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2022-03-31-accounts

SPACE YOUTH PROJECT

Registered Charity Number : 1167902

Registered office : Bournemouth and Poole College North Road Poole Dorset BH14 0LS

Trustees’ Annual Report and Financial Statement

FOR THE YEAR ENDED 31st MARCH 2022

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022

The Trustees have pleasure in presenting their report together with the accounts of the Charity for the year ended 31[st ] March 2022.

Space Youth Project Charity Public Benefit

Space Youth Project is a LGBT+ charity for young people aged under 25 based in Dorset and operates under the following charitable purposes:

To achieve these Space Youth Project offers face to face group sessions in 8 locations (Bournemouth, Poole, Dorchester, Christchurch, Weymouth, Dorchester, Beaminster and Sherborne), as well as T-Group which is specific to the needs of transgendered young people. There are also 121 support sessions, counselling sessions and support via telephone, email and text available. Any future changes to these will assess and consider the public benefit, keeping in mind the Charity Commission’s guidance before being implemented.

Space Youth Project’s activities benefit the young people within Dorset as they raise awareness for the needs of LGBT+ young people, offer safe spaces for these young people to be themselves and educate professionals across Dorset in schools on the needs of young people in their care. It is the aim that this will create a more inclusive and diverse community Dorset whilst continuing to support those who need it.

The public benefits are measured through the annual reporting of the number of young people who have accessed Space Youth Project within a 12 month period, the locations and styles of sessions held and the outreach to the further community. This work includes engagement through Space Youth Project’s website and newsletter and sessions held within schools.

OBJECTS AND BACKGROUND

Space started in 2001 when two groups of young people questioning their sexuality approached local support agencies asking for help in coming to terms with living in a heteronormative society. Since then, the organisation has increased its membership to include trans and other gender identities and sexualities and has become well known in the Dorset area for its youth-led work. Space Youth Project was formally registered as a charity in June 2007 and became a CIO in June 2016, governed by a constitution. We support lesbian, gay, bisexual, trans and those questioning their sexuality or gender identity – we use the term LGBT+ to include all young people within this spectrum. The key issues still revolve around how to face prejudice, and how to deal with emotions and poor mental health of varying severity up to and including suicidal tendencies.

The Constitution (governing document) states that the objects of the charity are:

To advance in life and relieve needs of young people under the age of 25 who are lesbian, bisexual, gay, trans and questioning (LGBT+) through:

● The provision of educational, recreational and leisure time activities provided in the interest of social welfare designed to improve their conditions of life;

● Providing advice, support and activities which develop their skills, capacities and capabilities to advance education and enable them to participate in society as mature and responsible individuals. And The promotion of equality and diversity for the public benefit by:

● Cultivating a sentiment in favour of equality and diversity to create a safe environment where LGBT+ people can promote and explore their culture and work in the interests of the public benefit to remove any social exclusion.

Space has continued the services offered and operates with a full-time CEO, a substantial part time project manager, a trainee youth support worker and a dedicated team of part-time professionally trained and qualified staff and volunteers. In September 2021 we also secured funding for 2 Year of Service young people in partnership with Dorset Youth Association. Space has continued to provide drop-in groups , phone and internet support and crucial one-to-one support. We have started to safely restart attending physical conferences or events. We have offered young people opportunities to volunteer with Space to improve their skills and build their self-esteem. Space also provides training courses for other organisations and professionals to raise awareness of the issues facing LGBT+ young people and how to approach and work effectively with them. It has achieved a reputation for providing safe places for LGBT+ young people to meet, supporting them in raising their confidence and self-worth, enabling them to develop new skills and become less isolated.

ACTIVITY AND ACHIEVEMENTS DURING THE YEAR

We have been delighted to be able to continue to support our wonderful young people. This would not have been possible without the dedication and commitment of everyone involved who have put in an extraordinary effort to enable this to happen.

Groups The focus during the year was the provision of meeting spaces for LGBT+ young people The groups utilise a peer-led model facilitated by a qualified and experienced team and are held in Bournemouth, Bridport, Christchurch, Dorchester, Poole, Sherborne and Weymouth. We also continue to run Space T Group (specifically for those who are exploring their gender identity), Supernovas (An Active Steering Group of Senior Members whose mission is to Challenge, Listen and Overcome) and Coffee & Chat was launched for 18+ LGBT+ people.

