Ferndown & Parley Rotary Charitable Incorporated Organisation # **FERNDOWN & PARLEY ROTARY CHARITABLE INCORPORATED ORGANISATION** ## **REGISTERED CHARITY NUMBER 1168075** ## **TRUSTEES REPORT FOR THE YEAR ENDED 30[TH] JUNE 2022** ## **GOVERNING DOCUMENT** The Ferndown Rotary Charitable Incorporated Organisation (CIO) was founded on 22[nd] June 2016 by the Rotary Club of Ferndown. On 10[th] July 2019, following the merger with the Rotary Club of Parley, the name of the CIO was changed to Ferndown & Parley Rotary Charitable Incorporated Organisation. The objects of the CIO are: The relief of the poor and needy in Ferndown & Parley, any other part of the United Kingdom or elsewhere in the world, or such other charitable purpose, institution or object as the members of the CIO shall in duly constituted meeting direct. ## **TRUSTEES** The trustees of the CIO are the President, the President Elect, the Secretary and the Treasurer of the Rotary Club of Ferndown & Parley. Their term of office is 1[st] July to 30[th] June the following year. The following were trustees for the year ended 30[th] June 2022. Les Whittingham, President David Scholes, President Elect Charlie Pellatt, Secretary Martin Brierley, Treasurer ## **MEMBERSHIP** Membership of the CIO fell to only 29 over the course of the year and, due largely to the impacts of Covid on business activity, we received no support from Business Partners. For 2022-23 there will be renewed focus on gaining new members and Business Partners to support our charitable activities, and there are early signs that this will be successful. ## **FINANCIAL RESULTS AND ACTIVITIES** Gross income for the year was £25,747.54 (prior year - £36,811.77) and some £17,547.84 (prior year - £16,799.57) was applied to good causes. Ferndown & Parley Rotary Charitable Incorporated Organisation Taking account of costs, our funds on deposit have reduced by £2927.58 over the year. Fund raising was still impacted throughout the year by Covid-19 restrictions and public concern, but our key fundraising events survived and provided most of our funding: - Parley Pairs Golf Day (3[rd] September 2021) - Charity Golf Day (1[st] June 2022) - Fete on the Field (18[th] June 2022) - Ferndown 5k & 10k runs (19[th] June 2022) The generosity of Club members, making personal donations, underpinned regular much-needed donations to the Wimborne Food Bank. The Club’s weekly raffle was organised specifically for and restricted to Rotary Foundation UK. The major beneficiaries of the CIO this year (each receiving £150 or more) were: - Guildford Eye Project - Water Survival Box - Parley Infant School (Dictionaries 4 Life) - The Fletcher Foundation, Ferndown - The MS Society Centre, Parley - Wimborne Food Bank - King George V Playing Fields, Ferndown - Gully’s Place, Poole - Julia’s House - Cherry Tree Nurseries (Work Opportunities Scheme), Parley - St. Marks Church, Parley - Rotary UK Ukraine Appeal - John Egging Trust - Dorset and somerset Air Ambulance Service Running most of our events in the last month of the Rotary Year results in a high level of the funds raised still being held at the close of the year. They remain available for good causes in the following year. The work of the CIO is organised through committees that recommend proposed activities or projects to the CIO’s Council. Proposals adopted by the Council are put forward to the membership and Trustees of the CIO for agreement. Ferndown & Parley Rotary Charitable Incorporated Organisation In the past, the committee organising a fundraising activity has been solely responsible for recommending the use of the funds so raised, and the CIO’s funds have all been notionally attributed to those fundraising committees: Foundation, Service, and International. At the CIO AGM in November 2021, members approved a proposal to centralise Unrestricted funds. Now, at the completion of any project and on closure of the project’s accounts, all Unrestricted funds raised are transferred to Central funds for use at the discretion of the members, CIO Council and Trustees. The transfer of funds is reflected in high level of movements (‘Other’) in the CIO accounts. Restricted funds remain attributed to the source project or cause. Donations from Community Business Partners have not