Charity No: 1168193
Families Relief
Annual Report and Accounts For year Ended 31 December 2020
Contents of the Financial Statements
Of the Year Ended 31[st] December 2020
| Of the Year Ended 31st December | 2020 |
|---|---|
| Page | |
| Families Relief Trustee Statement: Covid 19 | 1 |
| Legal and administrative information | 2 |
| Report of the Trustees | 3-6 |
| Independent Examiner's Report | 7 |
| Statement of Financial Activities | 8 |
| Balance Sheet | 9 |
| Notes to the Financial Statements | 11-14 |
0
Families Relief Trustee Statement: Covid 19
Families Relief has experienced with the rest of the country, a challenging period, the loyalty of its volunteers, and their sacrifice to support those most in need has been nothing short of heroic and here we need to thank them, if not only for supporting those in need, in food banks, and in distributing food, but also their willingness to provide support during a time, when doing so had so many risks even within government guidelines. We must also thank their families, who did not see them, while they worked to help those who needed it. We must also mention our trustees, Mr Gooljar, has been there with the rest of the volunteers, showing true leadership, his enormous personal sacrifice, his effort have been truly inspiring.
Yet, there is much work that still needs to be done, the need to support families who were badly impacted by the epidemic was detrimental to both mental and physical health, not only in the UK but overseas. In the UK we were able to provide support through working with partners in the various faith and local community organisations, to provide aid to families who did not know how to find food for the rest of the month, while government schemes were coming online. Many a charity, found this environment challenging, but the generosity of the community, and the public at large has been humbling.
Overseas, the Trustees have seen the need for hygiene products, and due to the challenging environment for many charities that are located in wealthier countries, many a constituency that relied on the aid from our part of the world have found it difficult, augmented by the world wide recession impacting everyone. Covid-19 has managed to change much in the world around us but not the presence poverty, nor its impact on families across the world.
The lockdown has spurred on the trustees to redouble efforts to seek new ways to pursue the charities objects, and provide support in the UK and overseas, for families that need it most. The charity recycling and shop project was impacted not only by the lockdown, but by the need for volunteers to isolate. Future proofing this aspect of Families Relief activities is an ongoing project, so is making sure Families Relief commitments to local communities are not only sustainable but expanded. Overseas, the fragility the environment that families have experienced has shown the need to expand family sponsorship schemes, basic medical support, sanitation and supporting micro businesses that give families a sustainable future.
The Passing of Mr Fuad Nahdi
Families Relief, Fuad Nahdi, one of its trustees, has passed away his guidance, and influences, in helping steer the charity will be sorely missed, but his vision and legacy that lives through those who love him will continue. Families Relief sends its deepest condolences not only to his family but all whose lives he touched by his humour, love and commitment.
1
Legal and Administrative
Registered Charity Number: 1168193
Trustees: Mr Nouriddine Miladi Mr M A Hussain Mr M A K Gooljar Principal Office: 133 Abbeydale Road Sheffield S7 1FE Independent examiners: Alpha Chartered Certified Accountants 90 Stechford Lane Birmingham B8 2AN Bankers: Natwest Bank 1 The Mall Ealing London W5 9BP Legal Advisors: Lee Bolton Monier-Williams LLP 1 The Sanctuary London SW1P 3JT
2
The Trustees submit their annual report and the financial statements of the Families Relief
(charity) for the year ended 31 Dec 2020.
The Trustees confirm that the annual report and financial statements of the charity comply with urrent statutory requirements, the requirements of the charity's governing document and the provisions of the Statement of Recommended Practice (SORP) Accounting and Reporting by Charities issued in March 2005.
Structure, Governance and management
*** Constitution**
The Charity CIO was created on the 12 July 2016
There have been no changes in the objectives since the last annual report.
*** Method of appointment or election of Trustees**
The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deeds.
*** Policies adopted for the induction and training of Trustees**
The Trustees are discussing the issue of trustee training and are formulating a policy, of training rounds of a minimum of once a year.
*** Organisation structure and decision making**
The organisational structure of the charity is made up of the board of trustees and executive committee. Due to the size of the Organisation the trustees are taking an active role within the executive committee which includes senior members of staff and volunteers. The executive committee takes decision regarding day to day activities, while the Board of Trustees takes a role in the longer term goals and objectives of the charity.
