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2021-12-31-accounts

REGISTERED COMPANY NUMBER: 09921207 (England and Wales) REGISTERED CHARITY NUMBER: 1167947

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2021

FOR

SHAWMIND

Duncan & Toplis Limited 14 London Road Newark Nottinghamshire NG24 1TW

SHAWMIND

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

Page
Report of the Trustees 1 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8 to 12
Detailed Statement of Financial Activities 13 to 14

SHAWMIND

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021

The trustees, one of which are also directors of the charity, for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

OBJECTIVES AND ACTIVITIES

Objectives and aims

We exist to support all people with mental health difficulties through early intervention information, training and non-clinical/therapeutic support. We are particularly passionate about working with children and young people as well as employees in the workplace. No one should have to reach crisis point before getting help and by tackling anxiety, and the stigma associated with speaking out about one's mental health, we ultimately aim to save lives.

The key strands of our work are:

(a) Working with individuals and/or organisations to develop preventative measures that head off serious mental health challenges where possible and that helps transform organisational culture to stop perpetuating mental health stigma.

(b) Addressing stigma head-on through social media and event campaigns, and through education about what mental health is and is not.

(c) Working with children, young people and educational organisations to support the development of emotional literacy & psychological resilience at an early age.

(d) Continuing to influence policy development with respect to children's mental health.

Public benefit

Shawmind is a charity on a mission to improve mental health awareness. We are committed to educating individuals and organisations so they understand mental health & emotional wellbeing, and how to manage them effectively to lead successful, fulfilled lives.

By encouraging people to talk about their experiences and feelings, we work towards eradicating the crippling stigma associated with mental illness. We also help young people develop an emotional literacy that can continue throughout their education, employment, and personal lives.

We work closely with partner trainers and speakers to provide bespoke mental health packages - such as training programmes or wellbeing strategies - to businesses, schools, colleges, and universities. We know that one size will not fit all, so our innovative approach is tailor made to fit with the identified need.

Our overarching goal is to support anyone who may be struggling with anxiety or related mental health challenges, both the sufferer and those who support them. In order to achieve this the Charity has a number of powers which are listed in the constitution and summarised below:

  1. to provide support and practical advice;

  2. to raise money to pay for the charities activities;

  3. to make such payments as shall be necessary.

The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Trust's aims and objectives and in planning future activities and setting the grant making policy for the year.

Page 1

SHAWMIND

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021

ACHIEVEMENT AND PERFORMANCE

Charitable activities

In 2017 our charity made history, becoming the first UK charity to raise the required number of signatures to force a parliamentary debate on children's mental health education. This debate took place later the same year and in July 2018 the government released guidance on proposals for implementing compulsory mental health education into all UK schools from September 2020. However, whilst we are incredibly proud of the part we played in influencing this policy decision, there are still gaps in the process of ensuring better mental health provision for children and young people. This is why our charity is committed to providing support and education to children and adults throughout the year to address this gap.

2020 was a challenging year in that we had to shut down our face-to-face engagements as a result of COVID-19 and find new and more innovative ways of still reaching and helping people. We did this by pivoting to online platforms with our Breathe Cafes, hosting weekly and monthly online sessions for people to connect with our trained volunteers, or to connect with each other around mental health. Much of this work continued in 2021 as the insecurity and anxiety caused by the pandemic kept people away from the office and away from large social engagements.

We continued to reach out to organisations' employees through business networking groups and through the trustees' professional contacts to assist them with the mental health anxiety of returning to work / hybrid working, retrenchment, or business failure as a result of the pandemic. We trained 189 people during the year. We increased the number of engagements in schools and further developed our Headucation offering to support schools in implementing mental health & wellbeing best practice. We trained 119 teachers in mental health awareness and mental health first aid during the year. We also launched a pilot student mental health programme across 3 university campuses, using trained student volunteers to support the mental health of their fellow students. Our Breathe Café mental health drop-in community support services and ManCave men's mental health programmes continued too, initially online and then through establishing two permanent breathe Cafes with existing café partners - one in Wimbledon and one in Newark-on-Trent. Through these initiatives we helped 963 people with various aspects of their mental health during the year. We were also part of a successful CCG contract bid to provide early intervention mental health support to children and young people aged 0-25 years in Nottinghamshire, with the head contract agreed in November 2021 and our work launching in April 2022. The value of this contract to the charity is £54,000 in 2022/3, and a negotiable £29,000 in each of 2023/4 and 2024/5.

