Hospital Rooms Charity Registration Number: 1168101 Annual Report and Financial Statements Year Ended 31 March 2025 Contents page Annual Report Reference and administrative information Trustees, report 1-30 Financial Statements Report of the Independent Auditor's 31-33 Statement of financial activities 34 Balance sheet 35 Cash Flow Statement 36 Notes to the Cash Flow Statements 37 Notes to the Financial Statements 38-48 Detailed Statement of Financial Activities 49-50 Hospital Rooms Annual Report Year Ended 31 March 2025 Reference and Administrative Information For the year ended 31 March 2025 Trustees Amie Corry (Chair) James Willington (freasurer) Rosanna Cundall Tom Ewing Pravin Fernando Adeola Gay Katharine Lazenby Elizabeth Neilson Angela Samata Dr. Faisil Sethi Neil Wenman Registered office Unit 404, Lock Studios 7 Corsican Square London E3 3YD Charity registration number 1168101 Website wmv.hos ital-rooms.com Independent examiner Bennewith 2018 Limited (Statutory Auditors) Upper Ground Floor 18 Farnham Road Guildford Surrey GU1 4XA Principal Banker Natwest 403 Bethnal Green Road London E2 OAF Hospital Rooms Annual Report Year Ended 31 March 2025 Trustee's Report Our Trustees Amie Corry - Chair Amie Corry (she/they) is a writer, editor and arts communications strategist. She writes/edits for titles and publishers such as Art Monthly, the Times Literary Supplement, Tate, MACK and Phaidon. She oversaw Damien Hirst's publications and press between 2015 and 2020 and is now Director of Do Ho Suh's publishing projects and studio. In 2019 she co-founded an inclusive literary festival - Primadonna - alongside Jude Kelly, Catherine Mayer, Sandi Toksvig and Kit de Waal. Amie has worked on a number of other projects pertaining to gender equality and diversity in the arts. In 2014. taking inspiration from Guerrilla Girls. Amie co- produced an audit of London's galleries with the East London Fawcett Society to establish the gender disparity between the city's exhibited artists. Impressed by Hospital Rooms, boundary-pushing agenda and commitment to enacting change through art, she joined the board in 2019. James Willington - Treasurer James Willington (helhim) is the International Group Finance Director at Gagosian. Larry Gagosian opened his first gallery in Los Angeles in 1980. In forty years Gagosian has evolved into a global network with seventeen exhibition spaces across ten cities. Gagosian's vibrant contemporary programme and unparalleled historical exhibitions feature the work of leading and legendary artists. James joined Gagosian in 2007 and is based in London at their gallery on Britannia Street. James focuses on the financial and fiscal management of the European and Asian galleries. Prior to joining Gagosian, James trained and worked at Pricewaterhouse- Coopers. James is a member of the networking platform, PAIAM (Professional Advisors to the International Art Market), and an associate of the ICAEW (Institute of Chartered Accountants in England and Wales)- He is a guest lecturer at Sotheby's Institute of Art and regular speaker at industry events. He has a BA degree in Latin and an MA degree in Roman Myth and History. Rosanna Cundall - Chair of Development Committee Rosanna Cundall (she/her) has worked in executive search within the creative industries since 2009. As a partner at Saxton Bampfylde, she advises on board level and executive appointments internationally. Rosanna has volunteered with Hospital Rooms in an informal capacity since 2019 and has Chaired the Development Committee since 2022. Rosanna is passionate about the power of arts and culture to transform lives. Having spent time in NHS mental health units caring for a friend, she has seen first-hand the importance of bringing hope and dignity to these spaces. Rosanna studied Art History and Visual Studies at Manchester University. Tom Ewing Tom Ewing Ihe/him) was an investment professional at Fidelity International in London for 17 years. He researched and analysed companies in the services. biotechnology & healthcare, and oil sectors before taking on responsibility for various equity funds with a focus on investing in small and medium sized growth companies in the UK. Hospital Rooms Annual Report Year Ended 31 March 2025 After 8 years as an equity portFolio manager. he established the role of Director of Research for the rapidly growing Multi Asset division. Having left the City to spend more time with his young children and to pursue other interests. Tom was struck by the incredible progress and inspirational achievements of the Hospital Rooms team in its early years. He wants to help develop the charity's immense potential grounded in the unique and innovative work that it does bringing the creation and enjoyment of wonderful art to one of the most vulnerable parts of our society. Pravin Fernando Pravin Fernando (he/him) is a barrister and practices in all areas of health law and specifically in mental capacity and coronial law (mental health and medical related deaths). Prior to becoming a barrister Pravin worked in numerous mental health settings. Pravin said, "l am absolutely thrilled to be appointed as a Trustee of Hospital Rooms and be part of this amazing charity. They do such important and enriching work. When I see some of the places that they have transformed l am simply spellbound." Adeola Gay Adeola Gay (she/her) is a London-based writer and currently holds the position of Curatorial Manager at Artsy. She is also the creative mind behind The Other Art Girl, an independent blog launched in 2020 to explore feminist art history and visual culture. Before her role as a Graduate Trainee at Sotheby's, Adeola pursued her studies in Culture, Criticism. and Curation, earning a Bachelor of Arts Degree from Central Saint Martins. She further holds a Diploma in Communicative Chinese from SOAS, University of London. Passionate about amplifying the voices of underrepresented artists. Adeola is dedicated to making art more accessible to marginalised communities. Katharine Lazenby Katharine Lazenby (she/her) is an expert by experience. drawing on lived experience of mental illness. psychiatric care and inpatient hospitalisation in a variety of roles. She is an Organisational Development Practitioner at East London NHS Foundation Trust. Katharine also delivers mental health training to health and social care staff across North East London. She sits on the board of directors for the Design in Mental Health Network. Elizabeth Neilson Elizabeth Neilson {she/her) is a curator based in London with a particular interest and specialism in nurturing emerging artists and their practices. Since 2006 she has been Director of the Zabludowicz Collection. She is also co-director of Pangaea Sculptors Centre. an organisation that seeks to support nurture and develop artists working with sculpture through mentoring. fabrication, education, commissioning opportunities and public events. She completed an MA in Curating from Goldsmiths College, University of London in 2005 and a BA in Art History and Women's Studies from The University of East London in 2003. Angela Samata Angela Samata (she/her) presented the BBC1 BA￿A nominated and winner of the Mind Media Award for Best Factual TV documentary, 'Life After Suicide,. The film Hospital Rooms Annual Report Year Ended 31 March 2025 encouraged discussion and exploration of mental health issues. challenging the stigma of suicide. Describing her own experience and that of her children after her partner took his own life 15 years ago, Angela travelled the length and breadth of the UK talking to others who had experienced the same loss. The documentary was aired as part of the BBC'S Mental Health Sea- son #lnTheMind and was watched world-wide by over 5 million viewers. Co-author of the NHS70 Parliamentary Award winning #Seesaysignpost training, which has to date been accessed by 250,000 people globally, her charity work. together with the making of the documentary was recognised as Angela was named as the Merseyside Woman of the Year 2016 and awarded an Honorary Fellowship by Liverpool John Moores University. As an Arts professional for over a decade. Angela leads the John Moores Painting Prize at the Walker Art Gallery and continues to work freelance with individual artists and arts organisations, while also speaking publicly about mental health issues. Dr. Faisil Sethi Faisil Sethi (he/him) is Chief Medical Officer for Norfolk and Suffolk NHS Trust. In recent years, alongside his role as a Consultant Psychiatrist in Psychiatric Intensive Care, he has developed experience in a diverse portfolio of management, leadership, quality improvement, and innovation activities. His past roles have included being Consultant Psychiatrist in Psychiatric Intensive Care at the Maudsley Hospital. Listening into Action Lead, and Service Director in South London and Maudsley NHS Foundation Trust. Dr Sethi was a longstanding member of the Executive Committee of the National Association of Psychiatric Intensive Care Units (NAPICU) and is currently on the Editorial Board of the Journal of Psychiatric Intensive Care. He was the past Vice Chair of National Association of Psychiatric Intensive Care Units (NAPICU), and a past Elected Member of the General Adult Psychiatry Faculty Executive in the Royal College of Psychiatrists. Faisil's clinical, quality improvement and research interests have included: clinical leadership. the management of acute disturbance- personality disorder. art and mental health". mental health law and the criminal justice interface. Neil Wenman Neil Wenman (he/him) is the Global Creative Director & Partner at Hauser & Wirth, based in London. He has worked on numerous international projects over the past 13 years and collaborated closely with many artists. He is on several committees including the development committee of South London Gallery, London. the board of The Roberts Institute of Art, London" and a Trustee of Performa in New York. He has a PhD in architectural design from the Bartlett School, UCL and four postgraduate master's degrees. Hospital Rooms Annual Report Year Ended 31 March 2025 Chair's Report Since its establishment almost a decade ago. Hospital Rooms has installed over 200 artworks in mental health settings across the country. This extraordinary achievement goes hand-in-hand with extensive research and co-produced creative programming, all of which facilitates the radical rethinking of mental health care. 2024125 has been a year of embedding and research. Notable is the formulation of a National Framework for Equal Access to Arts for Mental Health Services, designed for scalable national and international impact in mental health care. which is generously funded by Arts Council England. The framework points to the organisation's commitment to learning, reflected in our new NHS projects. Our NHS Trust collaborators are diverse in geography and specialism and will enable us to develop our work with, for example, our first dedicated project in a new mental health ward for autistic people and people with a learning disability at Avon and Wiltshire Mental Health Partnership NHS Trust. The completion of existing long term projects by our fantastically talented and dedicated staff has been extremely moving. Feedback from participants - gathered through increasingly robust and nuanced matrixes - note feelings of a sense of community, broadened imagination and safety. Our work continues to bridge damaging gaps between communities and cultural initiatives and organisations, exemplified by the 'Look Groups, initiated in Cornwall - inclusive gatherings where art is discussed, now a regular fixture on the wards. This year our Lived Experience Team has been central to our implementation of ambitious and forward-thinking projects that create meaningful change. Hospital Rooms is committed to working with people who are like￿ to suffer from the intersection of marginalisation. decision-making on projects, staff training and programming leads with this in mind and it is an absolute priority. In-depth anti- racism training was completed with Nova Reid and is planned for the forthcoming year across staff and board with BRAP - this work is never complete. We have also carefully aligned our strategy and frameworks with the NHS Patient Carer Race Equality Framework IPCREF) and Culture of Care Standards. In 2024/25. our engagement grew and diversified through the relaunched Digital Art School and a fantastic series of public events. Digital Art School is an utterly unique project, involving not only fully accessible online workshops with some of the most exciting contemporary artists working today, but the delivery of 750 beautiful boxes of art materials to every mental health hospital in the country- an amazing logistical feat that has a profound impact on units that often have little or no art supplies. The workshops engaged majority new audiences, which is testament to the ingenuity of our communications and digital teams. As ever, a wealth of partners have helped facilitate our programmes, including Jameel Arts & Health Lab and the World Health Organisation. Norwich University of the Arts. MAC (Midlands Art Centre). Fitzrovia Chapel and Arts Council England. The final year of our partnership with Hauser & Wirth gallery was a celebration of a new model for commercial and non-profit relationships. Alongside hitting our £1 million Hospital Rooms Annual Report Year Ended 31 March 2025 three-year fundraising target with Hauser & Wirth, our public programme and press campaigns brought new friends and supporters to both the organisation and the gallery. We are hugely grateful for the hard work of all our partners, which includes a newly formed Gallery Circle. They are integral to our mission to de-stigmatise ill mental health. We remain in a healthy financial position due to diverse funding streams and widespread support for our demonstrably impactful worl(. Both the NHS and art sector are undergoing diff iculties, and Hospital Rooms remains a nimble and responsive organisation. Next year will see us push our Development programmes further with a series of ten-year anniversary projects, spearheaded by our Head of Partnerships and Development Committee. Our engaged and collegiate Board and Development Committee remain central to Hospital Rooms. operations and governance. 