## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 1 Sept 2022 **To** 31 August 2023
## Section A Reference and administration details
**Charity name** Theydon Bois Tennis Club
**Other names charity is known by Registered charity number (if any)** 1167874
**Charity's principal address** Sidney Road, Theydon Bois, Essex **Postcode** CM16 7DT
## **Names of the charity trustees who manage the charity**
**Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Richard Crone 2 Nigel Hanley 3 Fiona Falco 4 Fiona Jones 5 Peter Drake 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|
||||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
CIO Constitution
- (eg. trust deed, constitution)
How the charity is constituted
Association
- (eg. trust, association, company)
Appointed by the Annual General Meeting - 2 new trustees appointed Mrs Trustee selection methods Fiona Jones and Mr Peter Drake at AGM
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
The charity was first registered on 29 June 2016
The Charity is run by a Management Committee appointed by the Trustees for such purpose. Both the Trustee and the Management Committee are appointed by the Annual General Meeting of the Charity.
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The promotion of community participation in healthy recreation in particular by the provision of facilities for the playing of tennis.
March **2012**
**TAR**
2
The Charity provides facilities for the playing of tennis, including six allweather courts, one floodlit, changing facilities and a clubhouse.
The Charity offers members the opportunity to play tennis with other members guests and visitors. It also provides coaching for juniors and adults, both members and non-members.
Other organisations who use the tennis courts are Theydon Bois Primary School and Theydon Bois Pre-School.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The Charity continues to maintain and provide six tennis courts for use by all members, guests and visitors.
The courts are available for use at all times by the members.
The Charity organises club sessions on Tuesday Mornings, Wednesday Mornings, Wednesday Evenings, Thursday Mornings & Saturday afternoons.
Adult coaching and play is provided on Monday, Tuesday, Wednesday, Thursday, Friday at any time and also Saturday mornings.
Junior coaching is provided on Friday evenings and Saturday mornings (all year round).
Team practices is on Monday evening
March **2012**
**TAR**
4
## **Section E Financial review**
**Brief statement of the** The Charity policy on reserves is to annually add all profits to interest **charity’s policy on reserves** related bank account. The Charity needs to build reserves in order to refurbish the all weather courts in the future – total cost approx. £150,000. Currently reserves 3 times the Charity’s normal annual expenditure.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The majority of funds are obtained from membership subscriptions and from payment for coaching sessions.
The Charity has no plans for significant expenditure in the next year
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Nigel Hanley Trustee
**Position (eg Secretary, Chair, etc)**
**Date** 30th November 2023
March **2012**
**TAR**
5
## **THEYDON BOIS LAWN TENNIS CLUB**
Charity number 1167874
**FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st AUGUST 2023**
## **THEYDON BOIS LAWN TENNIS CLUB**
## **CONTENTS FOR THE PERIOD ENDED 31 AUGUST 2023**
**----- Start of picture text -----**
Page
Income and expenditure account 1
Balance sheet 2
Notes forming part of the financial statements 3
Independent examination report 4
**----- End of picture text -----**
## **THEYDON BOIS LAWN TENNIS CLUB**
## **INCOME & EXPENDITURE ACCOUNT FOR THE PERIOD ENDED 31 AUGUST 2023**
|**Income :**
Subscriptions
Match fees
Visitor fees
Interest received
Grants
Coaching
Fundraising
Refreshments
Key deposit
Other income
Donations
**Resources expended:**
Buxton Trust Levy
Clubhouse and court maintenance
Equipment and improvements
Charitable donations
Refreshments
Rates
Insurance
Professional fees
Affiliation and competition fees
Licences
Stationery and cleaning products
Bank charges
Telephone and internet
Trophies
Utilities
Sundries
IT Software
Subscriptions
Total expenses
**Operating surplus/(deficit)**
Total funds brought forward from 1 September 2022
**Total funds carried forward at 31 August 2023**|**2023**
**Unrestricted**
**£**
32,341
1,761
1,320
-
1,915
1,614
5,318
75
599
1,633
46,576
2,100
5,547
6,886
1,632
4,992
350
1,327
1,155
1,045
-
59
-
758
565
2,501
2,121
503
-
31,541
**15,035**
145,325
**160,360**|**2022**
**Unrestricted**
**£**
34,120
770
64
63
120
1,545
620
6,808
125
862
422
45,519
2,000
12,862
2,499
-
2,970
275
1,228
648
1,842
159
564
652
-
30
2,435
472
-
1,842
30,478
**15,041**
130,284
**145,325**|
|---|---|---|
The notes on pages 3 form part of these financial statements.
**1**
## **THEYDON BOIS LAWN TENNIS CLUB**
## **ASSETS AND LIABILITIES ACCOUNT FOR THE PERIOD ENDED 31 AUGUST 2023**
|Cash at bank and in hand
**Total current assets**
**Represented by funds**
Unrestricted funds|**2023**
**£**
160,360
**160,360**
160,360
**160,360**
**,**|**2022**
**£**
145,325
**145,325**
145,325
**145,325**|
|---|---|---|
Signed on behalf of the Trustees:
Signed: Date: 30th November 2023 Nigel Hanley
**2**
## **THEYDON BOIS LAWN TENNIS CLUB**
## **NOTES TO THE ACCOUNTS FOR THE PERIOD ENDED 31 AUGUST 2023**
## **1. Accounting policies**
## **Basis of the preparation of the accounts**
These financial statements have been prepared under the historical cost convention and applicable accounting standards.
