2021-03-31-accounts - Friends Of Castle Cove Beach Charity

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Trustees' Annual Report					for theperiod
From	Period start date			To	Period end date
	1	April	2020		31	March	2021

Section A Reference and administration details

Charity name Friends of Castle Cove Beach Charity Other names charity is known by Registered charity number (if any) 1168204 Charity's principal address 9 Old Castle Rd Weymouth Dorset Postcode DT4 8QB

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
TonyDobbs		Resigned 25 /03 /21
Pat March		Resigned 14/09/20
Ron March		Resigned 14/09/20
Jim Goodey
Dee Bird	Vice-Chair
Val Graves	Treasurer
Steve Elsworth	Chair
Alexa Beazer
Victoria Thomas
LyndseyDiment
Karen Rees		Appointed 12thFeb 2021	Board of Trustees
Lisa Cross		Appointed 12thFeb 2021	Board of Trustees
Keith Tranter		Appointed 12thFeb 2021	Board of Trustees

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
n/a

March 2021

TAR

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution 2016 (eg. trust deed, constitution)

How the charity is constituted CIO

(eg. trust, association, company)

Trustee selection methods Appointment by vote of Board of Trustees (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include Policies in place reviewed regularly: additional information, where relevant, about:

Code of Conduct Conflict of interest Safeguarding Children and Young People Handling a Complaint Equality and Diversity Health and Safety Risk Assessment Financial Policy & Management GDPR Policy

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;

Ongoing Risk Assessments of key events and projects overseen by the Trustees Committee including Covid 19

trustees’ consideration of major risks and the system and procedures to manage them.

New Trustees Induction Pack developed

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

For the benefits of the inhabitants of Castle Cove, Dorset and the local community, to provide or assist in the provision of facilities for recreation and other leisure time occupation in the interests of social welfare with the object of improving their conditions of life for the inhabitants of the area of benefit.

March 2021

TAR

The charity has defined the public benefit as being the ability to access Castle Cove Beach in Weymouth for the past five years this has not been possible..

Since we built the steps in April 2019, we have been focused on assisting as many people as possible to access the beach in a safe and seemly fashion. We have provided regular updates on COVID-19 security, including distancing signage, passing places on the footpath, and social media reminders about keeping a safe distance.

Our social activities were constrained by lockdown and COVID security, but we still wanted to arrange activities to bind the community together around the beach.

With this in mind, we

organised a Butterfly Competition, in which different age groups were encouraged to draw and paint local butterflies;
continued conversations with Portland Port about establishing a no-anchor zone around the beach to protect the vulnerable sea grass there
started up a year-round swimming club, which ultimately attracted more than 300 members

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

protected public safety by campaigning to remove a dangerous hut on the beach, and negotiated the removal of a major dangerous structure the Boat Deck by the local authority and harbour authority
liaised with the new owner of the development plot behind the beach, who has been building three new houses, so that beachgoers are informed as to what is happening and how to use the beach safely while building work is occurring.
organised a rota of volunteers to empty the bin on the beach, formalising this in summer and arranging for Dorset Waste Partnership to collect rubbish
in response to an approach by a local Town Councillor, we opened a dialogue with Dorset Council about reopening the last part of Footpath 125 that has been closed for two decades that is linked to the beach and improves access
organised beach cleans, taking into account COVID - 19 precautions

We have not organised indoor activities this year, as a COVID precaution. We have continued to engage with our supporters, but through the medium of our newsletter and through social media. Our trustee meetings have been mainly by Zoom.

We are pleased that two Duke of Edinburgh volunteers worked on the beach during this period, both achieving Gold Awards, We hope to continue this relationship in the future.

During this period three long-standing trustees resigned, after seven years’ work for the Friends, and we were delighted to appoint three new trustees, who have already brought fresh energy and new ideas to our charity.

We currently have more than 2.300 supporters on Facebook and send out newsletters to those people who do not use social media.

The trustees have undertaken this work with due regard to the guidance issued by the Charity Commission on public benefit.

March 2021

TAR

Additional details of objectives and activities (Optional information)

The charity has continued to apply for small grants to contribute to the operational costs of the charity. The charity’s approach is

to apply regularly to local and national bodies for small grants. Our principal source of funding in the 20/21 financial year has been through direct

You may choose to include donations from the public. There was no major capital expenditure required in further statements, where s this financial year. Should the charity require specific funds we have a range relevant, about:

s this financial year. Should the charity require specific funds we have a range of fundraising initiatives and ideas available.

