**REGISTERED CHARITY NUMBER: 1168190** Report of the Trustees and Unaudited Financial Statements for the year ended 31 December 2022 for City of Norwich Athletic Club City of Norwich Athletic Club Contents of the Financial Statements for the year ended 31 December 2022 ||Page| |---|---| |Report of the Trustees|1 to 5| |Independent Examiner's Report|6| |Statement of Receipts and Payments|7| |Statement of Assets and Liabilities|8| |Notes to the Financial Statements|9| City of Norwich Athletic Club ## Report of the Trustees ## for the year ended 31 December 2022 The Trustees present their report with the financial statements of the charity for the year ended 31 December 2022. ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** For the public benefit the advancement of amateur sport by promoting athletics for the benefit of the inhabitants of Norwich and the surrounding area and the provision of facilities for the coaching and performance of athletics for the benefit of the inhabitants of Norwich and the surrounding area with the object of improving the condition of life of the said inhabitants. ## _**Strategic objectives**_ - Provide an inclusive development, mentoring and support structure to develop athletes of all ages and abilities - Provide competitive opportunity for all members and all abilities - To support all activities across the key disciplines of Track & Field, Cross Country and Road Running - Structured and supportive environment to develop coaching, officials and volunteers in support of all club objectives and activities - Be an organisation that people are proud to represent, manage and be members of - To consider and prioritise athlete, coach and volunteer wellbeing in all that we do - To continually review and refine operating procedures and policies ## **Significant activities** We now have 700 members of which 93 of those are volunteers in the club and 306 are under 18. We provide opportunities for our members in track & field athletics, road running, cross country and Sportshall and compete in a wide range of leagues and competitions on a local, regional and national basis. In addition, we organise three popular road races each year at 5k, 10k, and the half marathon distance, although only the 10k road took place in 2022. Many of our activities are based at the Sportspark in Norwich, with a variety of other local venues also utilised on a regular basis. ## **Public benefit** The Trustees have regard to the Charity Commission’s guidance on public benefit. Club membership is open to all inhabitants of Norwich and the surrounding area. Membership subscriptions may be discounted at the discretion of the executive committee and each case of financial hardship is considered on its individual merits. ## **ACHIEVEMENTS AND PERFORMANCE** ## _**Track & Field**_ Training - The club continues to provide a high level of coaching for all ages and abilities. The foundation level Athletics 365 programme proved to be as popular as ever introducing more young members to training and preparing them for competition. - Participation levels remain high with most training groups operating at or near capacity. - The club also continued its investment in equipment for both Athletics 365 and outdoor training, to maintain safety standards and improve the experience for athletes. ## Competition - The club continued to achieve success in three league competitions. In the Southern Athletics League the club’s senior athletes finished 6[th] overall in the top division. In both the Eastern Young Athletes League and the East Anglian League, the club won all of its league matches and reaching the main final. - There were many great individual performances throughout the year from all ages of athletes at county and national championships and beyond. Jaiden Dean won Gold in both the indoor and outdoor national championships, breaking the national record for the 60m hurdles at u17. Isabelle Mardle won a silver in the u17w 60m hurdles at nationals, as a first year in the age group. Page 1 City of Norwich Athletic Club ## Report of the Trustees ## for the year ended 31 December 2022 - The club’s athletes were well represented at English Schools. There were 23 athletes in the Norfolk team, of which 13 were first claim CoNAC athletes with a further 8 second claim training with CoNAC coaches. - At English Schools, Jaiden Dean and Isabelle Mardle