North East Essex Chris.an Youth Outreach
Trustees report and accounts for the year ended 31st August 2020
Registered charity number 1168047
North East Essex Chris.an Youth Outreach
Index to accounts
| Legal and administra.ve details | page 3 |
|---|---|
| Trustee report | page 4 |
| CEO’s report | page 5 |
| Independent examiner’s report | page 7 |
| Statement of fnancial ac.vi.es | page 8 |
| Balance sheet | page 9 |
| Notes to the accounts | page 10 |
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North East Essex Chris.an Youth Outreach
Legal and Administra.ve Details
As at 31st August 2020
Registered charity number 1168047 The charity is cons.tuted as an Charitable Incorporated Organisa.on
Trustees Nick Wright Lesley Walder Revd Graeme Ross Revd Geoff Felton CEO Tim AbboT Registered Address Elim Chris.an Centre Clema.s Way Colchester CO4 3PY Bankers CAF bank 25 Kings Hill Ave. Kings Hill West Malling ME19 4JQ Independent examiner Neil Loxley Accountancy Services 39 Shakespeare Road Lexden Colchester CO3 4DE
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North East Essex Chris.an Youth Outreach
Report of the Trustees for the year to 31st August 2020
The accounts have been prepared in accordance with the accoun.ng policies set out in note 1 to the accounts and comply with the charity’s governing document, the Companies acts and the statement of recommended prac.ce “accoun.ng and repor.ng by Chari.es”.
Structure Governance and Management
The Charity was established as a Charitable Incorporated Organisa.on (CIO) on 1 September 2016 being a successor to a charity of the same name registered by the Charity Commission on 29 October 1993. Under the cons.tu.on the power to appoint Trustees, of which there shall be at least three, is vested in the exis.ng Trustees.
The trustees who served during the year were: Nick Wright Revd Graeme Ross Lesley Walder Revd Geoff Felton
Summary of CIO Objec.ves
The objects of the CIO are for the public benefit and are carried out in accordance with Chris.an principles and as an expression of Chris.an faith and without dis.nc.on of race, sex, poli.cal, religious or other opinion and are restricted to the following:
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To advance the educa.on of the public, par.cularly but not exclusively children and young people, through the provision of personal development courses, teaching resources and ac.vi.es that develop their physical, mental, spiritual and moral capabili.es.
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To provide relief primarily to children and young people in need by reason of mental or emo.onal distress, hardship or suffering, in par.cular by the provision of advice, guidance and support.
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To advance the Chris.an religion by helping members of the public grow in their understanding of the Chris.an faith and values.
During the year under review this has been carried out by receiving and using dona.ons, and offering services and training to schools churches, ins.tu.ons and individuals, mainly in the Colchester area. The Trustees are sa.sfied with the overall performance of the trust.
Public benefit
The Trustees have had regard to the public benefit general guidance issued by the Charity Commission. They believe that the descrip.on of the Charity's ac.vi.es in this annual report evidences that those ac.vi.es carry out the Charity's aims for the public benefit.
The trustees have assessed the major risks to which the charity is exposed and are sa.sfied that systems are in place to mi.gate exposure to the major risks.
Reserves policy.
The reserves of the trust are maintained at a level which will support the con.nued ac.vi.es of the trust for a minimum of three months.
Administra.on
The trustees review all salaries each year. No employee’s remunera.on is above £60,000 pa.
On behalf of the Trustees. Nick Wright (Chair)
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North East Essex Christian Youth Outreach
Report of the CEO for the year ended 31st August 2020
CYO works with schools and colleges in the Colchester area in their task of suppor.ng the pastoral needs and spiritual development of students. In delivering its frontline work the charity employs four staff who work directly and regularly with schools and colleges, manages a number of volunteers who mentor young people in schools, and also resources and supports others doing similar work through a growing network of formal and semi formal partnerships.
Like many, our work was affected by the covid-19 pandemic and the closure of schools to all but the children of key workers from 23rd March 2020. This immediately curtailed much of our work with schools and colleges, though some support for schools was s.ll possible remotely and significant progress was made on upda.ng policies, developing a new mentoring recruitment and training programme and crea.ng new resources for na.onal organisa.ons.
