MEON VALLEY COMMUNITY BUS ASSOCIATION
MEON VALLEY COMMUNITY BUS ASSOCIATION
Charitable Incorporated Organisation (CIO) Registered in England with Charity Number 1168058
TRUSTEES’ ANNUAL REPORT FOR THE PERIOD FROM 15" JUNE 2023 TO 315’ May 2024
Page 1 of 4
MEON VALLEY COMMUNITY BUS ASSOCIATION
The Trustees present their report for the period 1% June 2023 to 31%t May 2024:
Section A: Reference and Administration Details.
-
Charity Name: Meon Valley Community Bus Association
-
Other Names Charity is known by: MVCBA.
-
Registered Charity Number: 1168058
-
© Charity’s Principal Address:
MVCBA
The Bowery Station Road Soberton Hampshire $032 3QU
© During the period under review the Trustees have been: David Williams (Chair) (Appointed 6/7/2016) Simon Phillips (Treasurer) (Appointed 6/7/2024) Steven Houlding (Secretary) (Appointed 23/10/2020) Jon Richards (Appointed 01/12/2022) Peter Woodacre (Appointed 26/9/2016) Bob Stranks (Appointed 26/9/2016) Bob Mussellwhite (Appointed 9/1/2017) Tony Collins (Appointed 08/08/2022)
Section B: Structure, Governance and Management.
-
Governing Document: Constitution adopted 6/7/2016.
-
o How constituted: Charitable Incorporated Organisation (CIO)
-
Trustee Selection method: Appointed by existing Trustees.
-
Other: At its formation on 6/7/2016 the CIO took over the assets and activities of its predecessor organisation of the same name which was an unregistered voluntary association.
-
Other: The trustees have made Rules of the ClO which supplement the governing document.
Section C: Objectives and Activities.
Summary of the Objectives of the charity set out in its governing document:
To provide transport facilities in the villages of the Meon Valley and the surrounding area for people who have a need for such facilities, including the elderly, disabled, those with young children or those living in isolated areas lacking adequate public transport facilities.
Page 2 of 4
MEON VALLEY COMMUNITY BUS AS@:CIATION
Summary of the main activities undertaken for the public benefit in relation to these objects:
The charity operated a Community Bus under a Sectivn 22 Permit to provide:
-
fo) , Ascheduledon rotation weekdayto Winchester, shopping-busFareham,service:Hedge Mi¢ndaysEnd toand Fareham;Waterlooville;Fridays Wednesdays to Petersfield. The regular Wednesday service was introduced in October 2022.
-
fo) Private hire of the vehicle to other charities o: bona-fide local community groups.
-
All these activities are undertaken to further our charitable purposes for the public benefit and the trustees confirm that they have complied with their duty to have due regard to the Charity Commission’s public benefit guidance when exercising powers or duties to which the guidance is relevant.
The trustees and all of the bus drivers are unpaid volunteers. The Association was founded in 1985.
Section D: Achievements and Performance.
With training and subsequent MiDAS qualified drivers we have been able to provide a regular 3 day per week service. With reduced numbers of drivers due to age and other commitments, we were still able to operate without cancelling any journeys. New volunteers are actively sought to maintain our excellent service record.
The bus is available for the local volunteer Soberton and Newtown Ukraine Group assisting Ukrainian refugees providing an opportunity to go on shopping trips and to meet as a group. We are delighted to help in this way.
The purpose of MVCBA is to provide a safe, dependable, and friendly service. This service is delivered by our 18 volunteer drivers, who turn out in all weathers. It is their commitment that keeps this essential and much valued service going throughout the Meon Valley. MVCBA continues to receive praise for the service we provide, particularly from customers on journeys and at the APM.
Section E: Financial review.
- Brief Statement of the Charity’s policy on reserves:
The Trustees decided there are sufficient reserve funds. However, future vehicle replacement from the proceeds of its operations will be dependent on the
Page 3 of 4
MEON VALLEY COMMUNITY BUS ASSOCIATION
availability of grants from either local or central government and/or an increase in passengers and private hire.
The bus continues to deliver against our requirements but is now showing its age; if we are going to continue with the services we offer, we need to investigate the options for replacing/renewing the bus. There is no guarantee that grants will be available in future. Against this background, the Trustees aim to ensure that the charity has the resources to continue operations ror as long as possible without external support. Reserve funds are placed on deposit, currently with Shawfield Bank. This policy will be reviewed regu zrly and adjusted if necessary.
The charity’s financial situation is secure thanks largely to Local authority support, particularly a weekl: trip to Petersfield replacing a commercial operator withdrawing the serese, and private hire. The reserve policy is therefore unchanged.
As shown in the annuataccounts, cash funds as of 315* May 2024stood at £58,762.
?
Section F: Other optional information.
Deliberately left blank?
Section G: Declaration.