took Gold in the u17 men’s and women’s sprint hurdles respectively. Jaiden also broke the Championship record. Chloe Thorne picked up a bronze medal as part of the u15 girls 4 x 100m relay team. - Three athletes competed at international level. Hetty Bartlett represented England at the Paralympic Commonwealth Games in the T38 100m. Isabelle Mardle and Jaiden Dean competed for England in the SIAB Schools International with Jaiden taking Gold in U17 100mH and Isabel taking Silver in the U17 80mH. - The club’s younger athletes coming through the Athletics 365 programme had a good introduction to competing with the Quadkids series, Norfolk Sportshall League and an Introduction to Competition Open Event. - A number of parents tried officiating for the first time at these events as part of a more proactive approach to recruitment via the online entry process for their child. - CoNAC athletes won all categories at the Norfolk Sportshall League – the team competition for u11b, u11g, u13b and u13g, and the individual competition for u15g and u15b. - In the early part of the year, athletes competed in County, Southern and English cross country championships. In the County race the club’s athletes achieved numerous medals at junior, senior and masters levels. ## **Road Running** ## Training - Throughout the year the club has provided training sessions for athletes of varying abilities and ages, and has increased its road running membership. - The club continues to provide high quality coaching and has increased its coaching resources to be able to provide more sessions in future years. ## Road Races - The club successfully staged the Trowse 10k which returned to its traditional slot in the calendar after a three-year absence due to Covid. The race attracted a large field and was well received by those that took part. - Unfortunately, the club was unable to stage the Lord Mayors’ 5k or City of Norwich Half Marathon during the year but is hopeful that these races will return in 2023. ## Competition - The club continues to send teams in all age groups to the Autumn Southern and National road relays. - Two teams were entered in the Round Norfolk Relay, with the ‘Club’ team coming second overall. The club’s athletes returned four of the highest graded performances by category and achieved several stage wins, including two stage records. - There were many notable individual performances at local and national road races. In local competition Logan Smith retained his Run Norwich title in the county’s biggest event. At the London Marathon Dani Nimmock finished 14[th] overall in the women’s race. - In the County 5k Championships held at Wroxham, the club took Gold and Silver teams in the women’s race and a clean sweep of medals in the men’s race, as well as returning both male and female champions. Page 2 City of Norwich Athletic Club ## Report of the Trustees ## for the year ended 31 December 2022 ## _**Cross Country**_ Competition - In the early part of the year, athletes competed in County, Southern and English cross country championships. In the County race the club’s athletes achieved numerous medals at junior, senior and masters levels. - The club sent teams in all age groups to the Autumn Southern and National relay championships, with many strong performances including the Gold Medal for the U20 Women’s team of Megan Gadsby, Grace Buchanan and Hattie Reynolds. ## _**Volunteer Awards**_ Two of the club’s members were shortlisted for their contribution to the sport in the East region by the England Athletics Regional Volunteer Award: Steve Thomas (for Inspiring Official) and Rose Fairhurst (for Newcomer to Volunteering) both won their categories. ## **FINANCIAL REVIEW** ## _**Financial position**_ Income totalled £69,623 (2021: £75,605) and expenditure totalled £67,355 (2021: £80,893), giving rise to an excess of receipts over payments for the period of £2,268 (2021: excess of payments over receipts of £5,288). Period end bank balances totalled £122,254 (2021: £119,986). The Trustees consider the period end financial position to be satisfactory. ## _**Principal funding sources**_ The principal funding sources for the club are membership subscriptions, club activities and promoted events. ## _**Investment policy and objectives**_ Surplus funds are invested at minimum risk in bank deposit accounts. ## _**Reserves policy**_ The reserves policy