The Parochial Church Council of the Ecclesiastical Parish of Holy Trinity, Birchfield, Birmingham
HOLY TRINITY CHURCH BIRCHFIELD
FINANCIAL STATEMENTS
OF THE
PAROCHIAL CHURCH COUNCIL
FOR THE YEAR ENDED 31 DECEMBER 2023
Clergy:
Revd Canon Eve Pitts to 31 July 2023 In interregnum from that date
Registered Charity No. 1168155
Bankers Unity Bank Brindleyplace Birmingham
Treasurer Christine Harris
Secretary
HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL
INDEX TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
| Page No. | |
|---|---|
| 1-2 | Annual Report of the P.C.C. |
| 3 | Independent Examiner’s Report |
| 4 | Receipts and Payments Account |
| 5 | Summary of Funds |
| 6 - 9 | Notes to the Accounts |
HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL
REPORT OF THE P.C.C.(Trustees Report)
FOR THE YEAR ENDED 31 DECEMBER 2023
The Parochial Church Council of the Ecclesiastical Parish of Holy Trinity , Birchfield, Birmingham was registered as a charity on 11 July 2016 having been prior to that an excepted charity.
It is governed by the Parochial Church Council Powers Measure (1956) as Amended and the Church Representation Rules that came into force on 2 January 1957.
Objectives and activities
The charity’s objects
Promoting in the ecclesiastical parish the whole mission of the Church. In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of religion through:
-
raising awareness and understanding of religious beliefs and practices
-
carrying out religious devotional acts
-
carrying out missionary and outreach work
The objectives have been realised through the charity’s main activities:
The charity is the parochial Church Council of Holy Trinity Church, which is responsible for providing Christian worship each Sunday and Holy Days, including the celebration of week-day Holy Communion on a regular basis.
The Christian faith is taught in church and in small groups;
Outreach to the local community takes place through courses and networking. Achievements and performance
The numbers attending services over the past year is still less than pre Covid As part of our overall care of the congregation we have a Pastoral Group to arrange contact with and visits to members of the congregation.
Following the grant from the Heritage lottery fund and the completion of repairs to the roof we have continued to host open days in the Church.
As part of heritage awareness a regular “Ancestor Day” is observed remembering the contribution made to our community by those of Afro-carribean origin.
The church continues to be involved in community mission and missional activities.
:
1
Background to the P.C.C. and its responsibilities
The parochial church council (PCC) is the executive committee the parish of Holy Trinity, Birchfield and consists of clergy and churchwardens of the parish , together with representatives of the laity.
Membership of the P.C.C. and method of appointment Members of the Parochial Church Council are elected to serve a period not exceeding three years, eligible candidates are members of the Parish Electoral Roll, Membership of the Electoral Roll is open to communicant members of the Church of England who habitually worship at Holy Trinity Birchfield.
Churchwardens are appointed at the Annual Parish Church Meeting
Details of those serving on the P.C.C. including Officers and Ex Officio Members
Rev Canon Eve Pitts, Chair of the Council. retired 31 July2023 Miss W. Walker, Churchwarden . Mrs E Christian, Mr K Rutherford, Mrs J Simms , Readers Ms H Cross, Miss J De Costa, Ms V Flowers, Mrs M Scott, Miss C Forrester, Mrs J Simms, Mrs. B Anderson, Sonia Douglas, Mrs J Rutherford, Elected Members.
Miss C Harris, Treasurer
Electoral Roll, 83, (2022 – 85).
Sunday attendance 2023 - 74 ( 2022 40/50)
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HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL
INDEPENDENT EXAMINER’S REPORT TO
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY , BIRCHFIELD, BIRMINGHAMIN IN RESPECT OF THE YEAR ENDED 31 DECEMBER 2023.
I report on the accounts for the year ended 31[st] . December 2023 which are set out on pages 3 to 8
Respective Responsibilities of the Trustees and Examiner
As trustees of the charity, the members of the PCC are responsible for the preparation of the accounts. They consider that an audit is not required for this year under section 144(2) of the Charities Act 2011(The Act) and that an independent examination is needed.