202412025 saw us focusing on our approach to risk management to ensure robustness. Following careful work on organisational structure wtth the Board and SMT, we have benefitted from the full time return of our Co-Founders Niamh White and Tim A Shaw, whose dedication, intelligence and ambition remains truly inspirational. Our Interim CEO, Kerry Bishop, completed her term and we are strengthening our Exec team with a new Managing Director role. We continue to deliver very well across all of Arts Council England National Portfolio Organisation Investment Principles and are immensely grateful for ACE'S ongoing support and collaboration. In my role as Chair, it remains an utter privilege to work alongside a committed, ambitious and energetic group of people who are effecting desperately needed change in the mental health sphere at a time of prolonged challenge. Amie Corry Hospital Rooms Annual Report Year Ended 31 March 2025 The Trustees, who are also directors of the Charitable Incorporated Organisation (the charity), present their report and the financial statements for Hospital Rooms for the year ended 31 March 2025, which have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and effective from accounting periods commencing 1 January 2015 or later. PURPOSE AND OBJECTIVES Hospital Rooms is an award-winning arts and mental health charity that believes all people in mental health hospitals should have the freedom to experience extraordinary art. The charity was founded in 2016 by artist Tim A. Shaw and curator Niamh White after a close friend was sectioned and admitted to a locked mental health ward. They were shocked by how stark, cold. clinical and inhumane the environment on the ward was. This is further underscored by testimony in 202314 in which patients and staff describe these mental health environments as being 'like prison,, 'hostile', 'bleak', 'uninspiring', and 'punishing'. We commission artists to create inventive. compelling and compliant environments and artworks for mental health units. Our artists work collaboratively with service users, psychiatrists, allied health professionals and public health researchers to create inspirational spaces that enrich quality of life, encourage conversation, enhance self-esteem. and deepen ties between people. In addition, we facilitate artist-led workshops for mental health service users that encourage meaningful participation in creative activity and directly inform the artworks installed in the environment. Our evaluations show that these sessions are effective in helping people to acquire new skills and knowledge, improve self-belief, and form connections. We do this because: People using these services face a severe inequality of opportunity to engage with or be inspired by the arts (Mental Health Foundation 2020). The physical environments in mental health units are inadequate and are not conducive to recovery (Mind 2024). We work with service users in mental health units who have often been sectioned and detained under the Mental Health Act. In these wards. our participants. liberties have been restricted and access to art is extremely limited. Our projects are designed to be safe and appropriate for people who are receiving care for a variety of severe and enduring mental health diagnoses, and we adapt our activities to accommodate multiple generations (from CAMHS young people to older adults) and a diverse range of access needs. People with severe and enduring mental illness continue to face stigma and ostracism as a response to their diagnoses and presentation. Many are dealing with co-marginalisations which further impact their lives and prevent access to creative inspiration and activity. We know that people with mental health problems are two to three times more likely to be from Hospital Rooms Annual Report Year Ended 31 March 2025 households in the lowest 20 % income bracket than those in the highest (Mental Health Foundation. 2016). Further. Black people almost 5 times as likely as white people to be detained under the Mental Health Act and are disproportionately affected by restrictive practices in mental health units. Our work is designed to reach, engage, and energise the most vulnerable mental health service users, improving their experience in hospital and contributing positively towards their health and wellbeing. "Hope for the future of mental health" Visitor feedback, Hospital Rooms Shape Shift Exhibition, March 2025 ACTIVITIES Support and Assistance We recruited a new permanent position, and two fixed term contract roles to support the delivery of our ambitious objectives in 202415. This included a Social Media Assistant (0.8 FfE) Digital Art School Coordinator (1 FfE on fixed-term contract) Operations Coordinator {0.8 on fixed-term contract) Our team continue to receive an annual training budget to support their professional development and we provide access to a certified psychotherapist for wellbeing support. In 2024/25, supported by our partners, funders and hosting NHS Trusts. we concluded three core projects and embarked on a major new programme across four additional sites, as detailed below. During this period. we: Installed 36 museum quality artworks created by an extraordinary and diverse roster of artists in collaboration with NHS service users, and staff Delivered 63 dynamic creative workshops. reaching 981 in-person participants Conducted extensive Research & Development for four new projects, prioritising service users most affected by the Mental Health Act Expanded our Digital Art School audience with 54,305 views of our Digital Art School workshops Led our robust evaluation methodology. developed in collaboration with Norwich University of the Arts INUAI. across our projects monitoring our progress and providing rich insights into the impact of our projects on patient and staff communities Hospital Rooms Annual Report Year Ended 31 March 2025 Reported gains in local impact, inclusivity, and desire for repeat participation amongst our service user community (average survey responses 8.7 to 9.3 out of 10) Evidenced improved interactions between service users and clinical staff across all projects The NHS staff. service users, and artists we work with told us in 2024/5: "The work you're doing is so important. and as someone who's been in and out of psych wards my whole lrfe. I can tell you without any doubt that it makes a difference." Service user. Bowman Ward "It's heart-wanning to know there are charities like yourselves that are looking to work with and improve our mental health settings." Digital Art School Participant "Hospital Rooms has shown me that there exists in the industry a high level of care toward artists. which has been incredibly valuable to me." Artist on the concluding Sandwell project 'Using the skills and knowledge of artists to co-create better environments in hospitals is an example of how art can contribute to making the world a better place to live in." Jonty Lees, Falmouth School of Art Exam les of ec undertaken b Hos ital Rooms durin 2024-5 Iri Installation by Melanie Stidolph for Bodmin Community Hospital Hospital Rooms Annual Report Year Ended 31 March 2025 Inpatient acute adult wards (Bodmin Community Hospital, Camborne Redruth Community Hospitsl), and Psychiatric Intensive Care and Forensic wards (Longreach House). Cornwall NHS Partnership Trust Numbers benefiting from this activity during the period: Artists: 12 11 Participants: 25 (project total: 336) l Event / Exhibition attendees: 3.162 | Audience (broadcast, online. writing): 73,309,228 (total estimated MUV for 2023124) Number of new products or commissions: 10 (project total- 12) Number of sessions for education, training or participation: 5 (project total: 41) Our project with Cornwall Partnership NHS Foundation Trust concluded during 2024125, marking the final phase of our multi-year programme across 6 mental health wards in 2 hospitals: Bodmin Community Hospital and Camborne Redruth Community Hospital. This included wards for acute adults and older people. a Psychiatric Intensive Care Unit [PICU]. and a low secure forensic unit. In Spring 2024, our team completed our Season of Creativity workshop phase across both hospital sites and entered an intensive installation period. Throughout 2024/5. 10 ambitious artworks were installed by artists Anna Barriball. Sovay Berriman. Phillippa Clayden, Janet Holland, Chantal Joffe, Alvin Kofi. Abigail Reynolds, Ben Sanderson, Melanie Stidolph, and the collective of Viviane Vaux and Maria Christoforidou. This marked the successful completion of all 12 commissions for our ambitious multisite Cornwall project. NHS staff reported that the installations sparked lively conversations and reflection, with both patients and staff feeling empowered to share their opinions and responses. The Look Groups - inclusive gatherings where art is discussed without the need for prior knowledge - established in the previous year played a vital role in this process, equipping service users and staff with the confidence and language to engage deeply with the artworks, fostering connection, curiosity, and conversation across the wards where this had lacked previously. One of the most inspiring stories emerging from our Visual Matrix with highly- engaged staff at Bowman Ward, was that of an artwork service users had titled 'The Patient Man, Guided by artist Phillippa Clayden, but painted by 10 resident service users (or "The Bowmen") at the Male-on￿, medium-secure forensic unit, The Patient Man emerged from a series of 9 workshops. including an excursion to the Cornish hills which inspired the landscape. Staff commented that the group painting sessions, "allowed conversations to happen and for all of us to see each other differently." Unique connections with the work emerged, too", one service user. responsible for painting the sun, would change the colour each session depending on his mood, one who chose not to paint would curate a playlist for the group to listen to while they painted. The centrepiece, a striking crow. was painted by one service user who shared with staff that he had never had the opportunity to foster his long-held passion for art. Staff shared that they have since been supporting him with applications to a local college course in fine art. When invited to provide feedback on their experience upon completion of the artwork, one service user commented: "It is harder than it looks, but with your help - we can do it!YY Hospital Rooms Annual Report Year Ended 31 March 2025 Patient-led installation for Longreach House Another landmark of the 2024/25 period was Alvin Kofi's Freedom Wall, a large interactive mural created for the 136 Suite at Longreach House - a Place of Safety where individuals are brought for up to 24 hours to be assessed. Recognising the vulnerability of those who use this space. Kofi designed the mural both to bring care and colour into the environment and to provide occupants with an outlet for self- expression. As Kofi described: 'The mural, entitled 'Freedom Wall,. is playfully designed to encourage individuals to write. draw or design on the wall, offering them an outlet that will hopefully bring them some positivity at a time that is possibly the loneliest and most unsettling of their lives." Staff affirmed its immediate impact: "It's brightened up the area. too. because there's no natural light down there. Now, even without changing the lighting, it looks brighter, it feels a bit bigger. more airy, less stuffy." And further: "It's massively changed the space. Beforehand, it felt like a cell. It felt that people were in there and locked up. whereas now it's a lot calmer. It feels a lot nicer. and people have been interacting." Hospital Rooms Annual Report Year Ended 31 March 2025 Installation by Alvin Kofi for 136 Suite, Longreach House Our work at Hospital Rooms is founded on the belief that art is fundamental to what makes us human- that it can nourish and heal, bring connection, joy and solace. There are few contexts in which these qualities can have as much impact as the mental health wards that care for people at the most vulnerable times in their lives. As an organisation. our mission is to bring the highest quality artworks and creative activity into these spaces and, in doing so, to challenge the stigma that continues to be attached to severe mental illness and replace it with hope and humanity. However, there is another, less optimistic belief that also influences our work: that art is a rarefied subject- the preserve of a minority who hold the key to understanding it or the talents necessary to create it. Each of the twelve artworks that are now permanently installed across the mental health wards in Cornwall, and the journeys towards their conception, stand as a rejection of this notion and a testament to the positive power of art. The transformation of the wards in