Hospital Rooms Charity Registration Number: 1168101 Annual Report and Financial Statements Year Ended 31 March 2024
Hospital Rooms Annual Report Year Ended 31 March 2024 Contents page Annual Report Reference and Administrative Information Trustees, Report 4-30 Financial Statements Report of the Independent Auditor's 31-36 Statement of Financial Activities 37 Balance Sheet 38 Cash Flow Statement 39 Notes to the Cash Flow Statements 40 Notes to the Financial Statements 41-52 Detsiled Statement of Financial Activities 53-54
Hospital Rooms Annual Report Year Ended 31 March 2024 Reference and Administrative Information For the year ended 31 March 2024 Trustees Amie Corry (Chair) James Willington (Treasurer) Rosanna Cundall (appointed g Aug 2023) Tom Ewing Pravin Fernando Adeola Gay (appointed 7 June 2023) Katharine Lazenby (appointed 9 Aug 2023) Elizabeth Neilson Angela Samata Dr. Faisil Sethi Neil Wenman (appointed 9 Aug 2023) Registered office Unit 404, Lock Studios 7 Corsican Square London E3 3YD Charity registration number 1168101 Website li Independent auditor Bennewith 2018 Limited (Statutory Auditors) Upper Ground Floor 18 Farnham Road Guildford Surrey GU14XA Principal banker Natwest 403 Bethnal Green Road London E2 OAF
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustee's Report Our Trustees Amie Corry - Chair Amie Corry (shelthey) is a writer, editor and arts communications strategist. She writesledits for titles and publishers such as Art Monthly, the Times Literary Supplement, Tate, MACK and Phaidon. She oversaw Damien Hirst's publications and press between 2015 and 2020 and is now Director of Do Ho Suh's publishing projects and studio. In 2019 she co-founded an inclusive literary festival - Prim dowa - alongside Jude Kelly. Catherine Mayer, Sandi Toksvig and Kit de Waal. Amie has worked on a number of other projects pertaining to gender equality and diversity in the arts. In 2014, taking inspiration from Guerrilla Girls. Amie c0-produd an audit of London's galleries with the East London FaWtt Society to establish the gender disparity between the city's exhibited artists. Impressed by Hospital Rooms, boundary-pushing agenda and commitment to enacting change through art, she joined the board in 2019. James Willington - Treasurer James Willington (helhim) is the International Group Finance Director at Gagosian. Larry Gagosian opened his first gallery in Los Angeles in 1980. In forty years Gagosian has evolved into a global network with seventeen exhibition spaces across ten cities. Gagosian's vibrant contemporary programme and unparalleled historical exhibitions feature the work of leading and legendary artists. James joined Gagosian in 2007 and is based in London at their gallery on Britannia Street. James focuses on the financial and fiscal management of the European and Asian galleries. Prior to joining Gagosian, James trained and worked at PrIwaterh0USe- Coopers. James is a member of the networking plafform. PAIAM (Professional Advisors to the International Art Market). and an associate of the ICAEW (Institute of Chartered Accountants in England and Wales). He is a guest lecturer at Sotheby's Institute of Art and regular speaker at industry events. He has a BA degree in Latin and an MA degree in Roman Myth and History. Rosanna Cundall - Chair of Development Committee Rosanna Cundall (shelher) has worked in executive search within the creative industries since 2009. As a partner at Saxton Bampfylde, she advises on board level and executive appointments internationally. Rosanna has volunteered with Hospital Rooms in an informal capacity since 2019 and has Chaired the Development Committee since 2022. Rosanna is passionate about the power of arts and culture to transform lives. Having spent time in NHS mental health units caring for a friend, she has seen first-hand the Importan of bringing hope and dignity to these spaces. Rosanna studied Art History and Visual Studies at Manchester University. Tom Ewing Tom Ewing (helhim) was an investment professional at Fidelity International in London for 17 years. He researched and analysed companies in the services, biotechnology & healthcare, and oil sectors before taking on responsibility for various equity funds with a focus on investing in small and medium sized growth companies in the UK.
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees, Report (continued.) After 8 years as an equity portfolio manager, he established the role of Director of Research for the rapidly growing Multi Asset division. Having left the City to spend more time with his young children and to pursue other interests, Tom was struck by the incredible progress and inspirational achievements of the Hospital Rooms team in its early years. He wants to help develop the charity's immense potential grounded in the unique and innovative work that it does bringing the creation and enjoyment of wonderful art to one of the most vulnerable parts of our society. Pravin Fernando Pravin Fernando (helhim) is a barrister and practices in all areas of health law and specifically in mental capacity and coronial law (mental health and medical related deaths). Prior to becoming a barrister Pravin worked in numerous mental health settings. Pravin said, .1 am absolutely thrilled to be appointed as a Trustee of Hospital Rooms and be part of this amazing charity. They do such important and enriching work. When I see some of the plaS that they have transformed l am simply spellbound." Adeola Gay Adeola Gay (shelher) is a London-based wrrter and currently holds the position of Curatorial Manager at Artsy. She is also the creative mind behind The Other Art Girl, an independent blog launched in 2020 to explore feminist art history and visual culture. Before her role as a Graduate Trainee at Sotheby's, Adeola pursued her studies in Culture, Criticism, and Curation. earning a Bachelor of Arts Degree from Central Saint Martins. She further holds a Diploma in Communicative Chinese from SOAS, University of London. Passionate about amplifying the voices of underrepresented artists, Adeola is dedicated to making art more accessible to marginalised communities. Katharine Lazenby Katharine Lazenby (shelher) is an expert by experience, drawing on lived experience of mental illness. psychiatric care and inpatient hospitalisation in a variety of roles. She is an Organisational Development Practitioner at East London NHS Foundation Trust. Katharine also delivers mental health training to health and social care staff across North East London. She sits on the board of directors for the Design in Mental Health Network. Elizabeth Neilson Elizabeth Neilson (shelher) is a curator based in London with a particular interest and specialism in nurturing emerging artists and their practices. Since 2006 she has been Director of the Zabludowicz Collection. She is also co-director of Pangaea Sculptors Centre. an organisation that seeks to support nurture and develop artists working with sculpture through mentoring. fabrication, education, commissioning opportunities and public events. She completed an MA in Curating from Goldsmiths College, University of London in 2005 and a BA in Art History and Women's Studies from The University of East London in 2003. Angela Samata Angela Samata (shelher) presented the BBC1 BAA nominated and winner of the Mind Media Award for Best Factual TV documentary, 'Life After Suicide.. The film encouraged discussion and exploration of mental health issues, challenging the
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees, Report (continued.) stigma of suicide. Describing her own experience and that of her children after her partner took his own life 15 years ago, Angela travelled the length and breadth of the UK talking to others who had eXperIend the same loss. The documentary was aired as part of the BBC'S Mental Health Sea- son #lnTheMind and was watched world-wide by over 5 million viewers. Co-author of the NHS70 Parliamentary Award winning #Seesaysignpost training, which has to date been acSSed by 250.000 people globally, her charity work, together with the making of the documentary was recognised as Angela was named as the Merseyside Woman of the Year 2016 and awarded an Honorary Fellowship by Liverpool John Moores University. As an Arts professional for over a decade, Angela leads the John Moores Painting Prize at the Walker Art Gallery and continues to work freelance with individual artists and arts organisations. while also speaking publicly about mental health issues. Dr. Faisil Sethi Faisil Sethi (helhim) is Chief Medical Officer for Norfolk and Suffolk NHS Trust. In recent years, alongside his role as a Consultant Psychiatrist in Psychiatric Intensive Care, he has developed experience in a diverse portfolio of management. leadership, quality improvement, and innovation activities. His past roles have included being Consultant Psychiatrist in Psychiatric Intensive Care at the Maudsley Hospital" Listening into Action Lead. and Service Director in South London and Maudsley NHS Foundation Trust. Dr Sethi was a longstanding member of the Executive Committee of the National Association of Psychiatric Intensive Care Units (NAPICU) and is currently on the Editorial Board of the Journal of Psychiatric Intensive Care. He was the past Vice Chair of National Association of Psychiatric Intensive Care Units (NAPICU), and a past Elected Member of the General Adult Psychiatry Faculty Executive in the Royal College of Psychiatrists. Faisil's clinical, quality improvement and research interests have included: clinical leadership; the management of acute disturbance. personality disorder; art and mental health. mental health law and the criminal justice interface. Neil Wenman Neil Wenman (helhim) is the Global Creative Director & Partner at Hauser & Wirth, based in London. He has worked on numerous international projects over the past 13 years and collaborated closety with many artists. He is on several committees including the development committee of South London Gallery, London; the board of The Roberts Institute of Art, London. and a Trustee of Performa in New York. He has a PhD in architectural design from the Bartlett School, UCL and four postgraduate master's degrees.