It is my responsibility to
Examine the accounts under section 145 of the 2011 Act Follow the procedures laid down in the General Directions given by the Charity Commissioners section 145(5)(b) of the 2011 Act and State whether particular matters have come to my attention.
Basis of the Independent Examiner’s report
My examination was carried out in accordance with the general directions given by the Charity Commission
An examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in any audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the next statement..
Independent Examiner’s Statement
In connection with my examinations, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements
-
To keep accounting records in accordance with section 130 of the 2011 Act; and
-
To prepare accounts which accord with the accounting records and to comply with the requirements of the 2011 Act.
Have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Michael Hastilow Independent Examiner 6th June 2024
3
HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL
STATEMENT OF RECEIPTS AND PAYMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
INCOME RECEIVED - note 2 Incoming resources from generated funds Voluntary income Activities generating funds Investment income Statutory and other fees Other income TOTAL INCOME RECEIVED PAYMENTS MADE - note 3 Cost of generating funds Charitable ( Church) activities Governance costs Other payments TOTAL RESOURCES USED NET SURPLUS/(DEFICIT) Net cash surplus on sale and acquisition of property Movement in funds Balance b/fwd 1st. January 2023 Balance c/fwd 31st. December 2023 |
Unrestricted Restricted/ Endowme nt Funds Designated Funds Funds 46,569 - 14,568 14,000 4,716 - 22,811 - 5,429 440 |
Total 2023 46,569 28,568 4,716 22,811 5,869 |
Total 2022 42,886 37,887 4,535 34,365 118 |
|---|---|---|---|
| 94,093 14,440 - |
108,533 |
119,771 | |
| 3,775 - 78,931 301 - - 5,328 440 - |
3,775 79,232 - 5,768 |
3,464 53,077 - 29,129 |
|
| 88,034 741 - |
88,775 |
85,670 |
|
| 6,059 13,699 - - 9,056 - - |
19,758 9,056 |
34,101 - |
|
| 6,059 22,755 - 44,563 13,469 12,494 - |
28,814 70,526 - |
34,101 36,425 |
|
| 60,622 36,224 12,494 |
99,340 |
70,526 |
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HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL SUMMARY OF FUNDS AS AT 31 DECEMBER 2023 Movement in Funds
General Fund Net cash surplus on property Restricted Funds Jubilee Fund HLF Roof Fund C C Derwent Legacy(Altar Requisites) Harlow Trust Total Restricted Funds Mark House dilapidations Property holdings at cost / valuation - note 1 Total Funds Represented by: Mark House Leonard Avenue Church Hall 315 Birchfield Road Unity Bank Current Account Nat-West Jubilee Fund Debtors and pre payments Birmingham Diocesan Trustees BDBF re property sales Creditor TOTAL |
Brought | Forward Receipts Expended 44,553 94,098 88,034 9,056 - |
Balance Forward 2023 59,668 |
Total 2022 44,553 |
|
|---|---|---|---|---|---|
| 9,978 440 440 - - - - 3,498 - 301 - 14,000 |
9,978 - 3,197 14,000 |
9,978 -) - 3,498 - |
|||
| 13,476 14,440, 741 12,494 - - 275,000 340,000 200,000 _ __ ___ 345,523 457,589 288,775 |
27,175 12,494 415,000 |
13,476 12,494 275,000 ___ 345,523 |
|||
| 514,337 | |||||
See note 5 See note 1 |
|||||
| 2023 75,000 340,000 26,453 51,257 77 |
2022 100,000 75,000 100,000 26,126 31,826 77 333,029 12,494 __ |
||||
| 492,787 12,494 _ 9,056 |
|||||
| 514,337 - |
345,523 - ___ 345,523 |
||||
| 514,337, |
The Accounts were approved by the PCC and were signed on its behalf by Chair of PCC Treasurer of PCC Christine Harris
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HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
1. ACCOUNTING POLICIES
The financial statements have been prepared in accordance with the Church Accounting Regulations 2006 together with applicable accounting standards and the SORP 2005.
The financial statements have been prepared under the historical cost convention except for the valuation of investment assets which are stated at market value at 31 December. The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body, nor those that are informal gatherings of church members.