The trustees note that income and expenditure increased in the year to 31 December 2021 which resulted in a surplus of £73,495 (2020: deficit of £34,395 ) for the year.

The Statement of Financial Activities indicates Total Income Resources of £230,120 (2020 - £123,912) and total Resources Expanded of £156,625 (2020 - £158,307).

FINANCIAL REVIEW

Reserves policy

The majority of funds held by the Charity are held as unrestricted general funds. As at 31 December 2021 the reserves were £42,844 (2020: £30,651) in line with the Charity's reserves policy.

There is an amount of £4,642 in restricted grant funding which the charity has ringfenced and from which disbursements have and will be made according to the wishes of the grantors.

The charity has had the benefit of a draw down loan facility provided by a sister company to the charity, Shaw Callaghan Ltd. This facility showed funds owing to the charity at the end of 2021 £63,098 (2020: £21,090). This amount was settled in February 2022 and the facility closed down.

FUTURE PLANS

The charity's focus is on Headucation and getting this into as many schools as possible, and raising the funding to enable this programme to be a successful national programme.

To strengthen our income generation and thereby our sustainability, we will look to appoint a specialist fundraiser and a outreach programmes champion in 2022 - together with our CEO this team would be tasked with ensuring the charity's impact is increased, whilst at the same time improving it's financial viability as an ongoing concern. Our funding patrons have agreed to support the charity through at least 2022. Much of our service delivery can be carried out online and the charity is fully set up for remote working, limiting the impact of any potential future disruption.

The effects of the pandemic, lockdown and now the looming economic impacts will no doubt continue to throw up challenges, but we remain positive for the remainder of 2021 and into 2022. Our services are required more than ever, evidenced by the dramatic increase in children 7 young people's mental health struggles, as well as that of adults.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, memorandum and articles originally drawn up in 2015 and amended and approved on 22 June 2016, and constitutes an incorporated charity.

Page 2

SHAWMIND

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021

STRUCTURE, GOVERNANCE AND MANAGEMENT

Recruitment and appointment of new trustees

The trustees are those who make up the Committee.

Appointment of trustees is governed by the constitution as follows:-

There will be a minimum number of 4 trustees and a maximum number of 8, consisting of:

(a) a Chair and a Treasurer

(b) not less than 1 not more than 6 other elected trustees; and

(c) optionally a further 1 trustee can be co-opted at any time after the AGM (Annual General Meeting).

The trustee in (a) and (b) above shall be elected for 2 years at the AGM. Retiring trustees are eligible for re-election. Co-opted members in (c) above may join at any time on the invitation of the Committee but shall retire at the next AGM. No co-opted member shall serve for more than 6 consecutive years.

Not less than two weeks before the date of the next AGM each Member shall be sent a form which any Member wishing to stand as a candidate for election to the Committee must complete and return to Secretary to indicate their willingness to act as a member of the Committee if elected.

At the AGM the prospective new elected members of the Committee will be those candidates receiving the highest number of votes from the Members. At the first Committee meeting following the AGM at which the newly elected members of the Committee are elected they shall choose from amongst their number the members who will act as Chair, Treasurer and Secretary.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The trustees have appointed one of their number as head of a sub-committee which reviews risks to the charity on a quarterly basis and reports to the board in the form of a risk register. Trustees then determine collectively how best to address each risk.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

09921207 (England and Wales)

Registered Charity number

1167947

Registered office

Navigation House Suite 4 48 Millgate Newark Nottinghamshire NG24 4TS

Trustees

N Goddard Director & Treasurer Resigned 18 August 2021 A P Shaw Director & Chairman J E Espey OBE L Callaghan V E Collins Dr A Hakeem Resigned 1 February 2021 I J Wallace Resigned 28 June 2021 C Woolston Appointed 4 March 2020

Independent Examiner

Duncan & Toplis Limited 14 London Road Newark Nottinghamshire NG24 1TW

Approved by order of the board of trustees on 29 September 2022 and signed on its behalf by:

Page 3

SHAWMIND

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021

A P Shaw - Trustee

Page 4

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SHAWMIND

Independent examiner's report to the trustees of Shawmind ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2021.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  3. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Simon Shaw FCCA Duncan & Toplis Limited 14 London Road Newark Nottinghamshire NG24 1TW