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees, Report (continued.) Chair's Report As Hospital Rooms approaches its first decade, the extraordinary benefit of bringing art and creativity to mental health hospitals is felt more keenly than ever. At a time of challenge and pressure for both the NHS and art sector, this year has been characterised by growth and development. as well as reflection, consolidation and care. Our co-production model provides unique opportunities for service users and their families, staff and artists. This model contributes to an embedded practice that is demonstrably capable of improving the experien$ of those who come into contact with inpatient mental health services. Hospital Rooms is committed to working with service users who are likely to suffer from the intersection of marginalisation" decision-making on projects, staff training and programming leads with this in mind and it remains a priority for us going into 2024125. This year, our work has been bolstered by the development of our evaluation methodologies, which have benefited from collaboration with Norwich University of the Arts. Our 2023124 projects across Cornwall Partnership Foundation NHS Trust, Sandwell CAMHS, Hellesdon Rivers Centre, and Kent and Medway NHS and Social Care are diverse in scope and offer new learnings. We have worked with both adults and young people in units with varied specialisms and requirements: forensic, PICUS, low secure and outpatient. The projects are delivered by the Hospital Rooms team and a carefulty curated roster of artists, some of whom are embedded in the local community. The 2023124 projects garnered validating and often moving feedback, with participants noting feelings of inspiration, connection and happiness as a result of the workshops and installations. The enthusiastic response to our NHS Trust 'Open Call, in December 2023 demonstrates both the increasing demand for our work and recognition of its efficacy. A diverse and geographically spread series of projects have been confirmed for 202412025 and detailed agreements issued for each Trust. 2023124 also posed unexpected challenges. Our co-foundeTS Tim A Shaw and Niamh White have demonstrated remarkable resilien, commitment and courage in juggling unforeseen care responsibilities for their son, who was diagnosed with acute lymphoblastic leukaemia in October 2023. with the needs of the organisation. The Board and staff rallied to ensure interim measures were in place, including the recruitment of an expertly experienced Interim CEO. Kerry Bishop. Our brilliantly engaged Board has been enriched by the addition of new trustees with invaluable skills and knowledge. These include Katharine Lazenby, who has Lived Experience of in-patient mental health services. We also welcomed exceptional trustees across development, commercial art, digital art and executive recruitment. staffing and organisational structures have expanded to facilitate the breadth and ambition of the projects. Additional costs and expenditure have been met by deeper fiscal assurance mechanisms. We've balanced costs through charitable activities and imaginative fundraising. Our financial management has benefited from
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees, Report (continued.) outsourced expertise, as well as the continued dedication of our Executive. Finance Committee and Head of Partnerships. The second year of our partnership with Hauser & Wirth bore remarkable fruit with a large-scale exhibition, public programme, and annual auction hosted by Bonhams. Our dedicated Development Committee maintains a key role in our fundraising activities. Assisted by a digital transformation and new CRM. we've continued to grow our network of supporters and partners from diverse industries and disciplines. Following successful grant applications and the award of the 2023 Art Explora - Académie des beaux-arts European prize. next year sees the return of our fully accessible Digital Art School programme, which reaches tens of thousands internationally each year. Hospital Rooms remains a remarkably nimble and enterprising organisation, whose profile and reputation grows year-on-year. At the end of our first year as an Arts Council England National Portfolio Organisation, we've delivered strongly against our Investment Principles and are immensely grateful for ACE'S ongoing support and collaboration. Alongside major investment from bodies newly introduced to our work, we retain long-standing fruitful partnerships with many suppliers and organisations who make what we do possible. In my first year as Chair, I've been consistently impressed by the ambition and impact of this work, as well as the energy and commitment of the individuals who facilitste it. Hospital Rooms has proved itself capable of the extraordinary and its work will no doubt continue to grow in the coming years. Amie Corry
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees. Report (continued.) The Trustees, who are also directors of the Charitable Incorporated Organisation (the charity), present their report and the financial statements for Hospital Rooms for the year ended 31 March 2024, which have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and effective from accounting periods commencing 1 January 2015 or later. PURPOSE AND OBJECTIVES Hospital Rooms is an award-winning arts and mental health charity that believes all people in mental health hospitals should have the freedom to experience extraordinary art. The charity was founded in 2016 by artist Tim A. Shaw and curator Niamh White after a close friend was sectioned and admitted to a locked mental health ward. They were shocked by how stark, cold, clinical and inhumane the environment on the ward was. This is further underscored by testimony in 202314 in which patients and staff describe these mental health environments as being 'like prison., 'hostile', 'bleak', 'uninspiring', and punishing,. We commission artists to create inventive, compelling and compliant environments and artrNorks for mental health units. Our artists work collaboratively with service users, psychiatrists, allied health professionals and public health researchers to create inspirational spaces that enrich quality of life, encourage conversation, enhance self-esteem, and deepen ties between people. In addition, we facilitate artist-led workshops for mental health service users that encourage meaningful participation in creative activity and directly inform the artworks installed in the environment. Our evaluations show that these sessions are effective in helping people to acquire new skills and knowledge. improve self-belief. and form connections. We do this because: People using these services fa a severe inequality of opportunity to engage with or be inspired by the arts (Mental Health Foundation 2020). The physical environments in mental health units are inadequate and are not conducive to recovery (Mind 2023). We work with service users in mental health units who have often been sectioned and detained under the Mental Health Act. In these wards, our participants, liberties have been restricted and access to art is extremely limited. Our projects are designed to be safe and appropriate for people who are receiving care for a variety of severe and enduring mental health diagnoses, and we adapt our activities to accommodate multiple generations (from CAMHS young people to older adults) and a diverse range of access needs. People with severe and enduring mental illness continue to face stigma and ostracism as a response to their diagnoses and presentation. Many are dealing with co-marginalisations which further impact their lives and prevent access to creative inspiration and activity. We know that people with mental health problems are tr40 to three times more likely to be from households in the lowest 20 % income bracket than those in the highest (Mental Health
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees, Report (continued.) Foundation, 2016). Further, Black people almost 5 times as likely as white people to be detained under the Mental Health Act and are disproportionately affected by restrictive practices in mental health units. Our work is designed to reach, engage. and energise the most vulnerable mental health Servi users. improving their experience in hospital and contributing positively towards their health and wellbeing. In 202314, we received more feedback than any previous year citing the impact of our projects on patient 'recovery'. "I know it might seem like an overreach, but l truly believe that this was the real start of my recovery." Serdice User, Camborne Redruth Hospital ACTIVITIES Support and Assistsnce We recruited several new positions to support the delivery of our ambitious objectives in 202314. This included a Head of Partnerships & Special Projects (x1) to oversee our fundraising and communications functions, a Head of Impact (x1) to formalise and oversee our monitoring, evaluation and research, a Projects Manager (x1), Project Assistant (x2). Marketing & Communications Manager (x1), and a Digital Art School Producer (x1). We utilized the services of a freelance Associate Curator (x1) and Research Consultant (x1). Our team continue to receive an annual training budget to support their professional development and have access to a certified psychotherapist for wellbeing support. In January 2024, after an extensive recruitment process SUPPOrted by leading recruitment agency Saxton Bampfylde. we appointed Kerry Bishop as our Interim CEO. This role has responsibility for the strategic and operational oversight of our growing organisation and provided support in the temporary absen of our Chief Executive and Director for unforeseen personal reasons. Across our four unique core projects, detailed below, and with generous support from our partners, funders and hosting NHS Trusts, in 202312024 we: Delivered 146 dynamic artist-led workshops, more than any previous year and reaching a record 1178 in-person participants Installed 9 museum quality artworks created by an extraordinary and diverse roster of artists in collaboration with NHS service users, and staff Expanded our digital audience with 46,179 views of our Digital Art School online tutorials and 3,946 new social media subscribers Led our NPO compliant evaluation. developed in collaboration with Norwich University of the Arts (NUA) providing rich insights into the impact of our projects on patient and staff communities 10
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees, Report (continued.) Demonstrated a significant increase in self-belief, skills & knowledge. and social connectedness amongst our participant community (average survey responses 7.6 to 8.7 out of 10) Evidenced improved interactions between service users and clinical staff across all projects
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees, Report (continued.) Exam les of ro ects undertaken b Hos ital Rooms durin 2023-24 ve7 Ins*allation by artist Ro Robertson. Perran Ward. Longreach House Inpatient acute adult wards (Bodmin Community Hospital), and Psychiatric Intensive Care and Forensic wards (LOngaCh House), Cornwall o Numbers benefiting from this activty: Artists: 1211 Participants: 31111 Audience (broadcast, online, writing): 330,108 (total estimated MUV for 2023124) Number of new products or commissions: 2 o Number of sessions for education, training or participation: 36 Our project with Cornwall Partnership NHS Foundation Trust is taking place across 6 mental health wards in 2 hospitals: Bodmin Community Hospital and Cambome Redruth Hospital. This includes wards for acute adults and older people, a Psychiatric Intensive Care Unit [PICU]. and a low secure forensic unit. After spending time in each of the servIs, developing relationships with staff, forging local partnerships, and leading 11 Research & Development workshops with 63 patients and 18 staff, we had a clearer understanding of the needs and preferences of the patient and staff communities. These insights informed the thoughtful selection of 12 artists who best represent the communities in which they are delivering creative workshops and installing new work. including abstract artist Janet Holland, who is autistic non-verbal, and several others living, working, and with lived experience of mental health service use in Cornwall. During our vibrant Season of Creativity, our team and partner artists collaborated to deliver 36 well-attended and accessible creative workshops for 311 service user participants. These sessions guided participants through activities including fabric printing, mask-making, and sculpture. Feedback from participants tells us the workshops were, 'fun', 'creative' and 'calming' (top 3 descriptors across all workshops), with one service user reflecting that it was. 'A lifting experien.. A particular characteristic of the workshop season on this project was the positive social atmosphere in the workshop space, with one PICU service user commenting, .1 really felt the love in the room.. Staff also highlighted the differen these 12