Cornwall, and of their occupants, relationships with art, would not have been possible without the commitment and vision of the staff at Cornwall Partnership NHS Foundation Trust and the cultural organisations who have been involved in this project. Now, the alienating perception of contemporary art is being replaced by curiosity and excitement for the ways in which it can enrich all of our lives. At Tate St Ives. service users, staff and people with lived experience of mental health Se￿iceS have toured the galleries, discussing the artworks on display and responding with their own creations. Clinical staff have been trained to run 'Look Groups,. which will now be a regular fixture on the wards. The gallery has become an inviting venue for outings in contrast to its previous identity as somewhere for 'other people,. Newlyn Art Gallery & The Exchange and intoBodmin have also provided settings for inspiring workshops described by 10 Hospital Rooms Annual Report Year Ended 31 March 2025 patients as 'calming', 'gentle' and 'fun' while our understanding of the intersection between culture and healthcare in Cornwall has been greatly enriched by Arts Well, who have so generously shared their knowledge and experience. The relationships that the Trust has built with these organisations will ensure that access to culture and creativity continues to play a role in recovery from mental illness well beyond this project. Debbie Richards. Chief Executive of Cornwall Partnership NHS Foundation Trust reflected: "The partnership approach embedded in the work facilitated by Hospital Rooms has brought much joy to our patients and staff. Cornwall is a very creative place: the engagement of our fabulously talented artists with the people who use our services and the staff who care for them has been so inspirational, enabling positive conversations that have deepened mutual understanding and built confidence. The approaches have been so inclusive, supporting people to tell their own stories which have been heard with interest. respect and compassion. It is these stories that have inspired and informed the artworks that now proudly adorn our wards, not only improving them aesthetically but making them feel like more welcoming, hopeful and calming care environments. The artworks also provide ongoing conversation points for all, and a legacy of curiosity and creativity alongside a newly energised approach to engaging with the rich creative and cultural scene in Cornwall. The value of our participation in this work with Hospital Rooms has exceeded our expectations and l am truly grateful to all those who have worked so hard to make this project possible." Hospital Rooms Annual Report Year Ended 31 March 2025 Installation by Andre Williams for Sandwell CAMHS Sandwell Children and Adolescent Mental Health Service (CAMHS), Black Country NHS Foundation Trust Numbers benefiting from this activity: Artists: 12 11 Participants: 20 (project total: 515) 11 Event / Exhibition attendees: 15011 Audience (broadcast, online, writing): 73,309.228 (total estimated MUV for 2023/24) Number of new products or commissions- 11 (project total: 13) Number of sessions for education, training or participation: 6 (project total: 49) Over the past year, our team has worked closely wtth Sandwell CAMHS to transform the busy service into a place of calm, hope. and inspiration for young people. As our first CAMHS outpatient project, this has been a landmark programme for Hospital Rooms, and 2024125 marked its concluding phase. In Spring 2024. we entered the final installation period. completing 11 new artworks to bring the project total to 13 commissions. These included works by artists Poppy Nash, Andre Williams, Miranda Forrester. and Rana Begum, alongside an exterior mural wall designed and completed by young people from the service. Artworks were installed across the waiting room, therapy rooms, communal areas, and corridors, responding directly to the needs and hopes expressed by staff and service users in the Research and Development stages of the project. Staff feedback gathered in our post-project visual matrix highlighted the profound impact of these transformations. The artworks were described as "an invitation to 12 Hospital Rooms Annual Report Year Ended 31 March 2025 play" and "therapeutic tools" that enabled young people to explore and talk about their feelings through colour and imagery. Clinical staff observed a reduction in tension and anxiety in young people before assessments and sessions, crediting this directly to the transformed entrance and waiting areas. In other parts of the service, staff who had previously described the environment as "like a prison" now reflected that the space was "homely and inviting." The project was brought to a celebratory close with the launch of the Sandwell CAMHS publication - featuring cover art created by young people themselves - and a final event that welcomed 150 visitors from the wider community. Young people proudly guided their families through the transformed spaces, introducing them to the artworks they had helped to shape. Alongside this, the Hospital Rooms Impact team piloted a new artist development evaluation with the Sandwell project artists, which highlighted how the positive. collaborative atmosphere of the project may come to influence their practice and the communities they work with in the future. Installation by Miranda Forrester for Sandwell CAMHS 13 Hospital Rooms Annual Report Year Ended 31 March 2025 A significant talking point in our post-project visual matrix (an adapted focus group) session with staff at Sandwell CAMHS was Miranda Forrester's Rooted - a houseplant inspired mural for the ground floor corridor. In our pre-project visual matrix. staff had talked at length about this corridor" sharing how staff, service users, and visitors would walk through the space quickly, heads down, and actively try to avoid waiting in the space - which wasn't always possible for parents and guardians accompanying their young people to appointments. The space is transformed, with different paint colours even aiding wayfinding in the space. Initially the terracotta and earthy hues feel "warm and inviting" before they transform into "fresh greens which feel earthy and organic." One staff member shared, "There is a lot of emotion with these kinds of [corridor] spaces. If a parent is waiting outside a therapy room, it won't feel as scary that they're leaving their child, it'll feel that they are going to be cared about and that they're going to be okay Similarly. Sandwell's waiting area was transformed by artist Roo Dhissou and her access support worker and carpenter Matt Foster, through a series of workshops with a group of young people who have received care at Sandwell CAMHS. This installation continues to be a focal point for the Sandwell CAMHS project. with staff speaking to the "playful" and "helpfully distracting" character of the new space. Young people and their visitors are encouraged to touch and explore every aspect of the artwork. Staff in the post-project visual matrix underscored reports that the space is helping to reduce anxiety for the CAMHS young people in relation to the anticipation of their appointments: "Parents have reported to us that their children 'feel less agitated,. Whereas previously young people would cling to their parents and feel nervous before assessments, they now have permission to explore. We're often going to search for young people who were interacting with Roo's artwork!11 Staff member. Sandwell CAMHS Staff described the waiting area installation as, "imaginative", "tactile" and "encouraging movement" with one Activity Coordinator commenting: "A lot of the young people that we see really struggle with sitting still, they struggle with waiting. So, the fact that the waiting room now offers an invitation to just go and play, I think is just brilliant The tactile nature of the first area, the fact that they can explore with their hands. and then the big pin board thing where you can just go and move it around. This is what we want. just for them to be able to explore the environment" 14 Hospital Rooms Annual Report Year Ended 31 March 2025 Installation by Rhoo Dhissou for Sandwell CAMHS The Sandwell CAMHS project has been a remarkable journey. Since Spring 2023, young people have worked alongside our partner artists and project team in workshops that spanned everything from making natural dyes with onion skins, to drawing comics, to floating down the canal on a narrowboat converted into an art studio. Together with their families and staff, they debated what a mental health service should feel like, and again and again the young people showed up - our highest participant return rate to date - to create something lasting for their community and the young people who would come to encounter the service in the future. 18 months after our first visit to West Bromwich. we are proud to celebrate the completion of 13 newly commissioned artworks for Sandwell CAMHS. These works represent countless conversations and collaborations between artists, young people, families, and staff, and embody themes that were central to the project: that the building should feel welcoming, playful. and interactive. that the hierarchy of clinical space couSd be disrupted through co-production: and that art should be for and by anyone. 15 Hospital Rooms Annual Report Year Ended 31 March 2025 New inpatient adult acute wards at the Rivers Centre, Hellesdon Hospital, Norfolk and Suffolk NHS Foundation Trust Installation by Mark Titchner for Hellesdon Hospital Numbers benefiting from this activity: Artists: 1511 Participants: 73 (project total: 445) 11 Event / Exhibition attendees 1,789 11 Audience (broadcast, online. writing): 73,309,228 (total estimated MUV for 2023/24) Number of new products or commissions: 15 (project total: 15) Number of sessions for education. training or participation: 6 (project total: 59) Following an intensive workshop season. 2024/25 saw our Hellesdon Hospital project enter its major installation phase. This ambitious programme will transform the new-build Rivers Centre with 15 permanent artworks. and over the past year the project has advanced significantly toward this goal. In Spring 2024, the first two murals were installed, followed shortly by a striking mixed-method mural by Ken Nwadiogbu and the installation of Mark Titchner's Like There is Hope and I Can D￿aM of Another World, first shown at our 2022 Hauser & Wirth exhibition, now given a permanent home on the exterior of Hellesdon Hospital. By the autumn, a further seven artworks had been completed, including works by Nengi Omuku. Fabian Peake, Jade de Montserrat, and Sola Olulode, bringing our total number of artist commissions across Hospital Rooms to over 200 since 2016. The project concluded the period with the installation of the final five athorks, achieving the full target of 15 for Hellesdon's Rivers Centre. Together, these 16 Hospital Rooms Annual Report Year Ended 31 March 2025 installations mark an extraordinary transfomation of the hospital environment and lay the foundation for further legacy activity in the year ahead. This project was shaped by close collaboration with hospital and contractual staff throughout 202415, along with the establishment of a dedicated Artwork Approval Group has ensured that proposals were carefully co-produced with attention to logistical and clinical considerations on a new build site. The Trust's Nursing Director, Chief Medical Officer, and Chief Finance Officer have all championed the impact of the project. embedding its benefits into the culture of the new hospital. Our partnerships with Norwich University of the Arts and our Lived Experience Team have also deepened during this period: advising on data collection for our global HOME research project, a partnership with Jameel Arts and Health Lab and the World Health Organisation evaluating the impact of murals at 4 international hospital sites, and co-curating Shape Shift. a reflective exhibition and event series at Fitzrovia Chapel. The impact of the project has already attracted significant attention. Staff tours of the site highlighted the enthusiasm for new works such as Sola Olulode's mural, and national broadcast coverage on The One Show is scheduled later in 2025 to further share this work with audiences across the UK. The Hellesdon Hospital project will continue into 2025126 with the launch of a publication and a final celebration event. These will provide the opportunity to share case studies in-depth and reflect fully on the legacy of this ambitious project. For now, we celebrate the completion of 15 new artworks that will greet service users and staff as the Rivers Centre opens its doors, another milestone moment for Hospital Rooms. Other Key Projects 2024125 Research and Development of Major Project across four NHS Trusts Alongside concluding three major projects in Cornwall, Sandwell and Norwich. 