Trustees Annual Report
2021 to 2022
## Trustees Annual Report for the period:
From: 05/04/2021 period start date To: 04/04/2022 period end date
Charity name: designermakersCIO Charity registration number: 1167949
## The stated objectives of designermakersCIO are:
For public benefit, to promote, improve and advance education in and appreciation of the arts, in particular, but not exclusively, through the facilitation and management of workshops and training courses in different design and craft skills, in particular but not exclusively, for people living in East Anglia, with the aim of engaging them in creative activities as a medium for learning.
## Activities:
designermakers21 is the home of designermakersCIO
.. a creative hub which nurtures and promotes the appreciation of traditional and contemporary craft in Diss, South Norfolk and the wider region.
designermakersCIO facilitates opportunities for Education in the Arts through the provision of:
- workshops, demonstrations and taster days, in traditional and contemporary craft processes for diverse participants and audiences.
- community engagement in local and national arts events; working with local schools and forming active partnerships with arts organisations
- studios and exhibition spaces for professional craftspeople to create and exhibit high quality work
- a supportive and creative environment for individuals to develop and share their practice.
designermakersCIO is registered with The Charity Commission for England & Wales and the Trustees of designermakersCIO trustees have due regard for Charity Commission guidance and advice.
## Report from the Chair:
Emerging from the shadow cast by COVID the organisation has moved forward with renewed energy. Members have worked hard to reintroduce workshops and organise events as well as making significant improvements to the buildings.
The acquisition of 21, St Nicholas Street continues to be our focus. Following the 3-year renewal of our lease with the Quakers in January 2021, we have continued to work with fundraiser Sarah Williams to update our business plan and explore funding streams. We commissioned a Buildings survey which provides valuable information about the state of the building and any future works needed following our purchase. We are aware that the lease will not be extended again beyond December 2023 which makes the purchase of St Nicholas Street vital to secure the future of the organisation.
We used the latest COVID Government Grant to install track lighting in the Exhibition space (August 2021) as well as to improve the insulation here and in some areas of the main building (February 2022). Both developments will benefit the visitor experience as well as making the exhibition space more appealing for visiting artists. In January 2022 planning permission for our fire escape was extended for 3 years.
Further developments to the outside ‘Ceramics’ area include plans to convert the rear of the space into a Lithography print studio to house our latest Guest member.
## Full Members:
Full time members continue to manage the day to day needs of both dmCIO and dm21, co-ordinating all events, marketing and building maintenance. Our newest member has breathed life into the ceramics’ studio, creating her own work and delivering workshops to members of the public and school groups. We have sadly said goodbye to four full members this year, two of whom have become Associate members continuing to display their work with us. We will use their departure as an opportunity to rethink the gallery and studio arrangement to refresh the visitor experience.
## Guest Members:
Our Guest membership scheme has thrived this year with 4 new guest members. This scheme continues to provide the opportunity for local artists to ‘try out’ their practice in a studio setting, benefiting from being part of a community of artists. designermakersCIO also of course benefits from additional craft practices on offer to visiting members of the public. Some Guest members have gone on to be accepted as Full members.
## Associate Members and Showcase:
Our Associate Membership scheme has been expanded to accommodate ‘retiring’ members. This scheme as well as the Showcase Gallery, continues to be successful in extending the range of craft disciplines we present. They are popular with artists and visitors.
## Events and workshops:
It has been exciting to be able to run events again and to properly welcome visitors into the building once more.
We have had two further very successful partnership projects with Diss Cornhall. ‘A celebration of Weave’ with an accompanying ‘’Textiles-in-Action’ demonstration day took place in May 2021. Although COVID restrictions meant that taster sessions were restricted to demonstrations and booked talks, these sessions were fully booked and visitor feedback was very positive. There was a buzz of excitement in the building once more! The focus on Weave included the first of two Saori Weave exhibitions (the second ‘Looking out from eyes that Shine’ in November 2021) showcasing work created by students of our in-house Saori Studio. ’30 x 30’ took place in July 2021 at Diss Corn hall and gave members, associates and trustees the opportunity to create work to a shared theme. In August 2021 we exhibited art created by local members of the public in our first ‘Open Access Public Art Exhibition’. This was hugely popular and attracted new audiences. A further one is planned for next year.
In a new collaboration with NUA, two exhibitions were curated by students, ‘A Room of one’s Own’ and ‘As sick as a dog/parrot’. And a previous Guest member exhibited her work in a fascinating and inspiring exhibition called ‘Anima – Finding the Magic of Breckland’. Finally, the innovative travelling exhibition ‘The Body Part Art
Show’, displayed work on mannequin body parts, with proceeds from a sealed bid auction going to a mental health support group for young people.