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees, Report (continued.) workshops made in relation to staff, patient and peer interaction, as well as observing improvements in patient's skills and selfsteem: "For many onlookers this is merely an art class, but from an Occupational Therapist's perspective I can see the benefits with every session. The skills the artist is helping develop and nurture are priceless. The patients, self-confidence and selfwesteem are growing, they are able to push themselves far out of their comfort zone to try new things and challenge themselves, without fear of failure. They are developing social skills and communicating much more confidently and freely with staff and peers. The group gives a great chance for patients to be praised, and their efforts noticed, giving more confidence in selfxpression and personal achievements." Staff member, Bowman Ward The artists have worked closety with the people who will experience their artworks from day-to-day, developing ideas in these creatNe workshops that provide visual stimuli and empathetic viewpoints to ensure that the installations will resonate with the spaces in which they are installed. The project entered its installation phase towards the end of 2023124, with 2 of 12 artworks completed so far. Horizon by artist Ro Robertson is a large-format installation that focuses on the tidal zone as a space for renewal. It was developed for the Communal Area on Perran Ward following a series of workshops that Ro led on the ward and at the Barbara Hepworth Museum and Sculpture Garden in St Ives. The artwork has a direct relationship with another commission, Interlude, that Ro made for Tate St Ives around the same time. Lucy Willow's The Shadow of the Moon is a direct reflection of the inclusive and thoughtful mood cultivated through her interactions with staff and service users and underscores the significance of our varied and adaptive co-production model which sees spaces not only transformed aesthetically, but representing the stories and perspectives of the people who live with them. "Within institutional settings, the art room is often seen as a safe place. The same is true at Perran Ward, where I spent time drawing with patients and staff in the summer of 2023. During these workshops, some drifted in and out while others began creating marks. Some sat quietly and watched, others sang. We were immersed in our own stories as we drew to music. The paper became a space of shared experience." Artist Lucy Willow on Perran Ward Installation Installation by artist Lucy Willow: Perran Ward, Longreach House 13
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees, Report (continued.) Our dynamic partnership with Tate St Ives was a particular success of this project, establishing deep-rooted connections between the patient population and the wider local art community. In collaboration with public programmes staff at Tate, we hosted training day for 18 ward staff focused on empowering them to design and facilitate Tate's exemplary 'Look Groups, ('small gatherings of people who-get together regularly to talk informally about art. artists, and ideas,). The training was hugely successful and resulted in a 'Look Group. on every ward within the following 6 months. These sessions equipped Servi users with the confidence and language to have conversations about art, with a view to contributing to our artwork approval prOsS and enhancing their experien of engaging with the resulting installations on their ward. Now. the alienating perptIOn of contemporary art is being replaced by curiosity and excitement for the ways in which it can enrich all our lives. "Our journey together has begun to change perceptions of who art and galleries are for and sparked a shared hope for a more social model of mental health care where access to creativity is championed and celebrated. It is a privilege to witness and participate in this shif( while discovering how to be a more empathetic museum." Georgina Kennedy, Curator: Communities, Tate St Ives The multi-site Cornwall project has made great adVanS 202314. completing all artist proposals on schedule and through a thoughtful and collaborative process ensuring that resulting artworks are directly informed by the ideas, preferences and selections of service users and staff at every stage of design. With two completed artworks already receiving great acclaim from Servi users and staff. and several more underway including Janet Holland. Melanie Stidolph, Maria Christoforidou, and Viviane Vaux, the project remains on target for September 2024 completion despite several unforeseen disruptions due to building works. Moreover, three legacy projects - Phillippa Clayden's continued workshops on-site, Lisa Stewart's art group, and staff away days at Tate St Ives - are ensuring the legacy of this important project across Redruth and Bodmin hospitals for years to come. Our work at Hospital Rooms is founded on the belief that art is fundamentsl to what makes us human: that it can nourish and heal, bring connection, joy and solace. There are few contexts in which these qualities can have as much impact as the mental health wards that care for people at the most vulnerable times in their lives. Children and Adolescent Mentsl Health Service (CAMHS) Sandwell Sandwell service user and their rne capsule, arhvork 14
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees, Report (continued.) o Numbers benefiting from this activity: Artists: 1111 Participants: 495 11 Audience (broadcast. online, writing): 330,108 (total estimated MUV for 2023124) Number of new products or commissions. 2 o Number of sessions for education. training or participation: 43 Our project with CAMHS takes place at one outpatient building located in Sandwell's Black Country Healthcare NHS Foundation Trust. The Servi supports children and young people who have complex mental health problems, as well as their families, through referrals from GPS, school health nurses, health visitors, and staff members from our partner agencies in the Local Authority. During our Research and Development phase, staff told us that- despite being an outpatient service for children and adolescents - the current clinical environment resembled a, 'prison'. Together with staff, we set a clear objective for the project", to transform Sandwell CAMHS into a more beautiful and creative place, aiding the recovery of young mental health service users and their families. 'We want to create an environment that says, 'People do get better, it will get better, this is a space for that." Sandwell CAMHS Service Manager As the project has developed, staff, young people, and their adults are already noting significant improvements in the space, with one young service user feeding back to clinical staff. "I'm starting to like it here. Sandwell is a diverse communty, with 32 % Afro Caribbean and South Asian population, and the demographics of the patient population is similarly diverse. As such, it was important to take additional measures to ensure Afro Caribbean and South Asian representation in our team and artist roster. We recruited a visiting curator Jade Foster. who was born and raised in Sandwell and is of Afro Caribbean heritage as well as partnering with Sandwell African Caribbean Mental Health Foundation for guidance and to raise awareness of the project within the community. We also recruited a former CAMHS ser4ice user of South Asian heritage, who was instrumental in building community connections and supporting participating young people. CAMHS staff observed young people, 'coming out of their shell., when encouraged to reflect on their cultural heritage through thoughtfully designed creative workshops and a studio visit with artist Roo Dhissou. One young person described a poetry-writing workshop with Nafeesa Hamid as. "revolutionary." 43 creative workshops were facilitated in total, reaching 495 participants (including parents and guardians) and establishing a close-knit community which the young people would describe in our evaluative semi-structured interviews as, 'amazing', 'welcoming'. and 'inclusive.' We can see from our Impact and Insights dimensions data that sentiments improved across all three measured outcomes. most notably evidencing that workshop participants, sense of commun.ty ("1 feel a sense of community here") grew from 8.1 to 9 out of 10 over the course of the project's duration. Stories emerged from the CAMHS unit of young people finding new friendships through repeated attendance at our creative workshops, deepening relationships between siblings, and - particularly young people 14 and over- 15
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees, Report (continued.) adopting natural leadership roles, often assisting younger participants with their artmaking. Our varied programme of artist-led workshops included character drawing, t-shirt design, wax rubbings, and manifesto writing which inspired the imagination of participants, and empowered artists with a sense of how the young people wanted to see their space transformed. One young person stated clearly, "When I walk in this room, I want to see bright colours" Their wish will be realised through the 13 installations planned for areas including the reption, waiting room, therapy rooms, crisis room, and communal corridors in 202415. A series of more directive participation workshops, in which the groups separated into age group to create their own collaborative artwork for the unit, saw young people designing and installing personal 'time capsules. using mould-making techniques and painting to transform an external wall in the uniys yard (under 14s) as well as the production and publication of a zine (over 14s) detailing the project's impact and offering creative inspiration and advice for future CAMHS seniice users. In the foreword for this publication, one highly engaged young person told us: "When I first came here three years ago, I dreaded it all the time. I was very anxious. But now to be a part of something that's going to be shown here.. It makes me feel included and welcome." Yasmin, CAMHS Servi user As 202314 drew to a close, the project team and artists bid a sad farewell to the close-knit community of Hospital Rooms team, NHS staff, artists, young people and their families that has been nurtured during the Season of Creativity. As we move forward with the next phase of artist proposals and the eventual installation of 13 artworks in total at Lodge Road. we will continue to nurture our newly established partnership with designers at An Endless Supply who will support the team to develop a thoughfful and comprehensive publication documenting the success, impact and uniqueness of this 'once-in-a-lifetime" (CAMHS Servi user) project. "I have always believed, from the start, that the seeds we are planting are going to grow to be something amazing." Jai, freelance workshop facilttator and former CAMHS service user New inpatient adult acute wards (Rivers Centre), Hellesdon Hospitsl, Norwich ij Communty workshop at Sainsbury Centre, Norwich. 2023 16
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees, Report (continued.) o Numbers benefiting from this activity: Artists: 1511 Participants: 37211 Audience (broadcast, online, writing): 330,108 (total estimated MUV for 2023124) Number of new products or commissions: O (15 to be delivered 24125) Number of sessions for education, training or participation: 53 This is a landmark community project at the new build River Centre. Hellesdon Hospital, working from design stage with architects, NHS Trust and communities of service users, artists, and local partners to embed creativity and culture in 5 adult wards, hospital entrans, outdoor and communal areas. Findings from our mixed-method research and development phase, during which we collaborated with people receiving mental health care in inpatient services at Hellesdon Hospital, outpatients through Hellesdon's Recovery College, and a newly formed Lived Experience Advisory Group, revealed a desire for more creative inspiration and hands-on opportunities both in and local to the hospital. Staff have since told us that the project has, 'created connection, conversation. reflection, intrigue and most importantly hope, at the hospital. We are working with a cohort of 15 extraordinary artists to run our co-production workshops and ensure that the community voice is reflected in the artworks which will adorn the Rivers Centre. In 2023124 we delivered 53 artist-led workshops for 372 participants, including sessions in printmaking, collaging, and writing. Participants rated these workshops high (9 out of 10) in relation to broadening their imagination and opening their minds to new possibilities. Similarly, qualitative feedback tells us both inpatient and community participants found the 'superbly run. workshops, 'engaging', 'enjoyable', and 'thought-provoking'. A member of clinical staff told us, "The workshops have been an immense privilege to be a part of.. Artists include Dolly Sen, Errol Francis, Fabian Peake. Ghislaine Leung, Heather Phillipson, Holly Sandiford, Jade Montserrat, Ken Nwadiogbu. Mark Titchner, Michael Landy, Nengi Omuku. Rosa-Johan Uddoh, Sarah Dwyer, Shepherd Manyika and Sola Olulode. This project has expanded the charity's digital reach significantly through our 'Meet the Artist, series on Instagram. This was our first attempt at showcasing an artist's practi as a way to profile our projects. Engaging and colourful reels featuring the project artist in their studio provide insight into why artists choose to partner with Hospital Rooms and offer the audience a behind-the-scenes look into the day in the life of an artist. The reels have seen some of the highest engagement to date on our socials, totalling over 24.000 views (3910 average per film). Our Instagram followers also increased by 1400 during this period (a 7 % increase in 202314.) In 202415 we will build upon our rich collaboration between artists and the Hellesdon Hospital patient population and enter an extensive artwork approval process. This process will ensure the 15 planned installations not only promote positive wellbeing at the Rivers Centre - with artworks that staff hope will 'expand' and 'extend' the 'claustrophobic' environment of the current hospital's communal areas - but are also compliant in the new build context. Staff in risk management and estates will help us to ensure that the artwork is installed safely. maximising on its transformative potential. 17
