**CITY OF NORWICH ATHLETIC CLUB REGISTERED CHARITY 1168190**
**REPORT OF THE BOARD OF TRUSTEES & UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
|**CONTENTS**|**Page**|
|---|---|
|Report of the Board of Trustees||
|1 - Objectives & Activities|1 - 2|
|2 - Achievements & Performance|2 – 5|
|3 - Financial Review|5|
|4 - Future Plans|6|
|5 – Structure, Governance & Management|7|
|6 – Reference and Administrative Details|8|
|7 - Approval|8|
|Independent Examiner’s Report|9|
|Statement of Receipts & Payments|10|
|Statement of Assets & Liabilities|11|
|Notes to the Financial Statements|12|
**CITY OF NORWICH ATHLETIC CLUB REGISTERED CHARITY 1168190**
**REPORT OF THE BOARD OF TRUSTEES & UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## **REPORT OF THE BOARD OF TRUSTEES**
year ended 31 December 2023.
## **1 - OBJECTIVES & ACTIVITIES**
## Objectives & aims
Our charitable objectives, as agreed with the Charity Commission are:
_benefit of Norwich and the surrounding area. The provision of facilities for the coaching and performance of athletics for the benefit of the inhabitants of Norwich and the surrounding area with the object of improving the condition and life of the said inhabitants.”_
## Strategic objectives
- Provide an inclusive development, mentoring and support structure to develop athletes of all ages and abilities
- Provide competitive opportunities for all members and all abilities
- Support all activities across the key disciplines of Track & Field, Cross County and Road Running
- Provide a structured and supportive environment to develop coaches, o�icials and volunteers in support of all club objectives and activities
- Be an organisation that people are proud to represent, manage and be members of
- Consider and prioritise athlete, coach and volunteer wellbeing in all we do
-
## Signifcant activities
We now have 719 members of which 96 are volunteers in the club and 292 are under the age of 18. We provide opportunities for our members in track & field athletics, cross country, road running and Sportshall; and compete in a wide range of leagues and competitions on a local, regional and national basis. We organise road races each year, notably a mass participation 10k. Many of our activities are based at the Sportspark in Norwich, with a variety of other local venues utilised on a regular basis.
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**CITY OF NORWICH ATHLETIC CLUB REGISTERED CHARITY 1168190**
## **REPORT OF THE BOARD OF TRUSTEES & UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## Public beneft
membership is open to all inhabitants of Norwich and the surrounding area. Membership subscriptions may be discounted at the discretion of the Executive Committee and each case of financial hardship is considered on its own merits.
## **2 - ACHIEVEMENTS & PERFORMANCE**
## Track & Field
## _Training_
- disciplines and age groups.
- A full programme of the foundation level Athletics 365 programme has again been popular giving opportunities for our youngest athletes to experience run, jump and throw activites as well as preparing them for Sportshall competition.
- With coaching resources at a premium, the club has increased its e�orts to recruit new coaches and to progress assistants to full athletic coaches.
- Work on a new coach development programme has begun, to be introduced in early 2024.
- facilitate training and competition.
## _Competition_
- Anglian League overall, picking up 11 of a possible 17 trophies. We placed 7th in the Eastern Young Athletes League, qualifying for the Plate Final where we finished second. In the Southern Athletics League the club finished in 10th place in Division One.
- We hosted two league matches and provided o�icials for many away matches in a
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**CITY OF NORWICH ATHLETIC CLUB REGISTERED CHARITY 1168190**
**REPORT OF THE BOARD OF TRUSTEES & UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
- The club’s athletes won every category at the Norfolk Sportshall League: the team competitions for under 11 boys, under 11 girls, under 13 boys and under 13 girls; and the individual competitions for under 15 boys and under 15 girls.
## Road Running
## _Training_
- The club continues to provide regular training sessions for members across a variety of ability levels and age groups. During the year, the club increased its road running membership.
- to develop their knowledge and expertise.
## _Road Races_
- The Trowse 10k took place on Easter Sunday and was part of the Sportlink Grand Prix Series for the first time. It proved a popular event with a sell-out field and a large number of spectators.
## _Competition_
- The Southern 12 & 6 Stage Road Relay Championships took place at Queen Elizabeth Park in April with a top 15 finish for our senior women and a top 20 placing for our senior men.
- The Norfolk County 5k Championships took place at Wroxham in July with club athletes achieving a clean sweep in the senior men’s team categories, first two teams in the senior ladies team race and first team in the veteran men’s category. We also provided
- The club claimed overall and club class honours in convincing style at the Round Norfolk Relay in September with many individual stage wins and records.