Mental health was also the focus of funding awarded for post – COVID workshops which enabled some members to offer workshops to vulnerable adults who appreciated the 1:1 or small group working environment.
It was good to be part of Norfolk Open Studios again in September/October 2021 and members enjoyed sharing their skills with visitors to the popular taster day. This scheme always brings new visitors to designermakers21.
We continue to promote the activities at dm21 through more targeted marketing including Facebook and Instagram, advertisements in local print media & local radio and a range of leaflets promoting our charity, events and workshops.
## And now to the future……
The organisation has remained buoyant after the uncertainties presented by COVID. With a new print studio in development, changes to the gallery planned as well as an evolving programme of events and exhibitions, we are always looking for ways to improve our visitor experience.
We have shown that we are adaptable and open to change. We have looked for creative ways to reach out to new audiences. We have proved that we are tenacious!
These approaches will continue to be just as relevant over the next two years as the campaign to acquire the building gathers pace.
## Financial Statement:
Proft & Loss account for year ending 04/04/2022
## Income (revenues)
**----- Start of picture text -----**
Commissions
bulk donations
Cash collections
rebates
small donations
Post Covid workshops
SNC covid-19 relief
wellbeing workshops
Key Deposit
Kiln Firings fees
Merchandise sales
Associate rents
Crafter rents
Exhibitor rents
guest members
Showcase rents
**----- End of picture text -----**
‘Crafter rents’ was our largest single source of income for the period, while grants and donations from various sources totalled a similar amount.
A new addition to the income stream has been ‘kiln firing fees’, set to increase in coming years, they represent a tangible return for our investments in the ceramics studio.
A sizeable ‘rebate’ was received from The Diss & Ipswich Quakers (our landlords), this was to cover our costs incurred in repair work to the guttering of the rear building.
## Expenses
**----- Start of picture text -----**
cleaning planning & legal
potting shed repairs-refurbs
Covid Supplies Display consumables
hospitality Insurance
IT equipment IT services
advertisements leaflets
marketing consumables Professional services
Bookeeping Fundraising commission
Rent Repairs
Safeguarding Broadband
Electricity Gas
postage
**----- End of picture text -----**
This year we have taken advantage of the healthy balance that the various Covid grants had afforded us to invest in some structural improvements, including extending and improving the electrical system at dm21, repainting the front of the shop, insulation to roof cavities and sundry internal alterations. Subsequently ‘repairs-refurbs’ has been our biggest expense.
Rent remains our biggest regular expense, with our electricity bill a close second. With the cost of electricity set to increase we will need to monitor our consumption closely.
In addition to other regular expenses, we invested in a Building survey report to aid us in our decision making in respect to our efforts to purchase the freehold for 21 St Nicholas street. In addition, the ‘Fundraising commission’ expense is set to increase as our efforts to raise funds for the purchase continue.
## Trustees and Organisational structure
designermakersCIO in an ‘association model’ charity with voting members other than Trustees.
designermakersCIO ’s governing document is a constitution.
designermakersCIO is a Charitable Incorporated Organisation.
Trustees are elected at the AGM following proposal and upon receiving a simple majority of votes ( the quorum and voting procedure is defined in the constitution ).
## Management structure
Members of the Charity are craftspeople with full time studios; designermakers21. The board of trustees has a minority of members sitting, as defined in the constitution.
|Trustees|Members|
|---|---|
|Janine Oxley||
|Kate Welton||
|Christopher Holden||
|Marco Rayment|Joy Holden|
|Andre Sloos|Kim Morgan|
|Andy Simpson|Marie Mallen|
|Geraldine Leeder|Annette Rolston & Mike Fenton|
|Jean Page|David Whatley|
|Jacqui Petrie|Paul Sharrock|
||Rachel Wiles|
||Karen Versfeld|
Management of designermakersCIO is achieved through delegation of responsibilities to various management groups, comprising trustees and members:
(Trustees who are members are shown in bold/itallic , Trustees who are not are shown in Bold , members who are not trustees are in regular and non-member non-trustees are regular/itallic )
## **Policies**
_**Janine Oxley**_ **, Marco Rayment** , Kim Morgan, **Andre Sloos**
## **Education**
**Jean Page, Jacqui Petrie,** _**Janine Oxley**_ **,** Kim Morgan, David Whatley, _**Christopher Holden**_ **, Geraldine Leeder**
## **Events**
Annette Rolston, Paul Sharrock, Rachel Wiles, Karen Versfeld, _**Janine Oxley**_ **,** Joy Holden, _**Kate Welton**_
## **Marketing**
Joy Holden, _**Kate Welton,**_ **Marco Rayment, Jean Page, Jacqui Petrie**
## **Fundraising**
_Paul Sharrock,_ _**Kate Welton,** Joy Holden_ _**,**_ **Marco Rayment,** Kim Morgan, _**Janine Oxley**_
## **Buildings**
**Andy Simpson,** David Whatley, _**Christopher Holden,**_ **Marco Rayment,** Paul Sharrock
## **Finance**
**Andy Simpson** , **Marco Rayment,** _**Kate Welton**_ , **Jean Page** , _Mandy Cook_
Members (and some non-member trustees) have responsibilities for day to day management work:
Showcase: Joy Holden Guest members: Kim Morgan Associate members: Annette Rolston & Mike Fenton Volunteers: Annette Rolston & Mike Fenton Social media: Joy Holden, Kate Welton Websites: Kate Welton , Marco Rayment Galleries: Marie Mallen, Kim Morgan Wndow dressing: Marie Mallen, Kim Morgan ICT: Marco Rayment Fire Ofcer: David Whatley Maintainance: David Whatley, Christopher Holden , Marco Rayment Procurement: Christopher Holden , Marco Rayment , Mandy Cook Book keeping: Mandy Cook
Each group, individual, reports to and is involved with, related management groups.
