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2023-06-30-accounts

Ferndown & Parley Rotary Charitable Incorporated Organisation

FERNDOWN & PARLEY ROTARY CHARITABLE INCORPORATED ORGANISATION

REGISTERED CHARITY NUMBER 1168075

TRUSTEES REPORT FOR THE YEAR ENDED 30[TH] JUNE 2023

GOVERNING DOCUMENT

The Ferndown Rotary Charitable Incorporated Organisation (CIO) was founded on 22[nd] June 2016 by the Rotary Club of Ferndown.

On 10[th] July 2019, following the merger with the Rotary Club of Parley, the name of the CIO was changed to Ferndown & Parley Rotary Charitable Incorporated Organisation.

The objects of the CIO are: The relief of the poor and needy in Ferndown & Parley, any other part of the United Kingdom or elsewhere in the world, or such other charitable purpose, institution, or object as the members of the CIO shall in duly constituted meeting direct.

TRUSTEES

The trustees of the CIO are the President, the President Elect, the Secretary and the Treasurer of the Rotary Club of Ferndown & Parley. Their term of office is 1[st] July to 30[th] June the following year. The following were trustees for the year ended 30[th] June 2022.

David Scholes, President

Bill Dinwoodie, President Elect

Paul Hunter, Secretary Martin Brierley, Treasurer

MEMBERSHIP

The CIO finished the year with a membership of 33, an increase of 4 on the prior year. Current indications are that this upward trend will continue into 2023-24, with potential members already visiting the Club.

We are also pleased to report that this year has seen a much stronger interest from Community Partners, contributing a total of over £500 to support our fundraising activities. Again, there is a realistic expectation that this support will continue into the next Rotary year.

We recognise the risk that this success could lead to complacency and that we must sustain our efforts to gain and retain both members and partners.

Ferndown & Parley Rotary Charitable Incorporated Organisation

FINANCIAL RESULTS AND ACTIVITIES

Gross income for the year was £36,135.28 (prior year - £25,747.54) and some £17,833.52 (prior year - £17,547.84) was applied to good causes.

Taking account of costs, our funds on deposit have increased by £8392.27 over the year. This is largely due to our two June events adding ca £12,000 to our funds but with outstanding costs and donations carrying over to the 2023-24 year.

As with other years our ‘marquee’ fundraising events provided most of our funding:

Additionally, we ran two fundraising collection campaigns: the first, a Christmas Collection over two weekends at a local supermarket with funds raised distributed equally to 3 local charities; the second, during February 2023, raised funds to support international flood and earthquake disasters, those funds being dispensed via donations to the charity Shelterbox who provide local in-country support.

Our volunteer support to the annual Ellingham country show resulted in a generous donation from the show organisers that contributed to our central funds.

The Club’s weekly raffle was organised specifically for donations to Rotary Foundation UK.

The major local & UK beneficiaries of the CIO this year (those receiving £150 or more) were:

Ferndown & Parley Rotary Charitable Incorporated Organisation

International donations were made to support projects run by in-country Rotary clubs:

Running two key events in the last month of the Rotary Year always results in a high level of the funds raised being held on account at the close of the year. They remain available for good causes in the following year.

FINANCIAL GOVERNANCE

The work of the CIO continues to be organised through committees that recommend proposed activities or projects to the CIO’s Council. Proposals adopted by the Council are put forward to the membership and Trustees of the CIO for their support and agreement.

In the past, the committee organising a fundraising activity had been solely responsible for recommending the use of the funds raised, and the CIO’s funds were notionally attributed to those fundraising committees: Service and International.

The decision at the CIO AGM in November 2021, reported last year, to centralise all Unrestricted funds has proven to be a successful and flexible way to manage those funds with donations being made at the discretion of the members, CIO Council and Trustees.

The majority of donations are now accounted for under Central, but occasionally funds are transferred to a specific ‘project’ line in the accounts for visibility and reporting purposes (e.g. Kids Out, Shelterbox).

The two-way transfer of funds between International or Service projects and Central is reflected in the high level of movements (‘Other’) in the CIO accounts.

Restricted funds remain attributed to their source project or nominated cause.

Inward donations from Community Partners are used to support publicity and marketing of the CIO and contribute, where needed, to establishing projects. These funds are held separately and released at the discretion of the CIO Council.

Foundation funds are all Restricted, destined solely for the Rotary Foundation UK, and are therefore held separately.

Ferndown & Parley Rotary Charitable Incorporated Organisation

The President nominates a charity or charities that benefit from the proceeds of various Rotary Club of Ferndown and Parley events throughout the year. This may be supplemented from additional unrestricted funds at the CIO Council discretion.

All financial transactions are managed in accordance with the CIO Financial Control Policy.

The CIO Accounts for the 2022-23 year have been subject to independent external examination and were signed-off accordingly on 10[th] October 2023. The Independent Examiners Report is appended to this report.

Ferndown & Parley Rotary Charitable Incorporated Organisation

MOVEMENT OF FUNDS

The following tables show the movement of funds from 1[st] July 2022 to 30[th] June 2023. Prior year is shown underneath.

Restricted Funds-£
President's Charity
Community Partners
Central
Service
International
Foundation
Reserves
Unrestricted Funds-£
President's Charity
Community Partners
Central
Service
International
Foundation
Reserves		 1 July 2021
0.00
0.00
0.00
2,681.68
0.00
222.02
0.00		 Movement
0.00
0.00
0.00
(1,319.06)
0.00
(13.22)
0.00		 30 June 2022
0.00
0.00
0.00
1,362.62
0.00
208.80
0.00
1,571.42
30 June 2022
99.13
(0.00)
3,308.76
2,999.22
453.52
0.00
6,860.63
2,903.70 (1,332.28)
1 July 2021
99.13
(0.00)
310.29
7,317.96
728.55
0.00		 Movement
0.00
0.00
2,998.47
(4,318.74)
(275.03)
0.00
8,455.93 (1,595.30)

Rotary Ferndown & Parley Rotary Charitable Incorporated Organisation ACCOUNTING AND REPORTING The financial statements are prepared under the historical cost convention from receipts and payments shown within the current year. This report was approved by the Trustees. Signed by the order of the Trustees. David Scholes, President 2022-2023. Date..

Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Femdown & Parfey Rotary Charilable Incorporated Organisation (CIO) On accounts for the year ended 30" June 2023 Charity no (if any) 1168075 Set out on pages 1&2 I report to the trustees on my examination of the accounts of the above charity ("the Trusf,) for the year ended 3010612023 Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the CharFties Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable DireGtions given by the Charity Commission under section 145(51(b) of the AGt. Independent examinerfs statement I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination (other than thal disclosed below ") which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act- or the accounts did not accord with the accounting records: or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please del8t8 the words in the braGkets if they do not apply. Signed: Date: 2•>3 Name: *Wi_I Prt(Klty)SD Relevant professional qualifi¢ation(s) or body (if any): Address: Ic¥L , &)P IER Oct 2018

Zz Section B Disclosure Only complete if the examiner needs to highlight material matters of concem (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Giv8 hore brlef details of any items that the examiner wishes to disclose. IER Oct 2018