2024/25 was also a year of laying strong foundations for the future. We undertook intensive Research and Development on four new projects with NHS partners in Avon and Wiltshire (Aw￿ South West), Birmingham (BWCFf Midlands), South West Yorkshire (SWy￿ North) and North East London (NEL￿ East). Across these sites, we hosted more than 30 workshops with 233 Se￿iCe users and staff participants, embedding lived experience into every stage of project design. At Birmingham Women's and Children's NHS Foundation Trust's Parkview Clinic, an inpatient CAMHS unit, nine creative discovery sessions involved 46 young participants, using large-scale collaborative painting. photovoice, collage and virtual artist-led workshops via Digital Art School. A pre-project visual matrix with 14 staff members highlighted, similarly to Sandwell, the need for more thoughtful and homely environments: "There isn't a piece of wall that doesn't have a laminated piece of nonsense on it. which you probably don't need to see. I think we can be more thoughtful. This is their home." These insights will inform the early development of 13 new artworks. with young people emphasising the importance of creating a legacy that lasts beyond their hospital stay. With Avon and Wiltshire NHS Foundation Trust, 6 workshops engaged 35 participants from the Bristol Autism Spectrum Service and Learning Disability Forensic Service. Participants created collages of their ideal sensory spaces and 17 Hospital Rooms Annual Report Year Ended 31 March 2025 developed imagery that will embed a kingfisher motif into the identity of the brand new 10-bed inpatient service, The Kingfisher. Staff spoke of the importance of creating spaces that are sensory and supportive, inclusive of diverse needs, and comforting without suggesting permanence. One facilitator reflected: "Each participant found their own way to engage with the session, and we all worked on one collaborative artwork together- a great way of working for this group." At North East London NHS Foundation Trust Goodmayes Hospital, creative discovery workshops engaged 38 service users and 52 staff, while more than 80 staff took part in a training session highlighting our commitment to the Patient Carer Race Equality Framework (PCREF). 5 sound-building workshops with Joanna Harries reached 85 participants, with a strong 60 % return rate. One participant shared: "It was amazing, very therapeutic and facilitators were great. Everyone was so engaged." Our project with South West Yorkshire NHS Foundation Trust gathered momentum through 9 R&D workshops and two creative sessions involving 65 service users and staff. Activities included collaging, abstract figuration, and expressive painting, with participants emphasising the importance of creating spaces that feel less clinical and more authentic. As one staff member noted, "One service user was so pleased with his artwork he crafted a makeshift hook to display it in his room. Together, these achievements represent a significant expansion of our reach in 2024125. By engaging more than 230 people across 4 NHS Trusts, we have deepened our understanding of diverse communities and embedded lived experience into the early design of new programmes that will reshape mental health environments with authenticity and care. Hospital Rooms Digital Art School In 2024/25, Hospital Rooms relaunched the Digital Art School {DAS) with a bold new programme of workshops. materials distribution, live events and staff training. The plattorm launched in May with a nationwide campaign and a live-streamed workshop by Ken Nwadiogbu, joined by more than 300 participants across NHS and community sites. Throughout the year, 13 new BSL-interpreted Digital Art School workshops were produced with artists including Abbas Zahedi, Nengi Omuku, Giles Deacon, Sutapa Biswas, Dolly Sen. Sarah Dwyer, Victoria Cantons and Hamish Perch, with filming completed for Michaela Yearwood-Dan's forthcoming release. A central strength of this year's programme has been its responsiveness. We launched 7 instructional films for NHS staff. delivered in- person training workshops across 10 Trusts, and created new support mechanisms including open forums, condensed instructional films and one-to-one staff interviews. These steps have boosted facilitator confidence and dismantled barriers to running sessions. A "test, learn, adapt" approach also guided our digital strategy, leading to strong growth through targeted campaigns such as Google Ad Grants, social media activations and short-form workshop edits. Feedback mechanisms were strengthened too, with QR codes added to materials boxes to encourage service user and staff survey responses. 18 Hospital Rooms Annual Report Year Ended 31 March 2025 By the end of 2024125, the Digital Art School is fimily established as a national programme. scaling our programme offer, building NHS staff confidence, and creating meaningful opportunities for service users to connect with creativity in both inpatient and community settings. ACHIEVEMENTS AND PERFORMANCE Install view of Shape Shift at Fitzrovia Chapel Aim 1: Abundant and meaningful creative opportunities are accessible to the most segregated individuals with severe and enduring mental health diagnosesg providing them with a voice and a new sense of agency. Our projects in 2024125 reached patient populations in highly restricted environments, including Children and Adolescent Mental Health Services, adult Acute inpatient wards, Psychiatric Intensive Care Units, and Forensic units. In Cornwall, Sandwell, and Hellesdon. service users and staff co-produced 36 new artworks, bringing the total number of Hospital Rooms commissions to more than 200 since 2016. Feedback gathered through visual matrices in Cornwall and Sandwell reflected that the new environments "bring a sense of identity" broaden the imagination" and "lighten the mood" for service users and staff alike. The relaunch of DAS had a wide-reaching and measurable impact across the UK. The live-streamed launch workshop by Ken Nwadiogbu attracted more than 300 participants, with 72 % taking part for the first time, demonstrating the impact of our outreach campaign and the delivery of 750 art materials boxes to over 600 mental heaFth units. Participant surveys showed that 96 % rated the workshops 19 Hospital Rooms Annual Report Year Ended 31 March 2025 "Excellent" or "Good" describing them as "hopeful" 'imaginative" and 'inspiring" Staff also emphasised the value of the workshops as therapeLrtic tools that support confidence in facilitating art sessions. One participant reflected: "These workshops help you to understand just how easy it is to get going on something creative. They appeal to beginners as well as those with lots of creative mileage." Our digital reach grew significantly. with 54.392 views on YouTube and expanded audiences across all social media platfonms. The new training materials and responsive digital strategy have strengthened engagement and accessibility, while QR-coded feedback tools have deepened our understanding of impact among service users and staff alike. Together, these outcomes demonstrate the success of the relaunch in broadening participation. enhancing staff confidence. and embedding the Digital Art School as a vttal, creative resource across NHS and community mental health settings. Aim 2: Mental health environments are imaginative and cultural spaces that offer those they care for solace, comfort and dignity. 2024/25 marked a defining moment for our impact on NHS environments. as we achieved the significant milestone of 200 artworks installed in mental health settings since Hospital Rooms began. At Hellesdon Hospital's new Rivers Centre, staff reflected on the transformative effect of works by artists including Sola Olulode. Nengi Omuku, and Jade de Montserrat during site tours, and enthusiasm has grown further through national media interest. The Cornwall and Sandwell projects concluded with final artworks that staff and service users alike described as "homely" "empowering" and "child-friendly" These spaces have not only lifted mood but also addressed long-standing concerns about clinical settings feeling institutional or unwelcoming. As one Sandwell staff member commented. "I see it so differently now. It's so child-friendly, and looks like a CAMHS service should." Aim 3: Mental health environments are connected to the outside world through what people see, engage in and can access beyond inpatient care. Our legacy-building approach continued to create bridges between inpatient and community life in 2024/5. In Cornwall, Tate St Ives memberships are offered to service users upon discharge. ensuring long-term access to creativity. At Hellesdon, this commitment was realised through Shape Shift, an exhibition and event series at Fitzrovia Chapel co-curated with Norwich University of the Arts and our Lived Experience Team, further connecting service users, artists. and the wider public. Following the completion of 15 artworks at Hellesdon Hospital, Shape Shift opened at Fitzrovia Chapel - a space once used for respite by hospital communities. The exhibition explored the intersections between personal. clinical and institutional narratives through a patient-produced cyanotype. a sound installation, and small- scale recreations of the Hellesdon artworks. Audiences were invited to engage with 20 Hospital Rooms Annual Report Year Ended 31 March 2025 the transformations taking place in mental health settings through sensory and critical exploration. The response was overwhelmingly positive: 1.789 people vi51ted the exhibition, which was described in evaluations as "beautiful. imaginative and immersive. Attendees scored the public programme an average of 9.2110 across all dimensions (local impact, inclusivity. and notably 10110 for repeat participation). One visitor reflected: "The real purpose, impact and significance of Hospital Rooms, work came to the fore." The exhibition was further activated by three thoughtfully curated events: a celebratory opening night, a panel talk featuring Hellesdon Hospital project artists, and a Deaf-led BSL tour with artist Rubbena Aurangzeb-Tariq. These events expanded access and brought new perspectives to the work, with 100 % of survey respondents saying they felt welcomed and wanted to participate again (10110 across both intelligence dimensions.) Shape Shift marks an important moment in reflecting on the power of co-produced arts interventions to reshape mental health environments with authenticity and care. This year also marked the conclusion of our 3-year partnership with Hauser & Wirth, celebrated through a public exhibition of the Digital Art School alongside our annual fundraising auction with Bonhams. Collectively, these activities brought our work into dialogue with wider cultural and educational audiences, strengthening our aim to position mental health environments as cultural as well as clinical spaces. The exhibition showcased the work of an extraordinary roster of Hospital Rooms partner artists, including Nengi Omuku, Giles Deacon and Sutapa Biswas, while spotlighting the new-look Digital Art School. Visitors were invited to create their own artworks, with Digital Art School workshops projected in the space and materials provided to enable participation. Contributions from visitors gradually filled the gallery walls. culminating in a striking display of over 2,000 works that reflected the growing Digital Art School community nationwide. Across the public programme, 355 people attended activation talks, workshops, and guided tours. Highlights included a figure drawing class with Eileen Cooper and Siphiwe Mnguni, described by one participant as "pure perfection" and "incredibly uplifting.. I left floating, and with a smile on my face., A sensory workshop with Abbas Zahedi and Shepherd Manyika was praised as "a chance to come together with art lovers!" while a BSL-guided tour with Rubbena Aurangzeb-Tariq received the highest ratings for fostering a sense of community, with 92 % of attendees scoring 9/10 in feedback surveys in response to the statement "I felt a sense of community here." One participant reflected: 21 Hospital Rooms Annual Report Year Ended 31 March 2025 "I have been greatly helped and nourished by the output of Hospital Rooms. It has helped me so much with my anxiety and has given me back a great deal of confidence and is propelling me forward again." Concluding the exhibition, our annual auction in partnership with Bonhams raised funds that brought us to our target of £1 million across the 3-year partnership. Aim 4: New knowledge and research generated through equitable partnerships between artists, people who have lived experience of mental health services, and educational partners. We made major advances in evaluation and research this year. Data collection for the global Hospital Murals Evaluation (HOME) project. in partnership with Jameel Arts & Health Lab and the World Health Organisation, was completed in 2024/25, moving us closer to the publication of our pioneering evaluation of murals in hospitals. Alongside this, our in-house evaluation was refined and expanded to include new measures of local impact. inclusivity, and repeat participation. These dimensions, trialled across multiple projects during the Research & Development phase, returned our highest scores to date, averaging 9.4110 across all categories. Our partnership with NO￿lCh University of the Arts deepened further, both through Shape Shift and through continued collaborative evaluation design. We also introduced an artist development evaluation which provided valuable insight into how Hospital Rooms projects can shape artist practice and career trajectories, with 100 % of artists surveyed so far saying they would like to work with mental health service users again as a result of their Hospital Rooms commission. In addition to meeting our participation and installation targets across all three core projects. and embarking on four more. we have made great strides in several key areas corresponding with our charity's mission and vision. 