ensures we have sufficient funds to cover the costs of a major event cancellation, such as the City of Norwich Half Marathon, loss of membership, unforeseen costs, and/or operating costs in the absence of revenue. It is therefore currently considered that the club should maintain a minimum level of funds to cover its normal operating costs for a six-month period, including the potential impact of cancellation of our highest risk event, the City of Norwich Half Marathon, which currently amounts to approximately £86,000. Free reserves (excluding restricted funds totalling £150) at 31 December 2022 amounted to £122,104. The 2022 Norwich half marathon, which generates income for the club, was cancelled and has yet to be reestablished. It is considered therefore that, in the circumstances, the level of reserves is not excessive. Reserves above current cash flow requirements should be placed into a Financial Services Compensation Scheme interest earning account. Page 3 City of Norwich Athletic Club ## Report of the Trustees ## for the year ended 31 December 2022 ## **FUTURE PLANS** ## _**Long Term Plans (one to three years)**_ - Review & monitor membership levels - Improve participation levels to match our competitive objectives - Recruit and train coaches in all disciplines - Recruit and train officials in all disciplines - Develop succession plans for key roles - Continually consider alternate venues for training and competition - Improve Trustee/Exec diversity - Review and develop new and existing revenue generation opportunities ## _**Short Term Plans (one year)**_ - Identify candidates for Exec and Trustee roles and succession - Identify candidate for Club Secretary role - Explore potential for Gift Aid on membership subscriptions - Identify gaps in competition and liaise with training team - Reintroduce awards presentation where resources allow - Identify candidates for T&F Training Coordinator and Team - Review Track Access process, procedure and funding - Identify additional resources within Coaching - Encourage participation across all age groups - Continue to increase participation levels, especially at local Grand Prix/County races and aimed at all levels of abilities for seniors and masters - Continue to increase Road Running membership - Create additional coaching sub-groups - Add additional coaching resource - Support and develop new coaches - Seek to re-establish Lord Mayor’s 5k if permission granted by NCC - Continue to stage the Trowse 10k and make improvement where possible - Seek to re-establish Half Marathon - Open new standard bank account to transfer funds from Barclays Savings account to respect Investment Policy – if/when accounts available for new customers ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## _**Governing document**_ The charity (CIO) is controlled by its constitution which was registered with the Charity Commission on 12 July 2016 and amended on 24 November 2016 and 16 September 2020. ## _**Recruitment and appointment of new trustees**_ Trustees are recruited on the basis of the skills, knowledge and experience they can bring to the governance of the organisation. At each AGM, one third of the Trustees must retire by rotation according to those who have been longest in office since their last appointment or re-appointment. There must be a minimum of three Trustees and a maximum of twelve. All new Trustees are advised to read the charity's constitution, available information regarding the charity and the latest accounts. They are also advised to read Charity Commission guidance notes CC3 - ''The Essential Trustee, what you need to know, what you need to do'', together with Charity Commission and other newsletters Page 4 of Norwich Athletic Club Re ort of the Trustees forthè éar Èndèd 31 Dèe8mt*r 2022 Organlsatlonal structure The Executive Committee meets at least every Nvo months and indiwdual activity a￿a$ are represented by )-ordin8tors. Largèr aetiwty araas, baing mad runnirYJ and track and fiéld hav6 sub-committbas. with coachas and race directors. Individual events or leagues have their own leaders, who are part of the sutrr comrnittee andlor executwe committee e.g.Track & Field Competition Ctrordinalor. There are addibonal rdes Ihat do not sit on the executive cc*nmittee e.g. Welfare Officer. In 2020, overall Club Organisational Strucbjre was revised and improved and can be found