The Bentswood Community Partnership Working for a better future ## **CHAIRMAN’S REPORT TO THE AGM FOR 2022-23** Dear BCP Members and residents, This has been a something of a year of two halves that have shown great work and great difficulties for the BCP and the community. To this end, the Trustees have met at least seven times since last year’s AGM, more than double the usual amount, and I would firstly like to pay tribute to my colleagues for their contributions and thanks for the imposition upon their time. The first half of the year saw the continuation of the superb and varied work carried out by volunteers and the paid Hub Coordinator and Assistant Coordinator through the Bentswood Hub in America Lane. I shall not go into great detail on the activities as they are largely known to residents, suffice to say that their scope fulfilled many of the Objects of this charity and supported many of the families, young and older people living in Bentswood and nearby. Recent events and feedback from residents has shown how highly this was appreciated and accolades and awards were rightly won by Sussex Clubs for Young People’s (SCYP) team. With this in mind the BCP Trustees supported work by SCYP and Clarion Futures to raise funds to support the running of the Hub, the employment of staff and the key activities being carried out. The success of their efforts can be seen in the funds that we are currently holding. Sadly, in late June/early July SCYP went into administration and the knock-on effect of this was hugely felt in Bentswood and, indeed, across the whole of Sussex such was the scope of their work with young people and increasingly their wider community activities. For us here it meant that the Hub had to immediately close as the lease effectively fell away and along with it the relevant building and liability insurances. Sadly it also meant the loss of the staff running the Hub and we should bear in mind the huge impact upon them personally as well as the loss to the Community. However, Clarion Futures made the huge decision to directly take on the lease of the Hub and the employment of staff and we should recognise the commitment of Nicky Dodds and Dawn Rennie to this community that they managed to persuade their Directors to take this new direction for Clarion Futures. The lease was agreed in relatively short time for these things but other administrative matters unfortunately went at the slow pace that these things do in huge organisations and this caused real difficulties for all concerned. In October we learnt of the forming of the “Bentswood Hub CIC” and it has transpired that they have subsequently worked on setting up their projects around the larder and youth activities independently. This has left Clarion Futures with the problem of the commitment of a 3-year lease but without the benefit of the previous Hub staff to call upon. The BCP Trustees continue to meet regularly to keep appraised of this evolving situation and remain committed to support all Partners who are delivering services to support our community. Before signing off I would also like to pay tribute to the Town Council for their support during the year but also as intermediaries over the last couple of months as we seek to find a way forward for joint working between Clarion Futures, BCP and the new CIC. I wish you all a wonderful Festive Season and would like to express my deepest thanks to each and every one of you who give up your time and energy to support our residents. Stephen R Hillier, Chairman 2014 – present 6[th] December 2023 Registered Address:c/o Warden Park Primary Academy, New England Road, Haywards Heath, West Sussex, RH16 3JS Registered Charity Number: 1167891 ## **Trustees’ Annual Report for the period** **From 1[st ] September 2022 To 31[st ] August 2023 Charity name: BENTSWOOD COMMUNITY PARTNERSHIP** **Charity registration number: 1167891** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of the
charity as set out in its
governing document|Para 1.17|To develop the capacity and skills of the members of the
socially and economically disadvantaged community of the
Bentswood Ward in Haywards Heath and surrounding areas
in such a way that they are better able to identify, and help
meet, their needs and to participate more fully in society| |Summary of the main activities
in relation to those purposes for
the public benefit, in particular,
the activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|We are one of three partners in the hugely successful
Bentswood Hub. This is now where the vast majority of the
activities are carried out and includes: a food larder using
supermarket waste to support struggling residents, weekly
drop-ins with supportive agencies such as CAB, youth
groups, Sunday roasts for isolated older people. In addition
the BCP supports communityevents| |Statement confirming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
benefit|Para 1.18|The guidance has been circulated this year to all Trustees| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|As a rule we are not a grant-making organisation but we
have procedures for residents to follow if they wish support
withanewproject| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|The work of our volunteers is priceless! Mostly through the
work of the Development Officer there are now in excess of
30 regular volunteers supporting the Hub and volunteering
to assistis strongly encouragedinthe youthgroups| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.|Para 1.20|The first half of the year saw the continuation of
the superb and varied work carried out by
volunteers and the paid Hub Coordinator and
Assistant Coordinator through the Bentswood
Hub in America Lane. I shall not go into great
detail on the activities as they are largely known
to residents, suffice to say that their scope
fulfilled many of the Objects of this charity and
supported many of the families, young and older
people living in Bentswood and nearby. Recent
events and feedback from residents has shown
how highly this was appreciated and accolades
and awards were rightly won by Sussex Clubs
for Young People’s (SCYP) team. With this in
mind the BCP Trustees supported work by
SCYP and Clarion Futures to raise funds to
support the running of the Hub, the employment
of staff and the key activities being carried out.