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees, Report (continued.) 'The artwork WTII be a key part of our culture change, and most importantly have a positive impact on people's experience of mentsl health hospitsls." Dr Sophie Bagge, Lived Experience Lead at NSFT Inpatient rehabilitation unit (Rosebud Centre) Kent and Medway NHS and Social Care Partnership Trust Installation by artist Valerie Asiimwe Amani, bedroom corridors, Rosebud Centre. o Numbers benefiting from this activity: Artists: 5 11 Participants: 12611 Audience (broadcast, online, writing): 330,108 (total estimated MUV for 2023124) o Number of new products or commissions: 6 Number of sessions for education, training or participation: 14 Hospital Rooms commissioned 5 artists to create 6 C0-produd, site-specific artworks for Kent and Medway NHS and Social Care Partnership Trust's (KMPT) Rosebud rehabilitation ntre located in West Malling. Hospital Rooms recognises that climate change can have a direct impact on mental health, and that it is crucial for us to be aware of our own environmentsl responsibility. As such, this project elevated our work by incorporating responses to the climate crisis at its core. This project integrated sustainable and regenerative practices into every aspect of the project, including new methods of low carbon fabrication, transportation, workshop concepts, installation materials, environmental policy and environmental literacy across Hospital Rooms and Rosebud's patient and staff communities. For this project, we employed a radical new approach that put the climate crisis at the heart of the COnptS explored. implementation and governan. At Rosebud 40 % of artists identified as disabled or neurodivergent, 100/0 of artists are a person of 18
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees, Report (continued.) colour, 50 % of the Hospital Rooms team identified as disabled and 50 % of freelancers working on the project have a long-term mental health diagnosis. This project had a profound impact on the cufture of the service and reinforced positive relationships between staff and residents. Workshops were well-attended with 126 participants engaging in 14 creative workshops. We used the Impact and Insight dimensions tool to evaluate the workshops and respondents indicated, with a 90 % level of agreement, that they felt a sense of community in the workshop spa. NHS staff also noticed a perptible shift in attitudinal behaviours. "I've just been really surprised to see the level of engagement with the residents here, with how many ideas they've had and just how included they have felt in the projecv, Occupational Therapist, KMPT, 2023. The emphasis on the environment and climate crisis in the work of the 5 artists meant that the ward community actively participated in dialogue and debate around sustainability and material narratives. Jay Price's artwork, based on their workshop where residents expressed the positive and negative feelings about mental health experiences and the healthcare system, is situated in the garden and has become a focal point. Whereas before the garden wasn't used by residents, now the garden has become a community hub where staff hold 1 to 1s with residents and community meetings. The Occupational Therapist has been inspired by the workshops to hold monthly sensory walks for the residents and explore nearby areas of natural beauty, maintaining the connection between the ward and the wider world. The project has also had an impact on visitors, "it makes it really nice to be here and to come and visit" Family member of KMPT Servi user. 2023 The workshops ranged from sustainable ink printing with Jay Pri and exploring personal relationships with weather systems with Aidan Moseby, to Liz Elton's vegetable printing and workshop, showing what can be done with food waste. Liz Elton then went on to create a fabric piece for the meeting room using natural dyes made from food waste and incorporating the residents compost arhvorks. This project integrated sustainable and regenerative practices into every aspect, including new methods of low carbon fabrication. transportation, workshop concepts, installation materials, environmental policy and environmental literacy across Hospital Rooms and the service users. The project has been supported by Winsor & Newton, COAT paint, and Gallery Climate Coalition (GCC). The project at Rosebud Centre saw a 26.4 % total decrease in carbon output compared with our previous projects and was carefully monitored using GCC'S tools to measure the impact of travel and materials. The result of this collaboration will be a case study and resources published by the GCC on their website. Our focus on environmental impact at Rosebud has initiated a new Hospital Rooms Environmental Strategy that will be published this year and used as a benchmark for all future projects. The Rosebud project curators led a training session with the rest of the Hospital Rooms team to create organisation-wide sustainability goals and raise awareness of best practi methods to achieve these goals. This project also saw us pilot our artist agreement contracts, which received positive feedback in terms of clarity. support and access to project specific and mental 19
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees, Report (continued.) healthcare materials. This has initiated a step change in the way we work with the artists we commission. ACHIEVEMENTS AND PERFORMANCE Aim 1: Abundant and meaningful creative opportunities are accessible to the most segregated individuals with severe and enduring mental health diagnoses, providing them with a voice and a new sense of agency. Our projects have reached patient populations in some of the most restricted environments (Forensic, PICU) and with some of the most complex mental health needs. In Cornwall, artist Alvin Kofi is conceiving of the first interactive artwork for a 136 suite, or Place of Safety. a designated location where vulnerable individuals are brought for up to 24 hours to be assessed before a longer-term decision is made about their care. Our programmes and their evaluations are designed with the most vulnerable mental health Servi user in mind and are informed directly by user experience. Our Ltved Experience Team tell us that service users who join our artist-led workshops are often doing so with trepidation, 'believing that art is not for them. Yet, in the right environment, the impulse to create and to respond to the creativity of others tends to prevail. The contrast between those initial reluctant steps and the imaginations that go on to be revealed during these sessions is striking. Our workshop evaluations showed a marked increase in the sense of community for workshop participants in Cornwall this year. When suNeyed to the extent workshop participants agreed with the statement .1 feel a sense of community here" (as per Art Council England's Cultural. Social and Community outcomes) scores improved from 8.4 to 9.0 out of 10. Similarly. we saw an increase in participants. sense of capability ("1 did something I didn't know I was capable of) rating belween 8.7 and 8.9 out of 10. This sentiment data is underscored by more qualitative feedback, with participants sharing that the sessions were, 'an amazing way to connect with our fellow humans" and one service user commenting, .1 had lost confidence, but I feel inspired to sketch again. Similarly, we saw a shift in participants, sense of identity and self-efficacy on our project in West Kent. The participatory workshops and subsequent installation process enabled residents to regain a sense of purpose and identity through accessing creative expression and skills. One resident. a builder by trade, became really invested in the installation phase as he was able to share his professional knowledge and see it valued by the Hospital Rooms team. .1 think this project has already made a huge impact to the unit, to the staff, to the residents and that's what I think is good about it" it's not necessarily about the end product.- This particular service user became part of the decision making for the artworks on the ward and took a real sense of ownership and pride over the new spaces. Aim 2: Mental health environments are imaginative and cultural spaces that offer those they care for solace, comfort and dignity even in suffering. As an organisation, our mission is to bring the highest quality arlworks and creative activity into these spaces and, in doing so. to challenge the stigma that continues to 20
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees, Report (continued.) be attached to severe mental illness and replace it with hope and humanity. However, there is another, less optimistic belief that also InflUenS our work: that art is a rarefied subject- the preserve of a minority who hold the key to understanding it or the talents necessary to create it. The artworks installed in 202314 and the participatory journeys towards their conception stand as a rejection of this notion and a testament to the positive power of art. They represent a merging of the clinical and the cultural, inviting communities to convene and evoking reflection. "I can't wait to sit in here., Staff Member, Rosebud "It is a piece that makes you want to go and spend time in front of it and figure out what all the different parts are" Service user. Rosebud "The poems are the first thing I see in the morning and the last thing I see before I go to sleep" Service user. Rosebud Staff share that these environments have become nicer plaS to work because of the installations. "Homely. It makes me want to go to work now." Staff Member, Rosebud "Every day when I walk into work on this ward it makes me happy. Every time I find something new that makes me smile." Vvard Manager, Rosebud As well as demonstrating an improvement in sense of capability and community before and after our Season of Creativity, we are tracing a marked increase in participants, sense of imagination ('It opened my mind to new possibilities") Sim 3: Mental health environments are connected to the outside world through what people see, engage in and can access beyond inpatient care. The legacy of our projects. and a hospital's continued engagement with creativity, is a central part of our approach. The local partnerships we have nurtured are fundamental in achieving this goal. As a direct resuft of our partnership with Tate St Ives, for example, Tate now offer free membership for inpatient mental health service users discharged from Bodmin and Redruth hospitals, encouraging them to visit the multi-site museum's world-renowned collections and enabling their continued engagement with the Look Group format. As part of West Kent's project's exit strategy and legacy building we organised a trip for the community at Rosebud centre to see the Dear Earth exhibition at Hayward Gallery. Visiting the show and learning about the arfviorks inspired participants to make connections between the exhibited artworks and the gallery-quality arbNork at Rosebud. critically engaging with their material narratives. "I see the links. These are all artworks about the environment by big professional artists, just like the artworks that have been made for us at the unit. It's really cool to see" servi User. Rosebud Further, we facilitated gallery excursions for inpatient service users and delivered community workshops for people in the local area who have lived experien of 21
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees, Report (continued.) mental health services, in both the Hellesdon and Cornwall projects. Ward staff told us that these trips. "highlighted the value of being with patients in a nonclinical setting.. Aim 4: New knowledge and research generated through equitable partnerships between artists, people who have lived experience of mentsl health services, and educational partners. As with our project in Cornwall, collaboration with local partners has been fundamental towards achieving our objective to generate new opportunities, knowledge and research in arts and health. Our project at Hellesdon Hospital is supported by our partnership with NoNiich University of the Arts (NUA) and arts venues including Norwich Castle and the Sainsbury Centre. This has enabled to broaden our programme offer to include workshops in the community, excursions, and specialised workshops for wider mental health service user communities. In partnership with colleagues at NUA, we hosted a 3-week workshop series on the NUA campus, guiding 11 students to consider what 'softness' means to them. Beginning the session with a grounding breathing exercise, participants then learnt fabric-tying and Native Nigerian Adire dye techniques to create beautiful. colourful textiles with motifs that were unique to them. In a Hospital Rooms first. these workshops were specifically for students who are Black and Brown, with lived experience of using mental health services. We adapted our evaluation methodology to capture more information about the personal and creative motivations of the students. One participant remarked, "It was nice socialising with other people who are just like me.. Notably, this is the first time we have seen the words 'Safe', 'Cosy' and 'Communal' as formal descriptors of our workshops. This workshop. and the focus group evaluations we are now running to further this line of investigation, uniquely positions us to demonstrate what a creative safe space looks like when it is designed with global majority mental health service users in mind, contributing to a wider body of knowledge about mental health and arts participation for people of colour. In addition to the delivery of our four core projects, we have made great strides in several key areas corresponding with our charity's mission and vision. 202312024 marked our first year as an Arts Council England [ACE] National Portfolio Organisation [NPO]. We developed an ambitious 3-year strategy in line with ACE'S 4 investment principles.. Inclusivity & Relevance, Ambition & Quality, Dynamism, and Environmental Responsibility. We advanced our work significantly against each of these IPS by: providing access to 'Becoming Anti-Racist' training (with TED speaker and activist, Nova Reid) for all eligible team members (x13) (Inclusivity & Relevance) establishing partnership with a global community of practice through collaboration with partners such as Jameel Arts and Health Lab and the World Health Organisation (Dynamism) developing our evaluation methodology, in continued partnership with Norwich University of the Arts, to aggregate data in new ways, 22
