**MEON VALLEY COMMUNITY BUS ASSOCIATION** ## **MEON VALLEY COMMUNITY BUS ASSOCIATION** **Charitable Incorporated Organisation (CIO) Registered in England with Charity Number 1168058** **TRUSTEES’ ANNUAL REPORT FOR THE PERIOD FROM 1[ST] JUNE 2021 TO 31[ST] May 2022** Page **1** of **4** **MEON VALLEY COMMUNITY BUS ASSOCIATION** The Trustees present their report for the period 1[st] June 2021 to 31[st] May 2022: ## **Section A: Reference and Administration Details.** - Charity Name: Meon Valley Community Bus Association - Other Names Charity is known by: MVCBA - Registered Charity Number: 1168058 - Charity’s Principal Address: MVCBA The Bowery Station Road Soberton Hampshire SO32 3QU `o` During the period under review the Trustees have been: David Williams (Chair) (Appointed 6/7/2016) David Erskine (Treasurer) (Appointed 6/7/2016) Steven Houlding (Secretary) (Appointed 23/10/2020) John Shorrocks (Appointed 26/9/2016) Peter Woodacre (Appointed 26/9/2016) Bob Stranks (Appointed 26/9/2016) Bob Mussellwhite (Appointed 9/1/2017) Stuart Attrill (Appointed 9/1/2017 retired 19[th] July 2021) Dick Taylor (Appointed 9/1/2017) ## **Section B: Structure, Governance and Management.** - Governing Document: Constitution, adopted 6/7/2016 - How constituted: Charitable Incorporated Organisation (CIO) - Trustee Selection method: Appointed by existing Trustees - Other: At its formation on 6/7/2016 the CIO took over the assets and activities of its predecessor organisation of the same name which was an unregistered voluntary association. - Other: The trustees have made Rules of the CIO which supplement the governing document. ## **Section C: Objectives and Activities.** ## Summary of the Objectives of the charity set out in its governing document: To provide transport facilities in the villages of the Meon Valley and the surrounding area for people who have special need for such facilities because they are elderly, poor or disabled, people with young children or those living in isolated areas where there are no adequate public transport facilities. Page **2** of **4** **MEON VALLEY COMMUNITY BUS ASSOCIATION** ## Summary of the main activities undertaken for the public benefit in relation to these objects: The charity operated a Community Bus under a Section 22 Permit to provide: - A scheduled weekday shopping-bus service to Fareham on 3 days per week, to Winchester on two days per month and to Waterlooville and Petersfield each on one day per month. (Full service suspended due to Covid pandemic, see section D) - Private hire of the vehicle at a subsidised rate to other charities or bonafide local community groups. (Suspended due to Covid pandemic). - Private hire of the vehicle to other organisations or individuals to generate extra income to subsidise loss-making services. (Suspended due to Covid pandemic All these activities are undertaken to further our charitable purposes for the public benefit and the trustees confirm that they have complied with their duty to have due regard to the Charity Commission’s public benefit guidance when exercising powers or duties to which the guidance is relevant. The trustees and all of the bus drivers are unpaid volunteers. The Association was founded in 1985. ## **Section D: Achievements and Performance.** We were able to restart a limited service due to Covid on 17[th] May 2021. With reduced numbers of drivers due to age and other commitments, we were still able to operate without cancelling any journeys. New volunteers have shown interest and training courses now they are available are being arranged. Arrangements are in place to make the bus available for the local volunteer SNUG group assisting Ukrainian refugees providing an opportunity to go on shopping trips and to meet as a group. We are delighted to help in this way. MVCBA continues to receive praise for the service we provide, particularly from customers on journeys and at the APM The purpose of MVCBA is to provide a safe, reliable, and friendly service. This service is delivered by our 18 volunteer drivers, who turn out in all weathers. It is their commitment that keeps this essential and much valued service going throughout the Meon Valley. Page **3** of **4** **MEON VALLEY COMMUNITY BUS ASSOCIATION** ## **Section E: Financial review.