Chaplaincy
Our chaplaincy work con.nued at Colchester Sixth Form College, Colchester Ins.tute, and four secondary schools with team members spending a minimum of a day a week offering pastoral support to students and contribu.ng to spiritual development across the life of these schools and colleges.
We con.nued to support chaplaincy in three other schools locally, each in partnership with a local church. In each case the chaplain is a worker with the local church supported and resourced by CYO as part of our wider schools work community. The support of young people through mentoring, working within school pastoral systems, has con.nued and grown as new volunteer mentors have been recruited and trained.
The charity ran two training and CPD days for their staff, volunteers and partner organisa.ons each of which was aTended by about 30 people from across Essex and south Suffolk.
Projects
The number of projects run was severely curtailed by the closure of schools due to the pandemic. Our self esteem course for girls ‘Beloved’ was run twice in the spring term with funding from Essex Community Founda.on received in the previous year. Although booked in advance by five schools, our reflec.ve space project ‘Sanctum’ did not run at all during the 2019/2020 school year. However, we were able to run ‘Unrepeatable’, our personal skills and voca.ons project in two schools and one FE college partly funded by a grant received in the previous year from Essex Youth Service Youth Strategy Group.
Other projects
In November we resourced and ran three projects in schools to help with marking remembrance. In the early spring term we also ran lessons on bereavement and loss. On two occasions during the year we also supported schools that had experienced the death of a student by providing addi.onal pastoral support from among our staff and volunteers and by running remembrance spaces.
Primary Schools
Work with local primary schools and their neighbouring churches con.nued under the leadership of a volunteer. A small legacy enabled us to develop this into a part .me employed posi.on for just a few months before the closure of schools and this person then moved away. We are very keen to re-start this work once this becomes easier again for schools and churches but deferred recrui.ng un.l the following school year.
The CYO team
This year the staff team was the CEO (full .me), a colleges chaplain (30 hours a week), three school chaplains (one at 20 hours and two at 10 hours a week), a Finance Manager (7 hours a week) and an Administrator (7 hours a week).
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We employed a primary schools development worker for 5 months, before they moved away. We also had a paid intern for the year working as an assistant chaplain alongside the colleges chaplain.
During the year one of the school chaplains took maternity leave and we were able to provide cover for their posi.on by employing two people who have previously volunteered with us. The administrator stepped down in September, the role being re-filled in April.
We have about 18 volunteers who offer between one and about 40 days each during the year, but their .me working with us was limited by the pandemic.
The CEO is part of the core team for the na.onal network Prayer Spaces in Schools and a trustee of Chaplaincy Central , both of which involved occasional mee.ngs, assis.ng with training events and the development of resources to support children and young people during the summer term while schools were closed.
Tim AbboT CEO
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Independent Examiner's report
to the Trustees of
North East Essex Chris.an Youth Outreach
I report on the accounts of the trust for the year ended 31st August, which are set out on pages 6 and 7
Respec.ve responsibili.es of trustees and examiner
The charity's trustees are responsible for the prepara.on of the accounts; you consider that the audit requirement of the Chari.es Act does not apply. It is my responsibility to examine the accounts and, on the basis of procedures specified in the General Direc.ons given by the Charity Commissioners, whether par.cular maTers have come to my aTen.on.