202412025 marked our second year as an Arts Council England [ACE] National Portfolio Organisation [NPO]. We continued our ambitious 3-year strategy in line with ACE'S 4 investment principles.. Inclusivity & Relevance, Ambition & Quality, Dynamism. and Environmental Responsibility, advancing our work significantly in each of these areas including: Secured £600,000 funding from Arts Council England to support our four new projects and the development of a new framework for equal access to art in mental health settings. (Ambition & Quality) Concluded our 3-year partnership with Hauser & Wirth, successfully reaching our goal to raise £1 million. Winning two Design in Mental Health Awards (Concept Product Innovation of the Year and Research and Education A ward) and a Bronze Lovie Award for Health & Wellbeing. Completed data collection for the HOME project, moving closer to the publication of our pioneering global research study in partnership with Jameel Arts and Health Lab and the World Health Organisation. (Dynamism) 22 Hospital Rooms Annual Report Year Ended 31 March 2025 Celebrated our projects with a multisensory public exhibition and series of talks, tours and events at Hauser & Wirth London, alongside further public programmes at Fitzrovia Chapel. (Dynamism) Upskilled the Senior Management Team through internationally recognised training, including the Global Arts in Medicine Fellowship {Head of Impact) and Major Gifts mentorship (Head of Partnerships). (Ambition & Quality) Completed the in-depth. year-long Nova Reid anti-racism training course, with the HR Executive Team embedding development areas into the organisation's culture and practices. Established new partnership with brap as a key strand of this work. (Inclusivity & Relevance) Integrated the Patient Carer Race Equality Framework (PCREF) accountability into NHS Trust partnerships and project evaluations. (Inclusivity & Relevance) Partnered with brap anti-racism to further embed inclusivity and re5evance across our organisation. (Inclusivity & Relevance) Developed evaluation methodology to aggregate data in new ways, maximising data-led decision making and underpinning our co-production model (e.g. by artist to directly inform artist proposals). (Ambition & Quality) Launched and maintained a new accessible website. integrating CRM and accounting software to optimise functionality and data tracking. During the period we had more than 129,335 website views (Dynamism) Worked with new financial management accountants to develop enhanced reporting frameworks and processes, reporting to the Finance Committee monthly and using enhanced software packages for additional fidelity and cost control. (Dynamism) Established a functional system for project teams to use surplus materials from past projects and prioritise reusable products. (Environmental Responsibility) Gontinued to embed inclusivity and co-production into every stage of the project lifecycle through ongoing evalLJation development. (Ambition & Quality) Established stronger partnerships with NHS leaders to align our work with PCREF and Culture of Care Standards. (Ambition & Quality) We continued our commitment to workforce development through our partnership with STEP Good Growth Hub, welcoming a Social Media Trainee who, following a successful placement, joined the organisation in a pemanent role at the close of the year. STRUCTURE. GOVERNANCE AND MANAGEMENT Organisation and Structure The Board of Trustees meets at least four times a year and the executive operation of the charity is delegated by the Trustees to the Interim CEO Kerry Bishop, Chief Executive Niamh White and Artistic Director Tim A. Shaw. Trustee meetings have been conducted in person at the Dentons offices in central London. with the option for Trustees to join remotely. Governing Document 23 Hospital Rooms Annual Report Year Ended 31 March 2025 The charitable company is a charitable incorporated organisation and is governed by its Governing Statement. In the event of the charity being wound up, members are not required to contribute financially. It is registered with the Charity Commission for England and Wales (Charity Registration Number 1168101). We now employ 18 E staff with a broad skills and experience base. We have bolstered our evaluation methodology by partnering with Norwich University of the Arts and are building an evidence base to support and inform our work. For each project we complete. we provide a full impact report for our partners and sponsors. This includes key learning, key achievements. financial reports, analysed feedback and testimonials. These are submitted within one month of the completion of the project. We have a dedicated Hospital Rooms bank account. Key management personnel The Trustees, the Interim CEO. the CEO and the Artistic Director comprise the key management of the charity in charge of directing and controlling the charity. on a day-to-day basis the key running and operating of the charity is under- taken by the Interim CEO, the CEO and Artistic Director. The salaries of staff and rates of payment of all contractors and artists of the charity is reviewed annually by the Trustees. Many of our contractors and partners agree to reduced fees and in-kind support due to the charitable nature of our projects. All fees have been agreed according to a criteria set by the Trustees after the evaluation of previous projects. following discussion with the artists and ensuring funding levels are reasonable to provide work of the highest artistic quality for the best value for money. Fees are differentiated and allocated according to experience, the likely nature of the project and industry standards. Artist fees are also informed by guidance from artists information company, a-n and the Artists Union. Trustees Trustees are appointed by the Board and are eligible for re-appointment if they step down. In the case of all appointments. the Board considers the variety of skills required within the Board, together with the personal competence and availability of prospective Trustees. Trustees are not remunerated and during the year essential national travel was the only reimbursement made to Trustees. New Trustees are inducted before their appointment on their legal obligations under charity law and the content of the Governing Statement. The Trustees are confident and committed ambassadors for our projects with an excellent knowledge of our activities. FINANCIAL REVIEW The trustees are pleased to report a surplus of £344,364 (2024: £133,452). The statement of financial activities summarising the results for the year can be found on page 34 of this report. The total income for the year was £1,850,493 an increase of 320/0 from the prior year income of £1,400,565. Donations received amounting to £227,685 (2024: £124,545). Grant income was £278.633 (2024: 303,965). Trading income was £281,625 (2024- £439,513). Expenditure in the year totalled £1,506.129 (2024: £1,267,113) and consists mostly of project costs, employee. artist and contractor fees. 24 Hospital Rooms Annual Report Year Ended 31 March 2025 At 31 March 2025, Hospital Rooms held total funds of £951,154 (2024: £606.790) of which £392.310 (2024: 319,63n are restricted funds and £558,844 (2024: 287,153) are unrestricted. After adjusting for the net book value of fixed assets of £6.123 (2024: 10,419), free reserves stood at £552.831 (2024: 276,734). The reader should be aware these are restated comparatives for 2024 owing to the prior year adjustments that have taken place in this year's financial statements. KEY POLICIES AND RISK MANAGEMENT Reserves policy Trustees have agreed that free reserves should be sufficient to cover at least three months of total expenditure. This policy will give Hospital Rooms the ability to respond to fluctuations in income. The reserves policy will continue to be reviewed on a regular basis. Other policies We have numerous policies and procedures to protect the charity's assets. resources and reputation. This ensures staff. volunteers, artists and key stakeholders are aware of their roles and responsibilities within Hospital Rooms. We are compliant with the General Data Protection Regulation IGDPR) that came into effect on 25 May 2018, have ensured all supporters opted into communications about Hospital Rooms and that all data records are safely stored, and password protected. We also understand the paramount importance of safeguarding and we have a robust policy that highlights our commitment to protect people from harm, with clear procedures on how to report and record any concerns or incidents. In association with our participating clinical units, we ensure that those visiting or spending time in mental health units have the relevant DBS checks and Health and Safety induction prior to a hospital visit. We undertake joint risk assessments for each project and provide a briefing to all artists and volunteers ahead of commencing their work in a hospital. Hospital Rooms are committed to ensuring our word( is always delivered to a high standard and with the best interests of patients at the heart of everything we do. We take complaints very seriously and have a clear system in place to respond to any causes for concern or dissatisfaction related to any area of our work. We record, investigate, and monitor complaints. If any key themes or trends become apparent the trustees will review key procedures and practices. Hospital Rooms is proud to have artists supporting our work of all faiths, gender, nationality, age and race. Our Equal Opportunities policy recognises that certain groups and individuals are discriminated against. and we are opposed to this. We are committed to ensuring that all people are treated with dignity, respect and value the diversity of all. Risk management Hospital Rooms carries out an overarching risk assessment annually which is then considered by the trustees and appropriate procedures are in place to mitigate 25 Hospital Rooms Annual Report Year Ended 31 March 2025 exposure to these risks. The Trustees plot the risks within a risk register. Changes to the risk register are signed off at quarterly board meetings. Our finance committee is comprised of the Chair, a Chief Financial Officer for an international gallery and a former investment manager. They meet with the executive team quarterly prior to board meetings to review management accounts and projections. Hospital Rooms is fortunate in having Trustees who have a strong operational understanding of the importance of governance and management for the charity. The Trustees represent a wide and strong range of skills and experience that are relevant to the work of Hospital Rooms. A strategic plan is in place and regular meetings are held. The potential for conflicts of interests is understood and included at the start of each Trustee meeting. The Trustees have a full awareness of the work that the charity undertakes and have opportunities to visit projects and meet with Hospital Rooms collaborators. The key risks being considered are- The charity suffers reputational damage following acceptance of funds from 'undesirable' or damaging partner We continue to observe a robust Ethical Fundraising Policy and Due Diligence Process. The Board of Trustees shall consider all potential donations referred to it by the Executive (for corporates £5k and above, funders £1 Ok and above) in accordance with the following principles of ethical fundraising. Hospital Rooms will not accept funds in circumstances when: The donation is made anonymously, through an intermediary who is not prepared to identify the donor to anyone at Hospital Rooms. The donor has acted, or is believed to have acted. illegally in the acquisition of funds. for example when funds are tainted through being the proceeds of criminal conduct" or. When acceptance of the funds would, in the judgement of the Board of Trustees, significantly damage the effective operation of Hospital Rooms in delivering its mission, whether because such acceptance would: 1. Harm Hospital Rooms, relationship wtth other donors. partners, or stakeholders. 2. Create unacceptable conflicts of interest. 