**MEON VALLEY COMMUNITY BUS ASSOCIATION** ## **MEON VALLEY COMMUNITY BUS ASSOCIATION** **Charitable Incorporated Organisation (CIO) Registered in England with Charity Number 1168058** **TRUSTEES’ ANNUAL REPORT FOR THE PERIOD FROM 1[ST] JUNE 2020 TO 31[ST] May 2021** Page **1** of **4** **MEON VALLEY COMMUNITY BUS ASSOCIATION** The Trustees present their report for the period 1[st] June 2020 to 31[st] May 2021: ## **Section A: Reference and Administration Details.** - Charity Name: Meon Valley Community Bus Association - Other Names Charity is known by: MVCBA - Registered Charity Number: 1168058 - Charity’s Principal Address: MVCBA The Bowery Station Road Soberton Hampshire SO32 3QU `o` During the period under review the Trustees have been: David Williams (Chair) (Appointed 6/7/2016) David Erskine (Treasurer) (Appointed 6/7/2016) Steven Houlding (Secretary) (Appointed 23/10/2020) Michael Vogado (Appointed 6/7/2016, retired 17/03/2021) John Shorrocks (Appointed 26/9/2016) Peter Woodacre (Appointed 26/9/2016) Bob Stranks (Appointed 26/9/2016) Bob Mussellwhite (Appointed 9/1/2017) Stuart Attrill (Appointed 9/1/2017) Dick Taylor (Appointed 9/1/2017) ## **Section B: Structure, Governance and Management.** - Governing Document: Constitution, adopted 6/7/2016 - How constituted: Charitable Incorporated Organisation (CIO) - Trustee Selection method: Appointed by existing Trustees - Other: At its formation on 6/7/2016 the CIO took over the assets and activities of its predecessor organisation of the same name which was an unregistered voluntary association. - Other: The trustees have made Rules of the CIO which supplement the governing document. ## **Section C: Objectives and Activities.** ## Summary of the Objectives of the charity set out in its governing document: To provide transport facilities in the villages of the Meon Valley and the surrounding area for people who have special need for such facilities because they are elderly, poor or disabled, people with young children or those living in isolated areas where there are no adequate public transport facilities. Page **2** of **4** **MEON VALLEY COMMUNITY BUS ASSOCIATION** ## Summary of the main activities undertaken for the public benefit in relation to these objects: The charity operated a Community Bus under a Section 22 Permit to provide: - A scheduled weekday shopping-bus service to Fareham on 3 days per week, to Winchester on two days per month and to Waterlooville and Petersfield each on one day per month. (Full service suspended due to Covid pandemic, see section D) - Private hire of the vehicle at a subsidised rate to other charities or bonafide local community groups. (Suspended due to Covid pandemic). - Private hire of the vehicle to other organisations or individuals to generate extra income to subsidise loss-making services. (Suspended due to Covid pandemic All these activities are undertaken to further our charitable purposes for the public benefit and the trustees confirm that they have complied with their duty to have due regard to the Charity Commission’s public benefit guidance when exercising powers or duties to which the guidance is relevant. The trustees and all of the bus drivers are unpaid volunteers. The Association was founded in 1985. ## **Section D: Achievements and Performance.** Due to COVID 19 all services were suspended on 20[th] March 2020. Following a systematic risk assessment and survey of volunteer drivers a limited Mon-Fri service was introduced from 28[th] September 2020 with restricted seating and a booking system. This provided an essential service for passengers who rely on the service. All private hire continued to be suspended. All services were again suspended at Christmas 2020 due to government policy and we were not able to restart the limited service until 17[th] May 2021 MVCBA continues to receive praise for the service we provide, particularly from customers on journeys and at the APM The purpose of MVCBA is to provide a safe, reliable, and friendly service. This service is delivered by our 19 volunteer drivers, who turn out in all weathers. It is their commitment that keeps this essential and much valued service going throughout the Meon Valley. Page **3** of **4** **MEON VALLEY COMMUNITY BUS ASSOCIATION** ## **Section E: Financial review.