Charity rey5tratlon number.. 1167877 Hextable Community Collective T/A The Howard Venue Annual Report and financial S)tements for the Year ErFded 31 May 2024 HextablE Community Collectlve TIA The Howard Venue Contents {continued) Reference and Administrative Det¥lis TNstees' Report 2to5 Independent £xaminels Repurt 6t07 5tstETnent ol Financial Artivkies Balance Sheet Notes to the Financial Ststements IOto18 Hextable Communlty Collectlve TIA The Howard Venue Reference and Administrdtive Details Chair Dee Morri5 IP Trustees Dee Morrls IP Darren Kitchener Alexander Cooper S?manlha Goddard Pam How3rd MBE Victoria Flaherty 11678n Charlty Registratlon Number Prlnclpal Offlce The Howaré VEllLte 39 Egerton Averju Hextable 5wanley BR8 7LG Independent Examiner Field 5ullN3n Limited 9 Hare & Billet Road Blackheath SE3 ORB PaÈe I Hextable Cornmunity Collective TIA The Howard Venue TTUStee5' Report The trustees presen& their report. with the financial st3tements of the charty for the Vear ended 31 May 2024. The trustees have adopted the prO￿lS1on5 of Accounting and Reportlng by Charitie5'. 5t3temerf4 of Recommended Practice applicablè to tharities preparin£ their aecounts in accordance with the Financial Reportill8 Standard applicable in the UK and Republic of Ireland IPRS 1021 leffedive l January 2Q191. OBJEcfNES AND ACTMnES Oljlertlves and alms The objertNes of the charty are to provide 3 not-for-profit community f3ciIty for dance, fitness. Music, wellbein8 and cornmunlty events. The centre 55 to provlde ser¥l¢es for all 38e5 and abllities in order tu maintain and develtrp the physical and mental wellbeinE of the com¥nLSnity of Hext8ble vlllage and the5urroundinE distrfct of Sevenoak5. Publlc benefit The trustees have Consulted the Buidznce made a¥allable by thp Charity Commissivn tor England and Wales on the public benefit requirement OT the Charities Act 2011. The trustee5 are confident that thEY have complied wlth thelr duty under section 4 of the Charittes Ac, 2011 In tha; they have due regard to public benefrt guid4nce i55ued by the Charity Commission. ACHIEVEMENT AND PERFORMANCE Ch3rltable actlvltles The Howard Venue hos h3d another year due to prudent management and community goodwill. The Trustees would lik¢ ttr thank the Managey Bnd her excellent st8ff for their hard work running the venue, exponding the att￿ltieS tha4 arÉ offered and their diligence m3int?inin8 5 Safe Venue for ?11. Thv is only in its se￿nth year at the centre and the trusteES continue tD irnprove thè Facilities when finances allow. The manager COtr%inues tci control costs and carèfulty managxk5 essential maintenance and rèpairs to the largè and complex building during this accounting period. Costs and ovErheaés will continue to be monitored In the future. THV15 now In è good flnancial posftion ta be able to enhance the facilitles at the venue that will berFefft all users. The venue has attrorted an Incre3se in medical benefft tD help provide local physical and Ynentsl wellbein prov15ion which continues to be welcorned. The Eentre Is a professSonal standard ano prvfe55i12n61 hirErs contlnue to use the faciltty. It Is olsu considered Important tD continue tts offer a reduced communty rate hlre for local Community bookings to support the lot21 are?. THV is fortunate to have a manager and staff tha-L are profèssional and resourceful wh119 remalfting cheerfjjl and helpful, they have seèn us through dtFficult times and are planning posittvely for next year. FINANaAL REVIEW Flnanr5o1 position The Charity's financial position, as 5hcwn on page 7, is considered Kood by the trustees. Page 2 Hextable Community Collectlve TIA The Howard Venue Trustees, Report (continued) Reserves pollry The reserves are kEPt to a level tD fin3nce the charity's objectfves. It is the pollLy of the trustee5 to maintain suffident re5eTyes to ensure I￿.e smooth running of all actlvltie5 at the centre In the event of a sudden loss of Income as well as m3intÈn3ncè and replacement. At the end of the year, the charity had reserves 01 £218,482 12023.. £183,7511. A number Df necessary upgrades due In the next financial yeBf BfE