** ## Brief Statement of the Charity’s policy on reserves: The Trustees believe it is prudent to replace the minibus at roughly 5-yearly intervals. However, the Charity cannot fund replacement from the proceeds of its operations and in the past has depended on the availability of grants from either local or central government. With these bodies increasingly under budget pressures there is no guarantee that grants will be available in future. Against this background, the trustees would like to ensure that the charity has the resources to continue operations for as long as possible without external support. They have therefore determined that (apart from a small sum required to support operations) all the present liquid assets should be held as a reserve, and that any operating surplus each year should be added to the reserve. Reserve funds are placed on deposit, currently with CAF. This policy will be reviewed regularly and adjusted if necessary. The charity’s financial situation is secure thanks largely to government support for bus operators during the Covid-90 pandemic. The reserve policy is therefore unchanged although replacement of the present minibus scheduled for 2021 is under review owing to the low mileage. As shown in the annual accounts, cash funds as of 31[st] May 2022 stood at £50,762. ## **Section F: Other optional information.** Deliberately left blank. ## **Section G: Declaration.** The Trustees declare that they have approved the Trustees’ report above. Signed by two Trustees on behalf of all the Charity’s Trustees: S W Houlding, Hon. Secretary Date: 17 August 2022 D.M. Williams, Chair Page **4** of **4** MEON VALLEY COMMUNITY BUS ASSOCIATION MEON VALLEY COMMUNITY BUS ASSOCIATION Charitable Incorporated Organlsation (CIO) Registered in England with Charity Number 1168058 RECEIPTS AND PAYMENTS ACCOUNTS FOR THE PERIOD FROM 1 JUNE 2021 TO 31 MAY 2022 Page1ofS MEON VALLEY COMMUNITY BUS ASSOCIATION SECTION A: RECEIPTS AND PAYMENTS FOR THE PERIOD ST FROM 1- JUNE 2021 TO 31 Ma 2022 THIS YEAR LAST YEAR Cash Fares Hampshire CC Travel Scheme Minibus Chartering Bus SeNice Operators Grant Interest Income Other 3,026 S61 156 126 6,119 385 523 Total R￿ipts 3,953 7.027 Pa mènts Insurance Road Tax Fuel Maintenance & Repairs Driver Training Other Expenses 1.149 165 153 1,127 165 1,$32 1,222 990 212 282 Totalpayments 5,269 2.876 4,151 Cash fvnds at lastyearend Cash fvnds at th￿ yearend 52.078 50,762 Page2of5 MEON VALLEY COMMUNITY BUS ASSOCIATION SECTION B: STATEMENT OF ASSETS AT 31ST MAY 2022 THIS YEAR LAST YEAR Cash Funds Cash in hand Bank Account (Santanderl Savings Account INS&1} Deposit Account ICAF) 226 12.496 236 37.804 50,762 143 14.021 236 37,678 52,078 Tot81 cash fvnds Other Monetary A85ets Hampshi￿ CC Reimbursements Due Minibus (Cost, June 20161 (Estimated current value) 29.544 5258 29,544 7,010 Liabllitles {to be settled by Direct Deblt) HTM Maintenance Contract FuelGenie Card 1151) (80) {1511 1471 Page3ofS MEON VALLEY COMMUNITY BUS ASSOCIATION NOTES TO THE ACCOUNTS. 2022 1. Basis of Accounting. The Meon Valley Community Bus Assccialion became a charity in the form of a Charitsble Incoiporated Organisalion ICIOI on 6 July 2016. These accounts have been prepared on the Receipts and Payments basis in acciKdance with Chanty Commission guKlance for the preparation of such accounts. 2. Guarantees. No guarantees have been given by the Associath)n. 3. Debt. There is no debt outstsnding which is secured by a charge on any assets of the As%)aab'on. Signed by two trustees on behalf of all Ihe trustees". Signature.. SwJnature'. D. A. Erskine, Hon. Treasurer Dale.. li Page4of5 MEON VALLEY COMMUNITY BUS ASSOCIATION Independent examFnerfs report on the accounts Report to the trustoe members of MEON VALLEY COMMUNITY BUS ASSOCIATION On accounts for the year ended 31 ' MAY 2022 Charity no (if any) 1168058 Set out on pages 2to4 R&spoCtive responslbllltles of trustees and examiner The chanty's trustees are responsible for the preparation of the accounts. The chartty's trustees consider that an audit is not required ft)r this year under seth.on 144 of the Charities Act 2011 {the Charitses Act) and that an independent examination is needed. 11 is my responsibility to.. examine the accounts under section 145 of the Charities Act, to follow the prrKedures jaid down in the general Directions given by the Char¢ty Commission (under section 14515llbl of the Charrties Act, and to State whether particular matters have ￿me to my attentson. Basis of Independent examlner's statement My examination was carried out in accordan￿ with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. 11 also includes cons¢deration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees cnnceming any such matters. The procedures undertaken do not provide all the evhlence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fairf view and the report LS limited lo those matters set out in the statement below. In connect.on wrth my examinab"on. no matter has come to my attention 1. which gives me reasonab￿ cause to believe that in. any matertal respect, the requirements.. to keep a¢¢ounkn"ng records in accordance with section 130 of the Charities Act.. and to prepare a¢￿Unts which accord wrth the accountr'ng ￿cOrds and comply th the accounting requirements of the Charities Acl have not been mel.. or 2. to which, in my opinion. attenb'on should be drawn in order to enable a proper understanding ofthe accounts to be reached. Independent oxamlnerfs statement Signed: Date: Name: Relevant professional quallficatlonlsl £4 4WT c IL tkn? l¥ecrJ v ￿Tf￿¥j I Page5of5