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees, Report (continued.) maximising on data-led decision making and underpinning our co-production model (Ambition & Quality) developing the WOrkfor'S knowledge and understanding of Environmental Responsibility through all aspects of a project's lifespan bringing cross-project continuity with bi-monthly progress check-ins and bi-annual training sessions (Environmental Responsibility) working with marketing agency Literal Humans to develop and embed a new digital and marketing strategy to communicate effectively using our website, own-channels, and Google Ad Grants to drive reach and income generation (Dynamism) revising and expanding safeguarding policies in partnership with risk subgroup and NHS safeguarding specialist (Inclusivity & Relevance) celebrating our projects with a dynamic multisensory public exhibition and complementary series of activation talks, tours and events at our partner gallery, Hauser & Wirth London (Dynamism) In addition to recruitment to the core team as outlined on page 23. we hosted 3 full-time, paid traineeships in partnership with Creative Access (x2) and Culture& (x1). These traineeships prioritised university students who are from backgrounds underrepresented in the arts, including Global Majority candidates. students with disabilities, andlor those from low socioeconomic backgrounds. Following a rigorous onboarding process which offered trainees the opportunity to shadow departments and refine their training goals, our 3 trainees worked directly with a mentor in their chosen department, collaboratively designing and delivering a focused project. The resulting project outcomes elevate our work in several key areas including a creative workshop designed specifically for Black and Brown student mental heafth serrfi users, and deeper insight into our current team's knowledge base and training needs around Accessibility. At the conclusion of the traineeship and based on need across the team, we were able to offer fixed-term contracts to our Creative Access trainees and they continue their vital work with us as Partnerships & Impact Assistant (x1) and Production Assistant (x1). One trainee described the difference the placement had made for them: "Hospital Rooms was my first internship after completing my degree, and what an incredible experience it was. I was welcomed with open arms, pushed to grow, and my skills were nourished and strengthened in ways I didn't know were possible." Jasmine Norton, Creative AcsS Trainee 202314 23
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees. Report (continued.) STRUCTURE, GOVERNANCE AND MANAGEMENT Organisation and Structure The Board of Trustees meets at least four times a year and the executive operation of the charity is delegated by the Trustees to the Interim CEO Kerry Bishop, Chief Executive (CEO) rim A Shaw and Director Niamh White. Trustee meetings have been conducted in person at the Dentons offIS in central London, with the option for Trustees to join remotely. Governing Document The charitable company is a charitable incorporated organisation and is governed by its Governing Statement. In the event of the charity being wound up, members are not required to contribute financially. It is registered as a charitable incorporated organisation with the Charity Commission for England and Wales (Charity Registration Number 1168101). We now employ 17.2 FfE staff with a broad skills and experience base. We have bolstered our evaluation methodology by partnering with Norwich University of the Arts and are building an evidence base to support and inform our work. For each project we complete, we provide a full impact report for our sponsors. This includes key learning, key achievements, financial reports. analysed feedback and testimonials. These are submitted within one month of the completion of the project. We have a dedicated Hospital Rooms bank account. Key management personnel The Trustees, the CEO and the Director comprise the key management of the charity in charge of directing and controlling the charity" on a day-to-day basis the key running and operating of the charity is under- taken by the CEO and Director. The salaries of staff and rates of payment of all contractors and artists of the charity is reviewed annually by the Trustees. Many of our contractors and partners agree to reduced fees and in-kind support due to the charitable nature of our projects. All fees have been agreed according to a criteria set by the Trustees after the evaluation of previous projects, following discussion with the artists and ensuring funding levels are reasonable to provide work of the highest artistic quality for the best value for money. Fees are differentiated and allocated according to experience, the likely nature of the project and industry standards. Artist fees are also informed by guidance from artists information company, a-n. Trustees Trustees are appointed by the Board and are eligible for re-appointment if they step down. In the case of all appointments, the Board considers the variety of skills required within the Board, together with the personal cornpeten and availability of prospective Trustees. Trustees are not remunerated and during the year essential national travel was the only reimbursement made to Trustees. New Trustees are inducted before their appointment on their legal obligations under charity law and the content of the Governing Statement. The Trustees are confident and committed ambassadors for our projects with an excellent knowledge of our activities. 24
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees, Report (continued.) FINANCIAL REVIEW The trustees are pleased to report a surplus for the year of £49,780 (2023: £72,107). The statement of financial activities summarising the results for the year can be found on page 6 of the Financial Statements. The total income for the year was £1 ,316,893, an increase of 39./0 from the prior year income of £950,526. Donations received amounting to £124,545 (2023: £228.752). Grant income was £303,965 (2023. £79,097). Trading income was £439,513 (2023: £289,749). NHS Hospitals contributed £78,350 to our projects this year (2023: £268,336). Expenditure in the year totalled £1,267,113 (2023: £878,419) and consists mostly of employee, artist and contractor fees. At 31 March 2024, Hospital Rooms held total funds of £588,118 of which £319,641 are restricted funds and £248,477 are unrestricted. After adjusting for the net book value of fixed assets of £10,419, free reseNes stood at £238,062 which is below our reserves target and the charity is working to increase the reserves. Section 65 of the Charities Act allows Trustees of smaller charities to opt for an independent examination. For financial years beginning on or after 1 January 2016, charities with a gross income of £1,000,000 or less may choose to have an independent examination. As our gross income falls under this threshold, Hospital Rooms Trustees have opted for an independent examination. KEY POLICIES AND RISK MANAGEMENT Reserves policy Trustees have agreed that free reserves should be sufficient to cover at least three months of total expenditure. This policy will give Hospital Rooms the ability to respond to fluctuations in income. The reserves policy will continue to be reviewed on a regular basis. Other policies We have numerous policies and procedures to protect the charity's assets, resources and reputation. This ensures staff. volunteers, artists and key stakeholders are aware of their roles and responsibilities within Hospital Rooms. We are compliant with the General Data Protection Regulation (GDPR) that came into effect on 25 May 2018, have ensured all supporters opted into communications about Hospital Rooms and that all data records are safely stored, and password protected. We also understand the paramount importance of safeguarding and we have a robust policy that highlights our commitment to protect people from harm, with clear procedures on how to report and record any conrnS or incidents. In association with our participating clinical units, we ensure that those visiting or spending time in mental health units have the relevant DBS checks and Health and Safety induction prior to a hospital visit. We undertake joint risk assessments for each project and provide a briefing to all artists and volunteers ahead of commencing their work in a hospital. Hospital Rooms are committed to ensuring our work is always delivered to a high standard and with the best interests of patients at the heart of everything we do. We 25
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees, Report {continued.) take complaints very seriously and have a clear system in place to respond to any causes for conrn or dissatisfaction related to any area of our work. We record, investigate. and monitor complaints. If any key themes or trends become apparent the trustees will review key procedures and practices. Hospital Rooms is proud to have artists supporting our work of all faiths, gender, nationality, age and race. Our Equal Opportunities policy recognises that certain groups and individuals are discriminated against, and we are opposed to this. We are committed to ensuring that all people are treated with dignity, respect and value the diversity of all. Risk management Hospital Rooms carries out an overarching risk assessment annually which is then considered by the trustees and appropriate procedures are in pla to mitigate exposure to these risks. The Trustees plot the risks within a risk register. Changes to the risk register are signed off at quarterly board meetings. Our finance committee is comprised of the Chair, a Chief Financial Officer for an international gallery and a former investment manager. They meet quarterly prior to board meetings to review management accounts and projections. Hospital Rooms is fortunate in having Trustees who have a strong operational understanding of the importance of governance and management for the charity. The Trustees represent a wide and strong range of skills and experien that are relevant to the work of Hospital Rooms. A strategic plan is in place and regular meetings are held. The potential for conflicts of interests is understood and included at the start of each Trustee meeting. The Trustees have a full awareness of the work that the charity undertakes and have opportunities to visit projects and meet with Hospital Rooms collaborators. The key risks being considered are: The charity suffers reputational damage following acceptance of funds from 'undesirable' or damaging partner We continue to obsenie a robust Ethical Fundraising Policy and Due Diligence Process. The Board of Trustees shall consider all potential donations referred to it by the Executive (for corporates £5k and above, funders £1 Ok and above) in accordance with the following principles of ethical fundraising. Hospital Rooms will not aCpt funds in circUmstanS when: The donation is made anonymously. through an intermediary who is not prepared to identify the donor to anyone at Hospital Rooms; The donor has acted. or is believed to have acted. illegally in the acquisition of funds, for example when funds are tainted through being the proceeds of criminal conduct. or, When acceptance of the funds would, in the judgement of the Board of Trustees, significantly damage the effective operation of Hospital Rooms in delivering its mission, whether because such acceptance would.. 1. Harm Hospital Rooms, relationship with other donors, partners, or stakeholders. 2. Create unacceptable conflicts of interest" 26
