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2021-03-31-accounts

Trustees' Annual Report for the period Period start date Period end date )m 1st April 2020 To 31st March 2021 Section A Reference and administration details

Charity name New Milton Evangelical Free Church

Registered charity number (if any) 1168045

Charity's principal address 24-26 Whitefield Road

New Milton Hampshire Postcode BH25 6DF

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for whole Name of person (or body) entitled year to appoint trustee (if any) 1 Rev S Woodcraft Pastor & Elder Church Members 2 Mr A Varney Elder Church Members 3 Mr J Harman Elder Church Members 4 Mr B Fidler Elder Church Members

Names and addresses of advisers

Type of adviser Name Address Independent examiner Andrew Clark 3 Durrant Road, Bournemouth, Dorset, BH2 6NE Carter & Coley Ltd Chartered Accountants & Business Advisors

Section B Structure, governance and management

Description of the charity’s trusts

CIO - ASSOCIATION REGISTERED 05 JUL 2016 Type of governing document CHARITABLE TRUST How the charity is constituted The trustees of the Church are the Elders who are the Pastor and other Trustee selection methods Elders. Elders are nominated by the Pastor and existing Elders, who shall bring names to a Church Business Meeting. An Elder will be elected in a secret ballot for 5 years if at least 75% of Members present are in favour.

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Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Background NMEFC was established as a CIO, Registered Charity No. 1168045 on 5th July 2016.

The Unincorporated Association and the new CIO were merged at the start of the 2017/18 financial year (1st April 2017) when Fixed Assets were transferred from our holding Trustees (FIEC) and Current Assets transferred from the Unincorporated Association.

Structure, governance and management

The detailed structure, governance and management details are contained in the Church Constitution. In summary:-

Governing Documentation:

  1. Church Constitution dated 17th May 2016.

  2. Church Handbook (Rules) dated 17th May 2016.

  3. Charity Commission Registration 5th July 2016.

  4. Deed of Gift dated 18th July 1934

  5. Charity Commission Scheme dated 19 July 2007

Meetings:-

Meetings cover both Church Elder and Charity Trustee responsibilities and there were 12 such meetings during the year.

Mr C Simpkins the Secretarial Deacon as part of his duties attends meetings of the Church Elders / Charity Trustees.

There were 4 Members Meetings during the year including the AGM. Average attendance was 30.

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Section C

Objectives and activities

The purposes of the Charity are: a) the advancement of the Christian faith in accordance with the Basis of Faith Summary of the objects of the primarily but not exclusively within New Milton and the surrounding charity set out in its neighbourhood; and governing document b) such other charitable purposes as shall, in the opinion of the members of the Church in general meeting, put into practice the teaching of the Lord Jesus Christ in accordance with the Basis of Faith. COVID-19 restrictions from mid-March 2020 caused in-person meetings and services to be cancelled until September 2020. Flowever, daily Thought for the Day messages and Services were provided via YouTube and other meetings moved to Skype or Zoom. We were able to have some in person services on Sunday evenings from September 2020, stopping the first week of January 2021. Since end of March 2021, we were able to return to in person services Viewing figures from the weekly online services average over 100 and this would include viewers from outside the regular church attendees / members. Summary of the main Our two mid-week children's clubs covering all ages from school year 3 activities undertaken for the upwards have continued within restrictions. The older group have met public benefit in relation to continually either in person or via zoom weekly whilst the younger group have these objects (include within met sporadically as this group were unable to continue via online meetings. this section the statutory declaration that trustees have We have held online men's breakfasts, an opportunity for those men outside had regard to the guidance the Church to hear Gospel messages and testimonies from Christian speakers issued by the Charity from all walks of life. Commission on public We have provided an online Recovery Group for all who struggle with addiction benefit) or similar personal difficulties. Just before the start of the pandemic our Pastor visiting Uganda with Pastor Training International, training and encouraging pastors. This was largely supported by payments this financial year. We tithe income to support work in Malawi, SE Asia, and in the UK schools work and ministry in a deprived area of Brighton.

We have an ongoing programme for the protection of children and vulnerable adults.