The Parish has interest in two properties , During the Year, The Hall and Mark House were sold for £365,000 and with the proceeds, the former vicarage, 213 Birchfield Road was acquired for £340,000, £1,464 was received for late completion and after deducting the costs of the purchase and sale, £9,056 was left.
The value of properties at the 31 December 2023 is:Leonard Avenue £ 75,000 as estimated 213 Birchfield Road £ 340,000 at cost Total £ 415,000
1.1 Funds .
General Funds represent the funds of the Parochial Church Council (P.C.C.) that are not subject to any restrictions regarding their use and are available for application on the general purposes of the P.C.C. Funds designated by the P.C.C. are also unrestricted.
- 1.2 Incoming Resources from donors Giving and Voluntary income
Collections are recognised when received by or on behalf of the P.C.C. Planned giving receivable (including those received under gift aid) is recognised only when received.
Income Tax recoverable on gift aid donations is recognised only when the tax is received.
Grants and legacies are accounted for when the P.C.C. receives the payment
Other ordinary income
Rental income from the letting of Church Premises is recognised when the rental is received.
Income from Investments
Dividends and interest are accounted for when receivable.
Resources used Grants
Grants and donations are accounted for when received.
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HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 31 DECEMBER 2023
2. INCOME RECEIVED
| Voluntary income: Planned giving envelopes and bank Tax recovered Loose collections Donations Sundry income Activities generating funds: Fundraising HLF Fundraising Jubilee Fund Church hall rental VAT recovered Investment income Rents Incoming resources from charitable activities Statutory and other fees, Grant re Heating Other income Legacies Charitable Collections, TOTAL |
Unrestricted Restricted/ Endowment Funds Designated Funds Mark House 20,722 11,241 11,373 - 2,224 - 1,009 - - |
Total 2023 20,722 11,241 11,373 2,224 |
Total 2023 20,722 11,241 11,373 2,224 |
|---|---|---|---|
| 46,569 | 46,569 | 42,866 |
|
| 14,000 6,641 7,927 - - |
14,000 = 6,641 7,927 - |
4,292 21,170 3,543 8,882 - |
|
| 14,568 14,000 - |
28,568 |
37,887 |
|
| 4,716 | 4,716 | 4,535 |
|
| 4,716 - |
4,716 | 4,535 |
|
| 14,854 7,957 |
14,854 7,967 |
34,365 |
|
| 22,811 - |
22,811 | 34,365 |
|
| 5,000 - 429 440 |
5,000 869 |
- 118 |
|
| 5,429 440 |
5,869 | 118 |
|
| 94,093 14,440 - |
108,533 |
119,771 |
HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 31 DECEMBER 2023
3 PAYMENTS MADE
| Cost of generating funds Charitable (Church) activity: Ministry – Diocesan Common Fund Clergy expenses Salaries and support staff costs Church running cost Insurance Utilities General Church Maintenance Church Hall Costs Church Hall Insurance Other Costs Governance costs Administration Other resources used Giving to Missionary societies Giving to relief and development agencies Home mission Statutory fees paid to the Diocese Major repairs church -roof Major repairs church -other Professional Fees TOTAL RESOURCES USED |
Unrestricted Restricted/ Mark House Funds Designated Funds Designated 3,775 - - |
Total 2023 3,775 |
Total 2022 3,464 |
|---|---|---|---|
44,000 - 1,080 - 4,318 - 1,491 301 8,654 - 9,208 - 9,979 - - - - 201 |
44,000 1,080 4,318 1,792 8,654 9,208 9,979 - - 201 |
24,000 900 4,322 2,211 6,611 8,268 4,845 1,899 - 21 |
|
| 78,931 301 - |
79,232 |
53,077 |
|
| - - - |
- |
- |
|
| - - - - 440 5,328 - - - - - = - - - |
- 440 5,328 - - - - |
- - 116 14,977 - 11,814 2,220 - |
|
| 5,328 440 - |
5,768 |
26,129 |
|
| 88,034 741 |
88,775 | 85,670 |
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HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 31 DECEMBER 2023
Note 4 Restricted Funds During the year a grant of £14,000 was received from the Harlow Trust to be used in replacing digital services .
Note 5 Debtors and prepayments £ 77 ( 2022 £77) prepayment.
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