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2020-12-31-accounts

JERICHO COMMUNITY ASSOCIATION CIO

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

Charity Registration Number: 1168203

1

JERICHO COMMUNITY ASSOCIATION CIO

TRUSTEES’ ANNUAL REPORT AND FNANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

CONTENTS PAGES
Charity Information 3
Trustees’ Annual Report 4
Statement of Trustees’ responsibilities 7
Independent Examiner’s Report 8
Statement of Financial Activities 9
Balance Sheet 10
Notes to the accounts 11

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JERICHO COMMUNITY ASSOCIATION CIO

CHARITY INFORMATION FOR THE YEAR ENDED 31 DECEMBER 2020

TRUSTEE COMMITTEE MEMBERS

Charlotte Christie (Chairman) Zoe Guy Jenny Mann (Secretary) Phyllis Starkey Peter Stalker (Treasurer) George Taylor Scott Ellis Joelle Mann Hannah Hirst-Dunton Michael Barnes (appointed 11 April 2020) Hoonie Feltham John Crabtree

SECRETARY

Jenny Mann

REGISTERED OFFICE

Jericho Community Centre 33a Canal Street Oxford OX2 6BQ

CHARITY REFERENCE NUMBER

1168203

ACCOUNTANTS

SPX Oxford Ltd Peace House 19 Paradise Street Oxford OX1 1LD

SOLICITORS

Knights Solicitors Midland House West Way Botley Oxford OX2 0PH

CONSULTANTS FOR NEW CENTRE ESTABLISHMENT

Stuart Larkin & Associates Limited Bullingdon House 174B Cowley Road Oxford OX4 1UE

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JERICHO COMMUNITY ASSOCIATION CIO

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

Chairman’s report 2020

The Covid-19 Pandemic meant that for most of the year the Community Centre was closed, in line with Government regulations, while the JCA focussed on sharing information and supporting the community as best we could in rapidly changing circumstances.

The Community Centre closed in March and we were fortunate that we were able to use the government scheme to put our two employees on furlough. We were also eligible for a government business grant to cover some of the overheads while the centre was closed.

Members of the committee monitored email and phone messages to the Centre. We also kept in contact with the individuals who lease the offices within the building.

The JCA was due to hold its AGM on 16th March, the very day the Prime Minister announced the first lockdown, so it had to be immediately cancelled. Fortunately, the JCA Constitution is relatively recent, so contains a clause that allows for meetings to be held electronically.

The Association’s community website ‘Jericho Online’ at www.jerichocentre.org.uk is the main channel of communication. It is updated regularly with community news and information relating to the Community Centre and a mix of articles and information about Jericho. Key meetings and activities are also notified by leaflet distributions and posters in the Centre windows and the two community notice boards.

The Community Association has 250 members who regularly renew their memberships. All residents of Jericho are eligible to join and can do so at any time online or by contacting the community centre.

Achievements and performance

In response to government guidance, the Community Centre, including the café, was closed to classes on 21st March 2020, although most classes had already stopped by that time.

The JCA made contact with St Barnabas Church, the Baptist Chapel and the Synagogue as it became clear that there would be people in need and also those who wished to offer help. A leaflet was prepared with contact numbers for all four organisations. The JCA paid for the printing of this leaflet, enough for Jericho and the wider parish of St Barnabas and St Thomas, (which covers Rewley Road and up to St Thomas Street). It was distributed by volunteers over the weekend 20-22nd March.

The official lockdown was announced on 23rd March so by that time every household in Jericho had phone numbers to call if they needed help. At the same time the city council was working to establish ‘Oxford Together’ to co-ordinate the offers of help. This was a more complex piece of work which took a little time to get into place.

The JCA remained in close contact with the vicar at St Barnabas and it was agreed that it would be best to channel everything through one route which would ultimately be directed towards the Oxford Together so an email contact address for Jericho Helpers was set up, while the Community Centre and Vicarage phone numbers continued to be advertised for those without email. A JCA member who lives in Juxon Street undertook the role of linking volunteers with the requests for help through this route.

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JERICHO COMMUNITY ASSOCIATION CIO

TRUSTEES ANNUAL REPORT (continued) FOR THE YEAR ENDED 31 DECEMBER 2020

Though the centre was closed for most purposes, the committee liaised with the City North and Central District Nurse Team which used the centre as a safe location where they could hold their regular team meetings in a socially distanced way during the pandemic.

Throughout this period the JCA website was regularly updated, and information was circulated to the JCA mailing list as the situation developed. The website contained the key contact details and information on local shopping arrangements.