in the CONAC OrganisatDnal Structure 2020 document. REFERENCE AND ADMINISTRATIVE DETAILS R•glstered Chartty numbgr 1168190 Prlnelpal addréss Oak House 27 All Saints Walk M8ttish811 Dereham NR20 3RF Twstees G Courtn811 Irèsign8d 17.09.20221 H McGill R Polley T Bradfield S Thomas P Mahoney L Wade Independent &Yamlner Nigèl Whitlam Anglian Accountancy Services 2 Boundary Avenue Hellesdon NoMich NR6 SHY Approved by order of the board of trustees on 20 Marc* 2023 and signed on its behalf by.. T Bradfield - Chaimian Page 5 ## Independent Examiner's Report to the Trustees of City of Norwich Athletic Club ## **Independent examiner's report to the trustees of City of Norwich Athletic Club** I report to the charity trustees on my examination of the accounts of the City of Norwich Athletic Club (the CIO) for the year ended 31 December 2022. ## **Responsibilities and basis of report** As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the CIO's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached. Nigel Whitlam Anglian Accountancy Services 2 Boundary Avenue Hellesdon Norwich NR6 5HY Date: 22 March 2023 Page 6 ## City of Norwich Athletic Club Statement of Receipts and Payments for the year ended 31 December 2022 |Unrestricted
fund
Restricted
fund
Total
funds


Notes
31.12.22
£
31.12.22
£
31.12.22
£


**RECEIPTS**
Donations
Donations 316 1,550 1,866
Grants 500 - 500
**Charitable activities**
Membership subscriptions
33,263
-
33,263
Club supported activities
1
17,321
-
17,321
**Other trading activities**
500 Club – members lottery
2,580
-
2,580
Club promoted events
2
11,458
-
11,458
Kit shop
2,563
-
2,563
Bureau
-
-
-
**Investment income**
72
-
72
**Total income**
68,073
1,550
69,623
**PAYMENTS**
**Raising funds**
3
14,727
-
14,727
**Charitable activities**
451,128
1,500
52,628
**Total payments**
65,855
1,500
67,355
**EXCESS OF RECEIPTS**
**OVER PAYMENTS /**
**(PAYMENTS OVER**
**RECEIPTS)**
2,218
50
2,268
**CASH FUNDS BROUGHT**
**FORWARD**
119,886
100
119,986

**CASH FUNDS CARRIED**
**FORWARD**
122,104
150
122,254|Total
funds
31.12.21
£
139
500
27,145
13,139
2,594
20,623
2,854
8,603
8
75,605
45,624
35,269
80,893
(5,288)
125,274
119,986| |---|---| The notes form part of these financial statements Page 7 of Norwich Athletic Club Statement of Assets and Liabilities At 31 D8cèmt*r 2022 Unrestricted fund Restricted fund Total funds Total fijnds 31.12.22 31.12.22 31.12.22 31.12.21 ASSETS Cash Funds Current account Deposit Account P8yPal account Stripe holding 10,540 75,078 21,905 150 10,690 75,078 21,￿5 13,926 75,006 19,411 122,104 150 122.254 119.986 ot￿r mon•tary ass•ts Amounts due to the dub Assets ret#lned tor th¢ ¢harlty'$ own u•• Equipment lapprox.) 18,OCXJ 18,000 17,000 Tradlng stock Athlétie Kit 5,198 5.198 3.732 LIABILtnES Independent examination fee Club supported event incon* in advance Othèr créditors 1,045 3.19) 1,045 3,190 1.015 1.643 Thè finandal statemgnts were 8pprovgd by It￿ Board of Truste&s on 20 March 2023 and werg slgn&d on Its behaw by.. T Bradfield - Chaimian Page 8 ## City of Norwich Athletic Club ||Notes to the Financial Statements
for the year ended 31 December 2022
31.12.22
31.12.22 31.12.22
31.12.21
31.12.21 31.12.21
£
£
£
£
£
£
**1. Club supported activities**
Surplus/
Surplus/
Receipts
Payments (deficit)
Receipts
Payments (Deficit)
Bursaries
-
-
-
-
150
(150)
Cross Country
1,646
4,753
(3,107)
902
2,861
(1,959)
Road running / relays
322
3,893
(3,571)
-
1,941
(1,941)
Sports hall
12,087
6,834
5,253
9,671
4,692
4,979
Track and field
3,266
19,680 (16,414)
2,566
9,141 (6,575)
17,321
35,160 (17,839)
13,139
18,785
(5,646)
**2.**
**Club promoted events**
Surplus/
Surplus
Receipts
Payments (deficit)
Receipts
Payments (deficit)
City of Norwich Half Marathon
-
38
(38)
20,623
33,763 (13,140)
Trowse 10k
11,458
9,458
2,000
-
- -
11,458
9,496
1,962
20.623
33,763 (13,140)
**3.**
**Raising Funds – payments**
Club promoted events (note 2)
9,496
33,763
Kit shop
3,661
1,768
500 Club – members lottery
1,570
1,490
Bureau
-
8,603
14,727
45,624
**4.**
**Charitable activities - payments**
Club supported activities (note 1)
35,160
18,785
Membership
9,021
8,019
Accountancy and professional fees
1,296
1,266
Advertising and promotion
648
557
Donations
407
-
Club overheads and rent
839
573
Equipment
4,670
5,253
Insurances and licences
120
20
Bank charges
384
421
Stationery, printing and office costs
83
375
52,628
35,269| |---|---| Page 9