The Parochial Church Council of the Ecclesiastical Parish of Holy Trinity, Birchfield, Birmingham
HOLY TRINITY CHURCH BIRCHFIELD
FINANCIAL STATEMENTS
OF THE
PAROCHIAL CHURCH COUNCIL
FOR THE YEAR ENDED 31 DECEMBER 2021
Clergy:
Revd Canon Eve Pitts
Registered Charity No. 1168155
Bankers Unity Bank Brindleyplace Birmingham
Treasurer Christine Harris Secretary Ms M Barnett
HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL
INDEX TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2021
| Page No. | |
|---|---|
| 1-2 | Annual Report of the P.C.C. |
| 3 | Independent Examiner’s Report |
| 4 | Receipts and Payments Account |
| 5 | Summary of Funds |
| 6 - 9 | Notes to the Accounts |
HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL
REPORT OF THE P.C.C.(Trustees Report)
FOR THE YEAR ENDED 31 DECEMBER 2021
The Parochial Church Council of the Ecclesiastical Parish of Holy Trinity , Birchfield, Birmingham was registered as a charity on 11 July 2016 having been prior to that an excepted charity.
It is governed by the Parochial Church Council Powers Measure (1956) as Amended and the Church Representation Rules that came into force on 2 January 1957.
Objectives and activities
The charity’s objects
Promoting in the ecclesiastical parish the whole mission of the Church. In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of religion through:
-
raising awareness and understanding of religious beliefs and practices
-
carrying out religious devotional acts
-
carrying out missionary and outreach work
The objectives have been realised through the charity’s main activities:
The charity is the parochial Church Council of Holy Trinity Church, which is responsible for providing Christian worship each Sunday and holy days, including week-day Holy Communion on a regular basis.
The Christian faith is taught in church and in small groups;
Outreach to the local community takes place through courses and through networking and the setting up of a Jobs Club. Achievements and performance
The numbers attending services over the past year has seen a slight decrease and in particular people from other cultures are being integrated.
As part of our overall care of the congregation we have had for a number of years an emphasis on the care of both children and adults who are classified as having special needs.
We also, as part of our pastoral care have an emphasis on caring for the elderly. The PCC Have been successful in obtaining £250,000 support from the Heritage Lottery Fund towards replacing the Roof. As part of the project the PCC have been investigating the connectivity with the local community since the church was consecrated. The church continues to be involved in community mission and missional activities.
:
1
Background to the P.C.C. and its responsibilities
The parochial church council (PCC) is the executive committee the parish of Holy Trinity, Birchfield and consists of clergy and churchwardens of the parish , together with representatives of the laity.
Membership of the P.C.C. and method of appointment
Members of the Parochial Church Council are elected to serve a period not exceeding three years, eligible candidates are members of the Parish Electoral Roll, Membership of the Electoral Roll is open to communicant members of the Church of England who habitually worship at Holy Trinity Birchfield.
Churchwardens are appointed at the Annual Parish Church Meeting
Details of those serving on the P.C.C. including Officers and Ex Officio Members
Rev Canon Eve Pitts, Chair of the Council.
Mr K Rutherford – Vice Chair Mrs C (Cynthia) Callender, Miss W. Walker, Churchwardens. Mrs E Christian, Mr K Rutherford, Mrs J Simms , Readers
Miss S Bartley, Ms H Cross, Miss J De Costa, Ms V Flowers, Mrs M Scott, Miss C Forrester, Mrs P Nelson, Mrs J Simms, Miss M West, Mrs Elected Members
Ms M Barnett, Secretary
Miss C Harris, Treasurer
Church attendance including numbers on and movement in those on the electoral roles
Electoral Roll, 98, (2020 – 92). Average Sunday attendance not stated as first few months of 2021 still affected by COVID closures .
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HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL
INDEPENDENT EXAMINER’S REPORT TO
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY , BIRCHFIELD, BIRMINGHAMIN IN RESPECT OF THE YEAR ENDED 31 DECEMBER 2021.
This report on the accounts of the P.C.C. for the year ended 31 December 2021, which are set out on pages 3 to 7, is in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 (“ the Regulations”) and section 145 of the Charities Act 2011 (“the Act”).
Respective responsibilities of members of the P.C.C. (the trustees) and examiner
As members of the P.C.C. you are responsible for the preparation of the financial statements; you consider that the audit requirements of the Regulations and section 144 (2) of the Act do not apply. It is my responsibility to issue this report on those accounts in accordance with the terms the Regulations.