121 Support work - usually face-to face is a much needed and utilised service we provide for your young people – this is not time limited though it does focus on young people developing the skills to help themselves and build resilience. We have also delivered counselling sessions.

In addition to groups , telephone and face to face meetings there has been continued and increased use of support via the internet and text . We have also increased our social media support and reach tremendously utilising Facebook, messenger, Instagram and twitter.

The Numbers

● 273 vulnerable LGBT+ young people supported

MEMBERS BY SEXUALITY MEMBERS BY AGE

● 3058 volunteer hours given

Consultations - 33 consultations have been carried out with and on behalf of our LGBT+ young people on for other youth organisations, Universities and Colleges, LGBT+ bodies, health organisations, Local Authorities, Dorset Police, the Home Office and other government departments, voluntary bodies, national and local charities and funders.

Awareness Raising Thankfully this year we have been able to attend in person events to raise awareness of the issues facing LGBT+ people, promote our services and encourage acceptance, inclusion and kindness while sharing smiles and colour.

Social Media We have seen an increase in our social media presence

Schools Work

With the help of our fabulous education volunteers, especially Mel ably supported by Beth, training and awareness raising sessions have been delivered

Income Generation

The charity has also continued developing routes whereby specialist advice and guidance can be provided to other professionals, parents and carers to enable them to work with LGBT+ young people in a more informed and supportive manner. This has provided a further income stream which we will be developing. The internet shop is still creating income and will be expanded when new products become available.

Funding is secure until March 2024 and everyone is working together to increase funding stability.

None of this work could happen without the input from our WONDERFUL TEAM - We are privileged to have a very dedicated team of volunteers (youth workers, administrators and trustees) who have given over 3,058 hours of their time and passion to support Space Youth Project. Thanks must also go to the band of sessional workers and support team who facilitate the smooth running of groups and the project as a whole.

Future Plans Space Youth Project will continue to deliver the activities previously mentioned in the coming year. We will be increasing income generation streams by delivering more schools work and training and providing lived experience workshops and Q&A sessions.

Trustees The Constitution provides for there to be at least three Trustees, all of whom are required to resign and seek re-election if they wish every three years. New or re-elected Trustees are chosen by the members. The elected Trustees as a body may co-opt further Trustees if particular specialist expertise or support is felt to be needed.

Names of charity Trustees during the period:

Name Office (if any) Dates appointed or resigned in year
Harry Susser Co-chair and Safeguarding Appointed June 2021
Michael Wild Appointed June 2019
Charlotte Blanchard Co-chair Appointed August 2020
Eli Moore Appointed September 2020
Nathalie Shilton Appointed May 2021

Day-to day operation is delegated to a full-time salaried CEO, a part time project coordinator, part time admin workers, part time social media creators, trainee youth support worker and sessional youth support workers, with the Trustees meeting formally every 6 weeks.

“As one of the original Trustees from the inception of Space Youth Project as a charity and now a CoChair I could not be any more proud, or impressed with everyone involved in keeping Space up and running during these extraordinarily difficult times during the pandemic and coming out the other side.

From our CEO who has kept everyone safe and supplied with essential necessities as well as financially as well as our Staff, Volunteers, Young People and Trustees who made sure everything kept running during lock-downs, virtual meetings, bubbles, outdoor only meetings through to today.” - Harry Susser - Joint chair (Safeguarding lead trustee)

“I firmly believe with the Team we have in place in all functions will enable us to provide our Young People with the education and stability they desire as well as educate the wider public on LGBT+ issues well into the future. I am incredibly proud to be able to say that I was a young person when Space Youth Project was founded and that the need within the community at this time was huge. The benefits I felt by being given a safe space to be myself, to explore my identity and find comfort with my own peers were immense and I could see the same happening for my friends. I was actively involved in benefitting Space, whilst developing myself at the same time, and remember helping secure the funding for and interviewing the CEO. Being involved again as a trustee and seeing our CEO as passionate as she ever was to deliver to LGBT+ young people throughout Dorset is inspiring and I am delighted to be a part of the team helping to provide these services” - Charlee Blanchard

“As a Trustee, I've been delighted to see how we've grown over the past year. Evolving back to in person work since coming out of the pandemic and being able to connect with our service users on a much more personal level. Everyone within our organisation has gone above and beyond to provide

a vital support to the LGBT+ young people in Dorset. This safe space has given our service users a break from the hostility and transphobia we've seen increasing in society and this hostility highlights the importance of us offering a trans inclusive service. Space Youth Project continues to be a crucial service, needed now more than ever.” - Eli Moore

