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← Ferndown & Parley Rotary Charitable Incorporated Organisation

2024-06-30-accounts

Ferndown & Parley Rotary Charitable Incorporated Organisation

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FERNDOWN & PARLEY ROTARY CHARITABLE INCORPORATED ORGANISATION

REGISTERED CHARITY NUMBER 1168075

TRUSTEES REPORT FOR THE YEAR ENDED 30[TH] JUNE 2024

GOVERNING DOCUMENT

Ferndown & Parley Rotary Charitable Incorporated Organisation was established on 10[th] July 2019, following the merger of the rotary Club of Ferndown with the Rotary Club of Parley.

The objects of the CIO are: The relief of the poor and needy in Ferndown & Parley, any other part of the United Kingdom or elsewhere in the world, or such other charitable purpose, institution, or object as the members of the CIO shall in duly constituted meeting direct.

TRUSTEES

The trustees of the CIO are the President, the President Elect, the Secretary and the Treasurer of the Rotary Club of Ferndown & Parley. Their term of office is 1[st] July to 30[th] June the following year. The following were trustees for the year ended 30[th] June 2024.

Bill Dinwoodie, President Jim Sanders, President Elect Charles Pellatt, Secretary Martin Brierley, Treasurer

MEMBERSHIP and PARTNERSHIP

The CIO finished the year with a membership of 32, a reduction of 1 on the prior year. Current indications are that membership will continue at around this level with small gains and losses each year.

We are pleased to report that this year has seen good support from Community Partners, contributing a total of £650 to support our fundraising activities. There is a realistic expectation that this support will continue into the next Rotary year.

Support from local business is also evident in the sponsorship that we attract for our fundraising events throughout the year,

We recognise that these levels are not to be taken for granted and that we must sustain our efforts to gain and retain both members and partners. This, we feel, is best served by increasing our visibility within the local community through our key

Ferndown & Parley Rotary Charitable Incorporated Organisation

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community events (e.g. Fete on the Field), closer ties and joint ventures with Ferndown Town Council and local charities, and distribution of our recently launched quarterly newsletter.

FINANCIAL RESULTS AND ACTIVITIES

Gross income for the year was £53,431.35 (prior year - £36,135.28) bolstered by an unexpected £10,000 legacy. Some £27,606.10 (prior year - £17,833.52) was applied to good causes with a further £1500.00 pledged and reserved in the accounts.

Taking account of costs, our funds on deposit have increased by £12,351.20 over the year. This is largely due to our two June events adding ca £15,400 to our funds but, with outstanding income and costs pending in the 2024-25 year, the final accounts for these events cannot be signed-off and planned donations made.

As with other years our ‘marquee’ fundraising events provided most of our funding:

Additionally, we raised ca. £1800 in total via direct fundraising collections outside local supermarkets and our annual Quirky Quiz evening.

Our volunteer support to the annual Ellingham country show resulted in a £500 donation from the show organisers that contributed to our central funds.

The Club’s weekly raffle was organised specifically for donations to Rotary Foundation UK.

Beneficiaries of the CIO this year were (in alphabetical order):

Ferndown & Parley Rotary Charitable Incorporated Organisation

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Running two key events in the last month of the Rotary Year always results in a high level of the funds raised being held on account at the close of the year. They remain available for good causes in the following year.

FINANCIAL GOVERNANCE

The work of the CIO continues to be organised through committees that recommend proposed activities or projects to the CIO’s Council. Proposals adopted by the Council are put forward to the membership and Trustees of the CIO for their support and agreement.

The majority of donations are now accounted for under “Central”, but occasionally funds are transferred to a specific ‘project’ line in the accounts for visibility and reporting purposes (e.g. Kids Out, Shelterbox).

The two-way transfer of funds between Projects and Central funds is reflected in the high level of movements (‘Other’) in the CIO accounts.

Restricted funds remain attributed to their source project or nominated cause.

Inward donations from Community Partners are used to support publicity and marketing of the CIO and contribute, where needed, to establishing projects. These funds are held separately and released at the discretion of the CIO Council. This year, this funding was used to procure a Ferndown and Parley Rotary branded gazebo to increase our visibility at events.

Foundation funds are all Restricted, destined solely for the Rotary Foundation UK, and are therefore held separately.

The President nominates a charity or charities that benefit from the proceeds of various Rotary Club of Ferndown and Parley events throughout the year. This may be supplemented from additional unrestricted funds at the CIO Council and members discretion.

All financial transactions are managed in accordance with the CIO Financial Control Policy.

CIO Accounts Reports are produced at the end of each calendar month, circulated to all CIO Council members, and made accessible to all CIO members.

Ferndown & Parley Rotary Charitable Incorporated Organisation

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The CIO Accounts for the 2023-24 year have been subject to independent external examination and were signed-off accordingly on 26[th] September 2024. The Independent Examiners Report is appended to this report.

Ferndown & Parley Rotary Charitable Incorporated Organisation

MOVEMENT OF FUNDS

The following tables show the movement of funds from 1[st] July 2023 to 30[th] June 2024. Prior year is shown underneath.

Restricted Funds 1 July 2023 Movement 30 June 2024
President's Charity 0.00 0.00 0.00
Community Partners 0.00 0.00 0.00
Central 0.00 0.00 0.00
Projects 9,064.82 70.36 9,135.18
Foundation 578.54 (391.99) 186.55
9,643.36 (321.63) 9,321.73
Unrestricted Funds 1 July 2023 Movement 30 June 2024
President's Charity 0.00 0.00 0.00
Community Partners 39.82 (39.82) 0.00
Central 2,750.01 8,506.29 11,256.30
Projects 4,391.13 4,206.36 8,597.49
Foundation 0.00 0.00 0.00
7,180.96 12,672.83 19,853.79

Rotary Ferndown & Parley Rotary Charitable Incorporated Organisation ACCOUNTING AND REPORTING The financial statements are prepared under the historical cost convention from receipts and payments shown within the current year. This report was approved by the Trustees. Signed by the order of the Trustees. Bill Dinwoodie, President 2023-2024.

Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Ferndown & Parley Rotary Charitable Incorporated Organisation (CIO) On accounts for the year ended th 30 June 2024 Charity no (if any) 1168075 Set out on pages 1&2 I report to the trustees on my examination of the accounts of the above charity {"the Trust") for the year ended 3010612023 Responslbilities and basis of report As the chan'ty's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect: the accounting records We￿ not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements con￿MIng the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no COn￿mS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets if they do not apply. Slgned: Date: Name: Relevant professional qualification(s) or body (if any): Address: Gitzz ltr IER Oct 2018

Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidan￿ for examiners). Give here brief details of any Items that the examiner wishes to disclose. IER Oct 2018