The Community Centre opened again for a period in the summer, which is generally a quieter period. The users who run classes mainly found that it was not viable to operate under the Covid restrictions, so activity was very limited.

The annual Street Fair was firstly postponed from June to September and then cancelled completely when it became clear the regulations would not permit it.

On a brighter note the JCA was pleased to support the city council and the ‘Greening Jericho’ group in the refurbishment of Mount Place. The JCA designed a new information board and has plans for a boules pitch which will be installed in Spring 2021.

The JCA continues to work alongside the Jericho Wharf Trust (JWT) to pursue the development of the Jericho Canalside site. The committee continues to play an active part in the debate and champion the Community’s need for a sustainable new Community Centre on the site. Although the developer received planning permission for a proposal which had the support of the JWT in 2017 it has still not been implemented.

Health & Safety report

To make the best of enforced closure we decided to take the opportunity to do some of the maintenance work that we have been delaying, partly in hope of a new Centre and partly because it would take sections of the building out of use for several days. Our general maintenance is carried out by a skilled self- employed person. We were pleased to be able to offer him the opportunity to come and work safely in an empty building to mend broken window sashes, redecorate much of the building and sand down some of the old wooden floors.

In preparation for reopening in July a risk assessment for the entire building was undertaken. Automatic hand sanitizer dispensers were placed in all public rooms. Two metre distances were marked to identify maximum numbers of users in each room. The start and finish times of all bookings were adjusted to ensure that classes could enter and exit the building without meeting others on the way. Radio-controlled clocks were installed to maintain accurate timekeeping.

The café was opened with fewer tables and social distancing rules in place. However, many of our usual customers did not feel confident in going into any public spaces so attendance was low.

Future Plans

As soon as it is possible to do so all the usual activities will continue according to our strategy of facilitating the widest possible use of the building and receiving steady income from long lets of rooms within the building.

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JERICHO COMMUNITY ASSOCIATION CIO

TRUSTEES ANNUAL REPORT (continued) FOR THE YEAR ENDED 31 DECEMBER 2020

A priority remains to continuing to work within the Jericho Wharf Trust for the development of the Canalside site and a new Community Centre.

Charlotte Christie Chairman JCA March 2021

Treasurer’s Report

This has been a difficult year for everyone at the community centre. As a result of the lockdowns, we immediately lost half of our regular income. We were however able to use the furlough scheme to pay 80 per cent of the wages of our two staff members, while we covered the rest. We also received government business support grants, which helped towards overheads during the lockdown periods. To support our tenants, who rent offices at the community centre we offered rent-free periods.

We also took the opportunity to refurbish parts of the building during the lockdowns, which involve capital expenditure of around £15,000. However, we believe this is a good investment, which in accounting terms can be spread over three years. The net result has been that for 2020 we made a loss of £4,568 which we can cover from our general reserves.

Peter Stalker Treasurer March 2021

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JERICHO COMMUNITY ASSOCIATION CIO

STATEMENT OF THE TRUSTEES’ RESPONSIBILITIES FOR THE YEAR ENDED 31 DECEMBER 2020

The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy, the financial position of the charity and which enable them to ascertain both the financial position of the charity and ensure that the financial statements comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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JERICHO COMMUNITY ASSOCIATION CIO

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF JECRICHO COMMUNITY ASSOCIATION

I report on the accounts of the Trust for the period ended 31 December 2020, which are set out on pages 9 to 17.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

have not been met or

Name: Sheila Parry

Relevant professional qualification or body: FCCA

Address: Peace House 19 Paradise Street Oxford OX1 1LD

Date:

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JERICHO COMMUNITY ASSOCIATION CIO

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020

Income and endowments
from:
Note
Donations
2
Charitable activities
3
Other trading activities
4
Total
Expenditure on:
Raising funds
5
Charitable activities
6
Total
Net income / expenditure
Transfers between funds
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
£
1
41,354
485
41,840
3,157
43,335
46,492
- 4,652
- 371
- 5,023
80,585
75,562		 2020
Restricted
funds
£
-
1,240
-
1,240
285
871
1,156
84
371
455
-
455		 Total
funds
£
1
42,594
485
43,080
3,442
44,206
47,648
- 4,568
-
- 4,568
80,585
76,017		 Unrestricted
funds
£
275
51,588
3,855
55,718
5,062
50,977
56,039
- 321
- 173
- 494
81,079
80,585		 2019
Restricted
funds
£
-
11,935
-
11,935
-
12,108
12,108
- 173
173
-
-
-		 Total
funds
£
275
63,523
3,855
67,653
5,062
63,085
68,147
- 494
-
- 494
81,079
80,585

All recognised gains and losses are included in the Statement of Financial Activities.