“I've been a trustee of Space Youth Project for a decade now. Privileged to meet loads of young people who've benefited from our work, families who really support us, staff and volunteers who go the extra mile!? And regularly!” - Michael Wild

SYP Reserves

Space Youth Project currently holds two types of reserves to maintain the smooth running of the project;

At present this is a value £116,500

Bankers - CAF Bank Ltd, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ Charity Bank Ltd, Fosse House, 182 High St, Tonbridge, TN9 1BE Nat West, The Square, 5 Old Christchurch Rd, Bournemouth, BH1 1DU

The report has been approved by the Trustees on 21st March 2023 and signed on

their behalf by

Harry Susser (Co Chair)

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF

SPACE YOUTH PROJECT

FOR THE YEAR ENDED 31 MARCH 2022

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2022.

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

D C SHORT FCCA CHARTERED CERTIFIED ACCOUNTANT

Date: 21 March 2023

70 Seabourne Road Bournemouth Dorset BH5 2HT

Space Youth Project - Statement of Assets and Liabilities as at 31 March 2022

Notes
2022
£
Fixed assets
Tangible assets
2
2,637
Current assets
Cash at bank and in hand
155,979
134,468
The total net assets of the charity
158,616
Restricted funds
Restricted Revenue Funds
3
15,000
Unrestricted Funds
Unrestricted Revenue Funds
3
143,616
Total charity funds
158,616
The total net assets of the charity are funded by the funds of the charity, as follows:-		 2021
£
3,360
137,828
82,807
-
55,021
137,828

The Trustees acknowledge their responsibilities for complying with the requirements of charity legislation with respect to accounting records and the preparation of accounts.

Harry Susser Trustee Approved by the board of trustees on 21 March 2023

Space Youth Project

Notes to the Accounts for the year ended 31 March 2022

1 Accounting policies

Policies relating to the production of the accounts.

Basis of preparation and accounting convention

The accounts have been prepared on the accruals basis, under the historical cost convention, and in accordance with the Financial Reporting Standard 102, (effective 1st January 2016) and 'FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), published by the Charity Commission in England & Wales (CCEW) , effective January 2016, , and in accordance with all applicable law in the charity's jurisdiction of registration, except that the charity has prepared the financial statements in accordance with the FRS 102 SORP (Statemen of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), in preference to the previous SORP, the SORP 2005, which has been withdrawn, notwithstanding the fact that the extant statutory regulations, the Charities (Accounts and Reports) Regulations 2008 refer explicitly to the SORP 2005. This has been done to accord with current best practice.

Risks and future assumptions

The charity is a public benefit entity.

Tangible fixed assets

Tangible fixed assets are measured at their original cost value, or subsequent revaluation, or if donated, as described above. Cost value includes all costs expended in bringing the asset into its intended working condition.

Depreciation has been provided at the following rates in order to write off the assets to their anticipated residual value over their estimated useful lives.

Plant and machinery 33% % straight line
Motor vehicles 33% % straight line

2 Tangible fixed assets

Current Year
Cost
At 1 April 2021
At 31 March 2022
Depreciation
At 1 April 2021
Charge for the year
At 31 March 2022
Net book value
At 31 March 2022
At 31 March 2021		 Plant &
Machinery
£
5,411		 Motor
Vehicles
£
2,500		 Total
Total
£
£
7,911
7,911
5,411 2,500 7,911
7,911
3,457
150		 1,094
573		 4,551
4,551
723
723
3,607 1,667 5,274
5,274
1,804 833 2,637
2,637
1,954 1,406 3,360
3,360

Space Youth Project

Notes to the Accounts for the year ended 31 March 2022

3
Donations & Legacies
A1
Other trading activities
A2
Investments
A3
Total income
A
Expenditure on:
Charitable activities
A7
Funds transferred
Total funds brought forward
Total funds carried forward
Net movement in funds		 2022
£
Unrestricted
10,011
17,387
328		 2022
£
Restricted
172,344
-
-
172,344
156,043
16,301
(84,108)
82,807
15,000		 2022
£
Total
182,355
17,387
328
200,070
179,282
20,788
137,828
158,616		 2021
£
Total
160,902
10,194
226
27,726 171,322
23,239 119,081
4,487
84,108
55,021		 52,241
85,587
143,616 137,828

