MEON VALLEY COMMUNITY BUS ASSOCIATION
MEON VALLEY COMMUNITY BUS ASSOCIATION
TRUSTEES’ ANNUAL REPORT FOR THE PERIOD FROM 15" JUNE 2024 TO 31° May 2025
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MEON VALLEY COMMUNITY BUS ASSOCIATION
The Trustees present their report for the period 1% June 2024 to 31% May 2025:
Section A: Reference and Administration Details.
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Charity Name: Meon Valley Community Bus Association
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o Other Names Charity is known by: MVCBA. o Registered Charity Number: 1168058 o Charity’s Principal Address:
MVCBA The Bowery Station Road Soberton Hampshire $032 3QU
- During the period under review the Trustees have been: David Williams (Chair} (Appointed 6/7/2016) Simon Phillips (Treasurer) (Appointed 6/7/2024) Steven Houlding (Secretary) (Appointed 23/10/2020) Jon Richards (Appointed 01/12/2022) Peter Woodacre {Appointed 26/9/2016) Bob Stranks (Appointed 26/9/2016) Bob Mussellwhite (Appointed 9/1/2017) Tony Collins (Appointed 08/08/2022)
Section B: Structure, Governance and Management.
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Governing Document: Constitution adopted 6/7/2016.
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© How constituted: Charitable Incorporated Organisation (CIO)
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Trustee Selection method: Appointed by existing Trustees.
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© Other: At its formation on 6/7/2016 the CIO took over the assets and activities of its predecessor organisation of the same name which was an unregistered voluntary association.
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Other: The trustees have made Rules of the ClO which supplement the governing document.
Section C: Objectives and Activities.
Summary of the Objectives of the charity set out in its governing document:
To provide transport facilities in the villages of the Meon Valley and the surrounding area for people who have a need for such facilities, including the elderly, disabled, those with young children or those living in isolated areas lacking adequate public transport facilities.
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MEON VALLEY COMMUNITY BUS ASSOCIATION
Summary of the main activities undertaken for the public benefit in relation to these objects:
The Association was founded in 1985 and is a charity operated a Community Bus under a Section 22 Permit to provide:
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fo) Ascheduled weekday shopping-bus service: Mondays to Fareham; Fridays on rotation to Winchester, Fareham, Hedge End and Waterlooville; Wednesdays to Petersfield. The regular Wednesday service was introduced in October 2022.
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fe) Private hire of the vehicle to other charities or bona-fide local community groups.
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All these activities are undertaken to further our charitable purposes for the public benefit and the trustees confirm that they have complied with their duty to have due regard to the Charity Commission’s public benefit guidance when exercising powers or duties to which the guidance is relevant.
The trustees and all the bus drivers are unpaid volunteers. All drivers are trained and MiDAS qualified
Section D: Achievements and Performance.
The purpose of MVCBA is to provide a safe, dependable, and friendly service. This service is delivered by our 16 volunteer drivers, who turn out in all weathers. It is their commitment that keeps this essential and much valued service going throughout the Meon Valley. MVCBA continues to receive praise for the service we provide, particularly from customers on journeys and at the Annual Public Meeting
We provide a regular 3 day per week service. Despite a reduction in the numbers of drivers due to age and other commitments, we were still able to operate without cancelling any journeys. However, new volunteers are actively being sought to maintain our excellent service record. We have also been able to continue private hire to local community groups which remains in considerable demand.
Brief Statement of the Charity’s policy on reserves:
The Trustees decided there are sufficient reserve funds. However, future vehicle replacement from the proceeds of its operations will be dependent on the availability of grants from either local or central government and/or an increase in passengers and private hire.
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MEON VALLEY COMMUNITY BUS ASSOCIATION
The bus continued to deliver against our requirements but due to substantial increase in maintenance costs it was decided to purchase a new replacement using reserve funds.
There is no guarantee that grants will be available in future. Against this background, the Trustees aim to ensure that the charity has the resources to continue operations for as long as possible without external support.
Remaining reserve funds are placed on deposit, currently with Shawfield Bank. This policy will be reviewed regularly and adjusted if necessary.
The charity’s financial situation is secure thanks to recent support from Hampshire Council for the weekly service to Petersfield. Regrettably, this funding will be withdrawn with effect from 31% October 2025, due to local government spending cuts. However, donations are promised from local Parish councils and local Parish Summer Fetes. This will assist in offsetting the effect of the withdrawal of support from Hampshire County Council in the short term and discussions have begun to achieve a longer-term solution.
The reserve policy is unchanged.
As shown in the annual accounts, cash funds as of 31°¢ May 2025 stood at £26,727.
Section F: Other optional information.
Deliberately left blank.
Section G: Declaration.