9

08/06/21

JERICHO COMMUNITY ASSOCIATION CIO

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020

1. STATEMENT OF ACCOUNTING POLICIES

Accounting convention

These accounts have been prepared under the historical cost convention, and in accordance with the Statements of Recommended Practice 2015 (SORP 2015), ‘Accounting and Reporting by Charities’, issued by the Charities Commission and the Charities Act 2011, together with applicable standards.

Income

Income represents income receivable from room hire, rental income, fundraising, donations, gifts and interest received.

Donations and legacies are reported in the Statement of Financial Activities if they are received or due in the financial year.

Any income received relating to a forward period has been deferred.

Grants receivable are included in the year in which the offer is conveyed by the charity except in those cases where the offer has conditions, such grants being recognised as income when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the year end are not included in the financial statements.

Expenditure

All expenditure is included on an accruals basis and is recognised when there is a legal or constructive obligation to pay for such expenditure, inclusive of any VAT which cannot be recovered.

Grants payable are charged in the year when the offer is conveyed to the recipient except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered that are subject to conditions which have not been met at the year end are noted as a commitment, but not accrued as expenditure.

Resources are expended in the furtherance of the charity’s objectives.

Depreciation

Depreciation is provided at the following rates so as to write off the cost less residual value of the assets over their estimated useful lives. A full year’s depreciation is provided in the year of acquisition.

Office equipment – straight line basis at 25% per annum. Leasehold improvements – straight line basis at 20% per annum.

Items included in fixed assets are capitalised where there is an identifiable asset and / or when the purchase cost exceeds £100.

Fund accounting

Funds held by the charity are either:-

Unrestricted general funds – these are funds which can be used in accordance with the charity’s objectives at the discretion of the trustees.

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JERICHO COMMUNITY ASSOCIATION CIO

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2020

Designated funds – these funds represent monies set aside for specific purposes at the discretion of the trustees rather than the donors.

Restricted funds – funds received can only be used for specifically nominated expenditure by the donor and are credited to income in the year in which they are received. Where amounts are not specifically allocated against expenditure in that year the balance is deferred and added to the balance brought forward on the restricted funds and is used in subsequent years in line with the restrictions placed by the donor.

Taxation

The organisation, being a charity, is not liable to taxation on its income.

12

JERICHO COMMUNITY ASSOCIATION CIO

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2020

2. INCOME FROM DONATIONS

Unrestricted
funds
£
Other donations
1
1
. INCOME FROM CHARITABLE ACTIVITIES
Unrestricted
funds
£
Rentals and room hire
24,573
Grants
16,781
41,354
. INCOME FROM OTHER TRADING ACTIVITIES
Unrestricted
funds
£
Café income
530
Street fair
- 45
Other income
-
485
. EXPENDITURE ON RAISING FUNDS
Unrestricted
funds
£
Café purchases
207
Café wages
2,950
Street fair purchases
-
3,157		 2020
Restricted
funds
£
-
-
2020
Restricted
funds
£
-
1,240
1,240
2020
Restricted
funds
£
-
-
-
-
2020
Restricted
funds
£
-
-
285
285		 Total
funds
£
1
1
Total
funds
£
24,573
18,021
42,594
Total
funds
£
530
- 45
-
485
Total
funds
£
207
2,950
285
3,442		 2019
Total
funds
£
275
275
2019
Total
funds
£
51,588
11,935
63,523
2019
Total
funds
£
1,728
2,128
-
3,856
2019
Total
funds
£
774
2,460
1,828
5,062

3. INCOME FROM CHARITABLE ACTIVITIES

4. INCOME FROM OTHER TRADING ACTIVITIES

5. EXPENDITURE ON RAISING FUNDS

13

JERICHO COMMUNITY ASSOCIATION CIO

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2020

6. EXPENDITURE ON CHARITABLE ACTIVITIES

Wages
Rent and rates
Utilities
Housekeeping
Insurance
Repairs and maintenance
Telecoms
Grant expenditure
Sundries
Depreciation
Governance costs (note 7)
. GOVERNANCE COSTS
Accountancy fees
Independent examination
Consultancy fees
Other governance costs		 Unrestricted
funds
£
11,091
8,000
6,103
2,452
1,024
1,839
1,123
-
809
8,281
2,613
43,335
Unrestricted
funds
£
1,850
156
607
-
2,613		 2020
Restricted
funds
£
-
-
-
-
-
-
-
871
-
-
-
871
2020
Restricted
funds
£
-
-
-
-
-		 Total
funds
£
11,091
8,000
6,103
2,452
1,024
1,839
1,123
871
809
8,281
2,613
44,206
Total
funds
£
1,850
156
607
-
2,613		 2019
Total
funds
£
10,772
8,333
7,969
6,594
979
18,848
1,276
353
951
3,980
3,031
63,086
2019
Total
funds
£
2,142
156
536
197
3,031