29 September 2022

Page 5

SHAWMIND

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Charitable activities
General
217,370
EXPENDITURE ON
Raising funds
56,997
Charitable activities
General
85,656
Total
142,653
NET INCOME/(EXPENDITURE)
74,717
RECONCILIATION OF FUNDS
Total funds brought forward
(36,515)
TOTAL FUNDS CARRIED FORWARD
38,202		 Restricted
fund
£
12,750
609
13,363
13,972
(1,222)
5,864
4,642		 2021
Total
funds
£
230,120
57,606
99,019
156,625
73,495
(30,651)
42,844		 2020
Total
funds
£
123,912
70,803
87,504
158,307
(34,395)
3,744
(30,651)

The notes form part of these financial statements

Page 6

SHAWMIND

BALANCE SHEET 31 DECEMBER 2021

Unrestricted
Restricted
fund
fund
Notes
£
£
FIXED ASSETS
Tangible assets
6
-
-
CURRENT ASSETS
Debtors
7
65,565
-
Cash at bank
28,667
4,642
94,232
4,642
CREDITORS
Amounts falling due within one year
8
(16,354)
-
NET CURRENT ASSETS
77,878
4,642
TOTAL ASSETS LESS CURRENT LIABILITIES
77,878
4,642
CREDITORS
Amounts falling due after more than one year
9
(39,676)
-
NET ASSETS/(LIABILITIES)
38,202
4,642
FUNDS
11
Unrestricted funds
Restricted funds
TOTAL FUNDS		 2021
Total
funds
£
-
65,565
33,309
98,874
(16,354)
82,520
82,520
(39,676)
42,844
38,202
4,642
42,844		 2020
Total
funds
£
86
27,639
6,422
34,061
(15,918)
18,143
18,229
(48,880)
(30,651)
(36,515)
5,864
(30,651)

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2021.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2021 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 29 September 2022 and were signed on its behalf by:

A P Shaw - Trustee

The notes form part of these financial statements

Page 7

SHAWMIND

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Computer equipment - 33% on cost

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Going concern

The financial statements have been prepared on a going concern basis as the trustees believe it is appropriate and that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements.

2. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2021 2020
£ £
Depreciation - owned assets 86 108

continued...

Page 8

SHAWMIND

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021

3. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2021 nor for the year ended 31 December 2020.

Trustees' expenses

There were no reimbursed expenses paid to the trustees during the year ended 31 December 2021 and £0 paid for the year ended 31 December 2020.

4. STAFF COSTS

The average monthly number of employees during the year was as follows:

5.

2021
Employees
3
The number of employees whose employee benefits (excluding employer pension costs) exceeded £60,000 was:
2021
£60,001 - £70,000
-
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
Restricted
fund
fund
£
£
INCOME AND ENDOWMENTS FROM
Charitable activities
General
94,912
29,000
EXPENDITURE ON
Raising funds
60,804
9,999
Charitable activities
General
74,367
13,137
Total
135,171
23,136
NET INCOME/(EXPENDITURE)
(40,259)
5,864
RECONCILIATION OF FUNDS
Total funds brought forward
3,744
-
TOTAL FUNDS CARRIED FORWARD
(36,515)
5,864		 2020
4

2020
1
Total
funds
£
123,912
70,803
87,504
158,307
(34,395)
3,744
(30,651)

continued...

Page 9

SHAWMIND

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021

6. TANGIBLE FIXED ASSETS

COST
At 1 January 2021 and 31 December 2021
DEPRECIATION
At 1 January 2021
Charge for year
At 31 December 2021
NET BOOK VALUE
At 31 December 2021
At 31 December 2020
7.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
Other debtors
Prepayments and accrued income
8.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Bank loans and overdrafts (see note 10)
Trade creditors
Social security and other taxes
Other creditors
Accrued expenses
9.
CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
Bank loans (see note 10)
10.
LOANS
An analysis of the maturity of loans is given below:
Amounts falling due within one year on demand:
Bank overdrafts
Bank loans
Amounts falling between one and two years:
Bank loans - 1-2 years		 Computer
equipment
£
320
234
86
320
-
86
2021
2020
£
£
2,020
5,625
63,098
21,090
447
924
65,565
27,639
2021
2020
£
£
9,537
805
248
11,233
2,191
-
1,078
-
3,300
3,880
16,354
15,918
2021
2020
£
£
39,676
48,880
2021
2020
£
£
-
805
9,537
-
9,537
805
9,778
9,204

continued...