3. Materially damage the reputation of Hospital Rooms; or, 4. Detrimentally affect the ability of Hospital Rooms to fulfil its mission in any other way than is mentioned above. Hospital Rooms additionally undertake an annual review of existing funders and present an update to the Board of Trustees. Operational capability (systems and processes) does not keep up with growth of charity leading to projecvcharity failure. We have invested in operational capability through a major grant in particular relation to digital technology. This work continues with further development of IT 26 Hospital Rooms Annual Report Year Ended 31 March 2025 and HR functionality and external support. Trustees monitor operational capacity quarterly. Operational, reputational or legal issues resulting from failure to learn from mistakes and to implement best practice We have a rigorous. mixed-method evaluation methodology in place which ensures we are receiving feedback from service users and wider stakeholders at multiple points of engagement and reviewing with our team, board, and investors (NPO) at quarterly intervals. Operational, reputational or legal issues result from failure to follow best practice in recruitment or human resources issues Our HR consultant Peninsula is a leading expert in Employment law. HR and Health and Safety. Through their services, we can ensure an excellent experience for our staff team and freelancers as well as meeting all regulatory and legal standards. They continue to operate on a monthly retainer for us. Artist or Team Member injured during workshop or installation (complexity or working at height) or alternatively suffering psychologically from workl environment Every workshop and installation is thoroughly risk assessed. These are approved internally by our Production Lead as well as our collaborating NHS health and safety partner. Additional training budget has been allocated for working at heights and manual work. Artists and team members are thoroughly inducted before entering hospitals. We have a daily checklist manifesto for all team on projects to ensure consistent behaviour. We offer pre and after care for artists and staff including access to therapy. Service user harmed (physically or psychologically) during workshop using materialslequipment provided by HR or as a result of HR activity. Every workshop and installation is thorough￿ risk assessed. These are approved internally by our Production Manager as well as our collaborating NHS health and safety partner. Dedicated NHS staff accompany our team and artists at all times when on site. We have thorough safeguarding policies for both adults and young people and undertake the relevant DBS checks on all artists. employees, freelancers and volunteers who work with our beneficiaries. We ensure artists have both induction and exit consultations to ensure they are well prepared and are de-briefed. Any incidents or safeguarding concerns are raised through the NHS Trusts processes and to the Board of Trustees. We have introduced a daily checklist manifesto for all team on projects to ensure consistent behaviour and organise regular check ins with ward staff to assess risk onwards. Any materials brought onto wards suitable for specific ward community. Funding shortfall due to failure of fundraising event, initiative. andlor trading revenue stream A continually diversified income model which relies on various types and sources of income ensures no one event can de-stabilise our financial position. Recruitment of our Head of Partnerships with specific oversight for income generation. as well as our new CRM system will ensure we maximise revenue potential of our existing and 27 Hospital Rooms Annual Report Year Ended 31 March 2025 prospective leads. Oversight from our Financial Committee ensures advance planning and mitigations are consistently in place. FUTURE PLANS 2024-27 Over the coming three years. we will work with patients with Severe Mental Illness, NHS staff and artists to re-imagine mental health hospital spaces. This project will generate 52 museum quality site specific artworks and 150 creative workshops in mental health services. During this project, we will partner with four NHS Trusts and a consortium of major cultural partners. Grounded in the learning from this project and informed by eight years of experience and evaluation at Hospital Rooms. we are co-developing a new National Framework for Equal Access to Arts for Mental Health Services, designed for scalable national and international impact in mental health care. National Framework for E ual Access to Arts for Mental Health Services This involves: Consolidating Hospital Rooms data and evaluations 2016-2024 and continually monitoring 2025-28 project delivery and impact Hosting 6 research seminars and an international symposium with partners to invite cross-disciplinary learnings for our Framework Publishing a National Framework for Equal Access to Arts for Mental Health Services, providing a scalable model for application nationally and internationally Presenting and disseminating the model nationally and internationally through strategic exhibitions, publications, conferences and journals Digital Art School We will continue to develop our Digital Art School, which provides accessible creative session via video, professional grade art materials and support for NHS staff for all NHS mental health hospitals in England. With the continued support of Arts Council England and Winsor & Newton among others, the Digital Art School continues to provide time saving ways in which more creative activities can be available to people on a regular basis within mental health wards. In addition, we have launched a Digital Art School Facilitator programme to build confidence and ownership within NHS teams. 10 new artist led videos will be released 1000 art boxes will be delivered New supporting videos and resources for NHS staff will be launched In 2025/26, we will be implementing work to develop Digital Art School sessions and resources with and for young people in Children and Adolescent mental health services. 28 Hospital Rooms Annual Report Year Ended 31 March 2025 PUBLIC BENEFIT The Trustees have taken account of the Charity Commission's general guidance on public benefit in formulating the charity's aims and objectives and in planning all activities. The Trustees consider that the current policy for choosing hospitals to work with and the delivery of the projects satisfies the public benefit requirement. STATEMENT OF TRUSTEES, RESPONSIBILITIES The Trustees are responsible for preparing the Trustees. report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The Charity Commission requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the income and expenditure of the charitable incorporated organisation for that period. Under SORP guidance, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable incorporated organisation and of the income and expenditure of the charitable incorporated organisation for that period. In preparing these financial statements, the Trustees are required to: Select suitable accounting policies and then apply them consistently; Observe the methods and principles in Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable to the United Kingdom and Republic of Ireland (FRS 102); Make judgements and estimates that are reasonable and prudent. State whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements. and Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the organisation will continue in business. The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable incorporated organisation and enable them to ensure that the financial statements comply with the 2011 Act. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Each of the trustees confirms that: So far as each of the Trustees is aware. there is no relevant information of which the charitable incorporated organisation's independent examiner is unaware. and 29 Hospital Rooms Annual Report Year Ended 31 March 2025 The Trustee has taken all steps that they ought to have taken as a trustee in order to make themselves aware of any relevant audit information and establish that the charitable incorporated organisation's independent examiner is aware of that information. The confimation is given and should be interpreted in accordance with the provisions of the 2011 Act. The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable incorporate organisation's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. Approved by the Trustees on Signed on their behalf by Amie Corry Chair 30 Re ort of the Inde endent Auditors to the Trustees of Hos ital Rooms Opinion We have audited the financial statements of Hospital Rooms Ithe 'charity'l for the year ended 31 March 2025 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and notes to the financial statements, including a summary of 5igniticant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). In our opinion the financial statements: give a true and fair view of the state of the charity's affairs as at 31 March 2025 and of its incoming resource5 and application of resources, for the year then ended,. have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice,. and have been prepared in accordance with the requirements of the Charities Act 2011. Basis for opinion We conducted our audit in accordance with International Standard5 on Auditing IUKI IISAS IUKII and applicable law. Our responsibilities under those standard5 are further described in the Auditors. responsibilitie5 for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC'S Ethical Standard, and we have fulfilled our other ethical respon5ibilitie5 in accordance with these requirements. We believe that the audit evidence we have obtained 15 sufficient and appropriate to provide a basis for our opinion. Conclusions relating to going concern In auditing the financial statement5, we have concluded that the trustees, use of the going concern basis of accounting in the preparation of the financial statements is appropriate. Based on the work we have performed. we have not identified any material uncertainties relating to event5 or conditions that, individually or collectively. may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authori5ed for issue. Our responsibilities and the responsibilities of the trustees with respect to going concem are described in the relevant sertions of thi5 report. Other information The trustees are responsible for the other information. The other information comprises the information included in the Annual Report. other than the financial statements and our Report of the Independent Auditors thereon. Our opinion on the financial statements does not cover the other information and. except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing 50. consider whether the other information is materially inconsistent with the financial staternent5 or our knowledge obtained in the audit or othe￿1$e appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of thi5 Other information. we are required to report that fact. We have nothing to report in this regard. Matters on which we are required to report by eX￿ptIon We have nothing to report in respect of the following matters where the Charities (Accounts and Reports) Regulations 2008 requires us to report to you if, in our opinion- the information given in the Report of the Trustee5 15 incon515tent in any material respect with the financial statements,. or sufficient accounting records have not been kept: or the financial statements are not in agreement with the accountir)g records and returns- or we have not received all the information and explanation5 we require for our audit. Page 31 Re ort of the Inde endent Auditors to the Trustees of Hos ital Rooms Re5ponsibilitie5 of trustee5 As explained more fully in the Statement of Trustees, Responsibilities, the trustees are responsible for the preparation of the financial statements which give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial Statements, the trustees are responsible for assessing the charity's ability to continue as a going concern, disclosing. as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to ￿aSe operations, or have no realistic alternative but to do so. Our responsibilities for the audit of the financial statements We have been appointed as auditors under Section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder. Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material mi55tatement, whether due to fraud or error, and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a high level of assurance. but is not a guarantee that an audit conducted in accordance with ISAS IUKI will always detert a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if. individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. We obtained an understanding of the legal and regulatory frameworks that are applicable to the entity and determined the most significant are those that relate to FRS 102 leffective l January 20191, pension laws and regulations and tax regulations. We asse55ed the ri5k5 of material mi55tatement in respect of fraud as follows.. Enquiries made of management and those charged with governance as well as the service in relation to payroll services Analytical procedures were used to identify if there were any unusual or unexpected relationships Discussions with management to identify any fraud risk fattors of related party relationships and transactions organisation Based on the results of our risk assessment we designed our audit procedures to identify non-compliance with such law5 and regulations identified above. Enquiries were made of management and those charged with governance. We corroborated our enquiries through the review of Board Minutes and other papers provided. There was no contradictory evidence. We considered the risk of fraud through managemerbt override and, in response, we incorporated testing of manual journal entrie5 into our audit approach. We tested year end journals as well as journal entries throughout the year. There were no transactions identified outside the normal course of busine5S. Based on the results of our risk assessment we designed our audit procedures to identify and to address material misstatements in relation to fraud. We incorporated an element of unpredictability in the selection of the nature, timing, and extent of audit procedures. Where transaction meeting risk criteria were identified. we carried out further work such as additional testsng to source information. A further description of our responsibilities for the audit of the financial 5tatement5 is located on the Financial Reporting Council's website at www.frc.org.uVauditor5respon5ibilities. This description forms part of our Report of the Independent Auditors. Page 32 Re ort of the Inde endent Auditor5 to the Trustee5 of Hos ital Rooms Use of our report This report is made solely to the charity's trustees, as a body, in accordance with Part 4 of the Charities IAccoLJnts and Reports) Regulations 2008. Our 2udit work has been undertaken so that we might State to the charity's trustees those matters we are required to state to them in an