The success of their efforts can be seen in the
funds that we are currently holding.
Sadly, in late June/early July SCYP went into
administration and the knock-on effect of this was
hugely felt in Bentswood. However, Clarion
Futures made the huge decision to directly take
on the lease of the Hub and the employment of
staff and we should recognise the commitment of
Nicky Dodds and Dawn Rennie to this
community.
The BCP Trustees continue to meet regularly to
keep appraised of this evolving situation and
remain committed to support all Partners who are
delivering services to support our community.
Before signing off I would also like to pay tribute
to the Town Council for their support during the
year but also as intermediaries over the last
couple of months as we seek to find a way
forward for joint working between Clarion
Futures, BCP and the new CIC| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives set|Para 1.41|| |Investment performance against
objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s financial
position at the end of the period|Para 1.21|We are in a good financial position but it should
be noted that due to the hiatus resulting from the
demise of Sussex Clubs for Young People, we
are holding significant specific reserves awaiting
the recommencement of delivery projects| |---|---|---| |Statement explaining the policy
for holding reserves stating why
they are held|Para 1.22|We keep fixed outgoings to an absolute minimum
and therefore have virtually no formal need for
reserves. However, bearing in mind the
comment above, we try to hold sufficient funds to
ensure key projects like youth support can be
maintained duringtheyear| |---|---|---| |Amount of reserves held|Para 1.22|See CC16a| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any uncertainties
about the charity continuing as
agoingconcern|Para 1.23|None| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**| |---|---|---| |You may choose to include further statements where relevant about:||| |The charity’s principal sources
of funds (including any
fundraising)|Para 1.47|A mix of grant applications, community events
and activities such as the volunteer-run coffee
morning and the youth-runSaturday breakfasts| |Investment policy and
objectives including any social
investmentpolicyadopted|Para 1.46|N/A| A description of the principal At present we can foresee none. We have risks facing the charity minimal fixed costs and no long-standing Para 1.46 financial commitments and are supported by a good number of Trustees Other ## **Structure, Governance and Management** |Description of charity’s trusts:||n/a| |---|---|---| |Type of governing document|Para 1.25|Constitution| |How is the charityconstituted?|Para 1.25|Charitable CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|Prospective Trustees apply, completing a form,
and are decided upon by the Trustees.