** ## Brief Statement of the Charity’s policy on reserves: The Trustees believe it is prudent to replace the minibus at roughly 5-yearly intervals. However, the Charity cannot fund replacement from the proceeds of its operations and in the past has depended on the availability of grants from either local or central government. With these bodies increasingly under budget pressures there is no guarantee that grants will be available in future. Against this background, the trustees would like to ensure that the charity has the resources to continue operations for as long as possible without external support. They have therefore determined that (apart from a small sum required to support operations) all the present liquid assets should be held as a reserve, and that any operating surplus each year should be added to the reserve. Reserve funds are placed on deposit, currently with NS&I and CAF. This policy will be reviewed regularly and adjusted if necessary. The charity’s financial situation is secure thanks largely to government support for bus operators during the Covid-90 pandemic. The reserve policy is therefore unchanged although replacement of the present minibus scheduled for 2021 is under review owing to the very low mileage driven during the last year. As shown in the annual accounts, cash funds as of 31[st] May 2021 stood at £52,078. ## **Section F: Other optional information.** Deliberately left blank. ## **Section G: Declaration.** The Trustees declare that they have approved the Trustees’ report above. Signed by two Trustees on behalf of all the Charity’s Trustees: S W Houlding, Hon. Secretary D.M. Williams, Chair Date: 30[th] August 2021 Page **4** of **4** MEON VALLEY COMMUNITY BUS ASSOCIATION MEON VALLEY COMMUNITY BUS ASSOCIATION Charltsble Incorporated Organisatlon ICIO) Registored In England wlth Charity Number 1168058 RECEIPTS AND PAYMENTS ACCOUNTS FOR TH FROM 1 JUNE 2020 TO MAY 2021 PERI Page1ofS MEON VALLEY COMMUNrrY BUS ASSOCIATION SECTI N A: RECEIPTS AND PAYMENTS FOR THE PERI FR ST M1 JUNE2 20 TO 31" MAY 2021 THIS YEAR L4LELR Cash Fares Hampshife CC Travel Scheme Minibus Chartering Bus Service Operators Grant Interest In¢ome Donations 238 5,340 2,798 490 440 43 6.119 385 523 Total Receipts 9.247 Insurance Road Tax Fuel Maintenance & Repairs Other Expenses 1,149 165 153 1.127 282 630 165 2,258 1,449 485 Total paymants 4,987 Net Ofr8¢eipl￿[p&yfflents) 4,151 4,360 Cash funds at lasty8ar end Cash funds at this yearend 47.927 52,078 Page2of5 MEON VALLEY COMMUNITY BUS ASSOCIATION SECTION B: STATEMENT OF AsseTS AND LIABIUTI AT 31" MAY 2021 THIS Ye STY Cash Fund$ Cash in hand Bank Account (Santander) Savings Account INS&II Deposit Account ICAFI 143 14.021 373 10.163 234 37,157 47,027 37,678 62,078 Totsl cash funds Oth•r lknn•tsry A88•ts Hampshire CC Reimbursements D As•ots r•lain•d for tho eharlty'• ¢)wn us•: Minibus (Cost, June 20161 (Estimated current value) 7,010 Ll•bilitl Outstanding expenses {151} Page3of5 MEON VALLEY COMMUNITY BUS ASSOCIATION NOTES TO THE ACCOUNTS. 2021 1. Basls of A¢¢ounting. The Meon Valley Community Bus Assoclation beeame a charity in the fomi of a Charitsble Incorporated Organisation (CIO) on 6, July 2016. These accounts have bèen prepared on the Receipts and Payments basis in accordance with Charity Commission guidance for the preparation of such accounts. 2. Guaranlee$. No guarantees have been given by the Association. 3. D8bL There is no debt outstanding which is secured by a charge on any assets of the Association. Signed by trustees on behalf of all the tmstses. Signature.. Signat D. A Erskine, Hon. Treasurer D. M. Willpms. Chaimian Date.. 191,1 Ioli Dale.. 20al Iql,I Page4of5 MEON VALLEY COMMUNITY BUS ASSOCIATION Independent examinerfs report on the accounts Report to the trusteesl members of MEON VALLEY COMMUNITY BUS ASSOCIATION On accounts for th8 ye•r ended 31 MAY 2021 Charity no (rf any) 1168058 Set oul on pages 2to4 Respective rnsponsibilities The chaws tnjstees are responsible for the preparation of the accounts. The of trustees and examiner charity's trustees consider that an audit is not required for this year under ￿ts'On 144 of the Charities Act 2011 {the Charrties Ad) and that an independent examinatjon is needed. It is my responsibility to-. examine the accounts under Sect￿ 145 of the Charths Ac( to follow the Pfccedures laid down in the general Directions grven by the Chanty C￿MiSsion (under section 145(5)Ib} of the Charibes ACL and to state whether particular matters have come lo My attention. Basis of independent exarningr's statsment My examination was carried out in accordance Trith general Directions given by the Charity Commission. An examinaty.on includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes con5iderats.on of any unusual rtems or disclosures in the accounts. and seeking explanakn.ons from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be reqUI￿d in an audit and consequently no opini)n is given as to whether the accounts Present 'Irue and fairf view and the report is limited to those matters set out in the statement below. In conneth.on with my examination. no matter has come to my attention 1. whKh gNes me reasonable cause to believe that in, any material respect, the requirements.. to keep accounting r￿ordS in &cordan￿ with sedion 130 of the Charities ACL and to prepare accounts which accord wrth the accounting records and comply wrth the accounting requirements of the charit￿ Act have not been met or 2. to which. In my opinion, attention Should be drawn in order to enab￿ a proper understanding of the acojunts to be reached. Independent examiners ststement Slgned: /É Z