alltscated in the re5Erves. The reserves policy w511 be reviewed annually. srRucfuRE. GOVERNANCE AND MANAGEMENT GovernSng documerrt The Howard Venue is registered In England and Wale5 With the Charity Cornmi551Dn in Et)gland 2nd Wales ICCEWI with Chartty Number 1167877. The chèrfty Is controlled by Its governing document, a deed of trust Iluly 20161 and constitutes a Charitable incorporèted Organlsatlon- reglstered as CE0076S6. Recrultment and appointment DI trustEe As Set out In our Governin8 Opcument the ch?Ir of trustees is nominated by the first trustees. Apart from tha Itrst ch3Tity trLLEtee-, every trustee must be appointed for a tèrm of three year5 by a r•SDlution passed at a properly convened meetlng of the chafity tTU5tees. New trustees are to be nomin3ted and appointed by existing tru5toes. All Existin8 trustees ère circulated with invitations to nominate trustee5 prior to the AGM or other scheduled trustee meeting adV￿:.ng thern of retlTing trustees and requestln8 ntrminations. In selectine indt4lduals for appointment as charity tnjstees, the charity trustees must have regard to the skllls. knowledse and experiente needed for the effectNe admlnirtration of the CIO. The charttytrustEes will rnake available to ea¢h new charitytrustee, on or before his or her first appolntment: lal a copy of the current version of the Bov?rniT7g documÈr..t' and Ibl a copy of thE CIO'S latest Trustees. Annual Report and statement of accounts.. PaEe 3 Hextable Community Collertlve TIA The Howard Venue Trustees, Report {continued) Trustees •nd offlcers The trustee5 2nd officers serving during the year and since the yesr end We￿ a5 follows: TnJstees'. Dee Morris JP Darren ￿ltchener Alexander Cooper Sarnantha Goddard Pam Howard MBE Victori3 Flaherty Chair. Dee Mtsrris JP Statement of Yru5tee5' Responsibilities The trustees are responsible for p￿Paring the truste￿, ￿POrt. and the financial 5tatement5 in aecordance with the United Kingdon Accounting standards (United Kingdorn Generzlly Accepted Atcouniing Prartliel and applicoble law and règu13tions. The law applicable to charitiès requirès the trustees to preparE finanual statements for each financial yeor which give a true ana 18lr vlew of the state of affalrs of the chartty and Oi the incomlng re50vrces and applicatlon of resources of the tharity for that period. In preparfng these financial 5tnnertion with the exarninatian givlng me cause to believe that In any mateiial Tespect.. accountlng Te¢ord5 werE nvt kept in re5pert of Hextoble Cummunity Collective TIA rhe Howard Venve as requirei? by sertion 130 of the Act- or 2. the finanual 5tstements do not accord with those records; or 3. the financ.'al statements do not comply with the actountlnE reqvlrement5 concerning the form ènd content of accounts set olf. In the Charttles IAccounts and Reportsl Regulations 2008 Dther than any requlrement th*4 the ariuunts 8ivE a 'true and falr view. which is not a matter CDnsidered as partL of an Independent examinatEOn. I have no con¢ern5 and have come across no other matter5 In Connettlon with the examlnatlon to whlch atttnti¢n should be drawn In this report In Order to pnable a proper und2TStanding of the accounts to be reached. Page 6 Hextable Communlty Collettlve TIA The HDkvard Venue Independent Examiner's Report to the trustees of Hextable Community Collef(ive TIA The Howard Venue {continued) ij Tim 5L,Ilivan FCA Field Sullivan Limited 9 Hare & Billet RDad B13ckhe2th s￿ ORB Date.. Page 7 Ln O P4 Ln o r¥ Ln Hextable Communlty Collettlve TIA The Howard Venue IReglstration number: 1167877) Balance Sheet as at 31 May 2024 Z024 Z023 Note Fixed assets Tangible 855ets 12 64,884 32,728 Current assets 5tock5 Debtors C35h at bank and in hand 13 504 504 14 19,050 164,997 210,365 224,611 184,551 CreditOT5: Amounts fallln8 due within one year 16 16,1291 Ntt current assets 218,4B2 183,751 Net assets 283,366 216,479 Funds of the charity: Unrestrlcted Income funds Unrestricted fund5 283,36S 216,479 Totsl fund5 17 283,366 216.479 The financial 5tstements On pages 8 to 18 were opproved by th• tTU5tee5, 4nd authorised for i55ue Dn 6 March 2025 and SiEned on their behalf bv.. Dee Morris IP Chair and trustee Thè notes on pages 10 to IS form arj intEgral part of these fin3nci31 statements. Page 9 Hextable Community Collectlve TIA The Howard Venue Note5 to the Financial Statements forthe Year Ended 31 May 2024 I Charity 3tstus The charity 15 domldled in England and Wales. The addre55 Of its reg55tered Dffice Is- The HOV￿rd Venue 39 Eserton Aveftue BR8 7LG These flnan¢ial statements were authorised for issue by the trustees on 6 March 2025. 