Ferndown & Parley Rotary Charitable Incorporated Organisation # **FERNDOWN & PARLEY ROTARY CHARITABLE INCORPORATED ORGANISATION** ## **REGISTERED CHARITY NUMBER 1168075** ## **TRUSTEES REPORT FOR THE YEAR ENDED 30[TH] JUNE 2021** ## **GOVERNING DOCUMENT** The Ferndown Rotary Charitable Incorporated Organisation (CIO) was founded on 22[nd] June 2016 by the Rotary Club of Ferndown. On 10[th] July 2019, following the merger with the Rotary Club of Parley, the name of the CIO was changed to Ferndown & Parley Rotary Charitable Incorporated Organisation. The objects of the CIO are: The relief of the poor and needy in Ferndown & Parley, any other part of the United Kingdom or elsewhere in the world, or such other charitable purpose, institution or object as the members of the CIO shall in duly constituted meeting direct. ## **TRUSTEES** The trustees of the CIO are the President, the President Elect, the Secretary and the Treasurer of the Rotary Club of Ferndown & Parley. Their term of office is 1[st] July to 30[th] June the following year. The following were trustees for the year ended 30[th] June 2021. Keith Adams, President Les Whittingham, President Elect Charlie Pellatt, Secretary Martin Brierley, Treasurer ## **FINANCIAL RESULTS AND ACTIVITIES** Gross income for the year was £36,811.77 (prior year - £27,636.07) and some £16,799.57 (prior year - £30,148.78) was applied to good causes. Fund raising was heavily impacted throughout the year by periods of Covid-19 lockdown and restrictions, but a few key events survived and provided the majority of our funding: - Parley Pairs Golf Day – held in September 2020 - Fete on the Field – held on June 19[th] - Ferndown 5k & 10k runs – held on June 20[th] - Charity Golf Day – held on June 23[rd] Ferndown & Parley Rotary Charitable Incorporated Organisation The generosity of Club members, making personal donations in lieu of paying for meals no longer possible at Club meetings, underpinned regular donations to Wimborne Food Bank. The Club’s weekly raffle was organised specifically for and restricted to Rotary Foundation UK. The major beneficiaries of the CIO were: - Forest Holme Hospice - Rotary Foundation UK - Wimborne Food Bank - West Moors Middle School Garden Project - Kids Out UK Not being able to run most of our events until very late in the Rotary Year has resulted in a higher level of funds still being held at the close of the year. The work of the CIO is organised through a number of committees of Members who recommend proposed activities and funding to the CIO’s Council. Proposals adopted by the Council are put forward to the membership and Trustees of the CIO for agreement. Usually, the committee organising a fundraising activity is also held responsible for recommending the use of the funds so raised, and the CIO’s funds are therefore notionally attributed to the fundraising committees: Foundation, Service, and International. The CIO funds are similarly named and organised but, in addition, donations from Community Business Partners that are available to the committees for their recommended use and any amounts currently held available for rapid use in Disaster situations are held separately. Foundation funds are restricted and are therefore held separately. The President nominates charities that benefit from profits from various social events. A Central fund holds the remaining unallocated funds. Ferndown & Parley Rotary Charitable Incorporated Organisation ## **MOVEMENT OF FUNDS** The following tables show the movement of funds from 30[th ] June 2020 to 30[th] June 2021. Prior year is shown underneath. Rotary Ferndown & Parley Rotary Charitable Incorporated Organisation ACCOUNTING AND REPORTING The financial statements are prepared under the historical cost convention from receipts and payments shown within the current year. This report was approved by the Trustees. Signed by the order of the Trustees. eith Adams, President 2020-2021. Date.. Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Femdown & Parley Rotary Charitable Incorporated Organisation (CIO) On accounts for the year ended 30, June 2021 Charlty no (if any) 1168075 Set out on pages 1&2 I report to the trustees on my examination of the accounts of the above charity ('Ihe Trusf) for the year ended 3010612021 ResponsibilitFes and basis of report As the charivs trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (°the Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(51(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in conneclion with the examination (other than thal disclosed below") which gives me cause to believe that in, any material respect: the accounting records were not kept in accordan￿ with section 130 of the Charities Act., or the accounts did tfot accord with the accounting records. or the accounts did not comply with Ihe applicable requirements concerning the fomi and contenl of accounts set out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ' Please delete the words in the brackets if they do not apply. Signed: Date: ,,)£o£l Name: Relevant professional qualification(s) or body (If any): Address: IER Oct 2018 FLoosE I_F1￿£ ¥121 3 Pf 11 Section B Disclosure Only complete if the examiner needs to highlighl material matters of concern (see CC32, Indeperident examination of charity accounts: directions and guidan￿ for examiners). Give here brlef detalls of any items that the examiner wishes to disclose. IER Oct 2018