- autumn with our under 17 men winning silver team medals at the Southerns and bronze team medals at the Nationals.
- There were many impressive performances at local and county races from members of all abilities with many individual race wins, age category prizes and team awards being claimed.
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**CITY OF NORWICH ATHLETIC CLUB REGISTERED CHARITY 1168190**
## **REPORT OF THE BOARD OF TRUSTEES & UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
- Two of our athletes were selected to represent England; Dani Nimmock for the Copenhagen Marathon and Cat Cummings for the British Masters Marathon at Chester in October.
## Cross Country
## _Competition_
- The club’s athletes won a variety of individual and team medals at the Norfolk County Championships in early January. Notably, this event was organised in Earlham Park, Norwich largely by the club’s members and using the club’s equipment. The top finishers in this event were invited to represent Norfolk at the Counties Athletic Union (CAU) Championships at Prestwold Hall in March and the club filled many of the places in the Norfolk team.
- In late January the club enjoyed success at the South of England Championships at Beckenham Park. It was amazing to see three of our under 20 women finish in the top four of their race, winning the team trophy along with gold and silver individual medals. Our under 20 men came fourth and there were many other fine individual performances.
- The National Championships were held at Bolesworth Castle, Cheshire in February with participation from the club in all age groups. Our under 20 women repeated their gold medal team performance from the SEAA Championships and also collected the individual silver medal.
## Volunteer Awards
- Athletics Norfolk presented several club members with long service awards. This is part of a programme by England Athletics to recognise those who make a significant impact on our sport.
- Technical o�icials are behind every athletic performance and the o�icials from our club recognised in this way during 2023 have over 100 years of combined service between them.
## Athletics 365
- Our Athletics 365 group is the route into the club for all new members aged 8-12. These members have completed a structured multi-event training programme and have been
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**CITY OF NORWICH ATHLETIC CLUB REGISTERED CHARITY 1168190**
## **REPORT OF THE BOARD OF TRUSTEES & UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
assessed using the Sportshall award scheme and Athletics 365 criteria. This has enabled our athletes to demonstrate personal improvement and growth.
- We have around one hundred members following this programme. A large number of these members successfully progress through this training into more specialised event groups.
- Participation in competitions as well as regular training is encouraged. Athletes from this group have represented the club in track & field events (including Quad Kids and Sportshall) and cross country races, gaining experience and success.
- The Athletics 365 training format provides an excellent environment for new coach development. During the year we have supported a new coaching assistant and a new athletic coach to become qualified.
## **3 - FINANCIAL REVIEW**
## Financial position
- Receipts totalled £81,550 (2022: £69,623) and expenditure totalled £72,540 (2022: £67,355) giving rise to an excess of receipts over payments for the year of £9,010 (2022: £2,268).
- Year-end bank balances totalled £131,264 (2022: £122,254).
-
## Principal funding sources
The principal funding sources of the club are membership subscriptions, club activities and club promoted events.
## Investment policy and objectives
Surplus funds are invested at minimum risk in bank deposit accounts compliant with the Financial Services Compensation Scheme (FSCS).
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**CITY OF NORWICH ATHLETIC CLUB REGISTERED CHARITY 1168190**
## **REPORT OF THE BOARD OF TRUSTEES & UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## Reserves policy
- Our reserves policy ensures we have su�icient funds to cover the cost of a major event cancellation such as the Trowse 10k road race, loss of membership subscriptions, unforeseen costs and/or operating costs in the absence of revenue. It is therefore considered that the club should maintain a minimum level of funds to cover its normal operating costs for a six-month period including event cancellations; this currently amounts to £50,512.
- Free reserves (excluding restricted funds of £150) amounted to £131,114. The 2023 City of Norwich Half Marathon was once again cancelled and has yet to be re-established. It is considered therefore that the level of reserves being held is not excessive.
- compliant with the Financial Services Compensation Scheme (FSCS).
## **4 - FUTURE PLANS**
- Review & monitor membership levels
- Provide structure for athlete development pathways
- Encourage participation levels to match our competitive ambitions
- Recruit and train coaches in all disciplines
- Recruit and train o�icials in all disciplines
- Develop succession plans for key roles
- Consider alternative venues for training and competition
- Improve the diversity of Trustees and Executive Committee members
- Review and develop existing and new revenue generation opportunities
- Investigate the feasibility of introducing additional road races
- Investigate the possibility of a whole-club event
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**CITY OF NORWICH ATHLETIC CLUB REGISTERED CHARITY 1168190**
## **REPORT OF THE BOARD OF TRUSTEES & UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## **5 - STRUCTURE, GOVERNANCE and MANAGEMENT**
## Governing Document
The charity - a charitable incorporated organisation or CIO - is controlled by its constitution which was registered with the Charity Commission on 12 July 2016 and amended on 24 November 2016 and 16 September 2020.