auditors, report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for our audit work. for this report. or for the opinions we have formed. for and on behalf of Bennewith 2018 Limited (Statutory Auditors) UpperGround Floor 18 Farnham Road Guildford Surrev GUI 4XA Date- Page 33 Hos ital Room5 Statement of Financial Activities for the Year Ended 31 March 2025 31.3.25 Total funds 31.3.24 Total funds as restated Unrestricted funds Restricted funds Notes INCOME AND ENDOWMENTS FROM Donations and legacies 226.638 1.047 227,685 124.545 Charitable activrties Charitable activitie5 684,892 648.733 1,333,625 830,608 Other trading activities Investment income 281,625 7.558 281,625 7,558 439.513 5,899 Total 1.200.713 649,780 1.850.493 1,40D,565 EXPENDITURE ON Raising funds 162,541 2,059 164,600 185,963 Charitable activities Charitable artivities 662,809 678,720 1,341,529 1,081,150 Totsl 825,350 680,779 1,506,129 1.267,113 NET INCOMEIIEXPENDITURE) Transfers between funds 375.363 1103,6721 130,9991 103,672 344.364 133,452 20 Net movement in funds 271,691 72,673 344,364 133,452 RECONCILIATION OF FUNDS Total funds brought fonvard As previously reported Prior year adjustment 248,481 38,672 319.637 568,118 38,672 473,338 13 As restated 287.153 319,637 606,790 473,338 TOTAL FUNDS CARRIED FORWARD 558,844 392.310 951,154 606,790 The note5 form part of these financial statements Page 34 Hos ital Rooms Balance Sheet 31 March 2025 31.3.25 Total funds 31.3.24 Total funds as restated Unrestricted funds Restrirted funds Notes FIXED ASSETS Tangible assets 15 6,123 6,123 10,419 CURRENT ASS￿5 Stocks Debtors Cash at bank 16 17 2,176 310.994 434,834 2,176 310.994 827,144 2,176 79,031 603,963 392,310 748,004 392.310 1,140,314 685.170 CREDITORS Amounts falling due within one year 18 1195,2831 1195,2831 188,7991 NET CURRENT ASS￿5 552,721 392,310 945,031 596,371 TOTAL ASSEfs LESS CURRENT LIABILITIES 558.844 392.310 951,154 606,790 NET A55ETS 558,844 392,310 951.154 606,790 FUNDS Unrestricted fund5 Restricted funds 20 558,844 392,310 287,153 319,637 TOTAL FUNDS 951,154 606,790 The financial statements were approved by the Board of Trustees and authorised for issue on 29 January 2026 and were signed on its behalf by= A Corry-Trustee J Willirbgton - Truste The notes form part of these financial statements Page 35 Hos ital Rooms Cash Flow Statement for the Year Ended 31 March 2025 31.3.25 31.3.24 as restated Notes Cash flo￿￿ from operating activities Cash generated from operations 215,623 109,175 Net cash provided by operating activities 215,623 109,175 Cash flows from investing artivities Purchase of tangible fixed assets Interest received 13,6771 5,899 7,558 Net cash provided by investing activities 7,558 2,222 Change in cash and cash equwalents in the reporting period Cash and cash equivalents at the beginning of the reporting period 223,181 111,397 603.963 492,566 Cash and cash equivalents at the end of the reporting period 827,144 603.963 The notes form part of these financial statements Page 36 Hos ital Rooms Notes to the Cash Flow Statement for the Year Ended 31 March 2025 RECONCILIATFON OF NET INCOME TO NEf CASH FLOW FROM OPERATING ACTIVITIES 31.3.25 31.3.24 as restated Net income for the reporting period {a5 per the Statement of financial Artivitiesl Adjustments for: Depreciation charges Interest received Increase in debtors Increase in creditors 344,364 133,452 4.296 17,5581 1231,9631 106,484 3,483 15,8991 146,5991 24,738 Net cash provided by operations 215.623 109,175 ANALYSIS OF CHANGES IN NET FUNDS At 1.4.24 Cash flow At 31.3.25 Net cash Cash at bank 603.963 223.181 827,144 603,963 223.181 827,144 Total 603,963 223,181 827,144 The notes form part of these financial statements Page 37 Hos itsl Rooms Notes to the Financial Statement5 forthe Year Ended 31 March 2025 ACCOUNTING POUCIES General information The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP IFRS 1021 'Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January 20191,, Financial Reporting Standard 102 'The Financi31 Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. Hospital Rooms I'the charity'l. 15 a charitable incorporated organisation ICIOI. not having share capital and is incorporated in England and Wales. The Charity registration number is 1168101. Its registered office and principal place of busine55 15 in Unit 404, Lock Studios, 7 Corsican Square, London E3 3YD. Basis of preparing the financial statements These accounts have been prepared for the year ended 31 March 2025. The accounts have been prepared in accordance with "Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to £haritie5 preparing their accounts in accordance with the financial reporting standard applicable in the United Kingdom and Republic of Ireland IFRS 1021 (Charitie5 SORP IFRS 1021" The financial reporting standard applicable in the UK and Republic of Ireland I'FR5' 1021, and the Charities Act 2011. The charity constitutes as public benefit entity as defined by FRS 102. The accounts are presented in sterling and are rounded to the nearest pound. Income Income is recognised in the period in which the charity 15 entitled to receipt, the amount can be measured reliably, and it Is probable that income will be received. Income comprises donations, including gifts in kind, grants, income from trading activities and interest receivable. Donation5 are recognised when the charity has confirmation of both the amount and settlement date. In the event of donations pledged but not received, the amount is accrued for where the receipt 15 considered probable. In the event that a donation is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met. or the fulfilment of those condition5 is wholly within the control of the charity and it is probable that those conditions will be fulfilled irF the reporting period. Gifts-in-kind, donated services and free materials are secured by the charity from artists and supporting companies for the beneficiaries. After they are distributed to the beneficiaries, they are brought into the financial statements as income and expenditure at an estimate of their value to the charity. Grants from trusts are credited to income when the charity has both confirmation of the amount and entitlement to the incorne. In the event of grants confirmed but not received. the amount is accrued for where the receipt is considered probable. Income from trading activities. being monies received from sale5 of merchandise, posters and fundraising auctions. and service agreements with project partners. is credited to the staternent of financial activities when receivable and the amount can be measured reliably by the charity. Project contributions from NHS hospitals are credited to income when receivable and the amount can be measured reliably by the charity. Interest recewable Page 38 continued... H05 ital Rooms Notes to the Financial Statements- continued for the Year Ended 31 March 2025 ACCOUNTING POLICIES- continued Income Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity,. this is normally upon notification of the interest paid or payable by the bank. Expenditure recognition and allocation of support costs Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity tD that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the obligation can be measured reliablv. All expenditure is accounted for on an accrua15 basis. Expenditure comprises dirert costs and support costs. All expenses, including support costs. are allocated or apportioned to the applicable expenditure headings. Expenditure comprises the following.. Costs of raising funds includes costs incurred in respert to raising income for the charity. C05t of charitable activities which include gifts-in-kind expenditure and support Costs. Support costs, including governance corts, are allocated between the expenditure categories on a basis designed to reflect the use of the resource. Governance costs include those associated with meeting the constitutional and statutory requirements of the charity- for instance, the audit fees and costs linked to the strategic management of the charity. Tangible fixed assets Tangible fixed assets are stated in the balance sheet at C05t. less any subsequent accumulated depreciation and subsequent accumulated impairment losses. Assets costing £500 or more with an expected useful life of more than one year are capitalised. Depreciation is provided on a straight line basis at the following annual rates. in order to write off each asset over it5 estimated useful life: Donated artwork Office equipmerbt Computer equipment -10% on market value -25% on cost -25% on cost Stocks Stocks are stated at the lower of cost and net realisable value. being the estimated selling price les5 Costs to complete and Sell. Cost is based on the cost of purchase on a first in, first out basis. Work in progress and finished goods include labour and attributable overheads. At each balance sheet date, stocks are assessed for impairment. If stock is impaired, the carrying amount IS reduced to its selling price less costs to complete and sell. The impairment Ios5 is recognised immediately in profit and1055. Taxation The charity is exempt from tax on tts charitable activities. Fund a¢¢ounting Unrestricted funds are those funds which can be used freely to meet the charitvs charitable objects. Restricted funds are monies raised for their use restricted to a specific purpose, as stipulated by the donor. Expenditure which meets these criteria 15 charged to the appropriate fund. Page 39 continued... H05 ital Room5 Notes to the Financial 5tatements- continued for the Year Ended 31 March 2025 ACCOUNTING POLICIES - continued Fund accounting Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Assessment of going concern The trustees have assessed whether the use of the going concern assumption is appropriate in preparing these financial Statements. The trustee5 have made this assessment in respect to a period of at least one year from the date of approval of these financial statements. The trustees of the charity have concluded that there are no material uncertainties related to events or conditions that may cast SlEnificant doubt on the ability of the charity to continue as a going concern. The trustees are of the opinion that the charity will have sufficient resources to meet its liabilities as they fall due. Critical accounting estimates and areas of judgement The preparation of financial Statements in compliance with FRS 102 requires the use of certain critical accounting estimates. It also requires management to exercise judgement in applying the company'5 accounting policies. Debtors Debtors are recogllised at their settlement amount, less any provision for non-recoverability. Prepayments are valued at the amount prepaid. They have been discounted to the present value of the future cash receipt where such discounting is material. Cash at bank and in hand Cash at bank and in hand represerTrts such accounts and instruments that are available on demand or have a maturity of les5 than three months from the date of acquisition. Deposits for more than three months but less than one year have been disclosed as short term deposits. Cash placed on deposit for more than one year is disclosed as a fixed asset investment. Creditors and PTOVi5ions Creditors are recognised when there is an obligation at the balan￿ sheet date as a result of a past event, it is probable that a transfer of economic benefit will be iequired in settlement. and the amount of the settlement can be estimated reliably. Creditors and provisions are recognised at the amount the charity anticipate5 It will pay to settle the debt. They have been discounted to the present value of the future cash payment where such discounting is material. Page 40 continued... Hos ital Rooms Notes to the Financial Statements- continued for the Year Ended 31 March 2025 ACCOUNTING POLICIES - continued Fund a¢¢ounting Further explanation of the nature and purpose of each fund is iricluded in the notes to the financial statements. Assessment of going concern The trustees have assessed whether the use of the going concern assumption is appropriate in preparing these financial statements. The trustee5 have made this assessment in respect to a period of at least one year from the date of approval of these financial statements. The trustees of the charity have concluded that there are no material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees are of the opinion that the charity will have sufficient resources to meet its liabilities as they fall due. Critical accounting estimates and areas of judgement The preparation of financial statements in compliance with FR5 102 requires the use of certain critical accounting estimate5. It also requires management to exercise judgement in applying the companVs accounting policies. Debtors Debtors are recognised at their settlement amount, less any provision for non-recoverability. Prepayments are valued at the amount prepaid. They have been discourbted to the present value of the future cash receipt where such discounting is material. Cash at bank and in hand C35h at bank and in hand represents such accounts and instruments that are available on demand or have a maturity of less than three months from the date of acquisition. Dep051ts for more than three months but less than one year have been disclosed as short term deposits. Cash placed on dep051t for more than one year is disclosed as a fixed asset investment. Creditors and provisions Creditors are recognised when there is an obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic berbefit will be required in settlement, and the amount of the settlement