'20-March'21 Last
Year
Unrestrict Designat Restricted Total Total
ed ed Funds
Funds Funds
RECEIPTS £ £ £ £ £
Voluntary 0 0 0 1304
Income
Income 0 0 0 4086
Generation
Investment 0 0 0 0
Income
Advance 0 0 0 0
Receipts
TOTAL RECEIPTS 0 0 0 5390
PAYMENTS £ £ £ £ £
Costs of
Generating
Funds
Fundraising 0 0 0 0 3896
Charitable
Activities
Projects 0 0 9562
Sub-total 0 0 0 0 13458
Support Costs
Governance 0 0 0 0 0
Salaries 0 0 0 0 0
Administration 359 0 0 359 1103
Sub-total 359 0 0 359 1103
Advance 0 0 0 0 0
Payments
TOTAL 359 0 0 359 14561
PAYMENTS
NET RECEIPTS- 359 0 0 359 9171
PAYMENTS
Movements in Funds for the Financial Year Ended 31-Mar-21
Cash Assets Bt'Fwd Receipt Payment Transf Cd'Fw
at s s ers d at
01-April- in in Period in 31-
20 Period Period Mar-
21
Cash at Bank &
in Hand
----- End of picture text -----

----- Start of picture text -----
Petty Cash 659 -249 410
Bank, Current 3019 -110 245 3154
Account
3678 3564
Investment/Depo Bt'Fwd Deposit Withdra Net Cd'Fw
sit Accounts s wals Transf d
ers
Event Account 1654 0 0 -245 1409
Reserve Account 1301 0 0 0 1301
2955 0 0 0 2710
Total Cash 6633 6274
Assets
Comprising:
General 0 0 0 0 0
(Unrestricted)
Fund
Designated 0 0 0 0 0
(Unrestricted)
Funds
Restricted Funds
Total Restricted 0 0 0 0 0
Funds
Total Funds 6633 6274
Statement of Assets & Liabilities as at 31-Mar-20
Unrestri Designa Restricte Total
cted ted d at
Funds Funds Funds 31-
Mar-
20
Cash Assets 6633 - - 6,274
Other Monetary 0 - - 0
Assets
Investments 0 - - 0
Assets
Assets Retained 0 - - 0
for Own Use
Liabilities 0 0
Assets Purchase 19645 18348
(Park Build)
Note: Assets retained for own use are shown at purchase price.
Current (residual) value is unknown.
Note: Assets purchased for park build (charitable activity) are
shown at a 6.6% depreciation per year from purchase
----- End of picture text -----

These accounts were approved by the trustees on 21 July and are signed on their behalf

David Schneider

Treasurer of HeART

1. Accounting Policies

b) Incoming resources

The following specific points are noted in respect of incoming resources:

2. Trustee Remuneration

During the year, no remuneration was paid or payable out of the funds of the organisation to any Trustee or to any persons connected with any of them.

3. Independent Examination

The independent examination was undertaken on an honorary basis.