## Recruitment and appointment of new trustees
- Trustees are recruited on the basis of the skills, knowledge and experience they can bring to the governance of the organisation.
- At each AGM, one third of the Trustees must retire by rotation according to those who have been longest in o�ice since their last appointment or re-appointment. There must be a minimum of three Trustees and a maximum of twelve.
- All new Trustees are required to read the charity’s constitution, other available information regarding the charity and the latest accounts.
- All Trustees are required to read the Charity Commission’s guidance note CC3 _“The Essential Trustee, what you need to know, what you need to do”_ together with the Charity Commission’s and other organisations’ newsletters.
## Organisational Structure
- The club’s Executive Committee meets at least every two months at which the club’s activity areas are represented by the relevant Coordinators.
- committees which include coaches and event directors.
- Individual events have their own leaders who are part of the sub-committees and / or Executive Committee (eg Track & Field Competition Coordinator.)
- There are additional roles that do not sit on the Executive Committee (eg Welfare O�icer, Kit O�icer).
- In 2020 the club’s organisational structure was revised and improved. This can be found in the CoNAC Organisational Structure 2020 document.
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**CITY OF NORWICH ATHLETIC CLUB REGISTERED CHARITY 1168190**
## **REPORT OF THE BOARD OF TRUSTEES & UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## **6 – REFERENCE AND ADMINISTRATIVE DETAILS**
Registered charity number 1168190 Principal address Oak House 27 All Saints Walk Mattishall Dereham NR20 3RF Board of Trustees Hugh McGill Richard Polley Tony Bradfield Sarah Thomas Peter Mahoney Lawrence Wade Independent Examiner Kim Mann Accountancy & Taxation Services 9 Collingwood Close Poringland Norwich NR14 7WN
## **7 – APPROVAL**
This report was approved by the Board of Trustees on 20 May 2024 and signed on its behalf by
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**CITY OF NORWICH ATHLETIC CLUB REGISTERED CHARITY 1168190**
**REPORT OF THE BOARD OF TRUSTEES & UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## **INDEPENDENT EXAMINER’S REPORT TO THE BOARD OF TRUSTEES**
I report to the charity’s Board of Trustees on my examination of the accounts of the City of Norwich Athletic Club (the CIO) for the year ended 31 December 2023.
## Responsibilities and basis of report
As the Trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the CIO’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable directions given by the Charity Commission under section 145 (5) (b) of the Act.
## Independent Examiner’s statement
in connection with my examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the CIO as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of the accounts as set out in the Charities (Accounts and Reports) Regulations 2008, other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
understanding of the accounts to be reached.
Kim Mann Accountancy & Taxation Services 9 Collingwood Close Poringland Norwich NR14 7WN
Date: 17 May 2024
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**CITY OF NORWICH ATHLETIC CLUB REGISTERED CHARITY 1168190**
## **REPORT OF THE BOARD OF TRUSTEES & UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
|**STATEMENT OF RECEIPTS & PAYMENTS**
**Notes**
**RECEIPTS**
**Donations**
**Gifts**
**Charitable activities**
Membership subscriptions
Club supported activities
1
**Other trading activities**
500 Club (members lottery)
Club promoted events
2
Kit shop
**Investment income**
**TOTAL RECEIPTS**
**PAYMENTS**
Raising funds
3
Charitable activities
4
**TOTAL PAYMENTS**
**EXCESS OF RECEIPTS OVER PAYMENTS**
CASH FUNDS BROUGHT FORWARD