The volunteers that support the trust have been vital in ensuring that the access to the beach is owned by the local community. Local volunteers help run the rubbish rota, beach clean, fundraise and generally support the trustees.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Summary of the main It is our belief that Castle Cove Beach has been a source of solace and achievements of the recreation to everyone who visited it during this troubled pandemic period. charity during the year We have not formally counted the number of people who have used the beach during the twelve months of this report, but by extrapolating daily figures during the high season, we estimate 80,000 people use the beach on an annual basis. Our charity continues to make this usage as safe as possible for all users that can get to the beach, and we are trying to improve access so that more less-able-bodied users can enjoy this wonderful community facility.

The activities of the charity in the latter part of the reporting year has been limited by Covid 19 and the restrictions that came with the lockdown. However access to the beach with the necessary Covid precautions was vital for the local community’s health and mental well-being.

March 2021

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Section E Financial review

Brief statement of the No major capital expenditure is planned. Future expenditure will be for charity’s policy on reserves repairs, maintenance and insurance so our annual requirement for reserves will be £2000. This continues to be achievable.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);

The charity is confident in raising ongoing operational income by these initiatives and grant applications

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Steve Elsworth Full name(s) Steve Elsworth Position (eg Secretary, Chair, Chair etc) Date 21/12/21

March 2021

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No (if any) Friends of Castle Cove Beach Charity Receipts andpayments accounts 01-Apr-20 31-Mar-21 To For the period from	No (if any) Friends of Castle Cove Beach Charity Receipts andpayments accounts 01-Apr-20 31-Mar-21 To For the period from	No (if any) Friends of Castle Cove Beach Charity Receipts andpayments accounts 01-Apr-20 31-Mar-21 To For the period from	No (if any) Friends of Castle Cove Beach Charity Receipts andpayments accounts 01-Apr-20 31-Mar-21 To For the period from	No (if any) Friends of Castle Cove Beach Charity Receipts andpayments accounts 01-Apr-20 31-Mar-21 To For the period from	CC16a
	For the period from	01-Apr-20	To	31-Mar-21

Section A Receipts and payments
Unrestricted funds to the nearest £ A1 Receipts Fund RaisingIncome 179 Donations 5,982 grant - - *Sub total(Gross income for AR)6,161* A2 Asset and investment sales, (see table). - - Sub total - Total receipts 6,161 A3 Payments legal fees 25 professional fees - insurance 436 Fund raisingexpenses 97 repairs and renewals 682 Subscription 45 Printing,postage & stationary 16 Plaques 800 Buildingcosts - Rubbish 2,288 Sub total 4,389 A4 Asset and investment purchases, (see table) - - Sub total - Total payments 4,389 Net of receipts/(payments) 1,772 A5 Transfers between funds - A6 Cash funds last year end 5,450 Cash funds this year end 7,222		Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds 2021 to the nearest £ 179 5,982 - - 6,161 - - - 6,161 25 - 436 97 682 45 16 800 2,288 4,389 - - -	Last year 2020 to the nearest £
					258
					1,056
					4,000
					-
					5,314


					-
					-

					5,314

					25
					1,020
					426
					276
					470
					78
					115
					-
					35,058
					294
					37,762

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end **Cash funds this year end **
				4,389	37,762

	1,772	-	-	1,772	- 32,448
	-	-	-	-	-
	5,450	-	-	5,450	37,898
	7,222	-	-	7,222	5,450

CCXX R1 accounts (SS)

21/12/21

Section B Statement of assets and liabilities at the	Section B Statement of assets and liabilities at the	Section B Statement of assets and liabilities at the	Section B Statement of assets and liabilities at the	end of the period	end of the period	end of the period	end of the period	end of the period
					Unrestricted			Restricted funds		Endowment
Categories		Details			funds					funds
					to nearest £			to nearest £		to nearest £

B1 Cash funds					-			-		-

					-			-		-

					-			-		-
			*Total cash funds*		-			-		-
			(agree balances with receipts and payments
			account(s))	Agreement Error			OK		OK
					Unrestricted			Restricted funds		Endowment
					funds					funds
	Details				to nearest £			to nearest £		to nearest £
B2 Other monetary assets					-			-		-

					-			-		-

					-			-		-

					-			-		-

					-			-		-

					-			-		-

	Details				Fund to which asset belongs			Cost (optional)		Current value (optional)
B3 Investment assets								-		-

								-		-

								-		-

								-		-

								-		-

	Details				Fund to which asset belongs			Cost (optional)		Current value (optional)
B4 Assets retained for the								-		-
charity’s own use								-		-

								-		-

								-		-

								-		-

								-		-

								-		-

								-		-

								-		-

					Fund to which			Amount due		When due
	Details				liability relates			(optional)		(optional)
B5 Liabilities								-

								-

								-

								-

								-


Signed by one or two trustees on behalf of all the trustees			Signature		Print	Name				Date of approval
	Stephen		Elsworth		Stephen Elsworth					09/12/21
	Valerie Graves				Valerie	Graves
										09/12/21

CCXX R2 accounts (SS)

21/12/21