Management groups meet when necessary, co-ordinated internally and reporting to the whole group management committee (designermakers21) which meets fortnightly and includes:
-
-
-
Special meetings where all trustees are invited to attend are called when matters requiring trustee oversight is required, these happen 4 times a year on average.
Email communication is used to keep trustees appraised of all important management committee matters, in line with constitutional procedures.
All members and trustees are invited to attend the Annual General Meeting.
## Declarations
## Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Janine Oxley Marco Rayment Position held Chair Treasurer Date 20/11/2022
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**|Charity Name
Designermakers CIO|Charity Name
Designermakers CIO|Charity Name
Designermakers CIO|
|---|---|---|---|
|||||
||04/04/2022|**Charity no**
**(if any)**|1167949|
|||||
||1 - 2
(remember to include the page numbers of additional sheets)|||
||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended**04/04/2022**.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).|||
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 11/11/2022 **Name:** Mr Anthony James Brice **Relevant professional** FCCA **qualification(s) or body (if any): Address:** The Old Forge, Pulham St Mary, Diss
1
**Oct 2018**
**IER**
Norfolk
IP21 4RD
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**Oct 2018**
**IER**
**designermakersCIO**
**designermakersCIO no. 1167949 Receipts and payments accounts CC16a For the period** 05/04/21 04/04/22 **To from**
## **Section A Receipts and payments**
||**Unrestricted**
**funds**|||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**|
|---|---|---|---|---|---|---|---|---|---|---|
||**to the nearest**|**£**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|
|**A1 Receipts**|||||||||||
|License fees|**8,305**|||**-**||**-**||**8,305**||**5,630**|
|Charitable activities|**7,792**|||**-**||**-**||**7,792**||**3,893**|
|grants(SNC covid-19 releif)|**5,467**|||**-**||**-**||**5,467**||**19,907**|
|||**-**||**-**||**-**||**-**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**21,564**|||**-**||**-**||**21,564**||**29,430**|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**8,305**
**7,792**
**5,467**
**-**
**-**
**-**
**-**
**-**
**21,564**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**8,305**
**7,792**
**5,467**
**-**
**-**
**-**
**-**
**-**
**21,564**|**Total funds**
**to the nearest £**
**8,305**
**7,792**
**5,467**
**-**
**-**
**-**
**-**
**-**
**21,564**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|License fees|**8,305**|**-**|**-**|**8,305**||**5,630**|
|Charitable activities|**7,792**|**-**|**-**|**7,792**||**3,893**|
|grants(SNC covid-19 releif)|**5,467**|**-**|**-**|**5,467**||**19,907**|
||**-**|**-**|**-**|**-**||**-**|
||**-**|**-**|**-**|**-**||**-**|
||**-**|**-**|**-**|**-**||**-**|
||**-**|**-**|**-**|**-**||**-**|
||**-**|**-**|**-**
**-**|**-**||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**21,564**|**-**||**21,564**||**29,430**|
|**A2 Asset and investment sales,**
**(see table).**|**-**
**-**
**-**
**21,564**
**5,000**
**1,539**
**1,404**
**9,218**
**864**
**2,323**
**30**
**5,631**
**210**
**26,218**
**-**
**-**
**-**
**26,218**
**- 4,654**
**-**
**17,362**
**12,708**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**
**-**
**-**
**21,564**
**5,000**
**1,539**
**1,404**
**9,218**
**864**
**2,323**
**30**
**5,631**
**210**
**26,218**
**-**
**-**
**-**
**26,218**
**- 4,654**|||
||**-**||**-**|**-**||**-**|
||**-**||**-**
**-**|**-**||**-**|
|**_Sub total _**|**-**|||**-**||**-**|
|**_Total receipts_ **
**A3 Payments**|||||||
||||**-**|**21,564**||**29,430**|
||||||||