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees, Report {continued.) 3. Materially damage the reputation of Hospital Rooms. or. 4. Detrimentally affect the ability of Hospital Rooms to fulfil its mission in any other way than is mentioned above. Hospital Rooms additionally undertake an annual review of existing funders and present an update to the Board of Trustees. Operational capability (systems and processes) does not keep up with growth of charity leading to projecucharity failure. We have attracted specific investment from Fidelity, enhancing our operational capability significantly, in particular relation to digital technology. This includes the introduction of a customised CRM (Salesforce), a new website. and enlisting marketing and PR support from digital consultancy Literal Humans. Operational, reputational or legal issues resulting from failure to learn from mistakes and to implement best practice We have a rigorous, mixed-method evaluation methodology in place which ensures we are receiving feedback from service users and wider stakeholders at multiple points of engagement and reviewing with our team, board, and investors (NPO) at quarterly intervals. Operational, reputational or legal issues result from failure to follow best practice in recruitment or human resources issues Our HR consultant Peninsula is a leading expert in Employment law, HR and Health and Safety. Through their servIs, we can ensure an excellent experience for our staff team and freelancers as well as meeting all regulatory and legal standards. They continue to operate on a monthly retainer for us. Artist or Team Member injured during workshop or installation (complexity or working at height) or alternatively suffering psychologically from worklenvironment Every workshop and installation is thoroughly risk assessed. These are approved internally by our Projects Manager as well as our collaborating NHS health and safety partner. Additional training budget has been allocated for working at heights and manual work. Artists and team members are thoroughly inducted before entering hospitals. We have introduced a daily checklist manifesto for all team on projects to ensure consistent behaviour. We offer pre and after care for artists and staff including access to therapy. Service user harmed (physically or psychologically) during workshop using materialslequipment provided by HR or as a result of HR activity. Every workshop and installation is thoroughly risk assessed. These are approved internally by our Projects Manager as well as our collaborating NHS health and safety partner. Dedicated NHS staff accompany our team and artists at all times when on site. We have a thorough safeguarding policy and undertake the relevant DBS checks on all artists, employees, freelancers and volunteers who work with our beneficiaries. We ensure artists have both induction and exit consultations to ensure they are well prepared and are de-briefed. Any incidents or safeguarding GOnrnS are raised through the NHS Trusts processes and to the Board of Trustees. We have introduced a daily checklist manifesto for all team on projects to ensure consistent 27
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees, Report (continued.) behaviour and organise regular check ins with ward staff to assess risk onwards. Any materials brought onto wards suitable for specific ward community. Planning permission not granted to new build project that Hospital Rooms will work with We have introduced a clause into our contracts with Trusts to include a contribution for excess costs due to factors beyond our control. Funding shortfall due to failure of fundraising event, initiative, andlor trading revenue stream A continually diversified income model which relies on various types and sources of income ensures no one event can de-stabilise our financial position. Recruitment of our Head of Partnerships with specific oversight for income generation. as well as our new CRM system will ensure we maximise revenue potential of our existing and prospective leads. Oversight from our Financial Committee ensures advance planning and mitigations are consistently in place. FUTURE PLANS 2024-27 In 202415, we will conclude our projects with Cornwall Partnership Foundation NHS Trust, Sandwell CAMHS, and Hellesdon Rivers Centre. This will include the installation of 37 extraordinary new artworks across these sites. the result of an extensive programme of participatory practi throughout 202314. ensuring that the commissions reflect the diversity, uniqueness, and lived experien of the communities in which they are situated. These projects will forge a new path for mental health servIs, radically transforming how a mental health hospital can look and feel and making access to creative participation central to the culture of the four hospitals. Further, our continued work with local partners including Notwich University of the Arts and Tate St Ives will ensure a legacy for creative inspiration and engagement for inpatient service users and the point of discharge, as well as promoting arts as benefiting mental health within the wider community. In 202412025, Hospital Rooms Digital Art School will re-launch supported by a nationally significant Arts Council England project grant, funding from Pinterest and Art Explora and in-kind art materials from Winsor and Newton. We will bring an accessible and appealing digital arts programme and art materials to every NHS mental health unit (x 598) in England, become a live national data tool illuminating impact of arts within restrictive mental health settings, and scale wider audiences through partnerships with Pinterest and Ocean Outdoor to support mental health. Our objectives for this initiative for 2024-2027 include: Establishing a new online platfonn hosting over 80 existing artist-led workshops 25 new monthly on-demand artist led online activities 9 live-streamed creative events to generate national and international community 25 instructional videos to upskill NHS Occupational Therapist facilitators 28
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees, Report (continued.) 1800 art materials boxes to inpatient wards nationwide communications campaign attracting ongoing sponsorship and furthei investment As well as Digital Art School providing access to creativity and expression to mental health service users, our considered evaluation methodology presents a unique and unprecedented opportunity to gain an understanding into the needs, preferences and challenges of this audience. who have a diagnosis of a Severe Mental Illness, and who have been historically under considered and neglected by the arts sector. We aim to gather quantitative and qualitative data from 223,900 engagements with mental health service-users across 598 NHS units in England over 3 years. Further, our Lived Experience Team will support the interpretation of the data gathered, interrogating both successes and areas for iteration. Our programme aims to be sector-defining. culminating in a robust eviden base and report providing insights on the role of arts and creativity for people with a Severe Mental Illness. Our Impact team will embark on a groundbreaking new research study in partnership with Jameel Arts and Health Lab, New York University (NYU), and the World Health Organisation. As one of 4 global site partners alongside NYC Health and Hospitals (U.S.A), The Art of Healing (Nigeria), and the Nordic Art Initiative (Slovenia), we will advance a robust understanding of the impact of art in hospitals through extensive evaluation of the staff and Servi user communities who view them. The Hospital Murals Evaluation (HOME) project and its dynamic Communty of Practice will contribute significantly to our rigorous monitoring and evaluation at Hospital Rooms. We are excited to learn more about the impact of our murals, to contribute to the growing evidence base correlating art and wellbeing, and to advocate on a global plafform for care, colour, and creative inspiration for people facing severe and enduring mental illness. PUBLIC BENEFIT The Trustees have taken account of the Charity Commission's general guidance on public benefit in formulating the charity's aims and objectives and in planning all activities. The Trustees consider that the current policy for choosing hospitals to work with and the delivery of the projects satisfies the public benefit requirement. STATEMENT OF TRUSTEES, RESPONSIBILITIES The Trustees are responsible for preparing the Trustees. Teport and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The Charity Commission requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the income and expenditure of the charitable incorporated organisation for that period. Under SORP guidance. the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable incorporated organisation and of the income and expenditure of the charitable incorporated organisation for that period. 29
Hospital Rooms Annual Report Year Ended 31 March 2024 Trustees, Report (continued.) In preparing these financial statements, the Trustees are required to: Select suitable accounting policies and then apply them consistently; Observe the methods and principles in Accounting and Reporting by Charities: Ststement of Recommended Practice applicable to charities preparing their financial statements in accordan with the Financial Reporting Standard applicable to the United Kingdom and Republic of Ireland (FRS 102)" Make judgements and estimates that are reasonable and prudent. state whether applicable UK Accounting Standards have been followed. subject to any material departures disclosed and explained in the financial statements. and Prepare the financial statements on the going conrn basis unless it is inappropriate to presume that the organisation will continue in business. The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable incorporated organisation and enable them to ensure that the financial statements compty with the 2011 Act. They are also responsible for safeguarding the assets of the charitable company and hen for taking reasonable steps for the prevention and detection of fraud and other irreg ularities. Each of the trustees confirms that: So far as each of the Trustees is aware, there is no relevant information of which the charitable incorporated oiganisation's independent examiner is unaware" and The Trustee has taken all steps that they ought to have taken as a trustee in order to make themselves aware of any relevant audit information and establish that the charitable incorporated organisation's independent examiner is aware of that infonr]ation. The confirmation is given and should be interpreted in accordance with the provisions of the 2011 Act. The Trustees are responsible for the Maintenan and integrty of the corporate and financial information included on the charitable incorporate organisation's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. Approved by the Trustees on 27th January 2025 Signed on their behalf by Amie Corry Chair 30
REGISTERED CHARITY NUMBER: 1168101 Re ort of the Trustees and Financial Statements for the Year Ended 31 March Z024 Hos ital Rooms Bennewith 2018 knmited1Statutory Auditors) Upper Ground Floor 18 Farnham Road Guildford Surrey GU14XA
Hos ital Rooms Contents of the Financial Statements for the Year Ended 31 March 2024 Page Report of the Trustees 31 to 33 Report of the Independent Auditors 34 to 36 Statement of Financial Artivities 37 Balance Sheet 38 Cash Flow Statement 39 Note5 to the Cash Flow Statement Notes to the Finanual Ststements 41 to 52 Detailed Statement of Financial Activities 53 to 54
Hos ital Rooms Re ort of the Trustees for the Year Ended 31 Marth 2024 The trustees present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January 2019). STRucfuRE. GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing documenL a deed of trust and constitutes an unincorporated charity. REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1168101 Principal address Unit404 Lock Studios 7 Corsican Square LONDON E3 3YD Trustees A Corry Trustee J Willington Trustee R Cundall Trustee lappointed 9.8.231 T Ewing Trustee P Fernando A Gay lappointed 7.6.231 K Lazenby Trustee (appointed 9.8.231 E Neilson Trustee A Samanta Trustee Dr F Sethi N Wenman Trustee lappointed 9.8.231 Auditors Bennewith 2018 Limited (Statutory Auditors) Upper Ground Floor 18 Farnham Road Guildford Surrey GUI 4XA STATEMENT OF TRUSTEES, RESPONSIBILITIES The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting standards (United Kingdom Generally Accepted Accounting Practice). 32
Hos ital Rooms Re ort of the Trustees for the Year Ended 31 Marth 2024 STATEMENT OFTRUSTEES, RESPONSIBILITIES- continued The law applicable to charities in England and Wales. the Charities Act 2011. Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the stste of affairs of the charity and of the incoming resource5 and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements. the trustees are required to Select 5Ultable accounting policies and then apply them consi5tentlv: observe the methods and principles in the Charity SORP- make judgements and estimates that are reasonable and prudent. state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements. prepare the financial statements on the going concern basis unless tt is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity IAccounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by order of the board oftrustees on 27January 2025 and signed on its behalf by: James Willington Treasurer Trustee 33
Re rt of the Inde endent Auditors to the Trustees of H05 itsl Rooms Opinion We have audited the financial statements of Hospital Rooms Ithe 'charity'l for the year ended 31 March 2024 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generallv Accepted Accounting Practice). In our opinion the financial statements: give a true and fair view of the state of the charity's affairs as at 31 March 2024 and of its incoming resource5 and application of resources. for the year then ended- have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice: and have been prepared in accordance with the requirements of the Charities Act 2011. Ba515 for opinion We conducted our audit in accordance with Intemational Stsndards on Auditing IUKI IISAS IUKII and applicable law. Our responsibilities under those Standards are further described in the Auditors, responsibilitie5 for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK. including the FRC'S Ethical Standard. and we have fulfilled our other ethical spOnsibl11t1es in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Conclusions relating to going concern In auditing the financial statements, we have concluded that the trustees, use of the going concern basis of accounting in the preparation of the financial statements is appropriate. Based on the work we have performed, we have not identified any material UnrtaIntieS relating to events or conditions that, individually or collectively, may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authori5ed for issue. Our responsibilities and the responsibilities of the trustee5 With respett to going concern are described in the relevant sections of this report. Other information The trustees are responsible for the other information. The other information comprises the information included in the Annual Report, other than the financial statements and our Report of the Independent Auditors thereon. Our opinion on the financial statements does not cover the other information and. except to the extent otherwise explicitly stated in our report. we do not express any form of assurance conclusion thereon. In connettion with our audit of the financial statements. our responsibility is to read the other information and, in doing so. consider whether the other information is materially inconsistent with the financial Statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify Such material incon515tencies or apparent materi31 misstatements, we are required to determine whether this gives rise to a material misstatement in the financial Statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information. we are required to report that fact. We have nothing to report in this regard. Matters on which we are required to report by exception We have nothing to report in respect of the following matters where the Charities (Accounts and Reports) Regulations 2008 require5 US to report to you if, in our opinion: the information given in the Report of the Trustees is inconsistent in any material respect with the financial statements- or sufficient accounting records have not been kept: or the financial Statements are not in agreement with the accounting records and retums: or we have not received all the information and explanation5 we require for our audit. 34