*** Risk Management**
The Trustees have assessed the major risks to which the charity is exposed, in particular those related t the operation and finances of the charity, and are satisfied that systems are in place to mitigate any exposure to major risks.
Objectives and Activities
*** Policies and Objectives**
The principal objectives of the charity is to provide relief for sickness, hardship and distress amongst the poor and needy people of the world. To apply the trust fund for the benefit of any charitable purpose as the trustees shall decide from time to time. There have been no changes in the objectives since the last annual report.
*** Activities for achieving objectives**
The Charity, has continued to fund the activities in various poor countries, and is
3
aiming to work on training based projects, giving its beneficiaries a route out of poverty.
The Charity Trustees
The trustees meet regularly, so that they may assess requests for aid, and apply the funds available to the charity in accordance with donor wishes. Request for aid are proposed by Families Relief own staff or outside institutions. Families Relief applies these funds on the basis of need and after consulting with other Trustees.
*** Volunteers**
The Charity is grateful for the continued support of its volunteers who are involved in a number of provisions during our events and fundraising. It is estimated that over 1,900 volunteer hours were provided during the year.
Achievements and Performance
*** Review of Activities**
The results of the year are shown in the financial statements. The statement of Financial activities shows the incoming resources expended by the different activities conducted under the charity's name.
During the year the charity continued to help fund projects in various countries, and helping those in need in the UK.
We are confident that in the next year deficits accumulated will be cleared.
*** Funding activities / Income generation**
The charity is still undergoing a reappraisal of its income generating operations and is seeking to expand its fund raising, through events, and the enthusiasm of it’s donors.
4
FAMILIES RELIEF Financial Review
The results for the year ended 31 December 2020 are shown in the statement of financial Activities on page 8.
For the period ended 31 December 2020 the charity's total income was £367,075 . for the year Donations paid was £200,784.28 and operating expenditure was £212,470. Total expenditure for the year was £413,254 resulted in a Deficit of £46,178 for the period.
The Deficit is carried forward to reserves which at 31 December 2020 stood at £15,394.
Full details of the income and expenditure is given in the accounts.
* Reserve Policy
The trustees believe that Families Relief should aim for a reserve policy of £60,000 with a variance of 20%. But as the trustees implement their strategy taking into account the post covid reality, they believe reserves will increase.
* Principal funding
The charity's main income is derived from fundraising and selling donated second hand clothes The Charity was created by a trust deed in 1994, and has become a CIO as of 12 July 2016.
Plans for the future
- Future developments
Families Relief is looking at sustainable ways for safeguarding beneficiaries, and that will include working closely with other charities on projects at home and abroad.
Families Relief, is seeking greater understanding into how to better help families in the UK, and how to make a greater impact in helping families overseas.
There are also a number of fundraising events which have been planned for the following year. These events allow an opportunity for the charity to build upon its current donors and obtain long term financial support through monthly direct debits. This is an aspect that the charity actively works upon consistently throughout the year. Additionally, the charity will try to further establish itself and increase its brand image. This will be executed through more effective advertising, promotion and also word of mouth. The charity will endeavour to better and widen the services it provides to its beneficiaries, through greater research and cooperation with other organizations.
Employee involvement and employment of the disabled
Employees have been consulted on issues of concern to them by means of regular consultative meetings with management. The charity carries out exit interviews for all staff leaving the organisation and has adopted a procedure of upward feedback for the senior management and the Trustees.
The charity continues to implement detailed policies in relation to all personnel matters including:
-
Equal Opportunities Policy
-
Volunteers Policy
-
Health and Safety Policy
5
FAMILIES RELIEF
In accordance with charity's equal opportunities policy, the charity has long established fair employment practices in the recruitment, selection, retention and training of disabled staff. Full details of these policies are available from the charity's office.
Statement of the trustees' responsibilities
The Trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and United Kingdom generally accepted accounting practice applicable to smaller charities.
Law applicable to charities in England and Wales requires charities to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for that period. In preparing those financial statements the trustees have;
The Charity was created by a trust deed dated 12 July 2016
- Selected suitable accounting policies and applied them consistently * Make judgements and estimates that reasonable and prudent * State whether applicable accounting standards and statements of recommended
practice have been followed, subject to any departures disclosed and explained in the financial statements.