Basis of this report
My examination was carried out in accordance with the General Directions given by the Charity Commission under section 145(5)(b) of the Act and to be found in the Church guidance 2006 edition. That examination includes a review of the accounting records kept by the P.C.C. and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements :
to keep accounting records in accordance with section 130 of the Act and
to prepare financial statements which accord with the accounting records and comply with the requirements of the Act, and the Regulations have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Michael Hastilow Independent Examiner 31[st] May 2022
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HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL
STATEMENT OF RECEIPTS AND PAYMENTS
FOR THE YEAR ENDED 31 DECEMBER 2021
INCOME RECEIVED - note 2 Incoming resources from generated funds Voluntary income Activities generating funds Investment income Statutory and other fees Other income TOTAL INCOME RECEIVED PAYMENTS MADE - note 3 Cost of generating funds Charitable ( Church) activities Governance costs Other payments TOTAL RESOURCES USED NET SURPLUS/(DEFICIT) Movement in funds Balance b/fwd 1st. January 2021 Transfer between funds Balance c/fwd 31st. December 2021 |
Unrestricted Restricted/ Endowme nt Funds Designated Funds Funds 39,399 - 3,994 6,683 4,020 - 17,945 - - 198 |
Total 2021 39,399 10,677 4,022 17,945 198 |
Total 2020 36,676 10,589 4,552 12,726 2,205 |
|---|---|---|---|
| 65,358 6,881 - |
72,239 |
66,748 | |
| 172 - 46,469 - - 7,419 198 - |
172 46,469 - 7,617 |
92 59,900 - 33,213 |
|
| 54,060 198 - |
54,258 |
93,205 |
|
| 11,298 6,683 - - - - - |
17,981 - |
(26,457) - |
|
| 11,298 6,683 - 28,705 (22,755) 12,494 (26161) 26.161 - |
17,981 18,444 - |
(26,457) 44,901 |
|
| 13,842 10,089 12,494 |
36,425 |
18,444 |
4
HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL SUMMARY OF FUNDS AS AT 31 DECEMBER 2021 Movement in Funds
General Fund Transfer to Roof Fund Restricted Funds Jubilee Fund HLF Roof Fund Transfer from General Fund C C Derwent Legacy(Altar Requisites) Charitable Donations Total Restricted Funds Mark House dilapidations Mark House Leonard Avenue Church Hall Total Funds Represented by: Mark House Leonard Avenue Church Hall Unity Bank Current Account Nat-West Jubilee Fund Debtors and pre payments Birmingham Diocesan Trustees Creditor TOTAL |
Brought Forward Receipts Expended 28,705 65,358} 54,258 26,161 |
Balance Forward 2021 13,842 |
Total 2020 28,705 |
|
|---|---|---|---|---|
| 4,100 2,526 198 (30,516) 4.355 26,161 - 3,661 - - |
6,428 - 3,661 -- |
4,100 (30,516) 3,661 - |
||
(22,755) 33,042, 198 See note 4 12,494 - - 100,000 - 75,000 - * 100,000 - - _ __ ___ 293,444 98,400 80,617 |
10,089 12,494 100,000 75,000 100,000 |
(22,755) 12,494 100,000 75,000 100,000 ___ 293,444 |
||
311,425 |
||||
See note 5 See note 6 |
||||
| 2021 100,000 75,000 100,000 23.537 10,484 80 |
2020 100,000 75,000 100,000 5,161 4,100 5,357 289,618 12,494 __ |
|||
| 309,101 12,494 __ |
||||
| 321,595 10,170 |
302,112 8,668 ___ 293,444 |
|||
| 311,425, |
The Accounts were approved by the PCC and were signed on its behalf by
Chair of PCC Rev Canon E Pitts Treasurer of PCC Christine Harris 5 .
HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2021
1. ACCOUNTING POLICIES
The financial statements have been prepared in accordance with the Church Accounting Regulations 2006 together with applicable accounting standards and the SORP 2005.
The financial statements have been prepared under the historical cost convention except for the valuation of investment assets which are stated at market value at 31 December. The financial statements include all transactions, assets and liabilities for which the JCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body, nor those that are informal gatherings of church members.
The Parish has interest in two properties in addition to the church hall. The value of these properties has been estimated subject to more formal valuations: Leonard Avenue £ 75,000 Church Hall £100,000 Mark House £ 100,000
These properties have been in the ownership of the PCC for several years. No adjustment to prior year or comparative figures has been made.