|
Rent(lease)|**5,000**||**-**|**5,000**||**5,000**|
|Cost of charitable events|**1,539**||**-**|**1,539**||**395**|
|Professional services|**1,404**||**-**|**1,404**||**546**|
|buildingimprovements / repairs|**9,218**||**-**|**9,218**||**151**|
|Administration costs|**864**||**-**|**864**||**174**|
|Insurance|**2,323**||**-**|**2,323**||**2,183**|
|safeguarding|**30**||**-**|**30**||**30**|
|Utilities|**5,631**||**-**|**5,631**||**5,446**|
|Examiners fees|**210**||**-**
**-**|**210**||**-**|
|**_Sub total_ **|**26,218**|||**26,218**||**13,925**|
||||||||
|**A4 Asset and investment**
**purchases,(see table)**|||||||
||**-**||**-**|**-**||**-**|
||**-**||**-**
**-**|**-**||**-**|
|**_Sub total_ **|**-**|||**-**||**-**|
|**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
||||**-**|**26,218**||**13,925**|
||||||||
||**- 4,654**|**-**|**-**|**- 4,654**||**15,505**|
||**-**|**-**|**-**|**-**||**-**|
||**17,362**|**-**|**-**|**17,362**||**1,857**|
||**12,708**|**-**|**-**|**12,708**||**17,362**|
CCXX R1 accounts (SS)
01/11/2022
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on behalf
of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|
(agree balances with receipts and payments
account(s))
**Details**
Bank Balance
**_Total cash funds_**
**Details**
**Details**
**Details**
**Details**
Signature
Janine Oxley (Nov 11, 2022 09:00 GMT)|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**12,708**
**-**
**-**
**-**
**-**
**12,708**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
**Janine Oxley**
**Marco Rayment**|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||Janine Oxley (Nov 11, 2022 09:00 GMT)|**Janine Oxley**|11/11/2022|
|||**Marco Rayment**|02/11/2022|
CCXX R2 accounts (SS)
01/11/2022
2
## Financial Statements for Designermakers CIO YE 04.04.22
Final Audit Report
2022-11-11
Created: 2022-11-01 By: Anthony Brice (anthonyjbrice@gmail.com) Status: Signed Transaction ID: CBJCHBCAABAAOR81g71Oxv5M-zdKGYvNJAJ7MZV29b_a
## "Financial Statements for Designermakers CIO YE 04.04.22" His tory
Document created by Anthony Brice (anthonyjbrice@gmail.com)
2022-11-01 - 5:04:06 PM GMT- IP address: 80.47.216.64
Document emailed to info@designermakerscio.org.uk for signature
2022-11-01 - 5:06:12 PM GMT
Email viewed by info@designermakerscio.org.uk
2022-11-02 - 7:50:49 AM GMT- IP address: 81.131.72.80
- Signer info@designermakerscio.org.uk entered name at signing as Marco Rayment
2022-11-02 - 7:53:03 AM GMT- IP address: 81.131.72.80
Document e-signed by Marco Rayment (info@designermakerscio.org.uk)
Signature Date: 2022-11-02 - 7:53:05 AM GMT - Time Source: server- IP address: 81.131.72.80
## Document emailed to oxley.janine@gmail.com for signature
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Email viewed by oxley.janine@gmail.com
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## Email viewed by oxley.janine@gmail.com
2022-11-10 - 8:35:57 PM GMT- IP address: 66.249.93.85
Signer oxley.janine@gmail.com entered name at signing as Janine Oxley
2022-11-11 - 9:00:06 AM GMT- IP address: 31.48.161.68
## Document e-signed by Janine Oxley (oxley.janine@gmail.com)
Signature Date: 2022-11-11 - 9:00:08 AM GMT - Time Source: server- IP address: 31.48.161.68
Document emailed to anthony@ajbriceaccountancy.co.uk for signature 2022-11-11 - 9:00:09 AM GMT
Email viewed by anthony@ajbriceaccountancy.co.uk
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Signer anthony@ajbriceaccountancy.co.uk entered name at signing as Anthony Brice
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Document e-signed by Anthony Brice (anthony@ajbriceaccountancy.co.uk) Signature Date: 2022-11-11 - 2:06:35 PM GMT - Time Source: server- IP address: 80.47.218.149
Agreement completed.
2022-11-11 - 2:06:35 PM GMT