- Prepared the financial statements on the going concern basis (unless it is inappropriate to presume that the charity will continue in operation)
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the detection and prevention of fraud and other irregularities.
This report was approved by the Trustees on the 31 October 2021 and signed on its
behalf, by: Mr M A K Gooljar
FAMILIES RELIEF
Independent Examiner's report to the trustees of Families Relief
I report on the accounts for the period ended 31 December 2020 set out on pages eight to fourteen.
Respective responsibilities of trustees and examiner
The charity's trustees (who are also the directors for the purposes of company law) are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 43(2) of the Charities Act 1993 (the 1993 Act)) and that an independent examination is required.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
-
examine the accounts under Section 43 of the 1993 Act
-
to follow the procedures laid down in the General Directions given by the Charity Commission The Charity was created by a trust deed dated 12 July 2016
-
to state whether particular matters have come to my attention.
Basis of the independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees. The procedures undertaken do not provide all the evidence that would be required in an audit, and concerning any such matters consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(1) Which gives me reasonable cause to believe that, in any material respect, the requirements - To keep accounting records in accordance with Section 386 and 387 of the Companies Act 2006; and
- To prepare accounts which accord with the accounting records, comply with the accounting requirements of Sections 394 and 395 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
(2) To which, in my opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached.
ALPHA ACCOUNTANTS
Amjad Hussain Rayaz FCCA Alpha Chartered Certified Accountants 90 Stechford Lane Birmingham B8 2AN
6
FAMILIES RELIEF
Statement of Financial Activities
For the period ending 31 December 2020
| Unrestricted | Restricted | Total | |||
|---|---|---|---|---|---|
| Notes | funds | funds | 2020 | 2019 | |
| Incoming resources | £ | £ | £ | ||
| Incoming resources from | |||||
| generating funds | |||||
| Donations | 2 | 89182 | 203820 | 293002 | 235825 |
| Shop and recycling Income | 25755 | 0 | 25755 | 41092 | |
| Gifts in Kind income | 0 | 8000 | 8000 | 0 | |
| Grant Income | 0 | 40318 | 40318 | 0 | |
| Total incoming reseources | 114937 | 252138 | 367075 | 276917 | |
| Resources expended | |||||
| Gift in Kind expenses | 0 | 8000 | 8000 | ||
| Charities activities | 4 | 155574 | 238867 | 394441 | 249849 |
| Governance activities | 5 | 10813 | 0 | 10813 | 14110 |
| Total resources expended | 166387 | 246867 | 413254 | 263959 | |
| Movement in total funds for the year - | |||||
| Net income/(expenditure) for the year | -51450 | 5271 | -46179 | 12958 | |
| Total funds at 1 January 2020 | 101070 | -70284 | 30786 | 17828 | |
| Total funds at 31 December 2020 | 3 | 49620 | -65013 | -15393 | 30786 |
The supporting notes on pages 8 to 12 form an integral part of these financial statements.
8
FAMILIES RELIEF
BALANCE SHEET AS AT 31 December 2020
| 2020 | 2020 | 2019 | 2019 | ||
|---|---|---|---|---|---|
| Notes | £ | £ | £ | £ | |
| Fixed assets | |||||
| Tangible assets | 8 | 1980 | 2640 | ||
| Current assets | |||||
| Cash at bank and in hand | 1214 | 52586 | |||
| Debtors & Prepayments | 9 | 0 | 0 | ||
| 1214 | 52586 | ||||
| Credtors: | |||||
| amounts falling due within one year | 10 | 18587 | 24440 | ||
| Net current assets | -17373 | 28146 | |||
| Net assets | -15393 | 30786 | |||
| Restricted/Restricted Income fund | |||||
| Restricted/Unrestricted income fund | 11 | -15393 | 30786 | ||
| -15393 | 30786 |
The Financial statements were approved by the trustees and signed on their behalf, by
Mr Nouriddine Miladi
9
FAMILIES RELIEF
Notes to financial statements for the year ended 31 Dec 2020.