Re rt of the Inde ndent Auditors to the Trustees of Hos ital Room5 Responsibilities of trustees As explained more fully in the Statement of Trustees, Responsibilities. the trustees are responsible for the preparation of the financial statements which give a true and fair view. and for such internal control as the trustees determine is nece55ary to enable the preparation of financial statements that are free from material misstatement. whether due to fraud or error. In preparing the financial statements, the trustees are responsible for assessing the charity's ability to continue as a going concern, disc105in& a5 applicable. matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so. Our responsibilities for the audit of the financial statements We have been appointed a5 auditors under Section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder. Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error. and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAS IUKI will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate. they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below: We obtained an understanding of the legal and regulatory frameworks that are applicable to the entity and determined the most significant are those that relate to FRS 102 Sertion IA, pension laws and regulations and tax regulations. We assessed the risks of material misstatement in respect of fraud as follows: Enquiries made of management and those charged with governance a5 well as the service organi5ation in relation to payroll services Analytical procedures were used to identify if there were any unusual or unexpected relationships Discussions with management to identify any fraud risk factors of related party relationships and tran5action5 Based on the results of our risk assessment we designed our audtt prOdureS to identify non-compliance with such laws and regulations identified above. Enquiries were made of management and those charged with governance. We corroborated our enquiries through the review of Board minutes and other papers provided. There was no contradictory evidence. We considered the risk of fraud through management override and, in response. we incorporated testing of manual journal entries into our audit approach. We tested year end journals as well as journal entries throughout the year. There were no transattions identified outside the normal course of business. Based on the results of our risk assessment we designed our audit procedures to identify and to address material misstatements in relation to fraud. We incorporated an element of unpredictability in the selection of the nature, timin& and extent of audit procedures. Where transaction meeting risk criteria were identified. we carried out further work such as additional testing to source information. A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our Report of the Independent Auditors. 35
Re rt of the Inde endent AudÈtors to the Trustees of Hos ital Room5 Use of our report This report is made solely to the charity's trustees. as a body, in accordance with Part 4 of the Charities IAccounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an auditors, report and for no other purpose. To the fullest extent permitted by law. we do not accept or assume responsibility to anyone other than the charity and the charity's tru5tee5 as a body, for our audit work, for this report, or for the opinions we have formed. for and on behalf of Bennewith 2018 Limited (Statutory Auditors) Upper Ground Floor 18 Farnham Road Guildford Surrey GU14XA Date.. iozs 36
Hos ital Rooms Statement of Finantial Activities for the Year Ended 31 March 2024 31.3.24 Total funds 31.3.23 Total funds as restated Unrestricted funds Restricted funds Notes INCOME AND ENDOWMENTS FROM Donations and legacie5 119,466 5.079 124,545 228,752 Charitable activitie5 Charitable activities 267,552 479,384 746,936 432,025 Other trading activities Investment income 439,513 5,899 439.513 5.899 289,749 Total 832.430 484,463 1.316,893 950,526 EXPENDITURE ON Raising funds 95,461 90,502 185,963 128,862 Charitable activities Charitable activities 812,613 268.S37 1,081,150 749,557 Total 908,074 359,039 1,267.113 878,419 NET INCOMEIIEXPENDITURE) Transfers between funds 175.6441 1169,7741 125,424 169,774 49.780 72,107 17 Net movement in funds 1245,418) 295.198 49,780 72,107 RECONCILIATION OF FUNDS Total funds brought forward 493,895 24.443 518.338 446,231 TOTAL FUNDS CARRIED FORWARD 248,477 319,641 568,118 518,338 The note5 form part of these financial statements 37
Hos ital Rooms Balance Sheet 31 March 2024 31.3.24 Total funds 31.3.23 Total funds as restated Unrestricted funds Restricted funds Notes FIXED ASSErs Tangible assets 13 10,419 10.419 10,225 CURRENT ASSETS Stocks Debtors Cash at bank 14 15 2.176 40.359 284.326 2,176 40,359 603.963 2,176 77,432 492,566 319,637 326,861 319,637 646,498 572.174 CREDITORS Amounts falling due within one year 16 {88.7991 188,7991 164,0611 NET CURRENT ASSETS 238.062 319,637 557,699 508,113 TOTAL ASSETS LESS CURRENT UABILtnES 248,481 319.637 568.118 518,338 NET A$Ss 248,481 319.637 568,118 518,338 FUNDS Unrestricted funds Restricted funds 17 248,481 319,637 493,895 24,443 TOTAL FUNDS 568,118 518,338 The financial statements were approved by the Board of Trustees and authorised for issue on 27 January 2025 and were signed on its behalf by.. James Willington Treasurer Trustee The notes forni part of these financial statements 38
Hos itsl Rooms Cash Now Statement for the Year Ended 31 March 2024 31.3.24 31.3.23 as restated Notes Cash flows from operating activities Cash generated from operations 109,175 143,610 Net cash provided by operating activities 109.175 143,610 Cash flow5 from investing activities Purchase of tangible fixed assets Interest received 13.6771 5.899 Net cash provided by investing activities 2,222 Change in cash and cash equivalents in the reporting period Cash and cash equivalents at the beginning of the reporting period 111.397 143,610 492,566 348.956 Cash and cash equivalents atthe end of the reporting period 603,963 492,566 The notes form part of these financial statements 39
Hos ital Rooms Notes to the Cash Flow Statement for the Year Ended 31 March 2024 RECONCIUATION OF INCOME TO NET CASH FLOW FROM OPERATING ACTNITIES 31.3.24 31.3.23 as restated Net income lor the PortIng period (as per the Statement of Financial Activities) Adjustments for: Depreciation charges Interest received Decrease in debtors Increase in creditors 49,780 72,107 3,483 15,8991 37,073 24,738 2,847 38,197 30,459 Net cash provlded by operation5 109,175 143.610 ANALYSIS OF CHANGES IN NEf FUNDS At 1.4.23 Cash flow At 31.3.24 Net cash Cash at bank 492.566 111,397 603.963 492.566 111,397 603,963 Total 492,566 111,397 603,963 The notes form part of these financial statements 40
Hos ital Rooms Notes to the Financial Statements for the Year Ended 31 March 2024 ACCOUhrriNG POLICIES General information The financial statements of the charity, which is a public benefit entity under FRS 102. have been prepared in accordance with the Charities SORP IFRS 102} 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January 20191,, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. Hospital Rooms I'the charity'l. is a charitable incorporated organisation ICIOI, not having Share capital and is incorporated in England and Wales. The Charity registration number is 1168101. Its registered office and principal place of business is in Unit 102, Lock Studios. 7 Corsican Square, London E3 3YD. Basis of preparing the financial statements These accounts have been prepared tor the year ended 31 March 2024. The accounts have been prepared in accordance with "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the financial reporting standard applicable in the United Kingdom and Republic of Ireland IFRS 1021 (Charities 50RP IFRS 1021" The financial reporting standard applicable in the UK and Republic of Ireland I'FRS, 1021. and the Charities Act 2011. The charity constitutes as public benefit entity as defined by FRS 102. The accounts are presented in sterling and are rounded to the nearest pound. Income Income is recognised in the period in which the charity is entitled to receipt, the amount can be measured reliably. and it is probable that income will be received. Income comprises donations, including gifts in kind, grants, income from trading activities and interest receivable. Donation5 are recogni5ed when the charity has confirmation of both the amount and settlement date. In the event of donations pledged but not received. the amount is accrued for where the receipt 15 considered probable. In the event that a donation is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions 15 wholly within the control of the charity and it is probable that those conditions will be fulfilled in the reporting period. GiftSin[klnd, donated services and free materials are secured by the charity from artists and supporting companies for the beneficiaries. After they are distributed to the beneficiaries, they are brought into the financial statements as income and expenditure at an estimate of their value to the charity- Grants from trusts are credited to income when the charity ha5 both confirmation of the amount and entitlement to the income. In the event of grants confirmed but not received, the amount is accrued for where the receipt is considered probable. Income from trading activities, being monies received from grant application writing fees, is credited to the statement of financial activities when receivable and the amount can be measured reliably by the charity. Interest receivable Interest on fund5 held on deposit is included when receivable and the amount can be measured reliably by the charity,. this is normally upon notification of the interest paid or payable by the bank. 41
H05 ital Rooms Notes to the Financial Statements- continued for the Year Ended 31 March 2024 ACCOUNTING POUCIES- continued Expenditure recognition and allocation of support tosts Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the obligation can be measured reliably. All expenditure is accounted for on an accruals basis. Expenditure comprises direct Costs and support costs. All expenses, including 51JPPOrt Costs. are allocated or apportioned to the applicable expenditure heading5. Expenditure comprises the following: Costs of raising funds includes costs incurred in respect to raising income for the charity. Cost of charitable activities which include gifts-in-kind expenditure and support costs. Support costs. including governance costs. are allocated between the expenditure categorie5 on a basis designed to reflect the use of the resource. Governance costs include those associated with meeting the constitutional and statutory requirements of the charity- for instance. the audit fees abd costs linked to the strategic management of the charity. Tangible fixed a55ets Assets costing £500 or more with an expected useful life of more than one year are capitslised. Depreciation is provided on a straight line basis at the following annual rates. in order to write off each asset over its estimated useful life- Donated artwork Office equipment Computer equipment -10% on market value -25% on cost -25% on cost Stocks Stocks are stated at the lower of cost and net realisable value, being the estimated selling price le55 Costs to complete and sell. Cost is based on the cost of purchase on a first in. first out basis. Work in progress and finished goods include labour and attributable overheads. At each balance sheet date, stocks are assessed for impaimient. If stock 15 impaired, the carrying amount is reduced to its selling price less costs to complete and sell. The impairment loss is recognised immediately in profit and loss. Taxation The charity is exempt from tax on its charitable activities. Fund accounting Unrestricted funds are those funds which can be used freely to meet the chariW5 charitable objects. Restricted funds are monies raised for their use restricted to a specific purpose. as stipulated by the donor. Expenditure which meets these criteria is charged to the appropriate fund. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Awssment of going concern The trustees have assessed whether the use of the going concern assumption is appropriate in preparing these financial statements. The trustees have made this assessment in respect to a period of at least one year from the date of approval of these financial statements. 43