Page 10

SHAWMIND

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021

10.
LOANS - continued
Amounts falling due between two and five years:
Bank loans - 2-5 years
Amounts falling due in more than five years:
Repayable by instalments:
Bank loans more 5 yr by instal
11.
MOVEMENT IN FUNDS
Unrestricted funds
General fund
Restricted funds
Restricted fund
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
Restricted funds
Restricted fund
TOTAL FUNDS
Comparatives for movement in funds
Unrestricted funds
General fund
Restricted funds
Restricted fund
TOTAL FUNDS		 2021
2020
£
£
29,898
30,073
-
9,603
Net
movement
At
At 1.1.21
in funds
31.12.21
£
£
£
(36,515)
74,717
38,202
5,864
(1,222)
4,642
(30,651)
73,495
42,844
Incoming
Resources
Movement
resources
expended
in funds
£
£
£
217,370
(142,653)
74,717
12,750
(13,972)
(1,222)
230,120
(156,625)
73,495
Net
movement
At
At 1.1.20
in funds
31.12.20
£
£
£
3,744
(40,259)
(36,515)
-
5,864
5,864
3,744
(34,395)
(30,651)

continued...

Page 11

SHAWMIND

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021

11. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Restricted fund
TOTAL FUNDS		 Incoming
Resources
Movement
resources
expended
in funds
£
£
£
94,912
(135,171)
(40,259)
29,000
(23,136)
5,864
123,912
(158,307)
(34,395)

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds At 1.1.20
£		 At 1.1.20
£		 Net
movement
At
in funds
31.12.21
£
£
General fund 3,744 34,458
38,202
Restricted funds
Restricted fund - 4,642
4,642
TOTAL FUNDS 3,744 39,100
42,844

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Restricted fund
TOTAL FUNDS		 Incoming
Resources
Movement
resources
expended
in funds
£
£
£
312,282
(277,824)
34,458
41,750
(37,108)
4,642
354,032
(314,932)
39,100

12. RELATED PARTY DISCLOSURES

During the year, the charity bought services to the value of £67,882 (2020: £107,550) from a company in which A Shaw is also a Director. These services related to a recharge of salaries from Shaw Callaghan Ltd who operated a payroll system on the charity's behalf.

Amounts that were owed to the charity by the company at the year end was £63,098 (2020: £21,090).

During the year, the charity also bought services to the value of £6,265 (2020: £8,324) from a company in which I J Wallace is a director.

Page 12

SHAWMIND

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021

INCOME AND ENDOWMENTS
Charitable activities
Donation - personal
Trading receipts
Donations - corporate
Fundraising events
Grants
Training provision
Other income
Total incoming resources
EXPENDITURE
Raising donations and legacies
Wages
Social security
Pensions
Fundraising event
Service provision
Charitable activities
Wages
Social security
Pensions
Insurance
Telephone
Postage and stationery
Advertising
Sundries
Consultancy fees
Software
Subscriptions
Travel and insurance
Website and promotions
Accountancy
Fundraiser expenses
Public speakers and trainers
Service charges
Staff training and welfare
Depreciation
Recruitment fees
Outreach support
Support costs
Management
Entertaining		 2021
£
154,319
-
13,922
7,697
27,869
25,015
1,298
230,120
230,120
48,800
6,465
1,335
200
806
57,606
39,659
3,128
550
552
381
102
9,422
981
240
367
5,607
2,287
12,057
7,134
3,564
9,686
-
1,574
86
-
-
97,377
387		 2020
£
34,710
14
16,935
11,245
51,461
9,100
447
123,912
123,912
55,480
6,170
980
6,234
1,939
70,803
40,168
4,020
733
725
327
159
4,141
847
2,060
531
1,269
2,969
3,998
7,304
4,130
5,375
63
2,902
108
3,240
2,300
87,369
-

This page does not form part of the statutory financial statements

Page 13

SHAWMIND

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021

Management
Finance
Bank charges
Bank loan interest
Total resources expended
Net income/(expenditure)		 2021
£
35
1,220
1,255
156,625
73,495		 2020
£
35
100
135
158,307
(34,395)

This page does not form part of the statutory financial statements

Page 14