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Section D Achievements and performance

Our membership as of 01/04/2020 was 49 members .2 Members died and 1 Summary of the main new member. We closed with 48 members. achievements of the charity during the year Morning services from April 2020 - 21Feb 2020 were online via YouTube and views averaged 125. From 28/02/21 onwards we were at COVID capacity of 30 in person service in addition to live streaming Evening services from 16/08/20 to 01/11 2020 met COVID capacity of 30 in person. From 17/01/21 to end of financial year we held an informal service via Zoom where average attendance was 28. Our activities for young people on Sunday mornings: Junior Church (for ages 5 to 11) and Creche (for those under 5); We also run two mid-week clubs K'nekted' (for school years 3-6) meeting on Thursday evenings and K'lossal (for school year 7 upwards) meeting on Friday evenings. Both clubs have a mix of Bible teaching and activities. The aim of the clubs is to give the young people a greater understanding of the Christian faith and its practical outworking, as well as providing opportunities for social interaction. We have offered picnics to small numbers of children who were either part of the existing clubs or relatives of those in July / August school holidays. Our efforts were on "The Estates" in New Milton with repeat visits to those who have shown an interest. We gave Christmas and Easter gifts as an outreach to families connected through the clubs and to neighbours of the church. For those connected to the Food4Thought group, that has been unable to run this year, we visited with gifts at Christmas and Easter. A Release! Recovery Group for all who struggle with addiction or similar personal difficulties meets twice each month online during this year as we wait lifting of restrictions to in-person meetings. We supported our Pastor visiting Uganda with Pastor Training International at the end of the previous financial year (March 2020), to train and encourage pastors and Christians in leadership positions in 3 conferences. We tithe unrestricted income to support ministry in Malawi, SE Asia, and in the UK schools work and ministry in a deprived area of Brighton. We appointed an Assistant Pastor with responsibilities for Youth & Families work on 1st September 2018 and this appointment finished at the end of August 2020. We own our church premises & the manse, which are kept in good order, with regular inspections. Our deacons and members carry out maintenance in the grounds and buildings, with tradespeople employed as appropriate. We have an ongoing programme for the protection of children and vulnerable adults by regular DBS checks & attendance at CCPAS training days. With the change to Data Protection regulations, church members & regular attenders aged 16 and over have been asked to read & consider the Data Privacy Notice & to consent to what of their information can be used on church business.

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Section E Financial review

Brief statement of the charity’s policy on reserves

We aim to maintain free reserves (unrestricted funds) sufficient to cover at least 3 month's general expenditure, in order to give the church time to respond to unexpected developments. Our target level for free reserves is £20,000, an amount considered adequate to cover current quarterly expenditure.

Details of any funds materially None in deficit

Further financial review details (Optional information)

We budget for unrestricted income and expenditure and review actual figures against the budget monthly. In March 2020 before the 2020/21 financial year, the Covid-19 pandemic led to the start of lockdowns which would affect the church and its finances. We therefore revised our budget assuming that there would be an impact on both income and expenditure for 3 months. In practice, the pandemic did affect finances throughout the year.

You may choose to include additional information, where relevant about:

In 2020/21 unrestricted expenditure at £78,384 was 97% of the budget and unrestricted income was £78,784 and 102% of the budget. There was a surplus in the year of £400 against a budgeted deficit of £4,000.

We tithe unrestricted income, making half-yearly donations to the 4 missionaries / missions we support.

Our main unrestricted expenditure areas are 66% Ministry (pastor & assistant pastor's salaries, expenses & pastor's accommodation); 10% Missions; 9% Church Premises; 5% Administration.

A further £3,770 was spent in support of Missions including payment to Pastor Training International (PTI) of £1,905 to cover our Pastor's leadership of training conferences in Uganda in March 2020 and support to PTI. Many activities were cancelled during the year including conferences and CPAS Ventures & Young Life Activity holidays, money given in support of these activities is held in a restricted account to support future activities. Our investment with M & G Charibond stood at £56,470 at the end of our financial year on 31/3/2021. Restricted funds grew by £51,871 in the year, mainly through an increase of £50,495 in our Building and Development fund. Planning was granted on 22nd May 2019 for a two-storey extension at the rear of the church. On 26th March we issued Tender documents to building contractors and are awaiting their response. It is hoped that the work will start in July 2021. At the end of the financial year, we had £113,453 in a Building and Development fund. There is an outstanding gift aid claim, a pledge, funds in an investment account but we will not know until we have the responses to tender whether we need to raise more funds. Our budget for next year, 1st April 2021 to 31st March 2022 has a surplus of £2,000 on unrestricted funds. The budget takes account of the planned steps for coming out of lockdown and includes extra expenditure to allow for additional costs and remedial works associated with the building extension.