Hos ital Rooms Notes to the Financial Statements- continued for the Year Ended 31 March 2024 ACCOUNTING POUCIES - continued Assessment of going concern The trustees of the charity have concluded that there are no material uncertainties lated to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees are of the opinion that the charity will have sufficient resources to meet its liabilities as they fall due. Critical accounting estimates and areas of judgement The preparation of financial statements in compliance with FRS 102 requires the use of certain critical accounting estimates. It also requires management to exercise judgement in applying the companws accounting policies. Debtors Debtors are recognised at their settlement amounL less any provision for non-recoverability. Prepayments are valued at the amount prepaid. They have been discounted to the present value of the future cash receipt where such discounting is material. Cash at bank and in hand Cash at bank and in hand represents such accounts and instruments that are available on demand or have a maturity of less than three months from the date of acquisition. Deposits for more than three month5 but less than one year have been disclosed as shortfflterm deposits. Cash placed on deposit for more than one year is disclosed as a fixed asset investment. Creditors and provisions Creditors are recognised when there is an obligation at the balance sheet date as a result of a past event. it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Creditors and provisions are recognised at the amount the charity anticipates it will pay to settle the debt. They have been discounted to the present value of the future cash payment where such discounting is material. DONATIONS AND LEGACIES 31.3.24 31.3.23 as restated Donations in kind Donations 5,500 223,252 124,545 124,545 228,752
Hos ital Rooms Notes to the Financial Statements- continued for the Year Ended 31 March 2024 OTHER TRADING AcfiviTIES 31.3.24 31.3.23 as restated Hauser & Wirth- Annual auttion Merchandise & edition5 Sales Shipping and handling Hauser & Wirth- Artwork merchandise sales Other editions sales 333,164 57,602 334 47,494 919 212,990 57,124 7,285 12,350 439,513 289,749 INVESTMENT INCOME 31.3.24 31.3.23 as restated Deposlt account interest 5.899 INCOME FROM CHARITABLE AcfiviTIES 31.3.24 31.3.23 as restated Activity Charitable activities Charitable activities Research Commission Other earned income Project contributions from NHS Hospitals Arts Council England Grants received 3,075 52.046 21.792 2.300 Charitable activitie5 Charitable activities ChariLible activities 78.350 309,500 303,965 268.336 60.500 79,097 746.936 432,025 Included within income from Arts Council England above are the following: 31.3.24 31.3.23 Activity Charitable activities Charitsble activitie5 National Lottery Project Grants Grant-in-Aid (Exchequer Funding) 189,500 120,000 60,500 309.500 60,500 45
Hos ital Rooms Notes to the Financial Statements - continued for the Year Ended 31 March 2024 RAISING FUNDS Raising donations and legacies 31.3.24 31.3.23 as restated Staff costs Merchandise purchases and other fundraising costs 131,207 54,756 76.810 52,052 185,963 128,862 CHARITABLE AcfiviTIES COSTS Support costs (see note 8) Direct Costs Totals Charitable activities 628.655 452,495 1,081,150 SUPPORT COSTS Governance costs Other Totsls Charitsble activities 403,555 48,940 452.495 TRUSTEES. REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023. Trustees, expenses Duringthe year. one trustee received reimbursement of expenses of£315 {2023.' £8131. io. STAFF COSTS 31.3.24 31.3.23 Wages and salaries Social security costs Pension contributions 551,346 45,745 12,875 380,346 35,809 8,145 609,966 424,300 The total employee benefits including pension contributions of the key management personnel were £111.994 12023'.£88,8241. The key management personnel of the charity in charge of direction and controlling, running and operation the charity on a day-to-day basis comprise of the trustees. the CEO and Director. 46
Hos ital Rooms Note5 to the Financial Statements- continued for the Year Ended 31 March 2024 io. STAFF COSTS - continued The average monthly number of employees during the yearwas as foll0v. 31.3.24 31.3.23 as restated 16 Staff 19 No employees received emoluments in eXs5 of £60.000. ii. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACtIVlTIES Unrestricted funds Restricted funds Total funds as restated INCOME AND ENDOWMETrifs FROM Donations and legacies 202.252 26,500 228.752 Charitable activities Charitable activities 382,025 50,000 432,025 Other trading activities 289,749 289,749 Total 874,026 76,500 950,526 EXPENDITURE ON Raising funds 115.784 13.078 128,862 Charitable artivitie5 Charitable activities 576,585 172.972 749,557 Total 692,369 186.050 878,419 NET INCOME/IEXPENDITUREI Transfers between funds 181,657 1110,9431 1109,5501 110,943 72,107 Net movement in funds 70.714 1,393 72,107 RECONCILIATION OF FUNDS Total funds brought forward 423,181 23.050 446,231 TOTAL FUNDS CARRIED FORWARD 493.895 24,443 518,338 47
Hos ital Rooms Notes to the Financial Statements- continued for the Year Ended 31 March 2024 12. PRIOR YEAR ADJUSTMENT In the previou5 accounts for the year ended 31 March 2023. £25,(K)O which was received during the year was recognised as a grant but should have been recognised as a donation. In addition, Brant income of £38.OlJl from Arts Council England was recognised as grants received rather than being included as Arts Council England income. The comparative figures in the year ended 31 March 2023 for grants reived. donations, and Arts Council England income have been restated accordingly. None of these changes have any other affect on the overall financial position of the charity. they are just reclassifications of income. 13. TANGIBLE FIXED ASSETS Office equipment Artwork Totsls COST At l April 2023 Additions 26.0 1,582 3,677 27,582 3,677 At 31 March 2024 26,000 5.259 31,259 DEPRECIATION At l April 2023 Charge for year 16.200 2.600 1,157 883 17,357 3.483 At 31 March 2024 18.800 2,040 20,840 NET BOOK VALUE At 31 March 2024 7,200 3.219 10,419 At 31 March 2023 9,800 425 10.225 14. STOCKS 31.3.24 31.3.23 as restated Stock 2,176 2,176 15. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.3.24 31.3.23 as restated Trade debtors Other debtor5 VAT Prepayments 69,404 27,741 4,774 8,028 40,359 77,432 48
Hos ital Rooms Note5 to the Financial Statements- continued for the Year Ended 31 March 2024 16. CREDITORS: AMouTr¥fs FALUNG DUE WITHIN ONE YEAR 31.3.24 31.3.23 as restated Trade creditors Other creditors 57,322 31,477 14,264 49,797 88,799 64,061 17. MOVEMENT IN FUNDS Net movement in funds Transfers between funds At 31.3.24 At 1.4.23 Unre5trirted funds General fund Designated Hauser and Wirth Lived Experience H05Pltal Rooms Digital Art Studio 465.513 28,382 197,163 1124,1791 1142.8461 15,4801 12981 1414.1951 95,797 142,846 5,480 298 248,481 493,895 175,6401 {169.7741 248,481 Restricted funds Torbay Hospital Digital Art School Sandwell CAMHS West Kent Rehab Cent Springfield Hospital Traineeship Digital Transformation 11,2531 242,327 1116,4221 142,3581 118.2951 110,8891 72,310 1,253 242,327 5.000 16.890 7,553 104,532 34,805 18,295 10,889 72.310 24.443 125,420 169,774 319,637 TOTAL FUNDS 518.338 49,780 568,118 49
H05 itsl Rooms Notes to the financial Ststements- continued for the Year Ended 31 March 2024 17. MOVEMENT IN FUNDS- continued Net movement in funds, included in the above are as follows.. Incoming resources Resources expended Movement in funds Unrestricted funds General fund Designated Hauser and Wirth Lived Experience Hospital Rooms Digital Art Studio 832,910 1635,7471 1124,1791 1142,3661 15,4801 12981 197.163 1124,1791 1142,8461 15,4801 12981 14801 832.430 1908.0701 175,6401 Restrirted funds Torbay Hospital Digital Art School Sandwell CAMHS West Kent Rehab Centre Springfield Hospital Traineeship Digital Transformation 11,2531 154,0571 1121,4221 144,9361 127.7951 {10,8891 198,6911 11,2531 242.327 1116,4221 142,3581 118,2951 110.8891 72,310 296.384 5,c(iO 2.578 9.500 171,001 484,463 (359,0431 125,420 TOTAL FUNDS 1.316,893 11,267,113) 49,780 Comparatives for movement in funds Net movement in funds Transfers between funds At 31.3.23 At 1.4.22 Unrestricted funds General fund Designated 163.098 260.083 302.415 1120,7581 465,513 28,382 1110,9431 423.181 181,657 {110,9431 493.895 Restrictèd funds Bluebird House Genral Restricted Torbay Hospital Digital Art School Sandwell CAMHS Cornwall West Kent Rehab Centre 152 259 22.639 (1521 588 65.692 29,410 18471 188,3311 129.4101 16,890 (15,4051 7.553 16.890 15,405 7,553 23.050 {109.5501 110,943 24,443 TOTAL FUNDS 446,231 72,107 518,338 50
Hos ital Rooms Notes to the Financial Statements- continued for the Year Ended 31 March 2024 17. MOVEMENT IN FUNDS- continued Comparative net movement in funds, included in the above are as follows.. Incoming resources Resources expended Movement in funds Unrestricted funds General fund Designated 874,026 1571,6111 1120,7581 302,415 1120,7581 874,026 1692.3691 181.657 Restricted funds Genral Restricted Torbay Hospital Digital Art School Sandwell CAMHS Cornwall West Kent Rehab Centre 18471 189,8311 151,9101 18,1101 {17,4051 {17,9471 18471 188,3311 129,4101 16,890 115,4051 7,553 1.500 22,500 25,000 2,0 25.500 76,500 {186,0501 1109,5501 TOTAL FUNDS 950,526 1878,4191 72,107 Torbay Hospital- Funding for the purposes of providing artwork for Torbay Hospital from the Rayne Foundation. Digital Art School- An Arts Council England Project Grant for the purposes of having continuous acces5 to creative activities within mental health wards through an online platform and art materials. Thi5 has been provided to every mental health hospital site in England. Sandwell CAMHS- Funding to lead creative se55ions with with young people and collaboratively transform the Sandwell outpatient building with art work from the Hiscox Foundation. West Kent Rehab Centre- An Arts Council England Project Grant and Browne Jacobsen Charitable Trust grant for creative activities and artwork5 in Rosebud Ward in Kent. This project had a focus on climate change and environmental efficiencies. Sprinrfield Hospital- An Arts Council England Projert Grant to bring creative programming and artworks to the newly built mental health facilities in Springfield University Hospital. Traineeship- An Art Fund Student Opportunities grant to fund two paid opportunities for students to work with our team. Digital Transforniation- A grant to enhance the Hospital Rooms website and wider digital presence as well as our internal digital processes. Cornwall- Relates to 3 grant from the Hamilton Scott Charitable Trust towards creattve programming and artworks for Bodmin and Redruth Hospitals 51
H05 ital Rooms Note5 to the Financial Statements - continued for the Year Ended 31 March 2024 18. RELATED PARTY DISCLOSURES The following are the related parties transactions which occurred during the year.. Transactions with Trustees of the charity.. Four trustees of the charity purchased artwork at the Hauser and Wirth Auction in the year ended 31 March 2024 totalling £34,71012023: £Nill. The trustees involved in these transaction5 were Neil Wenman, Pravin Fernando, Elizabeth Neilson and Tom Ewing. These transactions were made under normal market conditions. £14,400 was paid to one member of Key management for the service they provided as interim CEO in the year to 31 March 2024. Rosanna Cundall donated E76.50 in the year to 31 March 2024 since becoming a Trustee. Rosanna also donated on a monthly basis before becoming a Trustee but thi5 amount does not require disclosure. 52
Hos ital Rooms Detailed Statement of Financial Activities for the Year Ended 31 March 2024 31.3.24 31.3.23 as restated INCOME AND ENDOWMENTS Donations and legacies Donations in kind Donations 5,500 223,252 124,545 124.545 228,752 Other trading actNities Hauser & Wirth- Annual aurtion Merchandise & editions sales Shipping and handling Hauser & Wirth- Artwork merchandise sales Other editions sales 333.164 57,602 334 47,494 919 212,990 57,124 7.285 12,350 439,513 289.749 Investment income Deposit account interest 5,899 Charitable activities Research Commission Other earned income Project contributions from NHS Hospitals Arts Council England Grants received 3.075 52,046 78,350 309,500 303,965 21,792 2,300 268,336 60,500 79,097 746,936 432,025 Total incoming resources 1.316.893 950,526 EXPENDITURE Raising donattons and legacies Staff costs Merchandise purchases and other fundraising costs 131,207 76,810 54.756 52.052 185,963 128,862 Charitable artivities Staff Costs Transportation Artwork creations and installation Other dirett costs Carried forward 359,186 50,808 16,594 29.158 455,746 248.854 27,191 55,388 8,633 340,066 This page does not fonn part of the statutory financial statements 53
Hos ital Rooms Detailed Statement of Financial Activities for the Year Ended 31 March 2024 31.3.24 31.3.23 as restated Charitable activities Brought forward Exhibitions art workshops and live events Artist Commission 455,746 34,622 138,287 340,066 17.076 148.164 628,655 505.306 Support costs Other Staff costs Other support Costs Transport & travel Office rent Depreciation 119.573 221.198 3.015 56,285 3,484 98,636 77,260 5.384 29.149 2,847 403.555 213.276 Governance costs Auditors, remuneration Auditors, remuneration for non audit work Accountancy Independent Examination ii.ioo 3.000 34.840 29,975 1,000 48,940 30,975 Total resources expended 1.267,113 878,419 Net income 49,780 72,107 This page does not form part of the statutory financial statements 54