2 Accounting policies ststement of compllance The finantial statements have been prepared in accordance with AcEountln8 and Reporting by Charities,. ststement of Rerommended Prartice applicable to charities preparing tbelr èccounts in a¢¢ord3nce with the Financial Rep¢rtlng Stand3ro appIl￿blE in the UK and Republic of Ireland IFRS 1021 (effective l Joftuary 20191 (charl￿E$ SORP IFRS 1021 Secor..e editlon October 20191, thè Financi31 Reportln8 Stand3rd appIl￿ble In the UK and Republlc of Ireland IFRS 1021. They 4150 Lomply with ihe Companie5 Art 21x16 and Charities Act 2011. Basts cf preparation Hextable Community Collective TIA The Howard VenEJe meets rhe definti&ion of ? public beneflt ertttty under FRS 102. The ètEounts (financial ststementsl have been prepared under the historical cost convèfttitrn with ￿ern$ re£ogni5ed at cost or trènsactlan value unless gthefwise stated in the Televant nDt2151 to these accounts. Gclnzconom The trustees consider that there are no materlal uncertainties ahouL the charity's ability to continuè as a g04ng oncern. Judgements and key source5 of estimatlon untertainty In the apFSication vf the Eharity's accounting policies, the tr(tstee5 are required to mèk? ludgements. enimates and a55umptions about the tarwng amount of assets and liabilthes that are not rÉ2dily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considèred to be relevant. Artual r£sLI￿ may differ from thesè estimates. The est5mates and underlyln8 a5sumptlons are rewewed on 3n ongolns basis. Rovision5 to acctsunting esumates re reco6nised in the peri¢ds In which the estimate is revised where revisions affects only that period. or Sn thè peri¢d of the revision and future periods where the revision5 affects both curreni èna luture periods. Pège 10 Hextable Community Collectlve TIA The Howard Venue Notes to the Financial Statements for the Year Ended 31 May 2024 (¢ontlnued) Intome and endowments Vol¢Jntary income including donations, 8tfts, legacie5 2nd grants that pravide core funding or are of a general nature is recognised wher4 the charFty has entitlement to the income, it is probable that the income will be received and the amoun¥ can be me35UTed wlth sufficlent reliability- Donations ttnd lepecias Donation5 and legacie5 are recognised on a receivable basis when recelpt is PTgbable and the amoutr4 can be rellably measured. Investment Income Dividends aTe reCOgn￿e￿ once the dividend has been declared and notifiration has been rècèived of th? dividend due. Expenditure l expenditure 15 recugnlsed On￿ there 15 a legal or constructive obli8atlon to thai expenditure, it is probable setdernenL is required and the amount can m2asured reliobly. All CLlSts arE allotsted to the applicable expenditure heaOln£ tha", a88re8lte 51milai CDs15 tD that CÉFtegory. Where costs cannot be dirett￿ attributed to particular headin￿ they have been allocated on a basi5 conslstent with the use of resource5. with central staff Costs allocated Dn the ba515 OT time spent, and dèpreciation cha.'8es allo￿ted an the portion Oi the 555EVs use. Other support costs are allocated based on the spread af staff COSLS. Churltable artivities Charitable expenditure Comprises those ctss￿ incurred by the rharlty in the delivery of it5 3Ctivities and servltÈs tOT it5 beneficiarie5. It include5 both Eosts that can be allocated oirectly to such activiti* and those costs gf indirect nature nocèssary to support them. Support costs Support Costs include centr21 funtt&ions and h3ve b&en ?Iloc3ted to artlvkry cost categorfes on a bas15 consistent with the usè Df r￿OurCes, for example, alloc3ting pmpety by floor ère&s, or