7. GOVERNANCE COSTS

14

JERICHO COMMUNITY ASSOCIATION CIO

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2020

8. TANGIBLE ASSETS

Costs
At 1 Jan 2020
Additions
Disposals
At 31 December 2020
Accumulated depreciation
At 1 Jan 2020
Charge for year
Disposals
At 31 December 2020
Net book value
At 1 Jan 2020
At 31 December 2020		 Office
equipment
£
3,842
-
-
3,842
3,397
154
3,551
445
291		 Leasehold
improvements
£
13,862
13,981
-
27,843
4,688
8,126
12,814
9,174
15,029		 Total
£
17,704
13,981
-
31,685
8,085
8,280
-
16,365
9,619
15,320

The net book value represents fixed assets used for direct charitable purposes.

9. DEBTORS

. DEBTORS
Trade debtors
Prepayments and accrued income
Loan to JWT		 2020
£
914
2,610
4,000
7,524		 2019
£
7,465
5,252
4,000
16,717

10. CREDITORS: amounts falling due within one year

Accruals and deferred income
Other creditors		 2020
£
1,724
328
2,052		 2019
£
3,324
185
3,509

15

JERICHO COMMUNITY ASSOCIATION CIO

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2020

11. TRUSTEE REMUNERATION, TRUSTEE EXPENSES AND RELATED PARTY TRANSACTIONS

No members of the management committee received any remuneration during the period. No committee costs were reimbursed to trustees during the period. No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the period.

12. INDEPENDENT EXAMINATION AND OTHER FINANCIAL SERVICE FEES

Independent Examiner's fees
Other financial services		 2020
£
156
1,850
2,006		 2019
£
156
2,142
2,298

13. STAFF COSTS AND EMPLOYEE BENEFITS

3. STAFF COSTS AND EMPLOYEE BENEFITS
Wages and salaries
Employer's pension
contributions
Employer's National Insurance		 2020
£
13,513
528
-
14,041		 2019
£
12,766
466
-
13,232

Average head count: 2

No employees received employee benefits of more than £60,000.

14. REMUNERATION AND BENEFITS RECEIVED BY KEY MANAGEMENT PERSONNEL

The key management personnel of the charity are the voluntary trustees. There are therefore no remuneration or benefits of the key management personnel to disclose.

16

JERICHO COMMUNITY ASSOCIATION CIO

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2020

15. MOVEMENTS IN FUNDS

Unrestricted funds:
General funds
Designated funds:
Establishment of new
community centre
Depreciation reserve
Restricted funds:
My Jericho
Street Fair Stalls
Grant for Mount Place sign		 As at 1
Jan 2020
£
60,553
17,587
2,445
-
-
-
80,585		 Incoming
resources
£
41,840
-
-
-
740
500
43,080		 Outgoing
resources
£
- 45,885
- 607
-
- 389
- 285
- 482
- 47,648		 Funding
capital
expenditure
£
-
-
-
-
-
-		 Transfers
£
852
-
- 1,223
389
-
- 18
-		 As at 31
December
2020
£
57,360
16,980
1,222
-
455
-
76,017

Purpose of designated funds:

As at the end of the period, funds of £16,980 were held in respect of funds collected and expended in connection with the establishment of a new Community Centre for the charity.

The depreciation reserve has been set up for future years of depreciation for the capital expenditure of the fire alarm and emergency lighting that was funded by a grant from Oxford City Council.

Purpose of restricted funds:

My Jericho was a project run in 2019 which was fully spent at the end of the year. A small amount of additional expenditure in 2020 has been met by a transfer from general funds

The City Council paid £740 for Street Fair stalls. The 2020 Street Fair was cancelled by the pandemic and this money has been carried forward to 2021.

A grant of £500 was received from the City Council for the Mount Place sign.

16. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Tangible fixed assets
Cash at bank and in hand
Debtors
Current liabilities		 Unrestricted funds
General
funds
Designated
funds
£
£
14,098
1,222
37,790
16,980
7,524
-
- 2,052
-
57,360
18,202		 Restricted
funds
£
-
455
-
-
455		 Total
£
15,320
55,225
7,524
- 2,052
76,017

17. POST BALANCE SHEET EVENTS

There have been no significant post balance sheet events.

17