Space Youth Project

Income and Expenditure Account for the year ended 31 March 2022

Income
Income from operations
Interest receivable
Gross income in the year before exceptional items
Gross income in the year including exceptional items
Expenditure
Charitable expenditure, excluding depreciation and amortisation
Total expenditure in the year
Retained surplus for the financial year
Investment income
Net income before tax in the financial year
Retained surplus brought forward		 2022
£
199,742
328
200,070
200,070
179,282
179,282
20,788
137,828
158,616		 2021
£
171,096
226
171,322
171,322
119,081
119,081
52,241
85,587
137,828

All activities derive from continuing operations

Space Youth Project

Detailed analysis of income and expenditure for the year ended 31 March 2022

This analysis is classsified by conventional nominal descriptions and not by activity.

A1
Donations and gifts from individuals
Small donations individually less than
£1000
Total donations and gifts from
individuals
Revenue grants from government and
public bodies
BCP Council
The Rank Foundation
Children In Need
Starlights
Doreset Community Fund
Dorset County Council
The Talbot Trust
Time To Shine
The National Lottery
Total public sector revenue grants		 Current year
Unrestricted
Funds
2022
£
10,011		 Current year
Restricted
Funds
2022
£
-
-
Current year
Restricted
Funds
2022
£
25,000
45,671
20,968
49,469
-
-
8,036
22,700
500
172,344		 Current year
Total Funds
2022
£
10,011		 Prior Year
Total Funds
2021
£
4,366
10,011 10,011 4,366
Current year
Unrestricted
Funds
2022
£
-
-
-
-
-
-
-
-
-		 Current year
Total Funds
2022
£
25,000
45,671
20,968
49,469
-
-
8,036
22,700
500		 Prior Year
Total Funds
2021
£
19,050
33,758
20,938
63,122
3,000
4,000
12,668
-
-
- 172,344 156,536

Space Youth Project

Detailed analysis of income and expenditure for the year ended 31 March 2022

A2 Income from other, non charitable, trading activities

Total from other activities
Non-charitable trading activities
Training		 Current year
Unrestricted
Funds
2022
£
12,492
4,895		 Current year
Restricted
Funds
2022
£
-
-
-		 Current year
Total Funds
2022
£
12,492
4,895		 Prior Year
Total Funds
2021
£
9,500
694
17,387 17,387 10,194

A3 Investment income

Bank Interest Receivable
Total investment income		 Current year
Unrestricted
Funds
2022
£
328		 Current year
Restricted
Funds
2022
£
-
-		 Current year
Total Funds
2022
£
328		 Prior Year
Total Funds
2021
£
226
328 328 226

A4 Expenditure on charitable activities - Direct spending

Current Year
Total direct spending
Volunteers' expenses
Marketing and advertising of charitable
services
Travel and Subsistence - Charitable
Activities
Young people activities
Gross wages and salaries - charitable
activities
Defined contribution pension costs -
charitable activities
Staff reimbursed expenses		 Current year
Unrestricted
Funds
2022
£
-
-
-
-
-
-
-
 Current year
Restricted
Funds
2022
£
111,770
17,619
1,414
917
3,551
3,649
1,158
140,078		 Current year
Total Funds
2022
£
111,770
17,619
1,414
917
3,551
3,649
1,158		 Prior Year
Total Funds
2021
£
69,367
12,891
622
608
702
7,137
363
- 140,078 91,690