## **Incoming resources**
All material incoming resources have been included on a receivable basis i.e. they are included if the date receivable falls within the period covered by these accounts.
## **Resources expended**
These have been analysed using a natural classification.
## **Going Concern**
The charity is operating on a going concern basis.
## **2. Related parties**
There were no related parties within the year.
**3**
## **THEYDON BOIS LAWN TENNIS CLUB**
## **INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 AUGUST 2023**
I report on the accounts of Theydon Bois Lawn Tennis Club for the year ended 31 August 2023 which are set out on pages 1 to 3.
## **Respective responsibilities of trustees and examiner**
The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed. It is my responsibility to:
- Examine the accounts under section 145 of the Charities Act,
- To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charities Act, and
- To state whether particular matters have come to my attention.
## **Basis of independent examiner’s Statement**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement**
In the course of my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair' view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Shelley-Marie Rudling FMAAT AATQB for and on behalf of: Community360
Winsley’s House, High Street, Colchester, Essex Date 28/05/2024
**4**
## **THEYDON BOIS LAWN TENNIS CLUB**
Charity number 1167874
**FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st AUGUST 2023**
## **THEYDON BOIS LAWN TENNIS CLUB**
## **CONTENTS FOR THE PERIOD ENDED 31 AUGUST 2023**
**----- Start of picture text -----**
Page
Income and expenditure account 1
Balance sheet 2
Notes forming part of the financial statements 3
Independent examination report 4
**----- End of picture text -----**
## **THEYDON BOIS LAWN TENNIS CLUB**
## **INCOME & EXPENDITURE ACCOUNT FOR THE PERIOD ENDED 31 AUGUST 2023**
|**Income :**
Subscriptions
Match fees
Visitor fees
Interest received
Grants
Coaching
Fundraising
Refreshments
Key deposit
Other income
Donations
**Resources expended:**
Buxton Trust Levy
Clubhouse and court maintenance
Equipment and improvements
Charitable donations
Refreshments
Rates
Insurance
Professional fees
Affiliation and competition fees
Licences
Stationery and cleaning products
Bank charges
Telephone and internet
Trophies
Utilities
Sundries
IT Software
Subscriptions
Total expenses
**Operating surplus/(deficit)**
Total funds brought forward from 1 September 2022
**Total funds carried forward at 31 August 2023**|**2023**
**Unrestricted**
**£**
32,341
1,761
1,320
-
1,915
1,614
5,318
75
599
1,633
46,576
2,100
5,547
6,886
1,632
4,992
350
1,327
1,155
1,045
-
59
-
758
565
2,501
2,121
503
-
31,541
**15,035**
145,325
**160,360**|**2022**
**Unrestricted**
**£**
34,120
770
64
63
120
1,545
620
6,808
125
862
422
45,519
2,000
12,862
2,499
-
2,970
275
1,228
648
1,842
159
564
652
-
30
2,435
472
-
1,842
30,478
**15,041**
130,284
**145,325**|
|---|---|---|
The notes on pages 3 form part of these financial statements.
**1**
## **THEYDON BOIS LAWN TENNIS CLUB**
## **ASSETS AND LIABILITIES ACCOUNT FOR THE PERIOD ENDED 31 AUGUST 2023**
|Cash at bank and in hand
**Total current assets**
**Represented by funds**
Unrestricted funds|**2023**
**£**
160,360
**160,360**
160,360
**160,360**
**,**|**2022**
**£**
145,325
**145,325**
145,325
**145,325**|
|---|---|---|
Signed on behalf of the Trustees:
Signed: Date: 30th November 2023 Nigel Hanley
**2**
## **THEYDON BOIS LAWN TENNIS CLUB**
## **NOTES TO THE ACCOUNTS FOR THE PERIOD ENDED 31 AUGUST 2023**
## **1. Accounting policies**
## **Basis of the preparation of the accounts**
These financial statements have been prepared under the historical cost convention and applicable accounting standards.
## **Incoming resources**
All material incoming resources have been included on a receivable basis i.e. they are included if the date receivable falls within the period covered by these accounts.
## **Resources expended**
These have been analysed using a natural classification.
## **Going Concern**
The charity is operating on a going concern basis.
## **2. Related parties**
There were no related parties within the year.
**3**
## **THEYDON BOIS LAWN TENNIS CLUB**
## **INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 AUGUST 2023**
I report on the accounts of Theydon Bois Lawn Tennis Club for the year ended 31 August 2023 which are set out on pages 1 to 3.
## **Respective responsibilities of trustees and examiner**
The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed. It is my responsibility to:
- Examine the accounts under section 145 of the Charities Act,
- To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charities Act, and
- To state whether particular matters have come to my attention.
## **Basis of independent examiner’s Statement**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement**
In the course of my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair' view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Shelley-Marie Rudling FMAAT AATQB for and on behalf of: Community360
Winsley’s House, High Street, Colchester, Essex Date 28/05/2024
**4**