per ¢apita, staff casts by the time spent and other cost5 by their usage. Taxatlon The charity 1$ Eonsidèred to pass thè tests sei Out in P3ragrsph 15chedule 6 of the Fin3n¢e Att 2DIO and theAf¢re It mèet5 the defini IDll Df a charitable company for UK CCTporatiDn tax purpose5. Accordingw, the charity Is potent1311y exempi from taxation in respett ol Income or capital Bains received within ￿te£￿￿e5 eovered by Chapter 3 Part 11 of the CorporatSon Tax Act 2010 or Sectson 2S6 of the T3xation of Chargèable G3in5 Act 1992, ta the extEnt tha-& such incomé Dr Bains are applied exclusively to charitable purposes. Tangible fixed assets Individual fixed assets ¢D5tinB £IOO.DQ or more are inltEally recDrded at cost, less any 5ub5equent ac¢umulated deprecI￿tIon and subsequent accumulated imPaiTmeni 10$5es. PagÈ 11 Hextable Communlty Collective TIA The Howard Venue Notes to the Financial Statements for the Year Ended 31 May 2024 (continued) Depreciation and amorfsation Depreciation is provided on tangible fixed assets 50 35 to write off the cost or valuation, l?55 any 25timat2d residua value, oveT their expetted useful economic life Bs follows.. Asset class Fthures, ffttings and equipment Cornputer equiptnent Depre¢i3tion m•thod and rate 25% on rpducing balance 25% on reducing balance stock Stock is valued at the lower of cost and estimated 5ellin8 price le55 costs to complete and sell, aftei due regard for obsolete ènd slow movlng stDck5. Cost 15 determined using thE fir5t-1n, first.out IFIFOI. Trade dÈbtors Trade debtors are amounts due from customers for merchand15e sold or services perfonned In the ordinary Gourse of buslness. Trade debtvrs are recognised initialty at the tran$8ction price. They are subsequently meèsuretl at amortised cost uslng the efFective interest rnethod, les5 provlsion fDr lrnpairment. A provislon for the irnpElment Oi tr3dÈ dèbtor5 is estsbllshed when there Is objective evidence that the charity wlll nLlt be able to collert all amounts due according to the original terms nf tP.e rÈcoivables. Cash and cash equivalents Cash ènd tash equivalents camprisè cash on hond and call deposits, and other 5hort.ierm highly liquid investments tha"& are readily convertible to a known 2rnDLSrit of cash and Bre 5ubjert tD an in5i8nificant r￿k of change in value. Trade crÈditors Tr3de creditors are obligaiion5 to pay ft>r Eoods or services th?t have been acquired In the ordinary COUTse of business frorr suppliers. Accounts payable are cla55ified as ¢tiiren Ilabili+Je5 if the does not have an uTrconditlDn31 right, a4 the end of the reporting period. to defer settlement Oi the creditor for at le3St twelve months after the reporting date. If there is an uncondltiona1 right tv defeT settlement for at le3fL twelve rnonths after the repL)rtin8 date, they are prespnted as non-current liabilities. Trade creditorg are recognised Initial￿ at the tr3ns#rtlcn price and subsequently mèasured at amortised cost uslng tha effeetive Inte￿5t method. Fund structure Unrestrlcted income fvnds are general fvnds that are available for tssÈ at the trustees discretion in ILSrtherance of the objectives of the ¢harity. Page 12 Hextable Cornmunity Colleclive TIA The Howard Venue Notes to the Financial Statements forthe Year Ended 31 May 2024 Icontinued) PÈnslons artd other post retlrement obligatlans The charity OPe￿te5 3 defined contribution pension scheme which is 3 pension plan under which fixed Contrib￿lonS are paid into a pension fund and the charty has no legal or constrL'Ctive ob5igation to pay further contribuLions even if the fund does not hold slrffirlent assets to pay all employees the benefrts rElating to emplovee service in the current ènd prior periods. Contrlbutlons to defined cuntrlbutTon plans are recosni5ed in thè Ststement of FirTrBncièl Actlvfties when they are due. If contribytion payments exceed the contribution due for serwce. the exce55 15 recugnised as a prepayment. 