can be estimated reliably. Creditors and provisions are recogni5ed at the amoLFnt the charity anticipates it will pay to settle the debt. They have been discounted to the present value of the future cash payment where such discounting is tnaterial. Page 40 continued... H05 ital Room5 Notes to the Financial 5tatements- continued for the Year Ended 31 March Z025 DONATIONS AND LEGACIES 31.3.25 31.3.24 a5 restated Donations in kind Donations 120,001 107,684 124,545 227.685 124,545 Donation5 in kind comprise of artist materials. OTHER TRADING A￿1VITIEs 31.3.25 31.3.24 as restated Sponsorships Hauser & Wirth- Annual auction Merchandise & editions sales Shipping and handling Hauser & Wirth- Artwork merchandise sale5 Other editions sales Commission 12,600 208,540 60,085 333,164 57.602 334 47,494 919 400 281,625 439,513 INVESTMENT INCOME 31.3.25 31.3.24 as restated Deposit account interest 7,558 5,899 INCOME FROM CHARITABLE ACTIVITIES 31.3.25 31.3.24 as restated Activity Charitable activities Charitable activities Charitable activities Charitable attivities Research Commission Other earned income Arts Council England Grants received 3,075 214,068 309.500 303,965 634,992 420,000 278,633 1,333.625 830,608 Included within income from Arts Council England above are the following: 31.3.25 31.3.24 Activity Charitable activities Charitable artivities National Lottery Project Grants Grant-in-Aid (Exchequer Funding) 300,000 120,000 189,500 120,000 420,000 309,500 Page 41 continued... H05 ital Rooms Notes to the Financial Statements- continued for the Year Ended 31 March 2025 RAISING FUNDS Raising donations and legacie5 31.3.25 31.3.24 as restated Staff costs Merchandise purchases and other fundraising costs 119,858 44,742 131,207 54,756 164,600 185,963 CHARITABLE AcfiviTIES COSTS Support costs (see note 81 Direct Costs Totals Charitable activities 888,959 452.570 1,341,529 SUPPORT COSTS Governance costs Other Totals Charitable activities 406,638 45,932 452.570 AUDITORS, REMUNERATION 2025 2024 Audit fee Non- audit fee 7.000 2,400 ii,ioo 3,000 Total fee payable to the audit company 9,400 14,100 io. TRUSTEES, REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024. Trustee5' expense5 Two Trustees were reimbursed £38112024: £315, one trustee) for travel expen5e5 incurred on behalf of the charity during the year. Page 42 continued... Hos ital Rooms Notes to the Financial Statements - continued for the Year Ended 31 March 2025 ii. STAFF COSTS 31.3.25 31.3.24 Wage5 and salaries Social security costs Pension contributions 590,208 62,165 13,564 551,346 45.745 12,875 665.937 609,966 The total employee benefits including pension contributions of the key management personnel were £120,241 12024..£111,9441. The key management personnel of the charity are in charge of direction and controlling, running and operation of the charity on a day-to-day basis and comprise of the Trustee5, the CEO and Director. The average monthly number of employees during the year was as follDWS- 31.3.25 31.3.24 as restated Staff 20 19 No employees received emoluments in excess of £60,(KIO. 12. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted funds Restricted funds Total funds as restated INCOME AND ENDOWMENTS FROM Donations and legacies 119,466 5,079 124,545 Charitable activities Charitable activities 351,224 479,384 830,608 Other trading activities Investment income 439,513 5,899 439,513 5.899 Total 916,102 484,463 1.400.565 EXPENDITURE ON Raising funds 95.461 90,502 185,963 Charitable activities Charitable activities 812,613 268,537 1,081.150 Total 908,074 359,039 1,267,113 NET INCOME Transfers between funds 8,028 1169.7741 125,424 169,774 133.452 Net movement in fund5 1161.7461 295,198 133,452 Page 43 continued... Hos ital Rooms Notes to the Financial Staternents - continued forthe Year Ended 31 March 2025 12. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued Unrestricted fund5 Restricted fund5 Total funds as restated RECONCILIATION OF FUNDS Total funds brought forward 448,895 24,443 473.338 TOTAL FUNDS CARRIED FORWARD 287,149 319.641 606,790 13. PRIOR YEAR ADJUSTMENT There is a prior year adjustment in respect of material omissions from the previous year's financial Statements year ended 31.03.2024. The comparative figures include £38,672 other earned income now being recognised in the year ended 31.03.2024 and include £45,000 other earned income previously recognised in the year ended 31.03.2023 now being recognised in the year ended 31.03.2024. The effect of this adjustment is an increase in the opening unrestricted reserve5 of £38,672. 14. DEFERRED INCOME Some amounts received as project contributions from NHS Trusts have been treated as deferred income in line with the stage of completion of the projects in question at the year end. 15. TANGIBLE FIXED ASSErs Office equipment Artwork Totals COST At l April 2024 and 31 March 2025 26,￿0 5,259 31,259 DEPRECIATION At l April 2024 Charge for year 18,800 2.600 2,040 1,696 20,840 4.296 At 31 March 2025 21.400 3,736 25,136 NET BOOK VALUE At 31 March 2025 4,600 1,523 6,123 At 31 March 2024 7.200 3,219 10,419 Page 44 continued.. H05 ital Rooms Notes to the Financial Statements- continued for the Year Ended 31 March 2025 16. STOCKS 31.3.25 31.3.24 as restated Stock 2,176 2,176 17. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.3.25 31.3.24 as restated Trade debtor5 Other debtors VAT Prepayments and accrued intome 221.360 25,424 38,672 27,741 4,774 7,844 64,210 310,994 79,031 18. CREDITOR5: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.3.25 31.3.24 as restated Trade creditors VAT Other creditors Social security and pension liability Accruals and deferred income 38,753 34,156 59 5,595 116,720 57,322 59 12,198 19,220 195,283 88,799 19. LEASING AGREEMENTS Minimum lease payments under non-cancellable operating leases fall due as follows= 31.3.25 31.3.24 a5 restated Within one year Between one and five years 28,116 15,664 43,780 Page 45 continued... Hos ital Room5 Notes to the Financial Statements - continued forthe Year Ended 31 March 2025 20. MOVEMENT IN FUNDS Prior Net movement in funds Transfers between funds year adjustment At 31.3.25 At 1.4.24 Unrestricted funds General fund Hauser and Wirth 248,481 38.672 498,659 1123,2961 1226,9681 123,296 558,844 248.481 38,672 375.363 1103,6721 558.844 Restrirted funds Digital Art School Sandwell CAMHS Traineeship Digital Transformation Yorkshire North East London Bristol Birmingham Other Restricted Funds 242,327 5,000 1108,6471 1108.6721 4.921 140.4091 54,173 41.259 83.523 37,853 5,000 133,680 103,672 4,921 31,901 54,173 41.259 83,523 37,853 5.000 72,310 319,637 130.9991 103,672 392,310 TOTAL FUNDS 568,118 38,672 344,364 951,154 Net movement in funds, included in the above are as follows- Incoming resources Resources expended Movement in funds Unrestrirted funds General fund Hauser and Wirth 1,200,713 1702,0541 1123,2961 498,659 1123,2961 1,200,713 1825.3501 375,363 Restricted funds Digital Art School Sandwell CAMHS Cornwall Traineeship Digital Transformation Yorkshire North East London Bristol Birmingham Other Restricted Funds 200.380 1309,0271 1108,6721 iio,0001 14,0791 1119,3091 123,8271 133,7411 127,4771 144,6471 1108,6471 1108,6721 iO.O(K) 9.000 78,900 78,000 75,WO iii,000 82,500 5,000 4,921 140,4091 54,173 41,259 83,523 37,853 5.000 649.780 1680,7791 130,9991 TOTAL FUNDS 1,850,493 11,506,129) 344,364 Page 46 continued.. Hos itsl Rooms Notes to the Financial Statements - continued for the Year Ended 31 March 2025 20. MOVEMENT IN FUNDS- continued Comparatives for movement in funds Net movement in funds Transfers between funds At 31.3.24 At 1.4.23 Unrestrirted funds General fund Designated Hauser and Wirth Lived Experience Hospital Rooms Digital Art Studio 420,513 28,382 280,835 1124.1791 1142,8461 15,480 12981 1414.1951 95,797 142,846 5,480 298 287,153 448,895 8,032 1169.7741 287,153 Restricted funds Torbay Hospital Digital Art School Sandwell CAMHS West Kent Rehab Centre Springfield HDSPltal Traineeship Digital Transformation 11,2531 242,327 1116,4221 142,3581 118,2951 110.8891 72,310 1,253 242,327 5,000 16.890 7.553 104,532 34,805 18,295 10,889 72,310 24,443 125,420 169,774 319,637 TOTAL FUNDS 473,338 133,452 606,790 Comparative net movement in funds, included in the above are as follows- Incoming resources Resources expended Movement in funds Unrestricted funds General fund Designated Hauser and Wirth Lived Experience Hospital Rooms Digital Art Studio 916,582 1635,7471 1124,1791 1142,3661 15,4801 12981 280,835 1124,1791 1142,8461 15,4801 12981 {4801 916,102 1908,0701 8,032 Restricted funds Torbay Hospital Digital Art School Sandwell CAMHS West Kent Rehab Centre SpringField Hospital Traineeship Digital Transformation 11,253 154,0571 1121,4221 144,9361 127,7951 110,8891 98,6911 11,2531 242,327 1116,4221 142,3581 118,2951 110,8891 72,310 296.384 5.OLK) 2.578 9.500 171.001 484.463 1359,0431 125,420 TOTAL FUNDS 1,400,565 11.267,1131 133,452 Page 47 continued... Hos itsl Rooms Notes to the Financial Statements- continued forthe Year Ended 31 March 2025 20. MOVEMENT IN FUNDS- continued Torbay Hospitsl- Fundirsg for the purposes of providing artwork for Torbay Hospital from the Rayne Foundation. Digital Art School- An Arts Council England Project Grar)t for the purposes of having continuous access to creative activities within mental health wards through an online platform and art materials. This has been provided to every mental health hospital site in England. Sandwell CAMHS- Funding to lead creative sessions wtth wwth young people and collaboratively transform the Sandwell outpatient building with art work from the Hiscox Foundation. West Kent Rehab Centre- An Arts Council England Project Grant and Browne Jacobsen Charitable Trust grant for creative activitie5 and artworks in Rosebud Ward in Kent. This project had a focus on climate change and environmental efficiencies. Springfield Hospital- An Arts Council England Projert Grant to bring creative programming and artworks to the newly built mental health facilities in Springfield University Hospital. Traineeship- An Art Fund Student Opportunities grant to fund two paid opportunities for students to work with ourteam. Digital Transformation- A grant to enhance the Hospital Rooms website and wider digital presen￿ a5 well as our intern31 digital processes. Yorkshire-An Arts Council England Project grant to commission artworks for Barnsley and Wakefield Hospitals. North East London-An Arts Council England Projett grant for large scale outdoor artworks at Goodmayes Hospital. Bristol-An Art5 Council England Projett grant for an art project with a new build mental health unit for autistic people and people with learning disabilities. Birmingham-An Arts Council England Project grant for an art project with young people at Parkview Clinic in Birmingham Transfers between funds A transfer has been done from the general unrestrirted fund to other funds to cover a deficit in those funds. 21. RELATED PARTY DISCLOSURES The following are the related parties transactions which occurred during the year.. £41,62512024.' £14,400) was paid to one member of Key management for the service they provided as interim CEO. A sister of a Trustee was paid a salary of £4,468 12024= Nil) during the year for service5 provided as an employee. Four trustees of the charity purchased artwork at the Hauser and Wirth Auction in the year ended 31 March 2024 totalling £34,710. The trustees involved in these transactions were Neil Wenman, Pravin Fernando, Elizabeth Neilson and Tom Ewing. These transattions were made under normal market conditions. In the year ending 31 March 2025, this amount was £Nil. Page 48 Hos ital Rooms Detailed Statement of Financial ArtNities for the Year Ended 31 March 2025 31.3.25 31.3.24 as restated INCOME AND ENDOWMENTS Donations and legacies Donations irk kind Donations 120,001 107,684 124,545 227,685 124,545 Other trading artivitie5 Sponsorships Hauser & Wirth - Annual auction Merchandise & editions sales Shipping and handling Hauser & Wirth - Artwork merchandise sales Other editions sale5 Commission 12,600 208,540 60,085 333,164 57,602 334 47,494 919 400 281,625 439,513 Investment income Deposit account irbterest 7.558 5,899 Charitable activtrties Research Commission Other earned income Arts Council England Grants received 3,075 214,068 309,500 303,965 634.992 420,000 278,633 1,333,625 830,608 Total incoming resources 1,850,493 1,400,565 EXPENDITURE Raising donation5 and legacies Staff c05ts Merchandise purchases and other fundraising costs 119,858 131,207 44,742 54,756 164,600 185,963 Charitable activities Staff Costs Transportation Artwork creations and installation Carried forward 392,939 50,079 110,727 553,745 359.186 50.808 16,594 426.588 This page does not form part of the statutory financial statements Page 49 Hos ital Rooms Detailed Statement of Financial Activities for the Year Ended 31 March 2025 31.3.25 31.3.24 as restated Charitable activities Brought forward Other direct costs Exhibitions art workshops and live events Artist Commission Consultants and freelancers 553,745 7.837 197,071 130,722 14161 426,588 29,158 34,622 138,287 888,959 628,655 Support costs Other Staff costs Other support costs Transport & travel Office rent Depreciation 153,140 199,627 1.461 48,114 4,296 119,573 221,198 3,015 56,285 3,484 406,638 403,555 Governance costs Auditors, remuneration Auditor5, remurberation for non audit work Accountancy 7,000 2.400 36,532 ii,ioo 3,000 34,840 45,932 48,940 Total resources expended 1,506,129 1,267,113 Net income 344,364 133,452 Thi5 page does not form part of the statutory financial statements Page 50