There is an Annual Meeting for all members
where these are validated and the Officers
elected| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other ## **Reference and Administrative details** |Charityname|Bentswood CommunityPartnership| |---|---| |Other name the charityuses|| |Registered charitynumber|1167891| |Charity’s principal address|c/o Warden Park Primary School
New England Road
Haywards Heath
West Sussex RH16 3JS| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Stephen Hillier|Chairperson||| ||Joyce Sharma|Secretary||| ||Zoltan Demjan|Financial Officer|Appointed 28/10/22|| ||Barbara Lank|||| ||Bryan Fairhall|||| ||Nicky Dodds
(representing
Clarion Futures)|||| ||Alan Jenkins|||| |||||| |||||| |||||| ## **Funds held as custodian trustees on behalf of others** > Description of the assets held in this capacity None > Name and objects of the charity on whose n/a behalf the assets are held and how this falls within the custodian charity’s objects > Details of arrangements for safe custody and n/a segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **adviser Type of Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s) Position (eg Secretary, Chair, etc) Date 23/1/24** 1 30/06/2023 |Stephen R Hillier|Ruth de Mierre| |---|---| |Chairperson|Trustee| **----- Start of picture text -----**
BENTSWOOD COMMUNITY PARTNERSHIP 1167891
Receipts and payments accounts CC16a
For the period 01/09/2022 31/08/2023
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
General Wellbeing - - - - 100
Youth Wellbeing - 25,000 - 25,000 5,000
Community Events - - - - 2,166
Community Hub - 3,450 - 3,450 13,119
Community Café - 1,681 - 1,681 2,039
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
AR) [ - ] 30,131 - 30,131 22,424
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts - 30,131 - 30,131 22,424
A3 Payments
General Admin Costs 60 - - 60 657
Youth Wellbeing - - - - 9,750
Community Events - 278 - 278 870
Community Hub - 7,809 - 7,809 9,576
Community Cade - 4 - 4 296
Volunteer Support - 54 - 54 218
Newsletter - 167 - 167 -
Community Fun Day - 82 - 82 -
General Wellbeing 273
Gardening Projects - - - - 27
Sub total [ 60 ] 8,394 - 8,454 21,667
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 60 8,394 - 8,454 21,667
Net of receipts/(payments) - 60 21,737 - 21,677 757
A5 Transfers between funds - - - - -
A6 Cash funds last year end 1,670 35,982 - 37,652 36,895
Cash funds this year end 1,610 57,719 - 59,329 37,652
**----- End of picture text -----**
CCXX R1 accounts (SS) 30/03/2026 1 ## ||||**Unrestricted**|**Restricted**|**Restricted**||**Endowment**| |---|---|---|---|---|---|---|---| ||||**funds**||funds||**funds**| ||||**to nearesl£ **|**to**|**nearest£ **||**to nearest£ **| |81Cashfunds|||**1,610**||**57,7 **|**19**|| ||||.||||| |||_Totalcashfunds_|1,610||**57,719**||.| |||**(agree balances withreceiptsandpayments **|||||| |||**account{s»**|||||| ||||**Unrestricted**|**Restricted**|||**Endowment**| ||||funds||funds||**funds**| |||Ie|**tonearestE **|**to**|**nearest£ **||**tonearest £ **| |82Othermonetaryassets|||||||| ||||.||||| |||"|**Fundtowhich**
**assetbelonCis**|**Cost(opfonal)**
,|||**Current value**
**footional) **| |_83Investment_'1ssets|||||||| |||||||.|| ||||||||.| ||.|..,'<,|**Fundto w hich**
**asset belongs**|**Cost(optional)**|||**Current value**
**IQptional)**| |84Assetsretainedforthe|||||||| |charity'sownuse|||||||| ||||**Fundtowhich**|**Amountdue**|||**When due**| ||**Ott 1115**||**liabiUty relates**|(oDtlonal)|||**(oDtional)**| |85Liabilities|||||||| |**Signedbyoneortwotrusteeson**
**behalfofallthetrustees**||Signature|Print Name||||Dateof
aproval| ||||**Ste hen**|**R Hillier**|||_23/03/2026_| ||||**Ruthde**Mierr~||||_23/03/2026_| ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** BENTSWOOD COMMUNITY PARTNERSHIP **members of** 31 August 2023 **Charity no (if** 1167981 **On accounts for the year ended any) Set out on pages** Receipts & payments Account ( CC16-A) on pages 1&2 **Respective responsibilities of** The charity's trustees are responsible for the preparation of the accounts. The charity’s **trustees and examiner** trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:  examine the accounts under section 145 of the Charities Act,  to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and  to state whether particular matters have come to my attention. **Basis of independent** My examination was carried out in accordance with general Directions given by the Charity **examiner’s statement** Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. **Independent examiner's** In connection with my examination, no material matters have come to my attention which **statement** gives me cause to believe that in, any material respect:  accounting records were not kept in accordance with section 130 of the Charities Act or  the accounts do not accord with the accounting records I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Date:** 26 March 2026 **Signed: Name:** Timothy Fraser **Relevant professional** Chartered Accountant **qualification(s) or body (if any): Address:** 7 The Dell, Haywards Heath RH16 1JG ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items** None **that the examiner wishes to disclose** .