1.1 Funds .
General Funds represent the funds of the Parochial Church Council (P.C.C.) that are not subject to any restrictions regarding their use and are available for application on the general purposes of the P.C.C. Funds designated by the P.C.C. are also unrestricted.
1.2 Incoming Resources from donors
Giving and Voluntary income
Collections are recognised when received by or on behalf of the P.C.C. Planned giving receivable (including those received under gift aid) is recognised only when received.
Income Tax recoverable on gift aid donations is recognised only when the tax is received.
Grants and legacies are accounted for when the P.C.C. receives the payment
Other ordinary income
Rental income from the letting of Church Premises is recognised when the rental is received.
Income from Investments
Dividends and interest are accounted for when receivable.
Resources used Grants
Grants and donations are accounted for when paid over.
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HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 31 DECEMBER 2021
2. INCOME RECEIVED
| Voluntary income: Planned giving envelopes and bank Tax recovered Loose collections Donations Sundry incomr Activities generating funds: Fundraising Fundraising Jubilee Fund Church hall rental VAT recovered Investment income Rents Incoming resources from charitable activities Statutory and other fees, Other income Legacies Charitable Collections, TOTAL |
Unrestricted Restricted/ Endowment Funds Designated Funds Mark House 26,914 - 5,943 - 3,572 - 2.970 - - |
Total 2021 26,914 - 5,943 3,572 |
Total 2021 26,914 - 5,943 3,572 |
|---|---|---|---|
| 39.399 | 39,399 | 36,676 |
|
| 368 2,328 4,355 3,626 - - - |
2,696 4,355 3,626 - - |
2,224 - 1,746 6,619 - |
|
| 3,994 6,683 - |
10,677 |
10,589 |
|
| 4,020 | 4,020 | 4,552 |
|
| 4,020 - |
4,020 | 4,552 |
|
| 17,945 | 17,945 | 12,726 |
|
| 17,945 - |
19,945 | 12,726 |
|
| - - 198 |
- 198 |
2,205 - |
|
| - 198 |
198 | 2,205 |
|
| 65,358 6,881 - |
72,239 |
66,748 |
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HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 31 DECEMBER 2021
3 PAYMENTS MADE
| Cost of generating funds Charitable (Church) activity: Ministry – Diocesan Common Fund Clergy expenses Salaries and support staff costs Church running cost Insurance Utilities General Church Maintenance Church Hall Costs Church Hall Insurance Other Costs Governance costs Administration Other resources used Giving to Missionary societies Giving to relief and development agencies Home mission Statutory fees paid to the Diocese Major repairs church -roof Major repairs church -other Maintenance – Jubilee Fund Maintenance – Leonard Avenue TOTAL RESOURCES USED |
Unrestricted Restricted/ Mark House Funds Designated Funds Designated 172 - - |
Total 2020 172 |
Total 2020 92 |
|---|---|---|---|
17,036 - - - 3,568 - 1,167 6,166 - 12,052 - 3,009 - 2,627 - - 844 |
17,036 - 3,568 1,167 6,166 12,052 3,009 2,627 - 844 |
38,698 500 1,530 1,229 5,982 7,475 2,496 1,713 - 277 |
|
| 46,469 - |
46,469 |
59,900 |
|
| - - - |
- |
- |
|
| - - - - 198 7,419 - - - - - - - - - |
- 198 7,419 - - - - |
- - - 5,755 7,478 19,980 - - |
|
| 7,419 198 - |
7,617 |
33,213 |
|
| 54,060 198 |
54,258 | 93,205 |
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HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 31 DECEMBER 2021
Note 4 Restricted Funds
The overdrawn balance on HLF Roof Fund relates in part to expenditure on additional works carried out. As a result of the COVID restrictions no fundraising has been possible during 2020, any shortfall will be met out of the unrestricted funds of the PCC.
Note 5 Debtors and prepayments £ 80 prepayment.
Note 6 Creditors and Accruals Balance on Diocesan Loan £ 1,571 Common Fund paid in January 2021 £ 1,000 Statutory Fees £ 7,419 £ 9,990
A loan for £10,000 was taken out from the Birmingham Diocesan Board of Finance to help fund cash flow during the repairs to the Church. It is repayable over 3 years and at 31 December 2021 has ½ year to run.
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