The Trustees deciare that they have approved the Trustees’ report above. Signed by two Trustees on behalf of all the Charity’s Trustees:
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D.M. Will! s, Chair:
S W Houlding, Horf Secretary
:
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Date:
Date: -
Me/ [1] /2%
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MEON VALLEY COMMUNITY BUS ASSOCIATION
MEON VALLEY COMMUNITY BUS ASSOCIATION Charitable Incorporated Organisation (CIO) Registered in England with Charity Number 1168058
RECEIPTS AND PAYMENTS ACCOUNTS FOR THE PERIOD FROM 1°" JUNE 2024 TO 31°' MAY 2025
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MEON VALLEY COMMUNITY BUS ASSOCIATION
Ti : IPTS NTS F F ST JUNE TO 31%
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|THIS|YEAR|LAST|YEAR|
|£|£|
|Receipts-|Operational|
|Cash|Fares|242|217|
|Hampshire CC Travel|Scheme|3,752|3,868|
|HCC Additional|Services|fee|4,388|4,196|
|Minibus|private chartering|2,891|1,960|
|Bus Service|Grant income|668|413|
|Donations|& other|.|153|
|Total Receipts|11,941|10,807|
|Payments-|Operational|
|Insurance|3,710|1,292|
|Road Tax|347|165|
|Fuel|1,762|2,275|
|Maintenance &|Repairs|2,554|1,433|
|Driver Training|&|Medicats|615|465|
|Other Expenses|321|198|
|Total payments|9,309|5,828|
|Net Operational|Surplus|2,632|4,979|
|Capital|&|financing|operations|
|Purchase|of new bus|(net|of VAT)|(44,152)|-|
|Sale|of old|bus|8,836|-|
|VAT|paid & reclaimed|(243)|-|
|Interest|received|892|266|
|Total|net (Payments)|/ Receipts|for year|(32,035)|§,245|
|Bank & cash funds|- opening|58,762|53,517|
|Bank & cash funds|- closing|26,727|58,762|
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MEON VALLEY COMMUNITY BUS ASSOCIATION
SECTION B: STATEMENT OF ASSETS AND LIABILITIES AT 31% MAY 2025
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|THIS|YEAR|LAST|YEAR|
|£|£|
|Cash|Funds|
|Cash|in|hand|242|263|
|Bank Account|(Santander)|24,386|20,293|
|Deposit Account (Shawbrook Bank)|2,099|38,206|
|Total cash|funds|26,727|§8,762|
|Other Monetary Assets|
|Hampshire CC|Reimbursements|Due|559|269|
|VAT reclaim|due|243|-|
|Assets|retained|for the|charity’s own|
|use:|
|Minibus|(Cost,|September 2024)|44,152|-|
|(Written down value)|35,874|-|
|Minibus|(Cost, June 2016)|29,544|
|(Written|down|value)|2,957|
|Liabilities|
|Outstanding expenses|(173)|(109)|
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MEON VALLEY COMMUNITY BUS ASSOCIATION
NOTES TO THE ACCOUNTS, 31* May 2025
1. Basis of Accounting.
The Meon Valley Community Bus Association became a charity in the form of a Charitable incorporated Organisation (CIO) on 6” July 2016. These accounts have been prepared on the Receipts and Payments basis in accordance with Charity Commission guidance for the preparation of such accounts.
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Guarantees. No guarantees have been given by the Association.
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Debt. There is no debt outstanding which is secured by a charge on any assets of the Association.
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Signed by two trustees on behalf of all the ~~
Signature:GEL. Signatudes 2.VO
S. D. Phillips, Hon. Treasurer D. M. Williams, Chairman
Date: 21/7/2025 Date: 21/7/2025
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MEON VALLEY COMMUNITY BUS ASSOCIATION
| independent examiner's reporton the accounts | |
|---|---|
| Reporttothe trustees/ | MEON VALLEY COMMUNITY BUSASSOCIATION |
| members of | |
| Onaccountsfortheyear ended |
3157MAY2025 Charityno |
| Respective responsibilities oftrusteesandexaminer |
The charity's trusteesare responsible forthe preparation ofthe accounts.The charity'strusteesconsider thatan audit is not required forthisyearundersection |
| 144ofthe CharitiesAct2011 (the CharitiesAct)and thatan independent examination is needed. |
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| It is my responsibility to: | |
| ® examinetheaccounts undersection 145 ofthe Charities Act, |
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| * _ tofollowtheprocedureslaiddown inthe general Directionsgiven bytheCharity Commission (under section 145(5)(b) ofthe CharitiesAct, and |
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| ¢ to statewhether particularmattershavecome tomy attention. |
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| Basis ofindependent examiner'sstatement |
Myexaminationwascarriedout inaccordancewithgeneral Directionsgiven bythe CharityCommission. An examination includesareviewofthe accounting records keptbythe charityand acomparison of theaccounts presented withthose records. Italso includes consideration ofanyunusual items or disclosures inthe accounts, and seeking explanations from thetrusteesconcerminganysuch matters. The procedures undertaken donotprovide alltheevidencethatwouldberequired inan audit, andconsequently noopinion is given astowhethertheaccounts presenta ‘trueand fair’viewandthe reportislimited tothosematterssetout inthestatement below. |
| Independent examiner's statement |
Inconnectionwithmyexamination, nomatterhascometomyattention 1. whichgivesmereasonablecausetobelievethat in,anymaterialrespect,the requirements: |
| e tokeepaccounting records inaccordance with section 130 ofthe Charities |
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| Act; and | |
| ¢ to prepareaccountswhich accord withthe accounting recordsand comply withtheaccounting requirementsofthe CharitiesAct |
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| have notbeen met; or | |
| 2. towhich, inmyopinion, attention should bedrawn inordertoenablea proper understanding oftheaccounts to be reached. |
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| Date: | |
| Name: | CharlotteDowner-Symonds |
| Relevantprofessional | CharteredAccountant |
| qualification(s) |
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