1. Accounting policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year, and the preceding year.
1.1. Basis of accounting
The financial statements are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities' issued in March 2005 (SORP 2005) and the Charities Act 1993.
1.2.Fund Accounting
General funds are unrestricted funds which are available for use at the discetion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
The Charity was created by a trust deed dated 12 July 2016
1.3. Incoming resources
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included. Gifts donated for resale are included as incoming resources within activities for generating funds when they are sold.
Income from investments is included in the year in which it is receivable.
1.4. Resources expended
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to
Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes including the charity's shop. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
10
FAMILIES RELIEF
1. Accounting policies (continued)
1.5. Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:
Fixtures, fittings and equipment - 25% straight line Motor vehicles - 25% reducing balance method
1.6. Foreign currencies
Monetary assets and liabilities denominated in foreign currencies are translated into sterling at the rates of exchange prevailing at the accounting date. Transactions in foreign currencies are recorded at the date of the transactions. All differences are taken to the statement of financial activities.
2. Voluntary income
| 2. Voluntary income | |
|---|---|
| Unrestricted funds £ Donations 89182 Shop and recycling income 25755 Gifts in Kind income 0 Grant Income 0 114937 |
Restricted Unrestricted Restricted funds 2020 funds funds 2019 Total Total £ £ £ 203820 293002 130295 105530 235825 0 25755 41092 0 41092 8000 8000 0 0 0 40318 40318 0 0 0 |
| 252138 367075 171387 105530 276917 |
3. Activities in furtherence of the charity's objects
| Unrestricted | Restricted | ||
|---|---|---|---|
| funds | funds | 2020 | 2019 |
| Total | Total | ||
| £ | £ | £ | £ |
| 49620 | -65013 | -15393 | 30786 |
11
FAMILIES RELIEF
4.Cost of generating voluntary income
| Unrestricted funds Cost of charitable activities 2235 Wages and salaries 29283 Waste 1010 Rent and Rates 36570 Premise costs 5822 Advertising, Events and Functions 68082 Printing. Postage, Stationery and office 3210 Motor & Travel 2433 Staff, contractors and volunteer expenses 500 Insurance 2048 Depreciation 660 Office Exp 3721 155574 5. Governance costs Unrestricted funds Accountancy 7850 Legal/professional Bank/Credit card charges 2963 10813 6. Employees 2020 £ Employment costs Wages and Salaries 59601 |
Restricted funds 198549 30318 5550 1500 2950 238867 |
2020 Total 200784 59601 1010 36570 5822 73632 4710 2433 500 2048 660 6671 394441 2020 7850 0 2963 10813 2019 £ 73618 |
2019 Total 46186 73618 2375 52496 2041 55106 2274 6418 5099 2456 880 900 |
|---|---|---|---|
| 249849 | |||
| 2019 Total 4500 6700 2910 |
|||
| 14110 | |||
No employee received emoluments of more than £60,000 (2020 : None).
Number of employees
on the basis of full time equivalents, was as follows:
| 2020 | 2019 | |
|---|---|---|
| Number | Number | |
| Shop and administration | 4 | 5 |
12
FAMILIES RELIEF
| Motor Vehicles Cost £ At 1 January 2020 19900 Additions 0 Disposals As at 31 Dec 2020 19900 Depreciation At 1 January 2020 17260 Charge for the year 660 Disposals As at 31 December 2020 17920 Net Book Value As at 31 December 2020 1980 9. Debtors Other Loans Other Debtors & prepayments 10. Creditors Amounts falling due within one year PAYE Liability Other creditors |
Furniture Fitting and £ 0 0 0 0 2020 £ 0 0 2020 £ 13188 5400 18588 Equipment |
£ 19900 0 0 |
|---|---|---|
| 19900 | ||
| 17260 660 0 |
||
| 17920 | ||
| 1980 | ||
| 2019 £ 0 0 |
||
| 2019 £ 16440 8000 |
||
| 24440 |
13
FAMILIES RELIEF
11. Funds
| Balance Brought Forward £ Unrestricted funds 101070 Restricted Fund -70284 Total 30786 |
Incoming donations £ 114937 252138 367075 |
Resources Expended £ 166387 246867 413254 |
Carried Forward £ 49620 0 -65013 |
|---|---|---|---|
| -15393 |
14