been forthcoming during the past year, but more focus will be placed on securing partner support as business activity recovers post Covid. Partner funding that is raised will be available to support publicity and marketing of the CIO and contribute, where needed, to establishing projects. These funds are held separately and released at the discretion of the CIO Council. Foundation funds are all Restricted, destined solely for the Rotary Foundation UK, and are therefore held separately. A repayment to HMRC of a prior year overclaim of Gift Aid, on funds raised for Foundation, has reduced the funds available to be donated this year. There are no further issues of this nature, and we will see a return to normal levels in 2022-23. The President nominates charities that benefit from profits from various Rotary Club of Ferndown and Parley social events. Ferndown & Parley Rotary Charitable Incorporated Organisation ## **MOVEMENT OF FUNDS** The following tables show the movement of funds from 1[st] July 2021 to 30[th] June 2022. Prior year is shown underneath. |Restricted Funds-£|1 July 2021|Movement|30 June 2022| |---|---|---|---| |President's Charity|0.00|0.00|0.00| |Community Partners|0.00|0.00|0.00| |Central|0.00|0.00|0.00| |Service|2,681.68|(1,319.06)|1,362.62| |International|0.00|0.00|0.00| |Foundation|222.02|(13.22)|208.80| |Reserves|0.00|0.00|0.00| ||2,903.70|(1,332.28)|1,571.42| |Unrestricted Funds-£|1 July 2021|Movement|30 June 2022| |President's Charity|99.13|0.00|99.13| |Community Partners|(0.00)|0.00|(0.00)| |Central|310.29|2,998.47|3,308.76| |Service|7,317.96|(4,318.74)|2,999.22| |International|728.55|(275.03)|453.52| |Foundation|0.00|0.00|0.00| |Reserves|||| ||8,455.93|(1,595.30)|6,860.63| ||||| |Restricted Funds-£|1 July 2020|Movement|30 June 2021| |---|---|---|---| |President's Charity|0.00|0.00|0.00| |Community Partners|0.00|0.00|0.00| |Central|0.00|0.00|0.00| |Service|3,430.68|(749.00)|2,681.68| |International|0.00|0.00|0.00| |Disaster|0.00|0.00|0.00| |Foundation|0.00|222.02|222.02| |Reserves|0.00|0.00|0.00| ||3,430.68|(526.98)|2,903.70| |Unrestricted Funds-£|1 July 2020|Movement|30 June 2021| |President's Charity|317.04|(217.91)|99.13| |Community Partners|94.76|(94.76)|(0.00)| |Central|294.46|15.83|310.29| |Service|2,538.09|4,779.87|7,317.96| |International|378.62|349.93|728.55| |Disaster|0.00|0.00|0.00| |Foundation|0.00|0.00|0.00| |Reserves|||| ||3,622.97|4,832.96|8,455.93| ||||| Rotary Ferndown & Parley Rotary Charitable Incorporated Organisation ACCOUNTING AND REPORTING The financial statements are prepared under the historical cost convention from receipts and paymenis shown within the current year. This report was approved by the Trustees. Signed by the order of the Trustees. Les Whittingham, President 2021-2022. Date: Independent examiner's report on the accounts Section A Independent Examiner's Report Report to tho trusteesl members of Ferndown & Parley Rotary Charitsble Incorporated Organisation (CIO) On accounts for the year ended 30 June 2022 Charity no Ilf any) 1168075 Set out on pages 1&2 I report to the trustees on my examination of the accounts of the above harity {￿he Trusl") for the year ended 3010612022 Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 oflhe 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){bl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in (x)nnection with the examination {olher than that disclosed b8low ') which gives me cause to believe that in, any malarial respect.. the accounting records were not kept in accordance wilh section 130 of the Charilies Act. or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the fomi and content of accounts set out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a 'true and fail view which is not a matter considered as part of an independent examination. I have no cOn￿mS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: Relevant professional qualificationlsl or body (if any): Address: 33 S0knJC￿Y AIEtr4L>e LffjDA . gftF Oct 2018 IER Section B Disclosure Only complete if the examiner needs to highlight material matters of Gon￿rn (see CC32, Independent examination of charity accounts= directions and guidan(x for examiners). Givè here brief details of any items that the examinerwishes to disclose. IER Oct 2018