3 Income from donations and lègacles Total 2024 Total 2023 Donations and leg6cies: Donati¢ns *roffl IndNidua15 946 4 Income frDm ¢haritiible activities UnrastTlCted funds Genéral Total 2024 Total 2023 Studio hlre 207,055 207.055 IB8,778 5 Income from other trading activities Unrestricted funds General Toral funds TDtsI 2023 Trading Income,. shop sales 3,3BO 3,380 1.097 3,380 3.380 1,097 Pagt 13 Hextable Community Collectlve TIA The Howard Venue Note5 to the Financial Statements for the Year Ended 31 May 2024 (contlnued) 6 Investment Income Unrestrlcted funds General Total Z024 Interest T2￿1Vable and slmllar income: Interest recelvable on bank deposits 1,132 1,132 7 Expenditure on tharitsble artivities Total 2024 Total 2023 Note CasLtal wages Rate5 8,541 2,467 16,284 2,231 1,390 353 3,890 1,415 14,D33 2.200 1,148 1,029 24.202 914 ght, heat and power Insurance Telephone ènd fax Printin& postage and stationery Cl*nlng Adv2rt￿ing Depreciation ot fixtures and littings Depreciation of Dffice equipment Staff costs SuppottL costs LO.572 1,246 21.352 276 10.541 368 55.114 15,854 51,264 19,53 144.680 130534 Page 14 Hextable Community Collectlve TIA The Howard Venue Notes to the Financial Statement5 for the Year Ended 31 May 2024 {continued) 8 Anatysi5 of support costs Total 2024 Total 2023 Repair5 and renewals Ofice expenses Discounts retetv3ble 6,115 6,036 1321 450 9,649 5,110 (291 300 Accuuntancy Independent examination LÈgal and profwlonal Bank char8es 1,920 959 1898 1,291 311 15,854 19,530 9 Trustees remuneration and expertses No trustees, nor any per50n5 connecte4t with them, have received any rernuneratlon from the charty duririg the yEar. No tru5tee5 have received any reimbursed expen525 or any other beneflts from the charity dLJring the year. 10 Staff c05ts The a88regate payroll costs were as follow5-. 2024 2023 Staff costs duringthe yE3r were: Wa8￿ and salariÈ5 Pension rosts 54,160 954 50,405 859 55,114 51.264 The monthly average number of persons (including senlor manasemet)t I leadership team) ernployed by the charity durlng the year expressed ?5 full tlme equiv31efits was as foSlowg: 2024 2023 No Charitable adivities Page 15 Hextable Community Collective TIA The Howard Venue Notes to the Financial 5tatement5 forthe Year Ended 31 May 2024 (continuedl 212023 - 21 of the ab(s¥e Employees participated In the Defined Contrfbuiion Pension sthernes. No employee rettived emoluments of more than £60,CiIO durin£ the year 11 Taxat?on The charrtyls a re￿stered charity and is therelore exernpt from taxation. IZ Tangible fixed assets Furniture and equipmEnt Total Cost AL l June 2023 Additson5 62,473 53.7B4 62.473 53,784 31 May2024 116,257 116.257 Depreciation At l June 2023 Charge for the year 29,745 21,628 2g,745 21,628 At 31 May 2024 51,373 51,373 Net buok value At31 May 2024 64,884 64.884 At31 May 2023 32,728 32.728 13 Stock Z024 2023 Stocks 504 ge16 Hextable Cammunity Collective TIA The Howard Venue Notes to thÈ Financial Statpments for the Year Ended 31 May 2024 (continued) 14 Oebtors 2024 2023 7rBde debtors 12,970 772 18,408 642 Prepayments 13,742 19,050 15 Cash and cèsh equlvalents 2024 2023 Cash at bank Short-term deposits 129,233 81,132 164.997 210,365 164,997 16 Creditor5: amounts f3lllng due wlthln one year 2024 2Q23 Trade creditors 3,309 271 2,549 650 Other creditors Accruals 6,129 8UO 17 Fundj galance at i Jvne 2023 Incomin8 rEsources Resources expended Balan¢¢ &t 31 May 2024 Unre5trirt•d funds General 216.479 211.567 1144,6801 283,366 Balan£e at I June 2022 Incorning rEsources Resources expended Balanco at 31 May 2023 Unrestricted funds General 156.179 190.834 1130,5341 216,479 Pagt 17 Hextable Community Collective TIA The Howard Venue Notes to the Flnanclal statements for the Year Ended 31 May 2024 {continued) 18 Analys15 of net assets between *Jnds Unrestrlcted funds General Total funds at 31 May 2024 Tanglble fixed essets CurrenL assets 64,884 224,611 6,129 64,884 224,611 16.1291 Current liabilities Total net a55ets 283,366 283,366 Unrestrlcted funds GerFeral Tot31 lunds at 31 May 2023 Tènwble fixed assets Current a55et5 Current liabilites 32,728 184,551 18001 32,728 184,551 18001 Total net assets 216,479 216,479 19 Related partytransactlans There were no rplated pèrty transartlons sn the y¥Hr. 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