-\ The Trustees declare tht they have approved the Trustees’ report above. Signed by two Trustees on behalf of all the Charity’s Trustees:
==> picture [366 x 50] intentionally omitted <==
----- Start of picture text -----
S OAMne
W Houlding, Hon. Secretary D.M. Williams, Chair
Date: 2o/v0/ ay
----- End of picture text -----
Page 4 of 4
MEON VALLEY COMMUNITY BUS ASSOCIATION
MEON VALLEY COMMUNITY BUS ASSOCIATION Charitable Incorporated Organisation (CIO) Registered in England with Charity Number 1168058
RECEIPTS AND PAYMENTS ACCOUNTS FOR THE PERIOD FROM 1°" JUNE 2023 TO 31°" MAY 2024
Page 1 of 5
MEON VALLEY COMMUNITY BUS ASSOCIATION
CTION A; S AND PAYMENTS E D FROM 15" JUNE 2023 TO 31** MAY 2024
==> picture [350 x 378] intentionally omitted <==
----- Start of picture text -----
|||||||
|---|---|---|---|---|---|
|THIS|YEAR|LAST YEAR|
|£|£|
|Receipts|
|Cash|Fares|217|100|
|Hampshire CC Travel|Scheme|3,868|3,981|
|HCC|Additional|Services fee|4,196|4,000|
|Minibus|Chartering|1,960|538|
|Bus|Service|Grant|income|413|309|
|Interest|Income|266|137|
|Donations & other|153|.|
|Total Receipts|41,073|9,065|
|Payments|
|Insurance|1,292|1,138|
|Road|Tax|165|165|
|Fuel|2,275|2,311|
|Maintenance &|Repairs|1,433|1,395|
|Driver Training & Medicals|465|630|
|Temporary|Bus|Hire|-|501|
|Other Expenses|198|170|
|Total payments|5,828|6,310|
|Cash|funds|at last year end|53,517|
|Cash funds at this year end|58,762|
----- End of picture text -----
Page 2 of §
MEON VALLEY COMMUNITY BUS ASSOCIATION
ECTION B: ST. ILITIES -AT.31%MAY 2024
| THiS YEAR £ |
LAST YEAR £ |
|
|---|---|---|
| Cash Funds | ||
| Cash in hand BankAccount(Santander) DepositAccount(Shawbrook Bank) |
263 20,293 38,206 |
326 15,250 37,941 |
| Totalcashfunds | 58,762 | 53,517 |
| OtherMonetaryAssets | ||
| HampshireCCReimbursements Due | §28 | 525 |
| Assets retained forthe charity's own | ||
| use: | ||
| Minibus (Cost, June 2016) | 29,544 | 29,544 |
| (Written down value) | 2,957 | 3,943 |
| Liabilities | ||
| Outstandingexpenses | (109) | (207) |
Page 3 of 5
MEON VALLEY COMMUNITY BUS ASSOCIATION
|
NOTES TO THE ACCOUNTS. 31*t May 2024
1. Basis of Accounting.
The Meon Valley Community Bus Association became a charity in the form of a Charitabie Incorporated Organisation (CiO) on 6" July 2016. These accounts have been prepared on the Receipts and Payments basis in accordance with Charity Commission guidance for the preparation of such accounts.
-
Guarantees. No guarantees have been given by the Association.
-
Debt. There is no debt outstanding which is secured by a charge on any assets of the Association.
==> picture [419 x 114] intentionally omitted <==
----- Start of picture text -----
Signed bytwo trustees on behalf of all the trustees: Oa.
cee eeeeeenee Meee tens .
Signature:GEE. Signature: rr...
S. D. Phillips, Hon. Treasurer D. M. Williams, Chairman
Date: 25/7/2024 Date: 25/7/2024
----- End of picture text -----
Page 4 of 5
MEON VALLEY COMMUNITY BUS ASSOCIATION
==> picture [518 x 502] intentionally omitted <==
----- Start of picture text -----
|||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Independent|examiner's|report on|the accounts|
|Report to the trustees/|MEON|VALLEY|COMMUNITY|BUS|ASSOCIATION|
|members|of|
|On accounts for the year|3187 MAY 2024|Charity no|||1168058|
|ended|(If any)|
|Respective|responsibilities|The|charity's|trustees|are|responsible|for the|preparation|of the|accounts.|The|
|of trustees|and|examiner|charity's|trustees|consider|that an|audit|is|not|required|for|this year under section|
|144|of the|Charities|Act 2011|(the|Charities Act) and|that an|independent|
|examination|is|needed.|
|It|is my responsibility|to:|
|*|examine|the|accounts|under section|145|of the|Charities|Act,|
|e|to|follow the|procedures|laid down|in the general|Directions given by the Charity|
|Commission|(under section|145(5){b)|of the|Charities|Act,|and|
|e|to|state whether particular|matters|have come to my|attention.|
|Basis of independent|My examination|was|carried|out|in accordance with|general|Directions|given|by the|
|examiner's|statement|Charity Commission.|An|examination|includes|a|review|of the|accounting|records|
|kept|by the|charity and|a|comparison|of the accounts|presented|with|those|records.|
|It also|includes|consideration|of any unusual|items|or disclosures|in|the|accounts,|
|and|seeking|explanations from|the|trustees|conceming|any such|matters.|The|
|procedures|undertaken|do|not|provide|all|the evidence|that would|be required|in|an|
|audit,|and|consequently|no|opinion|is|given as to whether the|accounts|present a|
|‘true|and|fair’|view and|the|report|is|limited|to those|matters|set out|in|the|statement|
|below.|
|In|connection|with my examination,|no|matter has|come|to|my|attention|
|Independent|examiner's|1.|which|gives me|reasonable cause|to|believe|that|in,|any material|respect,|the|
|statement|requirements:|
|e|to|keep|accounting|records|in|accordance|with|section|130|of the|Charities|
|Act;|and|
|e|to|prepare|accounts which|accord|with the accounting|records and comply|
|with|the|accounting|requirements|of the|Charities|Act|
|have|not been|met;|or|
|2.|to which,|in|my opinion,|attention|should|be|drawn|in|order to|enable a|proper|
|understanding|of the|accounts to|be|reached.|
----- End of picture text -----
==> picture [378 x 107] intentionally omitted <==
----- Start of picture text -----
oO .
Name:| —— ()
fim Yickfocp
Relevant professional
qualification(s) ACI fs .
----- End of picture text -----
Page 5 of 5