Space Youth Project

Detailed analysis of income and expenditure for the year ended 31 March 2022

A5 Expenditure on charitable activities - Charitable trading

Current Year
Total charitable trading costs
Postage
Cost of goods for primary purpose
trading - Including movement in stock		 Current year
Unrestricted
Funds
2022
£
10,114
11,036		 Current year
Restricted
Funds
2022
£
-
-		 Current year
Prior Year
Total Funds
Total Funds
2022
2021
£
£
10,114
9,787
11,036
2,584
21,150 -
-		 21,150
12,371
A6
Current year
Current year
Current year
Current Year
Unrestricted
Funds
Restricted
Funds
Total Funds
2022
2022
2022
£
£
£
Employee costs not included in direct costs
-
1,473
1,473
Premises Expenses
-
3,530
3,530
-
1,342
1,342
Administrative overheads
-
928
928
-
154
154
-
2,462
2,462
-
547
547
-
1,344
1,344
Professional fees paid to advisors other than the auditor or examiner
997
-
997
-
4,185
4,185
Financial costs
96
-
96
273
-
273
723
-
723
Support costs before reallocation
2,089
15,965
18,054
Total support costs - Current Year
2,089
15,965
18,054
Depreciation & Amortisation in total for
Other legal and professional
Paypal charges
Bank charges
Accountancy fees
Sundry expenses
Equipment,repairs,expenses and
maintenance
Training and welfare - staff
Affiliation fees
Telephone, fax and internet
Computer costs
Support costs for charitable activities
Premises repairs, renewals and
maintenance
Insurance		 A6
Current year
Current year
Current year
Current Year
Unrestricted
Funds
Restricted
Funds
Total Funds
2022
2022
2022
£
£
£
Employee costs not included in direct costs
-
1,473
1,473
Premises Expenses
-
3,530
3,530
-
1,342
1,342
Administrative overheads
-
928
928
-
154
154
-
2,462
2,462
-
547
547
-
1,344
1,344
Professional fees paid to advisors other than the auditor or examiner
997
-
997
-
4,185
4,185
Financial costs
96
-
96
273
-
273
723
-
723
Support costs before reallocation
2,089
15,965
18,054
Total support costs - Current Year
2,089
15,965
18,054
Depreciation & Amortisation in total for
Other legal and professional
Paypal charges
Bank charges
Accountancy fees
Sundry expenses
Equipment,repairs,expenses and
maintenance
Training and welfare - staff
Affiliation fees
Telephone, fax and internet
Computer costs
Support costs for charitable activities
Premises repairs, renewals and
maintenance
Insurance		 A6
Current year
Current year
Current year
Current Year
Unrestricted
Funds
Restricted
Funds
Total Funds
2022
2022
2022
£
£
£
Employee costs not included in direct costs
-
1,473
1,473
Premises Expenses
-
3,530
3,530
-
1,342
1,342
Administrative overheads
-
928
928
-
154
154
-
2,462
2,462
-
547
547
-
1,344
1,344
Professional fees paid to advisors other than the auditor or examiner
997
-
997
-
4,185
4,185
Financial costs
96
-
96
273
-
273
723
-
723
Support costs before reallocation
2,089
15,965
18,054
Total support costs - Current Year
2,089
15,965
18,054
Depreciation & Amortisation in total for
Other legal and professional
Paypal charges
Bank charges
Accountancy fees
Sundry expenses
Equipment,repairs,expenses and
maintenance
Training and welfare - staff
Affiliation fees
Telephone, fax and internet
Computer costs
Support costs for charitable activities
Premises repairs, renewals and
maintenance
Insurance		 A6
Current year
Current year
Current year
Current Year
Unrestricted
Funds
Restricted
Funds
Total Funds
2022
2022
2022
£
£
£
Employee costs not included in direct costs
-
1,473
1,473
Premises Expenses
-
3,530
3,530
-
1,342
1,342
Administrative overheads
-
928
928
-
154
154
-
2,462
2,462
-
547
547
-
1,344
1,344
Professional fees paid to advisors other than the auditor or examiner
997
-
997
-
4,185
4,185
Financial costs
96
-
96
273
-
273
723
-
723
Support costs before reallocation
2,089
15,965
18,054
Total support costs - Current Year
2,089
15,965
18,054
Depreciation & Amortisation in total for
Other legal and professional
Paypal charges
Bank charges
Accountancy fees
Sundry expenses
Equipment,repairs,expenses and
maintenance
Training and welfare - staff
Affiliation fees
Telephone, fax and internet
Computer costs
Support costs for charitable activities
Premises repairs, renewals and
maintenance
Insurance		 Prior Year
Total Funds
2021
£
935
1,979
1,253
522
201
1,152
701
6,350
(113)
-
70
1,970
-
2,089 15,965
15,965		 18,054 15,020
2,089 18,054 15,020
-

A7 Total Charitable expenditure

Current Year
Total direct spending
A4
Total charitable trading costs
A5
Total support costs
A6
Total charitable expenditure		 Current year
Unrestricted
Funds
2022
£
-
21,150
2,089		 Current year
Restricted
Funds
2022
£
140,078
-
15,965
156,043		 Current year
Total Funds
2022
£
140,078
21,150
18,054		 Prior Year
Total funds
2021
£
91,690
12,371
15,020
23,239 179,282 119,081