Basis of independent examiner's report
My examina.on was carried out in accordance with the General Direc.ons given by the Charity Commissioners. An examina.on includes a review of the accoun.ng records kept by the charity and a comparison of the accounts presented with those records. It also includes considera.on of any unusual items or disclosures in the accounts, and seeking explana.ons from you as trustees concerning any such maTers. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In connec.on with my examina.on, no maTer has come to my aTen.on:
(1) which gives me reasonable cause to believe that in any material respect the requirements to keep accoun.ng records in accordance with the Chari.es Act; and to prepare accounts which accord with the accoun.ng records and to comply with the accoun.ng requirements of the Act have not been met; or
(2) to which, in my opinion, aTen.on should be drawn in order to enable a proper understanding of the accounts to be reached
Neil Loxley accountancy services
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North East Essex Chris.an Youth Outreach
Statement of financial activities
For the year to 31st August 2020
| Restricted funds Unrestricted funds total Total 2019 £ £ £ |
|
|---|---|
| Incoming resources | |
| Gips and dona.ons | 0 84,311 84,311 94,252 668 668 468 |
| Interest | |
| Total incoming resources | 0 84,979 84,979 94,720 |
| Resources expended | |
| Direct charitable expenditure | |
| Staf | 76,937 76,937 73,920 6,825 6,825 6,823 1,993 4,093 6,086 8,413 |
| Rent and Insurance | |
| Ministry Expenses | |
| Total charitable expenditure | 1,993 87,855 89,848 89,156 |
| Management & admin | |
| Independent examiner | 200 200 200 1,993 88,055 90,048 89,356 |
| Total resources expended | |
| Net surplus/defecit | -1,993 -3,076 -5,069 5,364 9,257 46,634 55,891 50,527 7,264 43,558 50,822 55,891 |
| Fund balance b/f | |
| Fund balance c/f | |
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North East Essex Chris.an Youth Outreach
Balance sheet
As at 31st August 2020
| Fixed assets cost Equipment 23,111 |
£ deprecia.on 22,611 |
£ 2019 £ net 500 500 |
|---|---|---|
| Current assets Debtors bank accounts |
||
| 905 50,004 |
1,800 54,560 |
|
| 50,909 | 56,860 | |
| Current liabili.es Net current assets |
587 | 969 50,322 55,891 |
| Total net assets | 50,822 55,891 |
|
| Represented by Unrestricted fund Restricted funds |
||
| 43,558 46,634 7,264 9,257 |
||
| 50,822 55,891 |
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North East Essex Chris.an Youth Outreach
Notes to the accounts
Accoun.ng Policies
General
These accounts have been prepared under the historical cost conven.on and in accordance with applicable accoun.ng standards and the Statement of Recommended Prac.ce for Accoun.ng by Chari.es
Par.cular policies Deprecia.on. Equipment used by the trust is depreciated on a straight line basis Gip Income Gip Income is recognised on a receipts basis Taxa.on As a Registered Charity CYO is not liable to any taxa.on charge on its income. Fixed assets Equipment b/f & c/f 23,111 Deprecia.on B/f & c/f 26,611 Net book value b/f & c/f 500
Debtors
The debtors of 905 is recoverable tax on Gip aid dona.ons (p/y 1800)
Funds
| Restricted income funds Special event Beloved Unrepeatable Joy Total restricted Unrestricted fund |
b/f income expenditure c/f 1,289 1,289 2,786 371 2,415 4,290 1,382 2,908 892 240 892 9,257 0 1,993 7,264 46,634 84,979 88,055 43,558 |
|---|---|
Assets between funds
| Fixed assets Current assets |
Restricted funds unrestricted funds 500 7,264 43,058 7,264 43,558 |
|---|---|
Employees
There were 5 employees throughout the year, none of whom earned over £60,000. No trustee was paid for their services
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Compara.ve Statement of Financial ac.vi.es for previous year
| Restricted funds Unrestricted funds total 2020 Total 2019 £ £ £ |
|
|---|---|
| Incoming resources | |
| Gips and dona.ons | 6,862 87,390 94,252 76,279 468 468 406 |
| Interest | |
| Total incoming resources | 6,862 87,858 94,720 76,284 |
| Resources expended | |
| Direct charitable expenditure | |
| Staf | 73,920 73,920 61,142 6,823 6,823 6,797 344 8,069 8,413 9,391 |
| Rent and Insurance | |
| Ministry Expenses | |
| Total charitable expenditure | 344 88,812 89,156 77,330 |
| Management & admin | |
| Independent examiner | 200 200 200 344 89,012 89,356 77,530 |
| Total resources expended | |
| Net surplus/defecit | 6,518 -1,154 5,364 -845 2,739 47,788 50,527 51,372 |
| Fund balance b/f | |
| 9,257 46,634 55,891 50,527 |
|
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