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Section G

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) iT- C- Full name(s) SIMEON COCTNWOODCRAFT BENJAMIN EDWARD FIDLER Position (eg Secretary, Chair, Pastor, Elder & Chair of Trustees Elder & Trustee etc) Date M f / 0 .0 2 _{

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CHARITY COMMISSION Independent examiner's report on the FOR ENGLAND AND WALES & accounts

Section A

Independent Examiner’s Report

Report to the trustees/ members of

New Milton Evangelical Free Church

On accounts for the year 31st March 2021 ended

Charity no 1168045 (if any)

Set out on pages | 8-9

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021.

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: Relevant professional Chartered Accountant qualification(s) or body (if any): Address: Carter & Coley Limited, 3 Durrant Road, Bournemouth, BH2 6NE

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C H A R ITY C O M M IS S IO N FOR ENGLAN0 AND WALES

NEW MILTON EVANGELICAL FREE CHURCH 1 1 68045

Recei pts and pa^aments accounts CC16a

For the period 01/04/2020 from

31/03/2021 To

Section A Receipts and Section A Receipts and payments
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest
e		 to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Offerings 1,416 - 1,416 9,146
Gift aided offerings 49,505 43,481 92,986 53,854
Gift aid tax recovered 11,228 6,683 17,911 15,432
Donations 15,067 4,540 19,607 15,163
Investment income 1,568 798 2,366 1,954
Rent from use of premises - -
Ministry Fund 950 950 10
Youth Ministry Fund - 597
Building & Development Fund 1,360 1,360 370
Parish Nurse Fund - 30
Other Income 10 10 -
Sub total(Gross income for
AR)		 7B.784 57,822 - 136,606 96,556
A2 Asset and investment sales,
(see table).
Investment (PE endowment)
Sub total		 - I
-I		 - -
-		 -
-		 j
Total receipts 78,784 57,822 • **136,606 ** j 96,5561
A3 Payments
Ministry 51,636 51,636 55,719
Mission 8,000 8,000 8,225
Upkeep of church premises 7,286 7,286 10,574
Administration 3,652 3,652 5,408
Donations & other expenses 1,260 1,260 1,245
Building Development - - 1,475
Discretionary Expenditure 6,550 5,951 12,501 16,450
Sub total 78,384 5,951 84,335 99,096
A4 Asset and investment
purchases, (see table)
None - I - I -
Sub total -I ! -I -
Total payments **78,384 ** 5,951 i **84,335 **
Net of receipts/(payments) 400 51,871 - 52,271 2,540
A5 Transfers between funds - -
A6 Cash funds last year end 35,800 38,701 27,012 101,513 104,053
Cash funds this year end 36,200 90,572 27,012 153,784 101,513

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Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted Endowment Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds CAFBank Current Account 9,434 12,540
CAFBank Gold Deposit Account 16,766
Kingdom Bank (Building/Devl) 58,032 27,012
Shawbrook Bank 10,000 20,000
Total cash funds 36,200 90,572 27,012
(agree balances with receipts and payments
account(s))
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets None - -
Details Fund to which asset
belongs
Cost (optional)		 Current value
(optional)
B3 Investment assets Charibond Investment Account General - 56,470
Details Fund to which asset
belongs
Cost (optional)		 Current value
(optional)
B4 Assets retained for the Church Premises Restricted - -
charity’s own use Fixtures & Fittings Restricted ■ -
Manse General - -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities None -
Signed by one or two trustees on
behalf of all the trustees		 Signature Print Name Date of
approval/
REV.S.C.WOODCFtAFT 2/a/ V A '
MR.J.R.HARMAN X A - l f f u

New Milton Evangelical Free Church (Unregistered) was merged with New Milton Evangelical Free Church (1168045). Notification of the merger was submitted 16th December 2017, the merger was registered 13 March 2018 with a transfer date of 1 April 2017.

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