**CASH FUNDS CARRIED FORWARD**|**Unrestricted**
**Funds**
**31.12.2023**
**Restricted**
**Funds**
**31.12.2023**
**Total**
**Funds**
**31.12.2023**
**Total**
**Funds**
**31.12.2022**
**£**
**£**
**£**
**£**
151
150
301
1,866
-
-
-
500
45,236
-
45,236
33,263
16,564
-
16,564
17,321
1,171
-
1,171
2,580
14,461
-
14,461
11,458
2,813
-
2,813
2,563
1,004
-
1,004
72|
|---|---|
||**81,400**
**150**
**81,550**
**69,623**|
||11,592
-
11,592
14,727
60,798
150
60,948
52,628|
||**72,390**
**150**
**72,540**
**67,355**|
|||
||**9,010**
**-**
**9,010**
**2,268**|
||122,104
150
122,254
119,986
**131,114**
**150**
**131,264**
**122,254**|
The Notes form part of these statements, see page 12
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**CITY OF NORWICH ATHLETIC CLUB REGISTERED CHARITY 1168190**
## **REPORT OF THE BOARD OF TRUSTEES & UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
|**STATEMENT OF ASSETS & LIABILITIES**
**ASSETS**
**Cash Funds**
Current account
Deposit account
PayPal account
Stripe holding account
**Other monetary assets**
Amounts due to the club
**Assets retained for the charity’s own use**
Equipment (estimated values)
**Trading stock**
Athletic clothing (kit shop)
**LIABILITIES**
Independent examination fee
Club supported event receipts in advance|**Unrestricted**
**Funds**
**31.12.2023**
**Restricted**
**Funds**
**31.12.2023**
**Total**
**Funds**
**31.12.2023**
**Total**
**Funds**
**31.12.2022**
**£**
**£**
**£**
**£**
6,831
150
6,981
10,690
118,453
-
118,453
75,078
1,937
-
1,937
21,905
3,893
-
3,893
14,581|
|---|---|
||**131,114**
**150**
**131,264**
**122,254**
-
-
-
-
23,650
-
23,650
18,000
5,356
-
5,356
5,198
1,045
-
1,045
1,045
3,109
-
3,109
3,190|
signed on its behalf by:
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**CITY OF NORWICH ATHLETIC CLUB REGISTERED CHARITY 1168190**
## **REPORT OF THE BOARD OF TRUSTEES & UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## **NOTES TO THE FINANCIAL STATEMENTS**
|**Receipts**
**31.12.2023**
**£**
**Note 1 - club supported activities**
Bursaries
-
Cross country
4,813
Road running & relays
1,040
Sportshall
8,261
Track & feld
2,450
**Totals**
**16,564**
**Note 2 - club promoted activities**
City of Norwich Half Marathon -
Trowse 10k
14,461
**Totals**
**14,461**
**Note 3 - raising funds**
Club promoted activities (note 2)
Kit shop
500 Club (members lottery)
**Totals**
**Note 4 - charitable activities**
Club supported activities (note 1)
Membership
Accountancy & professional fees
Advertising & promotion
Donations
Club overheads & rent
Equipment
Insurance & licences
Bank charges
Stationery, printing & o�ice costs
**Totals**|**Receipts**
**31.12.2023**
**£**
**Note 1 - club supported activities**
Bursaries
-
Cross country
4,813
Road running & relays
1,040
Sportshall
8,261
Track & feld
2,450
**Totals**
**16,564**
**Note 2 - club promoted activities**
City of Norwich Half Marathon -
Trowse 10k
14,461
**Totals**
**14,461**
**Note 3 - raising funds**
Club promoted activities (note 2)
Kit shop
500 Club (members lottery)
**Totals**
**Note 4 - charitable activities**
Club supported activities (note 1)
Membership
Accountancy & professional fees
Advertising & promotion
Donations
Club overheads & rent
Equipment
Insurance & licences
Bank charges
Stationery, printing & o�ice costs
**Totals**|**Payments**
**31.12.2023**
**Surplus**
**(defcit)**
**31.12.2023**
**Receipts**
**31.12.2022**
**Payments**
**31.12.2022**
**Surplus**
**(defcit)**
**31.12.2022**
**£**
**£**
**£**
**£**
**£**
150
(150)
-
-
-
9,325
(4,512)
1,646
4,753
(3,107)
7,313
(6,273)
322
3,893
(3,571)
5,300
2,961
12,087
6,834
5,253
17,446
(14,996)
3,266
19,680
16,414|
|---|---|---|
||**16,564**|**39,534**
**(22,970)**
**17,321**
**35,160**
**(17,839)**|
|||-
-
-
38
(38)
8,565
5,896
11,458
9,458
2,000|
||**14,461**|**8,565**
**5,896**
**11,458**
**9,496**
**1,962**|
|||8,565
9,496
2,247
3,661
780
1,570
**11,592**
**14,727**
39,384
35,160
9,917
9,021
1,326
1,296
1,334
648
-
407
480
839
7,590
4,670
95
120
144
384
528
83
**60,798**
**52,628**|
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